ITB_32701-13826_Solicitation_Cancellation__181763.pdf
PDF 32 KB Posted
- Attached to
- Little White Oak Reclamation Project - UPDATED
- Solicitation number
- Event 32701-13826
- Issued by
- Claiborne County, Tennessee
About this file
This is a Solicitation Cancellation Request document from the Tennessee Department of Environment and Conservation (TDEC) for ITB #13826, the Little White Oak Reclamation Project. The solicitation, which sought qualified contractors to perform comprehensive land reclamation services across 65.3 acres of abandoned strip mine areas at three sites in Campbell County, Tennessee, was cancelled on November 14, 2019, to allow for revisions to the specifications. The project scope included clearing and grubbing, area grading and excavation, landslide remediation, installation of 11,100 linear feet of silt retention barriers, supply and placement of 3,765 tons of rip-rap and limestone, construction of 400 feet of stream restoration structures, road restoration, and vegetation establishment. The original solicitation had established a mandatory pre-bid conference for February 10, 2026, with written questions due by February 17, 2026, and sealed bids due by March 16, 2026, at 2:00 p.m. CT. The contract term was 24 months from the effective date with a potential state option to extend an additional 180 days.
The cancellation was approved by the Chief Procurement Officer under T.C.A. 12-3-502(b) and Rule 0690-03-01-.06(3) based on the determination that revisions were in the best interests of the state. Specifically, the Heavy Construction license requirement needed to be incorporated into the Specifications and added as a bid factor, as the License Requirements PDF initially included with the solicitation was deemed insufficient. The project, with an expected maximum contract liability exceeding $1,500,000, is federally funded through a grant from the U.S. Department of Interior's Office of Surface Mining and is evaluated on a lowest-cost responsive and responsible bidder basis. The solicitation imposed Build America Domestic Procurement Preference requirements and compliance with the Iran Divestment Act, and no set-asides for disadvantaged enterprises, small businesses, or minority-owned firms were identified.
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Text version
11-14-19 REQUEST-XRFP
Solicitation Cancellation Request Upload the completed document and route for approvals by selecting the Solicitation Cancellation Request e- Form. For additional guidance, please see the e-Forms Job Aid available online at the following: https://www.
teamtn.gov/cpo/learning-development/cpo-job-aids.html.
APPROVED
CHIEF PROCUREMENT OFFICER
DATE
Request Tracking # 32701-13826
1. Solicitation # 13826
2. Goods or Services Caption
Little White Oak Reclamation Project
3. Requestor Contact Information - name, e-mail address & telephone #
Sydney Loomans sydney.loomans@tn.gov
6152537266
4. Approval Criteria
Per T.C.A. § 12-3-502(b) and Rule 0690-03-01-.06 (3)
Other reason determined to be in the best interests of the state
5. Justification The Heavy Construction license requirement needs to be put into the Specifications and added as a bid factor. The License Requirements PDF included on ITB #13826 wasn't sufficient.
Signature of Agency head or authorized designee, title of signatory, and date (the authorized designee may sign his or her own name if indicated on the Signature Certification and Authorization document) https://www.teamtn.gov/cpo/learning-development/cpo-job-aids.html https://www.teamtn.gov/cpo/learning-development/cpo-job-aids.html
11-14-19 REQUEST-XRFP
Form Approvals Form Id: 181763
Current Date Time Step Title Description Form Action Time Elapse
2026-03-19- 10.58.15.000000
Initiated Sydney Loomans
Submitted
2026-03-19- 11.15.01.000000
Resubmitted Sydney Loomans
Resubmitted 16 minutes
2026-03-19- 11.46.34.000000
Agency Forms Approver
Michael S Grammer
Approved 31 minutes
2026-03-19- 15.30.09.000000
CPO Standard Forms Approver
Kevin C Bartels Authorized 3 hours 43 minutes
2026-03-19- 15.30.12.000000
System Executed < 1 minute
Comment History:
_____Audit Event_____ ** Sydney Loomans ** Thu, Mar 19 26, 11:15:00 AM Agency Request Tracking Name: Changed Original Value:
New Value: Little White Oak Reclamation Project _Tech Audit Details_ Segment: Solicitation_Cancellation Field Details: Record Tag: PAGEREC Field: GSAGENCY_TRACK_NME
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