Intent to Award.docx

The document is an Intent to Award notice from the State of Nebraska's State Purchasing Bureau (SPB), announcing the intended contract award for Chip Seal (Ledge Rock) to Spencer Quarries, Inc. The procurement seeks approximately 9,800 tons of chip seal material for District 3 road maintenance, with specific delivery locations including Junction Hwy 45/32 (6,500 tons), Junction Hwy 14/56 (2,000 tons), and Junction Hwy 81/20 (1,300 tons). The bid opening was scheduled for February 26, 2025, at 2:00 PM Central Time via Webex, with bid questions due by February 5, 2025, and responses posted by February 12, 2025. The contract will have a one-year term, with potential extensions possible upon mutual agreement.

The solicitation requires vendors to submit unit pricing per ton, inclusive of transportation and delivery charges, with pricing to remain firm for 180 days from the award date. Pricing will be evaluated based on price and performance history, with deliveries restricted to Monday through Friday between 8:00 AM and 4:00 PM, excluding state holidays. Performance testing will be conducted with samples taken in 200-ton increments to ensure compliance with Nebraska Department of Transportation Standard Specifications. While no specific set-aside designations were mentioned, the contract allows for potential price increases with 30 days written notice and supporting documentation. Vendors must provide certified weight tickets for each load and have the option to bid on additional locations across eight districts, with pricing calculated per loaded ton-mile.