J-1402000.2 NHG-NAVY INN.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

Attachment Number Attachment Title J-1402000.2-01 Definitions and Acronyms

J-1402000.2-02 References and Technical Documents

J-1402000.2-03 Quality Assurance Audit (QAA) Checklist Workbook

J-1402000.2-04 Government Furnished Property

J-1402000.2-05 NHG-NAVY INN Transient Bed-Nights Historical Data

J-1402000.2-06 Room Inspection Checklist

ATTACHMENT J-1403000.2-01

DEFINITIONS AND ACRONYMS

Definition/Acronym Description Abandoned Property Deserted, discarded or vacated goods, possessions, belongings or personal items.

Appliances Fixed and removable items associated with quality of life, including washers and dryers, stoves, microwaves, refrigerators and dishwashers.

Appropriated Funds (APF) Funds appropriated by the Congress of the United States for a specific purpose or use, e.g., assets, personnel, money, material, and real property.

Breaches of Discipline Unacceptable behavior such as drug usage, alcohol abuse, fights, vandalism, and making loud noise

CNA Certificate of Non-Availability

Change of Occupancy Services (COS)

COS is performed during the period of time after a resident checks out of assigned quarters and prior to a new resident taking occupancy ensuring the quarters are clean, fully equipped, operable and habitable.

Common Use Areas Areas used for common access such as halls, entranceways, lobbies, lounges, conference rooms, laundry rooms, stairways, and storerooms.

Contingency Plan Plan which provides for events which are possible but of uncertain occurrence such as a surge requirement of 1000 personnel beyond normal transient loading which would require placing additional beds in quarters, setting up cots and maintaining these additional 500 bunk beds, 50 cots and sufficient supplies of linens and bedding.

Equipment Accessories, attachments, machinery or devices provided to support operations or habitability of a facility.

FA&E Furnishings, Appliances and Equipment

FF&E Furnishings, Fixtures and Equipment

Fully Functional Quarters are considered Fully Functional when all facilities, furnishings, appliances, equipment, utility service outlets and fixtures operate as intended.

Guest Transient Personnel Lodged within NGIS facilities.

In-room Equipment/Small Appliances

Includes microwave ovens, coffeemakers, small refrigerators (1-2 cu. ft.), clock radios, lamps, TVs, DVD players, hair dryers, etc., in Billeting.

Inventory Management In accordance with Annex 2, the Contractor shall certify inventories. Unaccompanied Housing inventories include keys, furnishings, equipment, and appliances. The Contractor shall maintain and update inventories. Updated inventories shall be provided to the KO on a quarterly basis or as specified herein.

Key Electronic card entry and metal keys used to open locks.

Linens Items including, but not limited to, sheets, pillowcases, pillow protectors, duvets, duvet inserts, supper toppers, blankets, pillows, bedspreads, mattress pads and bath linens.

Locksmithing Lock system consists of any device that is used, as on a door or a safe, to hold, close or secure, and that is operated by a key, combination, or a key card.

Long Term Transient Personnel assigned to units deployed for periods of up to six months.

Maintenance Maintenance is the work necessary to provide the functional services to the facilities.

Maintenance can be the periodic work required to minimize malfunction, breakdown, and deterioration of equipment, systems, or facilities.

Major Appliances Fixed and removable items associated with Quality of Life, including washers/dryers, stoves, refrigerators, etc.

Permanent Party Personnel assigned to Souda Bay or any of its tenant activities for a period in excess of six months.

PERSCO Personnel in Support of Contingency Operations

Short Term Transient Personnel on short Temporary Assigned Duty (TAD) assignments or those awaiting further transportation.

SOPs Standard Operating Procedures

ATTACHMENT J-1403000.2-01

DEFINITIONS AND ACRONYMS

Definition/Acronym Description TDY Personnel Personnel on Temporary Duty assignments or those waiting for further transportation.

Terries Terries include towels and cloths such as bath towels, hand towels, wash cloths, dish towels, pool towels and beach towels.

