ITB 00002636 Emergency Property Damage Response.pdf

City Project 133244 Page 1 of 17 Emergency Property Damage Response

City of Portland, Oregon ITB No. 00002636 Invitation to Bid for Emergency Property Damage Response

BIDS DUE:

November 14, 2025 By 4:00 P.M. LOCAL TIME

MANDATORY PRE-BID MEETING NOTICE:

A mandatory pre-bid meeting is scheduled for this ITB.

Meeting Date: October 30, 2025 Time: 10:00 AM

The MANDATORY Pre-Proposal Meeting will be held via Microsoft Teams. Please RSVP to Kristina Kolata at Kristina.kolata@portlandoregon.gov for the meeting link.

Please disable AI note taking apps before joining meeting as they will not be admitted.

SUBMITTAL INSTRUCTIONS:

Submit bids electronically by uploading the required bid documents below to the City’s Procurement Services vendor portal, BuySpeed found at: https://procure.portlandoregon.gov/ .

The entire bid and all required attachments must be completed and submitted before the due date. Allow extra time to upload bid documents. Instructions for submitting through BuySpeed are available at the URL below and also included as Exhibit B – Buyspeed Submittal Instructions included within this ITB.

https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download

REFER ALL QUESTIONS TO:

Kristina Kolata, Senior Procurement Specialist Bureau of Revenue and Financial Services, Procurement Services Phone: (971) 509-0713 Email : Kristina.kolata@portland.oregon.gov mailto:Kristina.kolata@portlandoregon.gov https://procure.portlandoregon.gov/ https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download mailto:Kristina.kolata@portland.oregon.gov

City Project 133244 Page 2 of 17 Emergency Property

SECTION 1 INTRODUCTION

1.1 Background

The City of Portland, Bureau of Police is often called upon to investigate and secure vacant buildings during off-hours or during holiday periods. Should a property or building be found standing open and vacant, the investigating officers will first try to call the property owner or store manager and if the authorized party cannot be contacted, the officer will call for Emergency Board-Up Services.

The City of Portland, Portland Fire & Rescue (PF&R) is often called to emergency situations such as fires, water problems or other investigations, where the building would be left unsecured after the fire department concludes their mission. Should PF&R be unable to secure the building themselves, are unable to locate an owner or responsible party to assume responsibility for the property or structure, the incident commander will call for Emergency Board Up Services.

1.2 Scope of work

The successful Contractor shall provide Contractor shall provide on-call labor, equipment, and materials for Emergency Board-Up Services to secure commercial and residential building structures as called upon by the City of Portland and prevent unauthorized entry or additional damage to the structure by humans and animals. On occasion, perimeter barricades to real property, such as fencing, may need to be repaired in order to prevent unauthorized entry. Contractor shall provide on-call Emergency Board-Up Services on a 24/7 basis [twenty-four (24) hours a day, seven (7) days per week]. All supplies shall be delivered, or work shall be performed in accordance with the most currently accepted materials and labor cost addendum. The delivery schedule for the work is identified herein.

1.3 General Service Specifications

The Contractor shall be prepared to secure windows and doors on the main floor and second level of buildings and may be called upon to secure roof skylights and fire department ventilation openings.

In cases of building damage resulting from vehicle accidents, the Contractor shall be required to install building structure and framing support in accordance with building standards and codes necessary to prevent a hazard to public safety and further building damage. Buildings such as drug laboratories or those with sensitive items and/or information shall require more durable and extensive board-up repair and services.

The Contractor shall respond to call for emergency board-up services, arriving on scene within one

(1) hour to perform a scene assessment and call for additional resources if necessary, including but not limited to additional manpower to assist at the site or to deliver needed resources to the site.

Contractor shall have personnel available to provide such services on an as needed basis, seven (7) days per week twenty-four (24) hours per day. Contractor personnel shall remain onsite until the board-up is complete and the site is secured.

