J-0200000-16_Spill Contingency Plan.pdf

SPILL CONTINGENCY PLAN (SCP)

NAVAL SUPPORT ACTIVITY MID SOUTH

MILLINGTON, TENNESSEE

Prepared for:

Naval Support Activity Mid-South Millington, TN

Under Contract to:

Naval Facilities Engineering Command Southeast Region Headquarters

PO Box 30, Bldg. 903 Jacksonville, FL 32212

Navy Multimedia Contract N62470-10-D-3009, Task Order JM32

March 2016

Prepared by:

This page intentionally left blank.

NSA Mid-South Spill Contingency Plan

1 March 2016

TABLE OF CONTENTS

SECTIONS Page No.

1.0 IMMEDIATE ACTIONS

2.0 PURPOSE

3.0 SPILL NOTIFICATION CRITERIA

4.0 QUALIFIED INDIVIDUAL INFORMATION

5.0 EMERGENCY NOTIFICATION PHONE LIST

6.0 SPILL RESPONSE NOTIFICATION

LIST OF TABLES & FORMS

Table 1.1 Spill Response (Immediate Actions)

Table 4.1 Facility Incident Commander Information

Table 4.2 Qualified Individual Information

Table 4.3 Regional Qualified Individual Information

Form 5.1 Emergency Notification Phone List

Form 6.1 Spill Response Notification

2 March 2016

1.0 - Immediate Actions

The following table summarizes a prioritized list of immediate actions that should be taken in response to a spill of oil, fuel, or hazardous substance. Individuals performing these actions must have appropriate training which includes:

• Use of spill kit or spill response materials.

• Use of personal protective equipment.

• Knowledge of health and safety precautions pertaining to the spilled substance.

Protection of employee safety is the highest priority. The facility’s chain-of-command, including the offices of Safety, Environmental, Fire Department, and/or external Emergency Response Contractors, should be contacted immediately if prudent safety measures cannot be employed to control a spill.

Table 1.1 – Spill Response (Immediate Actions)

Identify source of spill, and stop the flow. Shut down pumps, close valves, pickup containers, etc.

Warn personnel of dangers, and evacuate the area if needed. Follow safety procedures.

Shut off and secure ignition sources to prevent a fire. Stop hot work operations.

If spill is on land, contain with absorbent material, kitty litter, pads, socks, etc.

If spill is on water, contain with floating booms, floating pads, etc.

Notify Emergency Dispatch, call 911.

Notify Qualified Individual (PWO or Environ Director), see Table 4.2.

Notify Facility Incident Commander (CO or XO), see Table 4.1.

Notify Coast Guard NRC (if spill into open waters), call (800) 424-8802.

3 March 2016

2.0 - Purpose

Naval Support Activity (NSA) Mid-South does not exceed the oil storage criteria of 40 CFR

112.20 (EPA), and oil transfer criteria of 33 CFR 154 (USCG), so a Facility Response Plan (FRP) is not required. However, OPNAV Instruction 5090.1D, section 39-3.2.a(2), requires any Navy facility or property, which stores petroleum oil and/or hazardous substances, and is not required to have a FRP, shall maintain a Spill Contingency Plan (SCP).

This SCP was tailored to the specific size and operations at NSA Mid-South. This SCP format was modeled after the Emergency Response Action Plan requirements of 40 CFR 112.20(h)(1).

Figures, diagrams, or maps needed to support this SCP, will be included in the NSA Mid-South Spill Prevention, Control, and Countermeasure (SPCC) Plan.

This SCP is intended to be supplemental procedure to the SPCC Plan as required by 40 CFR 112.7(a), and it will identify the following:

• Key personnel with training and expertise to manage a spill.

• Required notifications that must be made in the event of a spill.

• Immediate actions to be taken in the event of a spill.

This SCP is not intended to identify every type of oil and hazardous substance that is used on the facility, or to list all the possible spill scenarios, or to address specific health and safety precautions. The personnel identified in this SCP are intended to be knowledgeable about these matters, and should be relied upon in the event of a spill.

In the event of an oil or hazardous substance spill, that is caused or discovered by personnel at the facility, this SCP serves as the jump start for initiating notifications and response actions at the earliest possible time.

At a minimum, this SCP shall be reviewed annually in accordance with OPNAV Instruction 5090.1D, section 39-3.2. These updates may consist of merely updating the list of telephone numbers assigned to positions.

4 March 2016

3.0 – Spill Notification Criteria

National Response Center (NRC):

A facility should report all spills or discharges which exceed the applicable reportable quantity to the NRC at phone number (800) 424-8802. The NRC is located at US Coast Guard headquarters in Washington DC, and is the federal government’s centralized reporting center, which is staffed 24 hours per day.

