ITB_Addendum_-_1-_24250015B-VG_-_Custodial_Floor_Equipment_&_Supplies.pdf
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- Attached to
- Custodial Floor Equipment & Supplies
- Solicitation number
- 24250015B-VG
- Issued by
- Florida
About this file
This document is an Addendum No. 1 to an Invitation to Bid (ITB) issued by the School Board of Seminole County Florida's Purchasing and Distribution Services Department for Custodial Floor Equipment & Supplies. The solicitation (ITB No. 24250015B-VG) is seeking brand discounts for various floor cleaning equipment categories, including cord electric, walk-behind battery machines, ride-on machines, robotic autonomous machines, and specialty machines. The bid is for purchase only, with no service, repair, or assembly required. The solicitation opening date is August 9, 2024, at 3:00 P.M., and the proposed contract term is September 10, 2024 - September 9, 2027, if approved.
The addendum provides clarifications on multiple vendor questions, including pricing requirements, documentation, and bid expectations. Vendors are required to hold their discount percentage for the entire three-year term, submit manufacturer MSRP pricing, and provide references even if they are current vendors. The school district will require manufacturers' MSRP for each manufacturer offering a discount, and vendors can submit an attachment with invoices to show MSRP less discount. The bid documents are available on Vendor Link, and the pricing will be based on the updated Exhibit B - Price Schedule, which was reissued as part of this addendum.
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Addendum No. 1 - ITB2425015B-VG Page 1 of 4 Custodial Floor Equipment & Supplies
ADDENDUM No. 1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
July 31, 2024 Victoria Gonzalez, Procurement Agent II Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262
SOLICITATION TITLE & NUMBER:
24250015B-VG – Custodial Floor Equipment & Supplies
SOLICITATION OPENING DATE & TIME:
August 09, 2024 at 3:00 P.M.
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO. 24250015B-VG, Custodial Floor Equipment & Supplies
A. THE FOLLOWING FORM HAS BEEN REVISED AND REISSUED IN ITS ENTIRETY:
EXHIBIT B, PRICE SCHEDULE-Please use the UPDATED Exhibit B, Price Schedule
B. REQUEST FOR INFORMATION – Questions, corrections, clarifications, revisions, notifications
Question 1 I would like to request an electronic copy of the specifications, or any other documents associated with this project:
Answer: All of the documents are posted on Vendor Link. The Specifications are embedded in the ITB document on page three (3) and the Price Schedule is posted as a separate document.
Question 2 On several of the manufacturers we can offer several discounts by machine category. How do we submit a bid by category by manufacturer? For example, we can offer different discounts in the following categories: Cord Electric, Walk-behind battery machines, ride-on machines, robotic autonomous machines, and specialty machines. This is of value to the district because we can offer much greater discounts on some other the categories than others.
Answer: We are releasing an updated Exhibit B – Price Schedule as part of this addendum. Please refer to the new price schedule.
Question 3 I want to confirm that the bidder is NOT required to train on the machines as part of the ITB?
Answer: This is not required.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:gonzalvm@scps.k12.fl.us
Addendum No. 1 - ITB2425015B-VG Page 2 of 4 Custodial Floor Equipment & Supplies
Question 4 I want to confirm that the bidder is NOT required to move the machine from the district warehouse to the school.
Answer: This is not required.
Question 5 In section II, paragraph A, you require the bidder to hold the price for the terms of the bid, which is 3 years. Can we submit new manufacturer MSRP price list as issued by the manufacturer? Most manufacturers update their MSRP price annually. Or do we have to hold the pricing on the current price for 3 years?
Answer: We are requiring you to hold the discount percentage for the term of the bid. Per the bid documentation, you will be required to submit manufacturer price along with your invoice showing that you applied the discount percentage consistent with your bid.
Question 6 A couple of the manufacturers on your list do not publish an MSRP or a Pricer to provide to you as the bid is required. How would you like us to respond under these circumstances?
Answer: At the time of purchase, you will be required to submit manufacturer price along with your invoice showing that you applied the discount percentage consistent with your bid.
Question 7 Would the school system consider autonomous floor cleaning equipment as alternatives to the current brand and model of floor equipment? If so, being new equipment, would you need brochure, specs, manufacturing pricing, the percentage off manufacturing price and anything else that would be helpful for the bid?
Answer: We are only looking for brand discounts as specified in the bid documents.
Question 8 Does this bid include discounted Catalogs for Trash Can Liners, Gloves, Personal Protective Equipment or Safety Supplies?
Answer: We are only looking for brand discounts as specified in the bid documents.
Question 9 Is there a termination clause for me, the Vendor?
Answer: No
Question 10 On pg 4. #3 and #5, reference to “cost plus” does not apply, correct?
Answer: Correct
Question 11 Can you pls share your 2023/2024 spend for this contract?
Answer: No
Question12 Can you pls share your last bid tab?
Addendum No. 1 - ITB2425015B-VG Page 3 of 4 Custodial Floor Equipment & Supplies
Answer: ITB 23240084B-GM is posted on Vendor Link.
Question13 Please confirm this bid is for Purchase only – No Service, Repair or Assembly is required.
Answer: This bid is for purchase only.
Question 14 Please confirm the bid term will be Sept 10, 2024 – Sept 9, 2027
Answer: September 10, 2024 - September 9, 2027, will be the term if approved on September 10, 2024.
Question 15 If we are a current vendor, do we need to submit references?
Answer: Yes
Question 16 We are unable to show MRSP less discount on our billing invoices. Would it be acceptable to send an attachment with the invoice, to your Payables dept?
Answer: Yes
Question 17 Do you require a copy of the MRSP from each mfg?
Answer: If you are giving a discount for a manufacturer, then yes, we would require a copy of the MSRP.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent II at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long
Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
Addendum No. 1 - ITB2425015B-VG Page 4 of 4 Custodial Floor Equipment & Supplies
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the submission in VendorLink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
File details come from the government source that posted it. Updated .