The Contractor shall furnish all tools and equipment at no expense to the City. The hand tools required shall be those typically associated with carpentry work. Ladder equipment of mixed lengths will be necessary for the satisfactory performance of the board-up work. Due to the unknown locations of the work and the fact that in some circumstances, electrical power may not be available to the Contractor, the Contractor shall··provide battery operated tools and equipment which shall include but not be limited to saws, drills, screw guns, and light source.

While the frequency or number of callout incidents required by the City for the Contractor's services may vary, the City does not imply or expressly guarantee any minimum number of callouts or frequency of board-up requests during the contract year.

1.4 Personnel and Equipment

The Contractor shall provide one (1) primary and one (1) alternate name and telephone number for the Bureau of Emergency Communications (BOEC) to contact for services. The name and telephone

City Project 133244 Page 3 of 17 Emergency Property numbers shall include mobile telephone or voice/pager telephone number. The names and telephone numbers shall be provided to BOEC in writing within five (5) days from the date of contract award.

Any changes in personnel names and telephone numbers shall be provided by the Contractor to the PF&R Fire Liaison at least five (5) days prior to the effective date of such changes. Notification shall be made by calling 503-823-3873.

The Contractor shall maintain voice communications equipment necessary for communications between the BOEC Dispatch Center and the Contractor's crew once the crew has been dispatched from their base telephone location. At a minimum, the dispatched telephone system shall consist of a cell phone. The communication system shall be maintained at the expense of the Contractor. Upon receipt of the board-up call from BOEC, the Contractor will receive the direct phone number of the City of Portland representative (Police or Fire) on site and will immediately call the representative for information regarding the type of board-up services required and the extent of the damage as well as informing him of the Contractor's estimated time of arrival on site. The Contractor will remain in contact with the representative until arrival or as determined by the representative on site. Before leaving the site, the city representative will provide the Contractor with a signed Authorization Form for the proper requesting bureau (Police or Fire), authorizing the Contractor to do the work at the particular board-up site.

A one-person crew will be able to normally handle most board-up service requests; in the case of additional personnel being required for a specific service, the Contractor will respond to the job site and in conjunction with the on-site officer make that determination and then promptly notify additional personnel regarding the on-site need. If additional materials or tools are required, at least one (1) Contractor employee will always remain on site while others procure the necessary materials and equipment.

In accordance with generally accepted safety practice, the Contractor will be solely and completely responsible for conditions of the job site, including safety of all persons and property during the performance of the work. This requirement will apply continuously and by necessity will not be limited to normal working hours. The Contractor will conduct their operations so as to cause the least possible obstruction and inconvenience to vehicle and pedestrian traffic while insuring or maintaining the safety of traffic and the public at all times.

1.5 Materials and Methods

The majority of the board-up services work includes attaching 4' x 8' sheets of plywood over windows or door openings. The Contractor shall use no less than 3/8" thick CDX (exterior grade) plywood for securing or enclosing a structure in order to prevent unauthorized entry. Standard dimensional lumber shall be used as a frame build-out or building structure and framing support as may be needed consistent with the requirements of the work.

Board-up materials must be fastened in a manner to not cause further damage to the structure but all the while securing the structure as much as possible.

The Contractor shall maintain a supply of door lock strike plates, chains, padlocks, and hasps to be used on an as needed basis. The Contractor shall use a padlock that is the same or equal to Master #LFD or American #5260CC for securing doors where the door frames have not been damaged but in need of complete securing. Hasps may be of 4-1/2", 6", or a "Flexo" type.

Contractor must have adequate stock available for most board-up services. All equipment and materials shall be brought to the board-up site by the Contractor at the time of his arrival for work. Repetitive out-of-stock conditions shall not be acceptable and may be cause for contract termination.

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1.6 Standard Board-Up

The standard board-up will be the majority of the work performed by the Contractor with the requirements being closing all ground level doors, windows, etc., which are open or broken and would permit access to a commercial or residential building which is the primary structure on the lot.

