J.2.4 Production Schedule Specification.pdf

Baghdad – BDSC Replacement 50Hz Generators

UNCLASSIFIED

SECTION 013205 - REQUIREMENT PRODUCTION SCHEDULING

PART 1 GENERAL

1.01 SUMMARY

A. This Section addresses the management process of executing, controlling, and reporting project or production work.

B. The Contractor’s Production Execution Schedule (PES) is the working schedule and the key document representing the plan for executing all work under the Contract/Task Order.

C. The contractor shall develop and utilize the PES for accomplishing the contract work under which the sole responsibility lies with the Contractor.

1.04 PURPOSES of the PES

A. To provide a complete information and reference plan of execution of the Project.

B. To be the only plan of execution that is developed and updated throughout the project period of performance.

C. To assure coordination of the Contract Work between OBO representatives, contractor’s staff and personnel, subcontractors, material suppliers, and all other parties associated with the project work.

D. To provide short-term look-ahead plans of execution for control management.

E. To record and report actual performance progress.

F. To forecast final project completion and completion of future work based on actual performance to date.

G. To evaluate any time impact associated with unforeseen conditions, unexpected events, contract modifications, performance delays, etc.

H. To be the basis for evaluation of the work completed and the preparation of progress payments.

1.05 SUBMITTALS

A. Submit the following:

1. Baseline Production Execution Schedule (BPES)

a. To CO and COR along with execution proposal/offer.

b. Acceptance of the BPES is a prerequisite to the CO issuing the contract award or any notice to proceed.

2. Production Execution Schedule (PES) Updates

a. Submit to the COR weekly following acceptance of the BPES

b. The Data Date of the PES Updates shall be consistent with the Closing Date of the Applications for Progress Payment

c. Acceptance of the PES Update is a prerequisite to approving the corresponding Contractor’s Application for Progress Payment.

d. The Final PES Update shall become the “As-built” PES.

e. Acceptance of the As-built PES is a prerequisite to:

1) Release of Final Payment

2) Final Acceptance Certification

Every PES submittal shall include the following:

1. Emailed copies to COR of:

a. Narrative Report

b. Updated Procurement Log

c. Bar charts of the following schedule fragnets

1) Critical Path Progress Report

2) Next Period Look-Ahead, 1 week or as requested by the COR

3) Labor resource histogram and cumulative curve

4) Cost histogram and cumulative curve

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 SCHEDULE DEVELOPMENT

A. The detailed PES will include tasks and milestones representing the entire Contract Scope of Work including:

3. General requirements

4. Complete Manufacturing/Production Design

5. Submittals

6. Procurement of long lead and important items, raw materials and electronic equipment, systems or parts that make up complete or partial subassemblies.

7. Shipping of long lead and important items with manufacturer/factory receipts

8. Production start

9. Production Activities

10. Testing and Commissioning

11. Closeout and Demobilization

B. The Contractor shall develop and follow a production schedule as specified in this SOW and as defined and required per this specification.. The schedule shall include each project task specifically linked together in a logical manner that clearly identifies the critical path for the project and its construction sequence for all planned activities.

C. The contractor’s schedule shall be decomposed to the task and activity level (minimum 3rd level) for all work packages/activities. The contractors schedule shall include all milestone activities as well, e.g. material delivery, production design/submittal level start and completion, etc. The schedule shall include the following information for each decomposed work package activity: early start and finish dates, late start and finish dates, activity duration, unique activity identifier for each activity, and for each decomposed work package activity the following shall be included in the schedule: activity description, activity duration in hours, activity labor resource requirements, i.e. trade/skill and quantity. The contractor’s schedule shall be scaled initially by weeks or at COR request. The contractor’s schedule shall fully disclose all activities, e.g. no roll-ups or summations. The contractor’s project schedule shall also include in the header field the task order number, production description, and Post name. The contractor’s schedule shall also include a data date indicating the date which the schedule was base lined and for subsequent schedule submission requirements the data date shall reflect the current and/or revised schedule date. The contractor’s schedule shall be formatted and presented per the attached spreadsheet.

D. In addition to the critical milestones identified in section G, the Contractor shall indicate on the project schedule the dates of the following activities that interfere with, disrupt, or otherwise impact Government operations:

(a) Logistic plans and timelines

(b) Commissioning Testing

(c) Access to Restricted Areas for USG periodic reviews and inspections of contractor work.

