IFB NO: 405-0206-24

SUBMISSION DATE: 02/06/2023 10: 00 AM

INVITATION FOR BIDS(IFB)

NO.: 405-0206-24

FOR

BULK FUEL, UNLEADED GASOLINE AND

RENEWABLE DIESEL (RD99)

GENERAL SERVICES DEPARTMENT

FLEET MANAGEMENT DIVISION

IFB RELEASE DATE: February 6th, 2023 10:00 AM PST SUBMISSION DEADLINE: March 7th, 2023 5:00 PM PST

LATE BIDS WILL NOT BE ACCEPTED

SUBMIT IFB TO: BUYER

Solano County via Bonfire E-Procurement Platform Solano County

Portal website at https://solanocounty.bonfirehub.com

James Kasey, Buyer jckasey@solanocounty.com

Phone: 707-784-6976

Any proposer participating in this solicitation is required to have a vendor application on file with the County. This application may be downloaded from the Solano County website at www.solanocounty.com. Include the application with your proposal. The County will post any changes and information relating to this IFB digitally via Bonfire E-Procurement Platform. Proposers are responsible for frequently checking the Bonfire Platform at https://solanocounty.bonfirehub.com for any changes or information relating to this IFB.

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com

(707) 784-7900

DEPARTMENT OF GENERAL SERVICES

Central Services Division

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com https://solanocounty.bonfirehub.com/ mailto:jckasey@solanocounty.com http://www.solanocounty.com/ https://solanocounty.bonfirehub.com/ mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com mailto:lctang@solanocounty.com http://www.solanocounty.com/

DATE: February 6th, 2023

INVITATION FOR BIDS (IFB) NO: 405-0206-24

BULK FUEL, UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

ATTENTION: ALL PROSPECTIVE BIDDERS

We invite you to participate in this bidding opportunity described in the attached Invitation for Bid (IFB). If you are interested, the IFB package may be downloaded from the Bonfire E- Procurement platform, Solano County Portal at https://solanocounty.bonfirehub.com/login .

Bids MUST be electronically submitted via Bonfire website https://solanocounty.bonfirehub.com/login , no later than March 7th, 2023 PM, Pacific Standard Time (PST), at which time, the County will access and evaluate all bids in accordance with the County specifications and contract documents. Any hard copy submissions, submissions via email, or late submissions will not be opened and will be disqualified.

It is the bidder’s responsibility to ensure that any bid is submitted in sufficient time to be received by the Bonfire website before the bid submittal deadline. The receiving time in the Bonfire website will be the governing time for acceptability of bids.

Bidders shall visit the Bonfire website for any upcoming updates, changes, or information regarding this solicitation prior and after the bid submission date.

Respectfully.

James Kasey

Buyer

DEPARTMENT OF GENERAL SERVICES

Central Services Division

LORRAINE TANG

Support Services Manager lctang@solanocounty.com

(707) 784-3426

675 Texas Street, Suite 2500 Fairfield, CA 94533-6342 Fax (707) 784-6320 www.solanocounty.com

MEGAN M. GREVE

Director MMGreve@SolanoCounty.com

(707) 784-7900

DUSTIN D. LENO

Assistant Director ddleno@solanocounty.com

(707) 784-7900 https://solanocounty.bonfirehub.com/login https://solanocounty.bonfirehub.com/login mailto:lctang@solanocounty.com http://www.solanocounty.com/ mailto:MMGreve@SolanoCounty.com mailto:ddleno@solanocounty.com

1.0. STATEMENT OF PURPOSE

1. The purpose of this Invitation for Bid (IFB) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate services offered by bidders or vendors. As used in this IFB, the term ‘bidder’, ‘bidder’ or ‘vendor’ shall mean and include the bidder, its employees, and agents.

a. The County of Solano, on behalf of the Fleet Department, hereinafter referred to as the “County,” is soliciting bids to establish an annual price agreement for bulk fuel (unleaded gasoline, E-85, diesel and RD99) for the County’s Fleet Management Division located in Fairfield, California.

b. Bidder shall provide all materials necessary to furnish various types of bulk fuel to the County as specified. This IFB details deliverables and terms and conditions as required by the County.

c. Bidder’s quoted price shall include all expenses and requirements necessary to provide the County with bulk fuel as specified in this IFB.