Upon specific direction from the officer on site, other accessory structures (sheds, detached garages, outbuildings, etc.) may also be included in the standard board-up request. Work will be accomplished by installing plywood completely over all door and window openings so as to prevent entry. Plywood must be at least 3/8" CDX (exterior grade) plywood and attached with a minimum 2" drywall screws placed a maximum of 13" on center. Plywood must be a single sheet for opening 4' x 8' or smaller and must be cut within 2" of the opening size.

1.7 Security Board-Up

For buildings such as drug laboratories or others as directed by the Police Bureau on-site officer that require a more durable or secure board-up repair, 2" screw fasteners shall be used in the application of board-up materials. Boarding over all doors, windows, etc. which are at ground level or might otherwise be readily accessible will be required, Plywood shall be a minimum thickness of 3/8" CDX (exterior grade), cut to fit each opening exactly within a tolerance of 1/8" on any side. Plywood will be set into the frame of each opening so as to be as near as possible, flush with the face of the wall.

It will then be nailed around the perimeter of the plywood with nails six inches (6") on center. Plywood will also be secured with drywall screws, alternating with the nails and placed a maximum of six inches (6") on center. Where door or window is flush or protrudes beyond the siding it may be necessary to frame an opening for the plywood to be set into.

1.8 Fencing

The Contractor shall maintain a supply of 300 feet of fencing materials to be used on an as needed basis. Once placed, the fencing may not be switched out to a third-party vendor without the responsible city representative’s notification and authorization.

1.9 Cancellation

For the purposes of the resulting contract, cancellation will be defined as the anomaly when services have been recalled; cancellations can occur from the time of initial dispatch up to and including the time of arrival on scene where services are to be performed. A cancellation fee equal to one hour of billed time (at the regular rate/holiday rate as appropriate rate) will be paid to the Contractor for each cancelled call-out. The City will not be billed for services performed that are not specified within this Price Agreement.

1.10 Clean-Up

All broken glass and debris shall be removed by the Contractor from public walkways and sidewalks and such walkways shall be broom clean. Clean-up of glass and debris shall be completed in a manner intended to reduce the possibility of personal injury, liability, and any hazard to public safety.

If the board up process involves the removal of fire debris from inside a structure to the outside, the debris must be placed onto a non-permeable membrane (tarp) to prevent contamination of the soil/environment.

City Project 133244 Page 5 of 17 Emergency Property

SECTION 2 GENERAL REQUIREMENTS AND INSTRUCTIONS TO BIDDERS

All bids are subject to the provisions and requirements of the Oregon Revised Statutes and the Portland City Code (PCC), including PCC 5.10.

2.1 Bid Preparation

2.1.1 Bid Format

Bids must be submitted on the form provided in the Invitation to Bid and submitted in accordance with the submission instructions. Bids submitted in any other format or manner may not be accepted.

2.1.2 Conformance to Bid Requirements

Bids must conform to the requirements of the Invitation to Bid. All necessary attachments (residency statement, bid bond, references, descriptive literature, etc.) must be submitted with the bid and in the required format. Bid prices must be for the unit indicated on the bid.

Failure to comply with all requirements may result in bid rejection.

2.1.3 Conflict of Interest

By submitting a bid, a Bidder certifies that no officer, agent or employee of the City has a pecuniary interest in this Agreement has participated in preparation of the proposal or resulting Agreement, that the proposal was made in good faith without fraud, collusion, or connection of any kind with any other Offeror of the same proposals, and that the Offeror is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

2.1.4 Cost of Bidding

This invitation to bid does not commit the City to pay any costs incurred by any Bidder in the submission of a bid, or in making necessary studies or designs for the preparation thereof, or for procuring or Contracting for the items to be furnished under the invitation to bid.

2.1.5 Exceptions

Any deviation from solicitation specifications, terms and conditions may result in bid rejection.

