00005296_Exhibit A to Sample PA.pdf

Exhibit A

SPECIFICATIONS

FOR MAINTENANCE SERVICES

OREGON DEPARTMENT OF TRANSPORTATION

SALEM, OREGON

TRAFFIC CONTROL

R1 SUPPLEMENTAL ON CALL TRAFFIC CONTROL SERVICES - GORGE

VARIOUS HIGHWAYS

MULTNOMAH AND HOOD RIVER

DECEMBER 2022

SPECIAL PROVISIONS 2

TABLE OF CONTENTS

I. SCOPE OF WORK

II. LOCATION OF WORK

III. STANDARD SPECIFICATIONS AND SPECIAL PROVISIONS

IV. SPECIAL TERMS AND CONDITIONS

EXHIBIT 1: GORGE ZONE MAP

EXHIBIT 2: ODOT CONTACT LIST - GORGE

EXHIBIT 3: EXAMPLE TRAFFIC CONTROL PLANS - GORGE

SPECIAL PROVISIONS 3

I. SCOPE OF WORK

A. Definitions

1. “Traffic Control Services” shall refer to single lane closure, multi-lane closure, full road closure and flagging services provided by the Contractor in accordance with the current edition of the State of Oregon Temporary Traffic Control Handbook and MUTCD, using equipment, traffic control devices and labor, while Emergency Services and/or ODOT crews respond to incidents.

2. “Show Up Time” is a two (2) hour minimum and will be billable for all workers and equipment unless job is cancelled within one hour of request.

3. “Incidents” shall refer to accidents, weather and other special circumstances where supplemental traffic control is required.

4. “Overtime” is considered weekends (Saturday and Sunday), holidays and after the first eight (8) hours of work daily or forty (40) hours weekly.

B. Scope of Work

1. This is a Price Agreement (“PA”) for supplemental on-call traffic control. There may be no purchase orders or multiple in the same time frame. The Contractor needs to have capacity to respond to multiple incidents within the required time frame and with all the necessary equipment, traffic control devices and labor.

2. ODOT Project Manager, District Manager, Assistant District Manager, Transportation Maintenance Manager or Transportation Maintenance Coordinator will issue a purchase order to the Contractor’s Project Manager requesting Traffic Control Services at an incident. ODOT will provide as much information as possible regarding the type of incident.

3. Purchase orders may be issued twenty four (24) hours a day seven (7) days a week. Contractor shall provide the ODOT Project Manager with the name and number of an after-hours contact person for emergency response work.

4. Contractor shall mobilize and provide Traffic Control Services for an issued purchase order as soon as possible without exceeding two (2) hours when a purchase order is issued. See PA Exhibit G for additional information regarding issuance of purchase orders.

5. Contractor shall perform all Traffic Control Services in accordance with all applicable government rules and regulations. Contractor shall supply ODOT Project Manager with an electronic 11” x 17” PDF Contractor prepared Traffic Control Plan for each of the Critical Areas listed in Section II.B.1 of Exhibit A – Specifications within 14 Calendar Days after execution of the PA. Example traffic control plans are included in Exhibit 3.

6. Contractor shall implement safety policies, procedures and practices in conformance to all applicable local, state and federal laws, rules and regulations including but not limited to:

SPECIAL PROVISIONS 4

a) Applicable OSHA safety regulations

b) ANSI Z 133.1 Safety standards agreed upon by ODOT and local jurisdiction

c) The Manual of Uniform Traffic Control Devices (MUTCD)

d) Any other applicable safety laws, regulations and codes.

7. Contractor shall provide all necessary equipment, vehicles, and labor, including but not limited to traffic control devices outlined in the current Oregon Temporary Traffic Control Handbook and MUTCD.

8. Contractor shall call ODOT Traffic Management Operations Center (TMOC) at 503-283-5859 when they arrive on scene and are about to close a lane and/or complete roadway and again with the lane and/or complete roadway is open.

Contractor to stay in communication with TMOC throughout their work providing updates. Contractor is responsible to record the incident number assigned by

TMOC.

9. Contractor to remain on site providing Traffic Control Services until the ODOT representative that issued the purchase order instructs them to open the Highway lanes. If TMOC instructs Contractor to open the highway lanes Contractor must verify with the ODOT representative that issued the purchase order first.

10. Contractor shall attend a PA kick off meeting with the ODOT Project Manager within seven (7) business days after execution of the PA. Meeting to be scheduled by the ODOT Project Manager.

C. Additional Contractor Requirements

1. Contractor shall provide sufficient qualified staff, office equipment, field equipment and traffic control devices, including transportation and supplies to fulfill Contractor’s duties under this PA. All equipment utilized during this PA shall be in good and serviceable condition.

