EXHIBIT C – APPLICATION FOR PAYMENT AND INVOICE

REQUIREMENTS

Directional Boring Services Contract

Contract No. PW-DB-2026-01

1. PURPOSE

This Exhibit establishes the requirements for an Invoice to qualify as a “proper invoice” under

Florida Prompt Payment Act and to be eligible for review and payment under this Contract.

2. CONDITIONS FOR PAYMENT

The Contractor shall submit an Invoice only after:

a. The Work has been fully completed in accordance with the applicable Work Order;

b. The Work has been inspected and accepted in writing by the City; and

c. All required documentation has been completed and submitted.

Partial, progress, or interim invoices are not permitted.

3. MINIMUM INVOICE REQUIREMENTS

Each Invoice shall include, at a minimum:

a. Contractor name and remittance address;

b. Invoice number and invoice date;

c. Contract number;

d. Applicable Work Order number(s);

e. Location of Work;

f. Description of Work performed; and

g. Total amount requested.

4. REQUIRED ITEMIZATION

Each Invoice shall:

• Itemize charges using the same pay items and structure set forth in Exhibit B; and

• Include, for each item:

o Pay item description o Quantity performed (linear feet) o Unit price o Extended amount

Lump sum, blended, estimated, or re-labeled pricing is not permitted.

5. REQUIRED SUPPORTING DOCUMENTATION

Each Invoice shall include:

a. Copy of the applicable Work Order;

b. Written confirmation of acceptance by the City; and

c. Documentation sufficient to verify completion of the Work.

Where applicable, supporting documentation shall include:

• Field measurement records or daily logs;

• As-built records or bore documentation;

• Photographic documentation (if required by the Work Order); and

• Documentation supporting any separately authorized pay items.

6. PAYMENT LIMITATIONS

Payment shall be made only for Work that is:

• Authorized by a Work Order;

• Fully completed;

• Inspected; and

• Accepted by the City.

No payment shall be made for any Invoice that includes partially completed Work or Work not payable under Exhibit B.

7. PROPER INVOICE STANDARD

An Invoice shall not be considered a “proper invoice” unless it:

• Complies with this Exhibit;

• Corresponds to Work authorized by a Work Order;

• Reflects only completed and accepted Work; and

• Provides sufficient detail for the City to verify compliance with the Contract and Exhibit

B.

8. REJECTION AND RESUBMISSION

The City may reject any Invoice that:

• Is incomplete;

• Lacks required documentation;

• Includes unauthorized charges;

• Includes partially completed Work;

• Does not conform to Exhibit B; or

• Does not meet the requirements of a proper invoice.

A rejected Invoice:

• Shall not be considered a proper invoice for purposes of payment timing; and

• Must be corrected and resubmitted by the Contractor.

9. NO WAIVER

Payment of any Invoice shall not:

• Constitute acceptance of defective or non-conforming Work; or

• Waive any rights of the City under the Contract.

10. CONTRACTOR CERTIFICATION

Each Invoice shall include the following certification:

“The undersigned certifies that the Work identified in this Invoice has been fully completed in accordance with the Contract Documents, has been inspected and accepted by the City, and that the quantities and amounts requested are accurate, supported by documentation, and in compliance with Exhibit B and the Contract.”