2.1.6 Signature on Bid

Bids must be signed by an authorized representative of the Bidder. Signature on a bid certifies that the bid is made without connection with any person, firm or corporation making a bid for the same goods and/or services and is in all respects fair and without collusion or fraud. Failure to sign is cause for bid rejection.

Signature on a bid also certifies that the Bidder has read and fully understands all solicitation specifications, terms and conditions. No consideration will be given to any claim resulting from bidding without comprehending all requirements of the Invitation to Bid

2.1.7 Bid Modification

Bids may be modified in writing before the time and date set for bid closing. Bidders may not modify bids after bid closing time.

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2.1.8 Bid Withdrawals

Bids may be withdrawn in writing by an authorized representative prior to bid closing time.

2.1.9 Late Bids

Sealed bids must be received and time-stamped by Procurement Services prior to bid due time on the bid due date. Late bids will not be considered for award.

2.2 City Sustainability Objectives

The City has a history of striving to be more sustainable in its operations and planning. Starting with the City’s Sustainable City Principles (1994) the City has established a variety of policies to guide its work on sustainability, including: the Sustainable Procurement Policy, Green Building Policy, Local Action Plan on Global Warming, and the Stormwater Management Manual (to view these and related City policies, go to the Portland Policy Documents Website:

https://www.portland.gov/policies/administrative/purchasing/adm-109-sustainable-procurement-policy, and Environment (Natural) | Portland.gov.

As applicable to City procurement, these policies guide the City to buy products and services that reduce the City’s negative environmental and social impacts. While specific goals vary, the City’s sustainability objectives tend to focus on: reducing energy use; reducing air, water, and land pollution; building and maintaining high-performance green buildings; reducing the use of materials toxic to the environment and human health; utilizing resources efficiently, including the use of renewable, reusable and recycled materials; utilizing small, and/or local businesses; preserving or enhancing biodiversity; and maintaining fiscal health in the short and long term. As such, the City seeks to do business with firms that will actively contribute to the City’s sustainability objectives.

2.3 Addenda to Plans or Specifications

If, in the opinion of the Chief Procurement Officer, additional information or interpretation should be provided, an Addendum will be made available to all known specification holders. Any Addendum will be issued seventy-two (72) hours or more before the scheduled closing time for submitting bids, not including Saturday, Sunday, and legal holidays. The City shall post all Addenda on the Procurement Services website. Failure of the Bidder to exercise due diligence to receive or obtain such Addenda shall not excuse the respondent from compliance therewith if awarded the contract.

2.4 Oral Instructions

Oral instructions or information concerning the ITB documents or the project given out by officers, employees, or agents of the City to prospective Bidders are not binding unless confirmed by Addendum.

2.5 Questions or Clarifications

It is the Bidder’s responsibility to ask questions, request changes or clarifications, or inform the City of Portland, Procurement Services if it believes the language, specifications or requirements of this ITB are ambiguous, contradictory, or have other problems. Unless a different time is provided in the ITB, questions received less than seven (7) calendar days prior to the date bids are due may not be answered Clarifications of any provision of the solicitation document are binding only if the City amends the solicitation document by Addendum.

2.6 Protest of Solicitation Specifications

A Bidder who believes specifications are unnecessarily restrictive or limit competition may submit a protest, in writing, to the Chief Procurement Officer. To be considered, protests must be submitted https://www.portland.gov/policies/administrative/purchasing/adm-109-sustainable-procurement-policy https://www.portland.gov/policies/administrative/purchasing/adm-109-sustainable-procurement-policy https://www.portland.gov/policies/environment-natural

City Project 133244 Page 7 of 17 Emergency Property within 7 days after a solicitation document is advertised (ten days if the bid is for a public improvement). Protests must be submitted via email to the Procurement Buyer identified on page 1.

2.7 Bid Opening

Bids will be publicly opened at the scheduled opening time stated in the Solicitation. The Bid tab posted on the City’s Procurement website will constitute the public opening of the bids. Award decisions will not be made at the bid opening.