2. Questions regarding this solicitation shall be posted via Bonfire E-Procurement Platform Solano County Portal at https://solanocounty.bonfirehub.com/login or submitted in writing to the buyer, email at jckasey@solanocounty.com no later than February 27th, 2023. Response to written questions will be posted on the Bonfire Website Solano County Portal no later than March 2nd, 2023. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

3. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Invitation for Bid number, bid item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated.

Failure of samples to conform to all such characteristics may be cause for rejection of the bid.

Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

2.0. CONTRACT TYPE AND DURATION

1. This is a Firm-Fixed-Price contract and shall be in the form of Blanket Purchase Order

(BPO) and all requirements, terms and conditions of this solicitation shall be incorporated in the BPO by reference.

2. Period of performance for this contract is one year with an effective period of July 1, 2023 through June 30, 2024. The County reserves the right to extend contract for two additional one-year periods, for up to a total of three years, upon mutual agreement of both parties to the contract.

3. In submitting a bid in response to this IFB, Bidder acknowledges it has reviewed the Terms and Conditions to the Solano County Standard Contract attached to this IFB as https://solanocounty.bonfirehub.com/login

Exhibit C and has accepted them with or without qualification. If the bidder makes qualifications, those qualifications must be identified and listed along with suggested modifications to the terms and conditions. If the bidder makes not qualifications, then it shall be deemed that the bidder accepts these items without reservation or any qualifications.

3.0. DELIVERY TERMS AND CONDITION

1. Delivery of supply is F.O.B Solano County, Fleet Management Division located at 3255 N Texas Street, Fairfield California 94533.

2. Bidder shall schedule one-time delivery to take place on July 5th, 2023. The County reserves the right the confirm actual delivery date in the Purchase Order.

4.0. SPECIFICATION/DESCRIPTION

1. The County is soliciting bids for its requirements for gasoline and diesel fuel according to all terms, conditions and specifications contained in this IFB.

2. Only products of new manufacture or distillation will be accepted. No refined or reclaimed products will be accepted.

3. Each bidder shall provide bids as cents per gallon over or under Oil Price Information

Services (OPIS) published daily average price for the best available rack. This bid price markup or markdown shall remain firm-fixed for the length of the initial contract. Prices will be based on F.O.B. delivered; separate freight charges, including surcharges, will not be considered. Vendor to provide daily OPIS pricing print-out for unbranded product for each fuel delivery along with invoice.

4. Taxes: State sales tax and all other applicable taxes shall be added to the invoice after receipt of product. Sales tax rate for Solano County varies by city. Sales tax shall be assessed based on delivery location (Do not add taxes of any nature in your unit cost for this bid).

5. The County is exempt from Federal Excise Tax. An exemption form may be issued to the successful bidder upon request.

6. Delivery Requirements: Products shall be delivered to the designated location as requested by the County within 24 hours after vendor’s receipt of order. Orders will be placed by telephone, fax, or other mutually acceptable method such as email.

7. Delivery slips shall be submitted at time of delivery in duplicate by the vendor and shall be signed by an authorized County employee.

8. All deliveries shall be temperature correct to 60 degrees F.

9. Quantities listed in this IFB are approximate based on an average consumption of 465,000 gallons per year by the County. The quantity described herein is the County’s best estimate of the fuel required for a one-year period. The actual quantity required may be greater or lesser than described in this IFB and will be based on requirement only.

The County makes no guarantee as to the actual quantities required during the period of the contract.