ATTACHMENT J-1403000.2-02

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Greek directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

Reference Title BUPERSINST 7510.1B Local Fiscal Oversight and Reviews of Non-Appropriated Fund

Instrumentality BUPERSINST 7043.1B Procurement Policy for Bureau of Naval Personnel Non-Appropriated Fund

Activities DOD 5500.7-R Joint Ethics Regulation

DODDIR 5500.7 Standards of Conduct

DODI 1015.11 Lodging Policy

DODI 1015.12 Lodging Program Resource Management

DODI 1015.15 Establishment, Management, and Control of NAFI and Financial Management of Supporting Resources

DODI 4000.19 Interservice, Interdepartmental, and Interagency Support

NAVMED P-5010-2 Sanitation of living spaces and related services facilities

NAVSUPPACTSOUDABAYIN

ST 11000.12

NAVSUP Instruction

NAVY INN SOP NAVY INN Standard Operating Procedure, Volume 2

OPNAVINST 5009.1 Responsibility for Navy Housing and Lodging Programs

OPNAVINST 5009.3 The Admiral Elmo R. Zumwalt Award for Excellence in Housing and Lodging Management

OPNAV INST 11010.20G Facilities Project Instruction

OPNAVINST 11010.37 Base Loading Projection

OPNAVINST 1000.16J Manual of Navy Total Force Manpower Policies & Procedures

SECNAVINST 5100.13E Navy and Marine Corps Tobacco Policy

SECNAVINST 4650.19 Unusual Arduous Sea Duty for Travel and Transportation Entitlements

FED-STD 795 Uniform Federal Accessibility Standards

CNIC LTR 11103 N7/AJ Visitor Quarters Non-Appropriated Fund Position Descriptions (Use of Standard PDs)

Joint Travel Regulation Department of Defense Civilian Personnel

Armed Forces Pest Management Control Board Technical Guide No. 44

Bed Bugs – Importance, Biology and Control Strategies

Joint Federal Travel Regulation Uniformed Service Members

NAVY INN Desk Guide 5 Standard Org Charts

NAVY INN Standard Organizational Design

NAVY INN Instagram Bulletins As Released NAVY INN Desk Table 1.1 Lodging Patron Eligibility NAVY INN Uniform Policy Standard Uniform Policy for NAVY INN Personnel NAVY INN Manual Operating Procedures

Instructions and Operating Procedures for NAVY INN Front Desk Operations

Reference Title NAVY INN Housekeeping Training and Information Guide

Housekeeping Procedures, Instructions and Policy

NAVY INN Accreditation Standards Checklist

Principal listing of responsibilities and requirements for a successful NAVY INN Program, leading to star awards and improved quality of life for sailors in a transient status

RAMCAS User Handbook Navy NAF Accounting Procedures and Instructions Commander Navy Installations Command (CNIC) CNIC Notice 111000 NAVY INN Recapitalization CNIC Instruction 5009.1 Navy Transient Quarters Program CNICNOTE 11103 NAVY INN Accreditation Procedures and Standards CNIC NGIS Desk Guides NAVY INN Operating Procedures and Standards Manual CNIC Instruction 1700.2 NAVY INN Non-appropriated Fund Construction Program Directors’ Panel CNIC Instruction 7003. Accounting Procedures for Navy Non-appropriated Funds

ATTACHMENT J-1403000.2-03

QUALITY ASSURANCE AUDIT (QAA) CHECKLIST

The Quality Assurance (QAA) Checklist is provided as a separate attachment.

ATTACHMENT J-1402000.2-04

GOVERNMENT FURNISHED PROPERTY

1. Reception Workspace in one of the Unaccompanied Housing buildings and an office space with a minimum size of 8’x 8’ for the BH manager in the same building.

2. Local hotel listing for use in providing referral services. Any updates or revision to the list will be provided by the Government.

3. The Government will provide linens and blankets.

ATTACHMENT J-1403000.2-05

NAVY INN TRANSIENT BED NIGHTS HISTORICAL DATA

NGIS Transient Bed Nights Historical Data

OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP TOTAL

FY 2021

2990 2418 1840 1610 2335 2429 2264 2977 3161 3209 2902 2826 30961

FY 2022

1947 1471 1412 1379 2861 3317 2540 2582 3251 2078 2366 2480 27684

FY 2023

1988 2273 2613 2834 1503 2186 2077 2334 2377 1481 1653 1984 25303

ATTACHMENT J-1402000.2-06

ROOM INSPECTION CHECKLIST

NAVY INN

ROOM INSPECTION CHECKLIST

BLDG: DATE:

ROOM: INSPECTED BY:

BATHROOM COMMENTS:

Exhaust Fan

Mirror

All Lights

Bathtub

Toilet

Shower Curtain Rod

Shower Head

Shower Hose

Door

Hair Dryer

Faucets

Lavatory

KITCHEN COMMENTS:

Refrigerator

Furniture

Faucet

Microwave

All Lights

Sink

ROOM DINING AREA COMMENTS: BEDROOM COMMNETS:

Door

Ceiling Fan

All Lights

Fire Detector

Headboard

Bed

Television

Ceiling Tiles/Walls

Pictures

Lamps

Wardrobe

Telephone

Clock-Radio

Arm-Chair

Coffee Maker

Safe

Iron/Ironing Board

Air Conditioner

Furniture