40 CFR 110 requires that if a facility discharges any kind of oil in any quantity, which causes the presence of a visible film or sheen or discoloration on the surface of navigable waters or adjoining shorelines, or causes a sludge or emulsion to be deposited beneath the water surface or on adjoining shorelines, or which may affect natural resources, then this discharge must be reported to the NRC. These criteria are not based on any number of gallons.

Navigable waters are defined as all inland or coastal surface waters, currently in use, or used in the past, or susceptible to future use. This includes all waters which are subject to the ebb and flow of tides, seas, lakes, rivers, creeks, tributaries, intermittent streams, mudflats, wetlands, and impoundments.

If an oil spill enters a facility storm drain, then it shall be assumed there is a threat or potential for the oil to reach navigable waters, in sufficient quantity to cause a visible oil sheen. This spill must be reported to the NRC, by estimating the quantity of oil which entered the drain.

The facility owner or operator (or environmental representative) must notify the NRC immediately when they have knowledge of a reportable oil spill or hazardous substance release, which should be within 30 minutes of discovery. Information to be reported to the NRC shall be listed on the spill response reporting form in this plan.

The reportable quantities for spills or releases of hazardous substances (other than oil), hazardous materials, and chemicals are listed in 40 CFR 302.4, based on the name of substance spilled.

Environmental Protection Agency (EPA):

40 CFR 112.4 (SPCC rule) requires that certain quantities of oil discharges from facilities must be reported to the applicable EPA Regional Administrator office, in Dallas TX or Atlanta GA, in addition to the NRC reporting criteria above. The facility owner or operator (or environmental representative) must notify the EPA in writing whenever there is an oil discharge of:

• More than 1,000 gallons of oil in a single discharge, that reaches navigable waters or adjoining shorelines; OR

5 March 2016

• More than 42 gallons of oil in each of 2 discharges, that reaches navigable waters or adjoining shorelines, occurring within any 12 month period.

The following information must be collected and provided in the oil discharge report to the EPA within 60 days:

• Name and location of facility, owner or operator name.

• Maximum storage and handling capacity of facility and normal daily throughput.

• Corrective actions and countermeasures taken, including descriptions of equipment repairs and replacements.

• Adequate description of facility, including maps, flow diagrams, and topographical maps, as necessary.

• Cause of oil discharge to navigable waters.

• Failure analysis of system where oil discharge occurred.

• Additional preventive measures taken or planned to take to minimize oil discharge reoccurrence.

State of Tennessee:

The facility owner or operator (or designated environmental representative) must notify the Tennessee Emergency Management Agency (TEMA), and Tennessee Department of Environment & Conservation (TDEC), whenever there is an oil spill or discharge of the following:

• Any quantity of oil that causes a sheen on surface waters

• Greater than 25 gallons of oil into ground / soil / grass.

TEMA Nashville Operations Center call: (615) 741-0001 TDEC Memphis Environmental Field Office call: (901) 371-3000

Notify the TDEC within 72 hours of an UST release or overfill into the environment.

Mailing address: TDEC, 8383 Wolf Lake Drive, Bartlett, TN 38133

Submit a written follow-up report to TEMA Regional Manager within 30 days.

Mailing address: TEMA, 3041 Sidco Drive, Nashville, TN 37204

Chief of Naval Operations:

Internal Navy spill reporting requirements are from OPNAV Instruction 5090.1D, section 39-3.6.

Commanding Officers (CO) shall immediately report the fact and nature of a spill from Navy vessels or facilities that meets the following criteria:

• Any spill reported to the NRC, State or local authorities.

6 March 2016

• Any spills that may endanger critical water areas, or have the potential to generate public concern, or become the focus of an enforcement action, or pose a threat to public health or welfare that warrants an OPREP-3 special incident report.

Reports shall be made to the Navy chain of command and cognizant Navy On-Scene Coordinator (NOSC) as follows:

• By telephone immediately upon discovering the spill. Call the Navy Southeast Regional Operations Center (ROC) at (904) 542-3118, 24 hours a day.

• By official Navy message in format provided in OPNAV Instruction 5090.1D, Appendix C, as soon as practicable.

• By updated Navy message as soon as the reporting activity becomes aware of new information concerning the origin, quantity, type, operation under way, root cause, or lessons learned of the spill.

• Similarly, if the final estimate of amount released differs substantially from amount initially reported, the reporting activity must send an updated Navy message to all action and info addresses on the original spill message.

If you call the NRC, send a Navy message. If you call the State or local authorities, send a Navy message. If you are in doubt, send a Navy message.