10. Fuel usage estimates:

a. Unleaded regular, 87 Octane: 33,333 gallons per month (400,000)

b. RD99: 5,416 gallons per month (65,000)

11. Fueling locations – See table below:

TANK # FUEL TYPE LOCATION CAPACITY TYPE OWNED AQMD

THRUPUT

11 RD99 DSL

3255 N TEXAS

FAIRFIELD (HEAVY

SHOP)

12,000 UST FLEET

BAY

AREA

20,834

13 RD99 DSL

3255 N TEXAS

FAIRFIELD (HEAVY

SHOP)

12,000 UST FLEET

BAY

AREA

10,245

15 UNL (87)

3255 N TEXAS

FAIRFIELD (HEAVY

SHOP)

10,000 ABOVE FLEET

BAY

AREA

59,908

21 UNL (87)

447 TEXAS FAIRFIELD

(LIGHT SHOP)

10,000 UST FLEET

BAY

AREA

136,282

31 UNL (87)

1340 VIRGINIA ST

VALLEJO

(COURTHOUSE)

10,000 ABOVE FLEET

BAY

AREA

27,703

41 RD99 DSL

301 BROWN ST

VACAVILLE (PW CORP

YARD)

4,000 ABOVE FLEET YOLO 25,925

42 UNL (87)

301 BROWN ST

VACAVILLE (PW CORP

YARD)

4,000 ABOVE FLEET YOLO 14,497

61 UNL (87)

940 ST FRANCIS WAY

RIO VISTA (PW CORP

YARD)

5,000 ABOVE FLEET YOLO 11,844

62 RD99 DSL

940 ST FRANCIS WAY

RIO VISTA (PW CORP

YARD)

5,000 ABOVE FLEET YOLO 8,494

N/A UNL (87)

LAKE SOLANO 8685

PLEASANTS VALLEY

RD WINTERS

500 ABOVE WFD <2,200

N/A RD99 DSL

LAKE SOLANO 8685

PLEASANTS VALLEY

RD WINTERS

500 ABOVE WFD <1,350

5.0. INSTRUCTIONS TO BIDDERS

1. INFORMED BIDDERS. Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Failure to do so will be at bidder’s own risk and they cannot secure relief on the plea of error.

2. BID FORMS. Bid must be submitted via electronic submission via Bonfire website at https://solanocounty.bonfirehub.com/login . Bidders are responsible for checking Bonfire E- Procurement Platform, Solano County Portal frequently for any current information and documents pertained to this IFB.

3. BID EFFECTIVE PERIOD. Bids shall be valid for at least 90 days after IFB closing date.

4. PRICES, NOTATIONS, AND MISTAKES. All prices and notations must be ink or typewritten.

Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

5. OFFERS OF MORE THAN ONE PRICE. Bidders may submit more than one bid but not more than two bids. Bidders may submit one base bid and one alternate bid. Where bidder submits more than one bid, one bid shall be marked “base bid” and the other shall be marked “alternate bid.” Base bid and the alternate bid shall be submitted in accordance with the terms and conditions of this bid solicitation. The County reserves the sole right to accept or reject any alternate offer, in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

6. PROMPT PAYMENT TERMS. Discounts for payments made 20 days or more from receipt of invoice will be considered in award of bid. Solano County’s acceptance of bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by Solano County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

7. TERMS OF THE OFFER. Solano County’s acceptance of bidder’s offer shall be limited to the terms in this IFB unless expressly agreed in writing by Solano County. Bids offering terms other than those contained in this IFB will be declared non-responsive and will not be considered.

8. BIDDER AGREEMENT TO TERMS AND CONDITIONS. Submission of a signed bid will be interpreted to mean bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

9. COMPLIANCE OR DEVIATION TO SPECIFICATIONS. Bidder hereby agrees that the services and goods offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the bidder’s response. Bidder may submit an attachment entitled “Exception to Specifications,” which must be signed by bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for the requirement. The County reserves the sole and independent right to accept or reject any exception or deviation in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

https://solanocounty.bonfirehub.com/login

10. COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, local and other laws relative thereto.

11. BID PREPARATION. Solano County shall not pay for any information provided in response to this IFB and is not responsible for any costs incurred by prospective bidders.

12. TAXES-SALES. California sales tax should be shown separately on the bid form, when and where indicated (if not indicated on bid sheet do not include in your bid).

