Intent to Award Notice and Second Round Interviews.pdf

SHARED SERVICES

Office of Contracts and Procurement

May 23, 2023

Award Notice and Second Round Interviews

To Whom it May Concern:

For solicitation #S-10000-00005295, an evaluation committee independently scored all of the grant applications. Then they met to tabulate the scores for the responsive grant applications received.

As a result of the tabulation meeting, Oregon Department of Human Services, Self-Sufficiency – Survivor Investment Partnership (Agency) intends to award Grant Agreements to the top scoring seven qualifying applicants.

Bradley Angle Bridges Oregon, Inc Ecumenical Ministries of Oregon Northwest Family Services The Immigrant and Refugee Community Organization The Harbor Inc.

WomenFirst Transition & Referral Center The remaining two qualifying applicants, Oasis Advocacy and Shelter and Tri- County Anti-Trafficking Task Force will move to Second Round Interviews. Per section 3.4 Point and Score Calculations, “Agency reserves the right to Round 2 Applicant interviews, if more than eight qualified Applications are received.

Interviews may be in person at a location determined by Agency; however, Agency may elect to conduct interviews via teleconference. Further details will be included with Notice of Round 2 Interviews, to be posted in OregonBuys. The notice will include the scoring and ranking for Applicant Interviews.”

The interview will be scheduled for 45 minutes. 30 minutes for four questions and answers and 15 minutes for a PowerPoint Presentation.

Interview questions:

(1) Please provide an example where your program received grant funding in the past to develop a new program or expand a current program. What were the outcomes? What went well? What were the challenges?

(2) Can you tell us about your ongoing networking and communication with other DVSA organizations?

500 Summer Street NE, E03 Salem, OR 97301

Voice (971) 208-4151 Fax (503) 378-4324

Award Notice and Second Round Interviews Request for Grant Applications #S-10000-00005295 Page 2 of 4

(3) Please tell us about your community outreach plans to provide culturally responsive services for Survivor Investment Partnership funds. Have you offered culturally responsive services in the past? What were the outcomes? What went well? What were the challenges?

(4) How will you measure success if awarded the Survivor Invest Partnership Funds?

PowerPoint Presentation:

Please tell us about the expansion and/or improvement of current program services. Provide a detailed budget outline and how you will spend down the current budget (2021-2023 biennium) and the next biennium budget (2023-2025), if awarded. Please refer to the following table:

Costs Annual Biennium

Two Full-time Equivalent (FTE) $160,000* $320,000*

Survivor Investment Dollars $60,000** $120,000**

Other Costs (admin, training, travel, etc)

$52,000* $104,000*

Total $272,000 $544,000

* Maximum amount allowed per cost category. Amount not required.

** Amount of cost category may be increased, provided that the total costs of all categories shall still not exceed $272,000/$544,000.

Scoring Key for round two:

SCORE EXPLANATION

10 OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Applicant provides insight into its expertise, knowledge, and understanding of the subject matter.

6 - 9 VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

5 ADEQUATE – Response meets all requirements in an adequate manner.

Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Applicant.

1 - 4 FAIR – Applicant meets minimum requirements but does not demonstrate sufficient knowledge of the subject matter.

0 RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the RFGA. Applicant has not demonstrated knowledge of the subject matter.

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Point and Score Calculations:

POINTS POSSIBLE

Total Points for

Each Interview Question

Weight Total Score

Question 1

Please provide an example where your program received grant funding in the past to develop a new program or expand a current program. What were the outcomes? What went well? What were the challenges?

10 1 10

Question 2 Can you tell us about your ongoing networking and communication with other DVSA organizations?

10 1 10

Question 3

Please tell us about your community outreach plans to provide culturally responsive services for SIP funds.

Have you offered culturally responsive services in the past?

What were the outcomes? What went well? What were the challenges?

10 1 10

Question 4 How will you measure success if awarded the Survivor Investment Partnership funds?

10 1 10

PowerPoint Presentation

Please tell us about the expansion and/or improvement of current program services. Provide a detailed budget outline and how you will spend down the current budget (2021-2023 biennium) and the next biennium (2023-2025), if awarded.

Please refer to the RFGA budget table.

10 2 20

GRAND TOTAL POSSIBLE: 50 N/A 60

The points for each interview question will be added together from each evaluator, then multiplied by the weight, then divided by the number of interviewers for the total average score for each question and presentation. The average scores will be added together for the Grand Total. The Round 2

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Interview Grand Total points will be added to the Round 1 Application Evaluation Points for a cumulative total score.

The highest cumulative total score will be awarded the eighth Grant Agreement.

I will be calling the interviewing applicants to schedule an interview. Agency hopes to have the interviews on May 24th or 25th.

If you have any questions or concerns, feel free to contact me at 971-208-4151 or email sharon.m.landis@dhsoha.oregon.gov.

Sincerely, Sharon M. Landis, OPBC SolicitationTeam Contract Specialist cc: file #5593/S-10000-00005295 Contract Administrator mailto:sharon.m.landis@dhsoha.oregon.gov