INSTRUCTIONS TO VENDORS---PLEASE READ.pdf

This instructions-to-vendors file supports a solicitation by the West Virginia Department of Administration Purchasing Division for aircraft maintenance and repair services on a 2007 Beech King Air 350 (N1WV, Serial Number FL-527) under CRFQ 0215 AVN2700000003. The scope of work encompasses scheduled and unscheduled maintenance, straight hourly shop labor rates, avionics services, after-hours labor, four tiers of scheduled inspections ranging from single-phase through phase 1-4 combined inspections, engine hot-section inspections, parts procurement for both Textron/Hawker Beechcraft and non-Textron/Hawker Beechcraft components, and equipment services including battery checks, tire changes, wheel inspections, propeller balancing, and altimeter and transponder recertification. Proposals were due August 25, 2026 at 1:30 p.m., with a technical questions deadline of August 12, 2026 at 10:00 a.m. Services will be performed at the Department of Administration Aviation Division facility at 502 Eagle Mountain Road, Charleston, West Virginia. The contract is structured as an open-end Central Master Agreement with a four-year initial term and optional renewal years.

Pricing must be submitted on a per-unit basis for labor hours and per-inspection rates for specialized services, with vendors required to specify percentage discounts from list costs for Textron/Hawker Beechcraft parts (baseline $3,000 annually) and non-Textron/Hawker Beechcraft parts (baseline $2,000 annually). Consumables must be indicated as either a percentage of total labor or zero if included in hourly rates. The estimated baseline subtotal for all bid costs in Section A is $20,000, while Sections B and C addressing travel costs are for evaluation purposes only and do not factor into the award total. Failure to provide complete pricing across all line items results in bid disqualification. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Jessica L. Riley at 304-558-0246 or jessica.l.riley@wv.gov. Addendum No. 2, posted August 20, 2026, contained a revised Exhibit A pricing page.