121026 OR SOLICITATION ADDENDUM ONE NO Q&A.docx

This document is a Solicitation Addendum One for Invitation to Bid (ITB) 121026 OR, issued by the State of Nebraska's State Purchasing Bureau (SPB) on February 7, 2025, concerning a Chip Seal (Ledge Rock) procurement. The solicitation seeks a qualified vendor to provide approximately 9,800 tons of chip seal material for District 3 road maintenance, with specific delivery requirements at three primary locations: Junction Hwy 45/32 (6,500 tons), Junction Hwy 14/56 (2,000 tons), and Junction Hwy 81/20 (1,300 tons). The bid opening is scheduled for February 26, 2025, at 2:00 PM Central Time via Webex, with deliveries to be made between 8:00 AM and 4:00 PM Monday through Friday, excluding state holidays. The contract will have an initial one-year term, with potential extensions subject to mutual agreement.

The procurement requires vendors to submit unit pricing per ton, including all transportation and delivery charges, with pricing to remain firm for 180 days from the award date. Performance testing will be conducted with samples taken in 200-ton increments to ensure compliance with Nebraska Department of Transportation Standard Specifications. While no specific set-aside designations are mentioned, vendors can bid on the primary locations and optionally propose pricing for additional sites across eight districts. Pricing will be calculated per loaded ton-mile, and vendors must provide certified weight tickets for each load. The state reserves the right to contract with multiple sources, and potential price increases may be considered with 30 days written notice and supporting documentation. The estimated annual usage of 9,800 tons is not guaranteed as a minimum or maximum quantity, providing flexibility for both the state and potential vendors.