32701-13826_Mandatory_Pre-Bid_02-10-2026.pdf

This is a mandatory pre-bid conference notice issued by the Tennessee Department of Environment and Conservation's Central Procurement Office for the Little White Oak Reclamation Project (ITB Event #32701-13826). The project encompasses comprehensive land reclamation services across 65.3 acres of abandoned strip mine areas at three sites in Campbell County, Tennessee near Duff. Deliverables include clearing and grubbing, area grading and excavation, landslide remediation, installation of 11,100 linear feet of silt retention barriers, supply and placement of 3,765 tons of rip-rap and limestone, construction of 400 feet of stream restoration structures, road restoration, and vegetation establishment on all disturbed areas. The mandatory pre-bid site visit is scheduled for February 10, 2026, at 10:00 a.m. EST at 1090 Little White Oak Road, Duff, TN 37729 (coordinates N 36.52115, W -84.0571), and attendance is required to submit a bid. Written questions and comments are due by February 17, 2026, at 4:30 p.m. CT, and sealed bids must be submitted by March 16, 2026, at 2:00 p.m. CT through the Tennessee EDISON Supplier Portal. The contract term is 24 months from the effective date with a potential state option to extend an additional 180 days, and work completion is required within approximately 300 days of receipt of order, subject to performance milestones requiring 25 percent, 50 percent, and 75 percent acreage completion by days 75, 150, and 225 respectively.

The project is federally funded through a U.S. Department of Interior Office of Surface Mining grant and is evaluated on a lowest-cost responsive and responsible bidder basis. The expected maximum contract liability exceeds $1,500,000, with firm and fixed compensation covering all goods, services, deliverables, materials, equipment, overhead, and costs for the entire contract term. Bidding is conducted primarily on unit price with lump sum bids required for mobilization, stream restoration, and road restoration components. Qualified respondents must hold a valid Tennessee State Contractor License with applicable classifications, register with the Tennessee Supplier Portal and Tennessee Department of Revenue, obtain a DUNS number, comply with prevailing wage requirements under the Davis-Bacon Act, and provide evidence of required insurance coverage including workers' compensation, commercial general liability, automobile liability, and pollution liability, along with performance and payment bonds totaling 125 percent of the maximum project liability. The project is subject to Build America Domestic Procurement Preference requirements mandating that all iron, steel, manufactured products, and construction materials be produced in the United States, as well as compliance with the Clean Air Act, Federal Water Pollution Control Act, federal procurement transparency requirements, and Iran Divestment Act certification. No set-asides for disadvantaged enterprises, small businesses, or minority-owned firms are identified, and no incumbent contractor information is referenced in the solicitation documents.