2.7.1 Bid Evaluation and Award

Multiple awards will be made to the lowest responsive and responsible Bidders according to the Invitation to Bid. The City intends to award up to four (4) on-call agreements from this Invitation to Bid.

2.7.2 Evaluation Criteria

Bids will be awarded based upon the evaluation criteria in the Invitation to Bid and in accordance with Section 5.10 of City Code, and the Public Contracting Rules Section 5.33.

2.7.3 Reciprocal Preference

In determining the "lowest responsible Bidder”, the City will add a percent increase to each out-of-state Bidder's bid price which is equal to the percent given to local Bidders in that Bidder's home state. For example, if the "lowest responsible Bidder" is from a state that grants a 10 percent preference to local Bidders, the City will add 10 percent to that Bidder's price when evaluating the bid. Reciprocal preferences may be viewed at:

https://www.naspo.org/research-and-innovation/state-preference-repository/

2.7.4 Delivery

Ability to meet the City’s required delivery date shall be used to determine responsiveness.

Cash Discounts: Cash discounts will not be considered for award purposes unless stated in the bid documents.

2.7.5 Payment

The City’s standard payment term is Net 30 days. Bids which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

It is the City’s policy to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. To initiate payment of invoices, vendors shall execute the City’s standard ACH Vendor Payment Authorization Agreement which is available on the City’s website at:

http://www.portlandonline.com/omf/index.cfm?c=26606&a=409834

Upon verification of the data provided, the Payment Authorization Agreement will authorize the City to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be in United States currency.

2.7.6 Bid Rejection

The City reserves the right to reject any and all bids.

2.7.7 Cancellation

The City reserves the right to cancel this solicitation at any time without award.

http://www.portlandonline.com/omf/index.cfm?c=26606&a=409834

City Project 133244 Page 8 of 17 Emergency Property

2.7.8 Bid Results

Bidders who receive awards will be notified of bid results via the Procurement Services website; unsuccessful Bidders will not be directly notified. Bid results are available by phone or email.

2.7.9 Protests

A written protest regarding the procurement process or this solicitation document must be submitted within 7 days after a solicitation document is advertised. A written protests regarding contract award must be submitted in writing within 7 days after the award of a contract or Notice of Intent to Award, whichever occurs first. A written protest of any Addendum must be submitted by the close of the next business day after issuance of the Addendum. Late protests will not be considered. See PCC 5.33.730 and 740.

City Project 133244 Page 9 of 17 Emergency Property

SECTION 3 SUPPLEMENTAL REQUIREMENTS

3.1 Required Service Delivery

The successful Contractor must be prepared to arrive on the board-up site within one hour, assess the resource needs and call for additional help if necessary. The additional help may include extra manpower or an extra person to pick up additional building materials and deliver to the site. Once the first Contractor personnel arrive on site, they will not vacate the site until board-up is completed and the site secured.

3.2 Intergovernmental Cooperative Purchasing

The Bidder awarded the contract agrees to extend identical prices and services under the same terms and conditions to all public agencies. Quantities stated herein reflect the City of Portland usage only. Purchases from other agencies do not affect the Contactor’s obligation to the City of Portland. Other agencies will execute their own Contracts with the Bidder. The successful Contractor shall provide quarterly usage reporting of the City of Portland and that of other public agencies. Any Bidder, by written notification included with their bid, may decline to extend the prices and terms of this bid to any and/or all other public agencies.

3.3 Preparation of Bids

3.3.1 Pre-Bid Meeting

MANDATORY PRE-BID MEETING NOTICE:

A mandatory pre-bid meeting is scheduled for this ITB.

Meeting Date: October 30, 2025 Time: 10:00 AM

Please RSVP to Kristina Kolata at Kristina.kolata@portlandoregon.gov for the meeting link.

Please disable AI note taking apps before joining meeting as they will not be admitted.