7 March 2016

4.0 – Qualified Individual Information

The Commanding Officer (CO) is the Facility Incident Commander (FIC) responsible for ensuring a rapid, effective response to spills. The FIC has designated a Qualified Individual (QI) and Alternate QI’s to manage spill incidents at the facility pursuant to OPNAV Instruction 5090.1D, section 39-3.1.a. Additionally, the FIC or QI may request support from the designated Regional QI (Navy On-Scene Coordinator) or Alternate Regional QI’s for any spill beyond the facility’s area of responsibility and/or incidents that exceed the response capability of the facility (worse case discharge incidents). The individuals and their respective contact information are identified in the following tables.

Table 4.1 – Facility Incident Commander Information Facility Incident Commander

(FIC)

Position Commanding Officer (CO) Work Address NSA Mid-South

5722 Integrity Drive Millington, Tennessee 38054-

Work Phone (901) 874-5101, DSN 882 Fax Number (901) 874-7022 24-Hour Emergency Phone (901) 874-5533

Alternate FIC

Position Executive Officer (XO)

5722 Integrity Drive Millington, Tennessee 38054-

Work Phone (901) 874-5103, DSN 882 Fax Number (901) 874-7022

Table 4.2 – Qualified Individual Information

Qualified Individual (QI)

Position Environmental Director, Jim Heide

Work Address NSA Mid-South 5722 Integrity Drive Millington, Tennessee 38054-

Work Phone (961) 874-5367, DSN 882 Cell# (901) 652-0774

Fax Number (901) 874-7022

Alternate QI

Position EV Protection Specialist, Mike Jackson

Work Address NSA Mid-South 5722 Integrity Drive Millington, Tennessee 38054-

8 March 2016

Table 4.2 – Qualified Individual Information Work Phone (901) 874-5902, DSN 882

Cell# (901) 581-3893 Fax Number (901) 874-7022

Position EV Scientist, Ursula Robinson

5722 Integrity Drive, Building 455 Millington, Tennessee 38054-

Work Phone (901) 874-5918, DSN 882 Fax Number (901) 874-7022

Position Fire Chief

5801 McCain Street Millington, Tennessee 38054

Work Phone (901) 874-5280, DSN 882 Fax Number (901) 874-5283 24-Hour Emergency Phone 911

Table 4.3 – Regional Qualified Individual Information CNRSE ROC = Commander Navy Region Southeast Regional Operations Center

Regional QI

Position Navy On-Scene Coordinator (NOSC) Program Manager

Work Address NAVFAC –SE Langley and Yorktown Building 903 Jacksonville, FL 32212

Work Phone (904) 542-6306, DSN 942 Fax Number (904) 542-6345 24-Hour Emergency Phone (904) 542-3118 (CNRSE ROC)

Alternate Regional QI

Position EV-13 Petroleum Supervisor Work Address NAVFAC –SE

Langley and Yorktown Building 903 Jacksonville, FL 32212

Work Phone (904) 542-6903, DSN 942 Fax Number (904) 542-6345

Alternate Regional QI

Position Alternate NOSC Manager Work Address NAVFAC –SE

Langley and Yorktown Building 903 Jacksonville, FL 32212

Work Phone (904) 542-6901, DSN 942 Fax Number (904) 542-6345

9 March 2016

5.0 - Emergency Notification Phone List

Following is a prioritized list of emergency notifications that must be made in the event of a reportable spill. Generally, the Environmental Director is responsible for making these notifications (unless delegated to a subordinate). The Environmental Director is responsible for determining the reportable quantity for any oil or hazardous substance. However, it is imperative that all notifications be completed with one (1) hour of an incident, if required. The individual assigned the responsibility for making notifications must complete this form (recording date and time of each call) and provide a copy to the Environmental Director upon completion.

The individual assigned the responsibility for making notifications must be aware that 911 calls made from a government phone will be routed to Naval Facilities Engineering Command Southeast (NAVFAC-SE) Region Emergency Dispatch. When 911 calls are made from a non-government phone, the caller must notify the emergency operator of their location at a government facility, so their call can be routed to NAVFAC-SE Region Emergency Dispatch.