2. Contractor shall maintain records appropriate to support the invoicing and recording requirements set forth in paragraph IV.B.

3. If requested by ODOT Project Manager to review Contractor’s performance or other administrative details, Contractor’s project manager shall attend a quarterly status meeting at the District 2B office, located at 9200 SE Lawnfield Rd, Clackamas OR 97015 or via virtual meeting.

4. If a member of Contractor’s crew fails to adhere to safety and other guidelines stated herein, ODOT Project Manager or designated representative may ask the crew member to leave the work site and Contractor will be notified. Contractor shall provide a replacement crew member within two (2) hours of notification by the ODOT Project Manager or designated representative.

5. Contractor’s employees and their subcontractors may not wear clothing, hats, vests, etc. that have the ODOT name or “flying T” symbol.

SPECIAL PROVISIONS 5

6. There is public interest in the work. Contractor shall use courtesy and respect in any work site interaction with the public and to refer all public relations matters to the ODOT Project Manager.

7. Correspondence for the purchase order is required to have the PA number and purchase order number in the subject line.

8. Contractor must not operate ODOT equipment including vehicles.

II. LOCATION OF WORK

A. Location of Work

1. This work will be on various highways in the location as described below.

B. Critical Areas

1. The following areas are considered critical.

Critical Areas - Gorge Section

I84 EB in Troutdale East Portland

I84 EB and WB in Cascade Locks Cascade Locks

I84 WB in Hood River The Dalles

III. STANDARD SPECIFICATIONS AND SPECIAL PROVISIONS

A. Standard Specifications

The 2021 Oregon Standard Specifications for Construction (“Standard Specifications”) include detailed technical specifications in Parts 00200 and beyond that apply to this PA. Some sections of the technical specifications may be identified and modified in the Special Provisions. Sections of the technical specifications not identified in the Special Provisions remain applicable to the PA according to their original terms.

Sections in Part 00100 of the Standard Specifications (General Conditions) are not applicable to the PA unless they are specifically identified in the Special Provisions as being applicable. However, if a Part 00100 section that has been identified as being applicable references another section in Part 00100, or a technical specification (Parts 00200 and beyond) references a section from Part 00100, that section from Part 00100 applies to the PA for purposes of supporting and giving full effect to the specification that referenced it. The Standard Specifications are available online at:

http://www.oregon.gov/ODOT/Business/Pages/Standard_Specifications.aspx

B. Special Provisions

Highway Name Hwy Route Hwy No. Beg MP End MP Section

Columbia River Highway I84 2 13.02 64.69 EP/Cascade Locks

Historic Columbia River Highway US30 100 0.08 42.08 Cascade Locks

Gorge Zone http://www.oregon.gov/ODOT/Business/Pages/Standard_Specifications.aspx

SPECIAL PROVISIONS 6

All number references in these Special Provisions shall be understood to refer to the Sections and subsections of the Standard Specifications bearing like numbers and to Sections and subsections contained in these Special Provisions in their entirety.

Contractor shall comply with the 2021 Oregon Standard Specifications and modifications listed below:

a) Section 00210 – Mobilization

Comply with Section 00210 of the Standard Specifications modified as follows:

00210.40 Mobilization – Add the following to the end of the list:

Removing personnel, Equipment, supplies, and Incidentals from the Project Site.

00210.90 Payment – Replace this subsection, except for the

subsection number and title, with the following:

Payment for mobilization will be made at the PA lump sum amount for the items “Mobilization.”

b) Section 00220 – Accommodations for Public Traffic Comply with Section 00210 of the Standard Specifications.

c) Section 00221 – Common Provisions for Work Zone Traffic Control

Comply with Section 00221 of the Standard Specifications modified

00221.90(b) Temporary Protection and Direction of Traffic - Delete the bullet that begins “Moving temporary barrier to and from Contractor’s stockpile areas”.

Replace the bullet that begins "When the Schedule of Items does not include …" with the following bullet:

• Preparing and signing the daily “Traffic Control Inspection Report”, when a TCS is not included in the Schedule of Items or when a TCS is not onsite for a work shift.

d) Section 00222 – Temporary Traffic Control Signs

Comply with Section 00222 of the Standard Specifications modified

00222.90 Payment – Replace Pay item (a) with the following:

(a) Temporary signs……………………………….Each

e) Section 00223 – Work Zone Traffic Control Labor and Vehicles

SPECIAL PROVISIONS 7

Comply with Section 00223 of the Standard Specifications modified

00223.31(b) Traffic Control Inspection Without TCS - Replace the paragraph that begins “When the Schedule of Items does not include an item…” with the following paragraph:

When the Schedule of Items does not include an item for a TCS, or when TCS is not onsite for a work shift, designate a trained person who shall be on the Project Site during work hours and on call at all other times, and who:

Replace the bullet that begins “Prepares and signs a daily “Traffic Control Inspection Report”…” with the following bullet:

• Prepares and signs a “Traffic Control Inspection Report” (Form No.