This is a mandatory pre-bid meeting therefore, all Bidders will be required to attend if they intend to submit a bid. The City of Portland will make reasonable accommodation for people with disabilities. Please notify us no less than five (5) business days prior to the event by phone at 971-509-0713, by the City’s TTY at 503-823-6868, or by the Oregon Relay Service at 1-800-735-2900.

3.3.2 Intent Of Specifications

The intent of these specifications is to provide the City with a fully functioning, quality board-up services. Bidders shall include in their bids all costs for all labor, equipment, and materials necessary to ensure the board-up services are of quality while fully functioning, and timely, regardless of any apparent omission of any particular component of these specifications.

If it appears the City omitted an important component of any item identified in this bid, the Bidder shall bring that matter to the attention of the City during the period of time available for requesting clarification [as indicated in Section 2]. The specifications in this ITB will be part of the Contract between the City and the successful Bidder(s).

mailto:Kristina.kolata@portlandoregon.gov

City Project 133244 Page 10 of 17 Emergency Property

3.3.3 Silence Of Specification

The silence or omission of the specifications as to any detail means that only the best commercial practices are to prevail in this ITB and resulting Contract; only materials and workmanship of first quality are to be used.

3.3.4 Taxes

Taxes, whether State or Federal, shall not be included in the bid prices. A tax exemption certificate will be provided by the City on request.

3.4 Submission of Bids

3.4.1 Bid Submittal

By submitting a bid, the Bidder agrees to furnish any and all equipment, supplies and/or services required by the ITB, at the prices quoted, pursuant to all requirements and specifications as contained therein.

If the intent of the Bidder is not clearly identifiable, the interpretation most advantageous to the City will prevail. All bids must be on the form furnished by the City, or it may be rejected by the City. The omission of such items as delivery dates, or any other required information may cause the offer to be considered non-responsive.

3.4.2 Bid Prices

The Bid price includes the cost to obtain all permits and licenses that may be required to perform the services required for the Contract. Submit unit or hourly prices if requested.

All prices quoted shall include all packing, handling, shipping charges, and the warranty provisions and requirements as listed in these specifications, FOB delivered and unloaded at the designated location(s). If assembly is required, offered prices shall include all costs associated with delivery, assembly, set-up and proper disposal of packaging materials.

The offer price shall be exclusive of any sales, purchaser, or consumer tax.

The prices submitted shall be firm during the first year of the initial contract period. Submit unit prices if requested.

Bid prices shall remain valid for sixty (60) calendar days from bid opening unless otherwise indicated within the ITB. If the bid is accepted, prices shall remain firm for the specified Contract period.

3.4.3 Bid Bond

A bid bond is not required.

3.4.4 Execution Of Price Agreement

The Bidder to whom award is made shall execute and return the Price Agreement in the required number of copies, and shall furnish all required bonds and insurance certificates satisfactory to the city within twenty (20) days after the Bidder receives the Price Agreement.

3.4.5 Failure To Execute Price Agreement

Failure on the part of the Bidder to whom the Price Agreement is awarded to execute the Price Agreement and deliver the Price Agreement, all required bonds and insurance certificates within the time required permits the City to cancel the award of the Price

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Agreement and charge Bidder for the difference in price between its bid and that of the next lowest responsible bidder.

3.4.6 Order of Precedence for Price Agreement Use

“As projects are identified, the City will reach out to Price Agreement holders via telephone call with a project description and timeline. Projects will be awarded on a rotational basis starting with the vendor whose bid was the lowest one received in response to the is ITB.