10 March 2016

Form 5.1 - Emergency Notification Phone List Reporter’s Name:

Facility Name:

Owner Name:

Organization Phone No. Notification Date Time

Coast Guard National Response Center (NRC)

(800) 424-8802

Chemical and Hazardous Material Technical Support:

CHEMTREC (800) 424-9300

Facility Incident Commander (FIC):

NSA Mid-South CO

(901) 874-5101 (Day)

(901) 874-5533 (24-hr)

Alternate FIC: NSA Mid-South XO (901) 874-5103 (Day)

Qualified Individual (QI):

EV Director, Jim Heide

(901) 874-5367 Cell# (901) 652-0774 (Day)

Alternate QI:

EPS, Mike Jackson

(901) 874-5902 Cell# (901) 581-3893 (Day)

EV Scientist, Ursula Robinson

(901) 874-5918 (Day)

NSA Mid-South Fire Department, Chief or Assistant Chief

(901) 874-5280

Navy Regional QI:

Navy On-Scene Coordinator (NOSC) Program Manager

(904) 542-6306 (Day)

(904) 542-3118 (Regional Operations Center – 24 hours)

Alternate Regional QI:

EV-13 Petroleum Supervisor

(904) 542-6903 (Day)

(904) 542-3118 (ROC – 24

Alternate Regional QI:

Alternate NOSC Manager

(904) 542-6901 (Day)

(904) 542-3118 (ROC – 24

EPA Regional Response Center

(RRC):

Environmental Protection Agency (EPA) Region 4

(800) 241-1754

State Emergency Response Commission (SERC):

Tennessee Emergency Management Agency (TEMA)* Nashville Operations Center *As part of the Tennessee SERC, notification of TEMA counts as SERC notification

(615) 741-0001

11 March 2016

Form 5.1 - Emergency Notification Phone List (continued) Organization Phone No. Notification

Date Time State Environmental Reporting:

Tennessee Department of Environment & Conservation (TDEC), Memphis Environmental Field Office

(901) 371-3000

State Police:

Tennessee Highway Patrol 911 or (901) 543-6256 State Wildlife Agency:

Tennessee Fish and Wildlife Department

(800) 372-3928

Local Response Teams:

Local Emergency Planning Committee (LEPC) Shelby County

(901) 399-5162

Local Police: Millington Police Department

(901) 872-3333

Shelby County Sheriff’s Department 911 or (901) 379-7625 Local Port Operations:

Coast Guard Memphis (901) 521-4824 Local Weather Report:

NOAA Memphis (901) 544-0399 Local Television/Radio Station for Evacuation Notification:

Television

WREG-TV 3 (901) 543-2333

WMC- TV5/FM 100 (901) 726-0555

Radio

FM/100 (901) 726-0555

Local Hospitals:

Methodist North (901) 516-5200 Local Notifications:

City of Millington Waste Water Treatment Facility (WWTF)

(901) 873-4956

Shelby County Parks Department (901) 222-7802 Shelby County Health Department (901) 222-9000

6.0 - Spill Response Notification

The information contained on the following notification form must be collected and recorded.

The information contained on this form is vital to the accurate reporting detailed in Section 5.0 – Emergency Notification Phone List of this plan. However, it is not necessary for all information on this form to be known at the time of notification. Spill notification can proceed while information is in the process of being collected. A completed copy of this form should be provided to the Environmental Director and updated accordingly as additional information is collected.

12 March 2016

Form 6.1 - Spill Response Notification (Do NOT delay spill notification pending collection of all information)

Reporter Information Name (Last, First, MI) Position Daytime Phone Evening Phone Company Organization Type Address Were Materials Discharged? Yes No Confidential? Yes No Meeting Federal Obligations to Report? Yes No Calling for Responsible Party? Yes No Date Called Time Called (24-hour time)

Incident Description Source and/or Cause of Incident Date of Incident Time of Incident (24-hour time) Incident Address/Location

Nearest City Millington State Tennessee County Shelby Zip 38054 Distance from City (include units) 1 mile Direction from City West Section N/A Township N/A Range N/A Borough N/A Container Type Tank Oil Storage Capacity (include units) Facility Oil Storage Capacity (include units) Facility Latitude 27° 42’ 9.7637” N ( Degrees North) 35Minutes 20 seconds 30 Facility Longitude 97° 26’ 20.0406” W (Degrees West) 89 Minutes

52 seconds 30 CHRIS Code GAS (Unleaded Gasoline) OHY (Hydraulic Oil) OTF (Transformer Oil)

JPV (JP-5) N/A

JPE (JP-8) N/A

ODS (Diesel) OWA (Waste Oil) Other: _________________________ Discharged Quantity (include units)

13 March 2016

Form 6.1 - Spill Response Notification (continued) (Do NOT delay spill notification pending collection of all information)

Incident Description Material Discharged in Water? Yes No Quantity Discharged in Water (include units)

Response Actions Actions Taken to Correct, Control or Mitigate Incident

Impact Number of Injuries Number of Deaths Were there Evacuations? Yes No Number Evacuated Was there any Damage? Yes No Damage in Dollars (approximate) Medium Affected Description

More Information about the Medium

Additional Information Any information about the incident not recorded elsewhere in the report

Caller Notifications EPA? Yes No USCG? Yes No State? Yes No Other? Yes No

Describe: