Addendum 1 CRFQ AVN2703.pdf
PDF 453 KB Posted
- Solicitation number
- CRFQ 0215 AVN2700000003 3
- Issued by
- Kanawha County, West Virginia
About this file
This Addendum 1 document modifies a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Department of Administration Aviation Division for aircraft maintenance and repair services on a 2007 Beech King Air 350 aircraft (N1WV, Serial Number FL-527). The solicitation extends the bid closing date to August 25, 2026 at 1:30 p.m. EST and publishes agency responses to vendor technical questions submitted prior to the August 12, 2026 deadline. The contract is structured as an open-end Central Master Agreement covering scheduled and unscheduled maintenance services to be performed at the Department of Administration Aviation Division facility located at 502 Eagle Mountain Road, Charleston, West Virginia. Services requested include straight hourly shop labor rates, avionics services, after-hours labor, four tiers of scheduled inspections, engine hot-section inspections, parts procurement, and equipment services such as battery checks, tire changes, wheel inspections, propeller balancing, and altimeter and transponder recertification.
The addendum clarifies critical pricing and specification requirements through six vendor questions and agency responses. The agency confirmed that the estimated $5,000 parts cost on the pricing page is for bid evaluation purposes only and does not represent a fixed annual limit on parts expenses. Additionally, the agency removed specific man-hour requirements from the solicitation, allowing vendors to propose flat-rate labor costs for each inspection interval. Vendors must provide complete hot-section quotations rather than partial labor support estimates and must submit corporate resumes demonstrating at least ten years of experience in aircraft operations and maintenance for this aircraft model. The solicitation requires all vendors to be registered with the West Virginia Purchasing Division, subject to a $125 annual registration fee. Bids should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Jessica L. Riley at 304-558-0246 or jessica.l.riley@wv.gov.
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Date Printed: Aug 18, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Proc Folder: 2030403 Reason for Modification:
Doc Description: Aircraft Maintenance/Repair 2007 King Air 350 SN: FL-527 Addendum 1.
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-18 2026-08-25 13:30 CRFQ 0215 AVN2700000003 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Jessica L Riley 304-558-0246 jessica.l.riley@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 18, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum 1. To modify and extend closing date of solicitation to 08/25/2026 and publish TQ&A's.
The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Administration Aviation Division to establish an open-end contract for scheduled and unscheduled maintenance on the following aircraft: 2007 King Air 350, N1WV, SN: FL-527 per the specifications, bid requirements and terms and conditions as attached hereto.
INVOICE TO SHIP TO
DEPARTMENT OF
ADMINISTRATION
DEPARTMENT OF
ADMINISTRATION
AVIATION DIVISION AVIATION DIVISION
502 EAGLE MOUNTAIN RD 502 EAGLE MOUNTAIN RD
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 2007 Beech King Air 350 N1WV SN: FL-527 0.00000 EA
Comm Code Manufacturer Specification Model #
25202500
Extended Description:
2007 Beech King Air 350 N1WV SN: FL-527
SCHEDULE OF EVENTS
Line Event Event Date 1 Technical Questions Deadline 10:00AM 2026-08-12
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
Attachment A
CRFQ 0215 AVN2700000003
Agency Answers to Vendor Questions Q1. Would the Agency be open to negotiating or revising certain contractual provisions, provided our pricing and proposed schedule are otherwise acceptable?
A1. Vendors should complete the Exhibit A-Pricing Page in its entirety in lieu of submitting other forms. Per the Terms and Conditions, “22. EXCEPTIONS AND CLARIFICATIONS: The Solicitation contains the specifications that shall form the basis of a contractual agreement. Vendor shall clearly mark any exceptions, clarifications, or other proposed modifications in its bid. Exceptions to, clarifications of, or modifications of a requirement or term and condition of the Solicitation may result in bid disqualification.”
Q2. If any parts required during the phase inspections—which cannot be identified until the inspections are underway—cause annual parts costs to exceed the Agency’s $5,000 budget allocation, are additional funds available to cover those expenses? Given the unknown scope of required parts prior to inspection, we would be unable to accept a fixed $5,000 cap on parts costs.
A2. The Estimated List Cost on Lines 8 and 9 of the Exhibit A-Pricing Page contain a static dollar amount for bid evaluation purposes only. The dollar amount does not reflect budget allocation and is not a fixed limit on the annual cost of parts. The agency has updated Exhibit A-Pricing Page to include this statement.
Q3. Does the aircraft currently operate under RVSM requirements?
A3. Yes.
Q4. Regarding the Hot Section scope, is the Agency requesting that Textron Aviation provide labor support to the engine OEM while quoting only Textron Assistance portion or would you like us to provide a complete Hot Section quotation ?
A4. Vendor to provide a complete hot section quotation on Line 7 of Exhibit A- Pricing Page.
Q5. The inspection labor hours listed in the Note section of the solicitation do not reflect Textron Aviation’s current standard hours. Will these labor hours be revised following contract award? As currently stated, we would be unable to accept.
A5. The agency has updated the Note section of the Exhibit A-Pricing Page to remove the ‘man hours’ statement regarding Lines 4-6. The Vendor is to enter the Flat Rate Labor on Lines 4-6 for each inspection interval as indicated.
Attachment A
CRFQ 0215 AVN2700000003
Agency Answers to Vendor Questions Q6. Can you confirm whether there is a $125 fee to register as a vendor for the State of West Virginia? If so, I believe Mike may have mentioned that the shop needed to be in business for five years or more. We have been operating at this facility for decades with the same team, but the business was recently sold from Stevens to Premier, and that ownership change has not yet reached five years.
Can you please clarify the requirements and any associated fees?
A6. Per the Vendor Procurement Guide “Vendors are encouraged to register through the Vendor Self-Service (VSS) portal within the wvOASIS system at wvOASIS.gov. At this site, vendors may view advertised bidding opportunities in the West Virginia Purchasing Bulletin, review their account information, and more. Although the VSS is the preferred method of registration, vendors may also register by completing a Vendor Registration & Disclosure Statement and Small, Women, & Minority-Owned Business Certification (WV-1 or WV-1A) form.
See Appendix C. All vendors doing business with the state must be in good standing with other local and state entities, such as the Secretary of State's office, the West Virginia Insurance Commission and the State Tax Department, in addition to being registered with the Purchasing Division. According to the W.
Va. 148 C.S.R. 1, all vendors must pay an annual registration fee of $125 to the Purchasing Division in order to receive purchase orders or contracts exceeding an aggregate amount of $2,500. The registration year begins at the time the Purchasing Division processes the vendor’s registration and receives the fee.
Companies, corporations or persons having multiple outlets for their products or services and are all operating under the same TIN (Taxpayer Identification Number) must pay one $125 annual fee.” For further information, please visit https://www.state.wv.us/admin/purchase/vrc/VPG/VendorProcurementGuide.
pdf ; Per Section 3.1.1.7 of the bid specifications, Vendor is to provide a corporate resume outlining the history and experience with requirement of at least ten (10) years experience in aircraft operations and maintenance of the model of aircraft specified in the bid specification. Years of experience is the significance of this requirement. Vendor should provide a statement regarding the ownership name change as part of the corporate resume.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_1____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
E035217 Highlight
E035217 Highlight
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Binder5.pdf
| Text1: CRFQ AVN2700000003 |
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| Check Box4: Yes |
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| Text3: To modify and extend bid opening date and time to 08/25/2026 at 13:30 (1:30 PM EST) |
To attach and publish vendor questions and responses.
No further changes.
Text4:
File details come from the government source that posted it. Updated .