After that work opportunity is awarded to the lowest, first available awarded vendor who can meet the current need, the next work opportunity will be offered sequentially to the next lowest vendor, and so on, until each awarded vendor has had an opportunity to receive the initial project award telephone call. If the notified vendor unavailable or cannot meet the current need, the next vendor in sequence shall be offered the work. The rotation will be maintained by the contract administrator. The cost for services performed for each project may vary depending upon the amount of work estimated for that particular project. “

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SECTION 4 ATTACHMENTS

1. REPRESENTATIONS, CERTIFICATIONS

2. BID SCHEDULE

3. NON-COLLUSION AFFIDAVIT

4. EXCEPTIONS AND DEVIATIONS TO THE SAMPLE CONTRACT

SECTION 5 EXHIBITS AND APPENDICES

A ITB00002636 SAMPLE GOODS AND SERVICES PRICE AGREEMENT

B BUYSPEED SUBMITTAL INSTRUCTIONS

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ATTACHMENT 1

REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS

ITB 00002636

[This form must be submitted with bid]

OFFER DATE

OFFEROR NAME

OFFEROR DOING BUSINESS AS

OFFEROR ADDRESS

AUTHORIZED REPRESENTATIVE NAME

AUTHORIZED REPRESENTATIVE TITLE

AUTHORIZED REPRESENTATIVE PHONE

AUTHORIZED REPRESENTATIVE EMAIL

AUTHORIZED REPRESENTATIVE MAILING

ADDRESS

AUTHORIZED REPRESENTATIVE SIGNATURE

NAME OF LOCAL REPRESENTATIVE

LOCAL REPRESENTATIVE PHONE

LOCAL REPRESENTATIVE EMAIL

CITY OF PORTLAND BUSINESS LICENSE TAX

ACCOUNT #

STATE OF OREGON REGISTRY NUMBER

FEDERAL TAXPAYER IDENTIFICATION NUMBER

(TIN)

TYPE OF ORGANIZATION Sole proprietorship;

Partnership;

Corporate entity (not tax-exempt);

Corporate entity (tax-exempt);

Government entity (Federal, State, or local);

Other:

COMMON PARENT Offeror is not owned or controlled by a common parent Name and TIN of common parent:

Name:

TIN:

RESIDENT BIDDER

All Offerors must state whether or not they are an Oregon resident Bidder as defined in ORS 279A.120, a resident Offeror is one who has paid unemployment taxes or income taxes in the State during the twelve (12) calendar months immediately preceding bid submission, has a business address in Oregon, and has stated in their bid to be a resident bidder.

Offeror is a Resident Bidder Offeror is not a Resident Bidder State of Residence:

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ATTACHMENT 2

BID SCHEDULE

FOR

CITY OF PORTLAND SOLICITATION NO. 000002636

[This form must be submitted with bid]

The Offeror represents and certifies as part of the following bid:

The undersigned having full knowledge of the specifications for the item(s) listed herein offers and agrees that this bid shall be irrevocable for at least sixty (60) calendar days after the bid opening date and time, and if accepted shall furnish any and/or all items(s) at the prices offered, all required documents, licenses and certifications, guarantees, titles and warranties as required and deliver at the designated point(s) within the time specified in the schedule.

1. LABOR RATES:

DESCRIPTION UNIT PRICE

Regular Price per Man Hour (On-call 24/7) $

Holiday Price per Man Hour (On-call 24/7) $

Hourly rate includes overhead, miscellaneous surcharges, demobilization, and actual labor charges. Please note specifications for instructions regarding travel time and allowances for cancellation fees and holiday pay.

2. MATERIAL PRICES:

ITEM

NO.

DESCRIPTION OF

PRODUCT OR SERVICE

UNIT OF

MEASURE

See Note(s)

UNIT

PRICE

EXTENDED

PRICE

1.

