121026 OR Spencer Quarries Inc BID.pdf

This document is an Invitation to Bid (ITB) from the State of Nebraska, specifically the Department of Administrative Services (DAS) Materiel Division and State Purchasing Bureau (SPB), soliciting bids for approximately 9,800 tons of Chip Seal (Ledge Rock) for road maintenance in District 3. The project targets three primary delivery locations: Junction Hwy 45/32 (6,500 tons), Junction Hwy 14/56 (2,000 tons), and Junction Hwy 81/20 (1,300 tons). The bid opening is scheduled for February 26, 2025, at 2:00 PM Central Time via Webex, with questions due by February 5, 2025, and responses posted by February 12, 2025. The contract term will be one year, with the state reserving the right to extend beyond the initial period upon mutual agreement.

Pricing is to be submitted as a unit price per ton, inclusive of all transportation and delivery charges, and will remain firm for 180 days from the award date. Vendors must provide certified weight tickets for each load and can optionally bid on additional locations across eight districts, with pricing calculated per loaded ton-mile. Performance testing will be conducted in 200-ton increments to ensure compliance with Nebraska Department of Transportation Standard Specifications. The solicitation allows for flexibility, with the estimated annual usage of 9,800 tons not guaranteed as a minimum or maximum quantity. The state may consider price increases with 30 days written notice and supporting documentation. The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, and the contract is not exclusive, allowing the state to potentially contract with multiple sources.