734-2474) upon the initial installation of TCM and each working day when any modification, removal, or reinstallation of TCM are made, or as directed by the Engineer. Submit completed reports to the Engineer no later than the end of the next working day.

f) Section 00224 – Temporary Traffic Channelizing Devices

Comply with Section 00223 of the Standard Specifications.

g) Section 00290 – Environmental Protection

Comply with Section 00290 of the Standard Specifications modified

00290.90 Payment – Replace this subsection, except for the

subsection number and title, with the following:

No separate or additional payment will be made for environmental protection.

IV. SPECIAL TERMS AND CONDITIONS

A. Payment Terms

1. ODOT shall pay Contractor at the submitted and accepted rates for the bid items listed. Contractor’s crews shall not work overtime unless approved in advance by the ODOT Project Manager or their designated representative in writing. (A text message is considered to be “in writing”.) Contractor shall comply with the overtime provisions of ORS 279B.235. Contractor may bill ODOT for 1 ½ times the hourly rate stated in the PA only when the overtime is approved in advance and only when the overtime hours are caused by Contractor’s crew member’s work under a specific ODOT purchase order.

2. Contractor’s submitted and accepted rates for the bid items submitted shall be the Contractor’s sole basis for compensation under this PA. Contractor shall impose no additional charges, including, but not limited to, charges for the use of

SPECIAL PROVISIONS 8

signs, mileage, trucks or other equipment used in performing Traffic Control Services that are not listed on the bid item list. ODOT shall not pay Contractor for travel time, but shall pay the mobilization fee once for each purchase order responded to. ODOT shall pay the contractor per the submitted and accepted rates herein for equipment set-up and take-down time spent at the work site.

Contractor’s time shall be rounded to the nearest fifteen (15) minute increment.

ODOT shall pay Contractor Show Up Time for each purchase order.

B. Invoicing and Reporting

1. Contractor shall invoice ODOT monthly. Each invoice shall include an MSExcel-compatible spreadsheet containing detailed work site information listed below and be emailed to Stacy Stubblefield: Stacy.stubblefield@odot.state.or.us

2. Contractor’s invoice shall include the following general information:

a) Price Agreement number;

b) Time period during which the services were performed;

c) Total cost of services provided at each location

d) Total cost of services provided during the time period invoiced; and

e) The total costs invoiced, received, and remaining to date for the PA term.

f) The following certified statement on them along with a signature by the Contractor’s Authorized Representative.

(1) “I the undersigned, hereby certify that the above bill is true and correct and that payment has not been received. Signature:

g) Invoices are to have the PA and purchase order numbers listed on them and the following billing address:

(1) ODOT District 2B

9200 SE Lawnfield Rd

Clackamas, OR 97015

3. The following information related to each work site shall also be included:

a) Purchase order number;

b) Location of the work site;

c) Date and time spent at the work site;

d) Name of ODOT staff who requested the work;

e) List of bid items and quantities utilized at the site;

f) Applicable rates for each bid item;

g) Overtime hours and rate paid, if applicable, for each bid item;

h) Copies of the Traffic Control Inspection Reports;

i) Cost for services provided at each work site; and

j) The ODOT Incident number.

C. Compliance with all Laws

1. Contractor agrees that it shall abide by the latest version of the Temporary Traffic Control Handbook published by the Oregon Department of Transportation and all other rules governing traffic control as applicable.

mailto:Stacy.stubblefield@odot.state.or.us

SPECIAL PROVISIONS 9

D. Minimum Requirements

1. Contractor agrees that it has the minimum equipment and labor shown below available for use in this zone.

Item No Zone Gorge Bid Items Min Quantity Unit

1 Mobilization 1 LS Per Call Out

2 Arrow Boards 10 Each

3 VMS 12 Each

4 Vehicle to set traffic control/TCS Vehicle 5 Each

5 TMA 8 Each

6 Barrels 200 Each

7 Cones/Candlesticks 1200 Each

8 Pickup Full Set with Flagger 8 Hour

9 Extra Signage for flagging, lane closures and road clsoures 75 Each

10 light plants/night flagging stations 12 Each

11 Type 3 Barricades 40 Each

12 Additional Flaggers 8 Each

13 Traffic Control Supervisor 5 Each

14 Critical Area Traffic Control Plans 5 Each

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Exhibit 3: EXAMPLE TRAFFIC CONTGROL PLANS - GORGE

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