½” x 4’ x 8’ CDX Plywood Sheet 1

2. 3/8” x 4’ x 8’ CDX Plywood Sheet 1 $ $

3. 2” x 4” x 8” Dimension Lumber, standard or better Each 1 $ $

4. 2” x 4” x 10” Dimension Lumber, standard or better Each 1 $ $

5. 2” x 4” x 12” Dimension Lumber, standard or better Each 1 $ $

6. Hasp Lock Each 1 $ $

7. Dumping/Debris Removal Fees Per Ton 2, 3 $ $

8. Percentage Markup Over Cost for Lumber Percent 1 % -

9. Screws Each 1 $ $

10. Fencing Per Linear

Foot/Per 24-hr Period

1 $ $

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Note 1

Fixed rate per unit of measure. Rate will be firm for first year of Contract term. For each year thereafter, rate may be adjusted per U.S. Bureau of Labor Statistics Consumer Price Index (CPI) Series ID CUURS49DSA0: All items in Seattle-Tacoma- Bellevue, WA, all urban consumers, not seasonally adjusted, with each August serving as basis for comparison (https://www.bls.gov/regions/west/data/xgtables/ ro9xg01.htm, or as later updated). For example, the value for August 2019 was 280.286, the value for August 2020 was 284.905, which represents an increase of 1.65%, therefore rates for following year may increase by 1.65%. This method may be used to adjust Unit Rates for all remaining years of Contract term. No more than one such adjustment shall be made per year.

Note 2

If disposal fees increase during the term of this Contract, Contractor may submit a request to increase Unit Rates by prorated amount up to a maximum amount of 20%.

Such increase may occur only once every six months of the term of the Contract.

Contractor shall be responsible for initiating such requests and must demonstrate that the request is due to increased disposal costs.

Note 3

Rates for the removal of tires shall be based on the tire size. Tire rim sizes of less than 18 inches shall be paid at the passenger and light truck tire rate; tire rim sizes of 18 inches or larger shall be paid at the semi-truck tire rate; tire rim sizes of 24.5 inches or larger shall be paid at the oversized tire rate. Tires are not to be included in the cubic yard disposal payment Rate.

OFFEROR (COMPANY) NAME:

NAME OF CONTACT FOR THE ABOVE PRICING:

DIRECT TELEPHONE NUMBER:

X Signature of Authorization for the above price and delivery as specified.

An Offeror submitting a bid certifies that no officer, agent or employee of the City who has a pecuniary interest in this bid has participated in preparation of the bid, that the bid is made in good faith without fraud, collusion, or connection of any kind with any other Offeror of the same call for bids, and that the Offeror is competing solely in its own behalf without connection with, or obligation to any undisclosed person or firm.

City Project 133244 Page 16 of 17 Emergency Property

ATTACHMENT 3

NON-COLLUSION AFFIDAVIT

FOR

CITY OF PORTLAND SOLICITATION NO. 000002636

[This form notarized and submitted with bid]

STATE OF

COUNTY OF

I, , state that I am (Printed Name) (Position/Title) of and that I am authorized to execute this affidavit (Name of Firm) on behalf of this firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and the amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, offeror, or potential offeror, except as disclosed.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is an offeror or potential offeror, and the price(s), will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of this firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. (Name of Firm) , its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as described.

I state that (Name of Firm) understands and acknowledges that the above representations are material and important, and will be relied on by THE CITY OF PORTLAND, OREGON in awarding the Contract(s) for which this bid is submitted. My firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from THE CITY OF PORTLAND, OREGON of the true facts relating to the submission of bids for this Contract.

Signature

Subscribed and sworn to before me on this _______ day __________ of _________ x

SIGNATURE OF NOTARY PUBLIC

MY COMMISSION EXPIRES________

City Project 133244 Page 17 of 17 Emergency Property

ATTACHMENT 4

EXCEPTIONS AND DEVIATIONS TO THE SAMPLE CONTRACT

FOR

CITY OF PORTLAND SOLICITATION NO. 000002636

[This form must be submitted with bid]

Contract Exceptions and Deviations Form

Contract Section No. Current language Requested exception

(in redline) Reason

EXAMPLE:

Section 1.0 Definition - System

“System” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

“System” or “Solution” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract.

Company requests this change because our SLA and EULA refer to “Solution”. No equipment is being provided under this Contract.