(d) Start/End Dates for production and key milestones, receipt of raw materials, completion of equipment chassis/frame, engine/alternator assembly, enclosure fabrication and installation, MV electrical and controls installation, testing and commissioning, final production/punch list completion.

(e) USG Briefings/Presentations

E. The contractor shall manage and track all work packages and decomposed activity functions including those that require Government interference, intervention or disrupt production operations. Changes or additions to any work package or decomposed activity task that prevents the Contractor from completing the work on time, change the scope of the work, or change the schedule, shall be reported in writing to the COR within one (1) business day for consideration and for approval by the CO as soon as they are known to the Contractor.

F. Recording progress. The Contractor shall record the actual progress of the work against the approved base lined schedule in the same form, content and format as the base lined schedule.

All schedule updates and progress recording shall be validated by the contractor in writing to be accurate as of the reporting date. Progress reporting intervals and submission of schedule updates shall be submitted to the COR each week, Tuesday, close of business, from the contract/task order award date up to and including project completion. Project completion shall be final/close-out, not substantial. Additionally, project schedule progress report submissions and their intervals may vary and be as required by COR request.

G. Milestones:

The PES shall include at a minimum the following milestones as applicable:

1. Contract Award

2. NTP for Design

3. NTP for Construction

4. Logistics & Shipment to Post Plan Submission

5. Material and Equipment Receipt

6. Commissioning Milestones

7. Production Substantial Completion

8. Final Acceptance

9. Planned and Actual Start (Production Design and Submittal Phases and Production Phase)

10. Planned and Actual Finish (Logistics and Shipment)

H. Calendars:

1. All activities performed in United States shall be based on a 5-day/40 hour calendar that includes all Federal US Holidays.

2. All procurement and shipping activities shall be based on a continuous 7-day/24 hour calendar with no holidays.

3. All construction activities shall be based on a 6-day/10 hour calendar that includes US and local holidays.

4. Any additional calendar used shall be identified in the schedule.

I. Activity Codes:

All activities shall include the following codes:

1. Type of Work: Design, Submittals, Procurement, Construction

2. CSI Division

3. Work Area: Subdivided as needed for easy identification

4. Responsibility

5. Contract Modification: As applicable

6. Phase: As applicable

3.02 PLAN OF RECOVERY OR PLAN OF MITIGATION

A. The CO/COR can request the Contractor to submit a Plan of Recovery or a Plan of Mitigation due to any special situation.

B. The Plan of Recovery or the Plan of Mitigation shall consist of a detailed description of actions to be taken to achieve the targets of the PES. These actions do not necessarily imply any alteration of the PES. The Contractor then shall submit a narrative description of the Plan.

C. In the event that the Revision of the Baseline is required, the Contractor shall proceed in accordance with the provisions for Revising the Baseline. Upon acceptance of the CO/COR, the Revise Baseline then shall implemented and can be named the Recovery schedule or the Mitigation schedule.

3.03 TIME IMPACT ANALYSIS (TIA)

A. The purpose of the TIA is to identify and evaluate the impact of a particular event or situation on the completion of the Project.

B. Past Events: If the event or situation subject to analysis occurred in the past, the TIA will require the following:

1. A fragnet from the PES Update before the subject event or situation, identifying and filtering the activities related to it, and the Substantial Completion milestone

2. A fragnet with the same activities and Substantial Completion milestone from the PES Update following the occurrence of the event ,or situation

3. A narrative description comparing the two fragnets to demonstrate that the slippage of Substantial Completion was only due to the event or situation subject of the analysis.

4. Similar fragnets of other PES versions and copies of any related documents such as daily reports, meeting minutes, correspondence, etc. to support of the analysis.

C. Projected Events: If the event or situation subject to analysis has not occurred but can be projected in the PES, then the TIA will require the following:

1. A fragnet from the Current PES Update identifying and filtering the activities related to the event or situation, and Substantial Completion milestone.

2. A Revision of the Baseline in accordance with the provisions above to include the anticipated conditions of the subject event or situation.

3. A narrative description comparing the two schedules to demonstrate that the slippage of Substantial Completion will occur due only to the event or situation subject of the analysis.

4. Similar fragnets of other PES versions and copies of any related documents such as daily reports, meeting minutes, correspondence, etc. to support of the analysis.

3.04 PES IMPLEMENTATION

A. The Current PES Update and the BPES shall be available at the construction site at all times.

B. The Contractor shall conduct weekly meetings with the COR, at the request of the COR, to review the PES in relation to the progress of the Project.

END OF SECTION