13. BIDS MUST BE SUBMITTED ON OR BEFORE THE SUBMISSION DATE AND TIME.

Bidders shall respond to the IFB and any exhibits, attachments, or amendments to the IFB. A bidder's failure to submit a bid as required on or before the deadline shall cause the bid to be disqualified.

14. BID AMENDMENT. Bidders are liable for all errors or omissions contained in their bids. The County shall not accept any amendments, revisions, or alterations to bids after the deadline for submittal.

15. BID WITHDRAWAL. To withdraw a bid, bidder must submit a written request, signed by an authorized representative, to the County prior to the official deadline / submittal date and time.

After withdrawing a previously submitted bid, the bidder may submit another at any time up to the deadline for submittals.

16. BIDS FOR ADDITIONAL SERVICES. If a bidder indicates an offer of services or goods in addition to those required by and described in this IFB, these additional services may be added to the contract before, or at any time during an agreed to contract period, at the sole discretion of the County.

17. CONFLICT OF INTEREST. By submitting a bid, the bidder certifies that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the bidder in connection with the procurement under this IFB.

18. NON-DISCRIMINATION. No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the County’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or California state constitutional or statutory law; nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the County or in the employment practices of the County’s bidders.

Accordingly, all vendors entering into contracts with the County shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places.

19. RIGHT TO REFUSE PERSONNEL. Any personnel involved in this service shall submit to a criminal history screening during the contract period, if directed by the County at bidder's sole expense. The County reserves the right to refuse, at its sole discretion, any subcontractors or any personnel provided by the prime bidder or its subcontractors that fails to submit to screening or for any other reason that is in the best interest of the County.

20. LICENSURE. The bidder must hold all necessary and applicable insurance, as well as all business and professional licenses. The bidder must provide evidence of proper licensure to the County upon the County’s request.

21. PROTESTS. Any actual or prospective bidder, offeror, or bidder who is aggrieved in connection with the solicitation or award of a contract may protest to the Director of General Services. The protest shall be submitted in writing to the Director of General Services within seven calendar days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The protesting bidder/vendor shall file a detailed statement specifying the grounds for the protest. The protest letter must be mailed to the Director of General Services, 675 Texas Street, Suite 2500, Fairfield, CA 94533.

22. CONTRACT MONITORING. The bidder shall be responsible for the completion of all work services set out in the contract. All work services are subject to inspection, evaluation, and acceptance by the County. The County may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. At reasonable times, the County may inspect those areas of the bidder's place of business that are related to the performance of the contract. If the County requires such an inspection, the bidder shall provide reasonable access and assistance.

24. CONTRACT AMENDMENT. If during a contract awarded as a result of this IFB, additions to and/or deletions from services/goods provided are required as a result of changes to any statute, regulation, or other authority, the County shall notify the contractor and the contract will be amended to reflect such change. Added work shall be within the general scope of this IFB. In such instances, the County shall provide the contractor a written description of the additional work, and the bidder shall submit a time schedule for accomplishing the additional work and a price for the additional work based on the rates included in the bidder’s bid. If the County and the contractor reach an agreement regarding work services and associated compensation, said agreement shall become effective by means of a contract amendment. Any such amendment requiring additional work must be mutually agreed upon by the parties and signed by the contractor and must be approved by other County officials as required by County laws and regulations. The contractor shall not commence additional work until the County has issued a written contract amendment and secured all required approvals.

24. LOCAL VENDOR PREFERENCE:

a) In order to address the competitive disadvantage faced by local businesses that seek to enter into contracts with the County because of the higher costs of doing business in the County, and to encourage businesses to locate and remain in the County, the County has implemented a local preference policy.

b) Definition of Local Business

For purposes of this section, a “local business” means a business enterprise, including but not limited to a sole proprietorship, partnership, or corporation, which has the following:

i. a valid business license issued from the County or a political subdivision within the

County; and

ii. its principal business office, or a satellite office with at least one full-time employee, located in the County.

c) Preference

i. Where the lowest responsible bidder is not a local business, the purchasing agent shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. Notice shall be by telephone and either facsimile or electronic mail. The local business shall have five (5) business days after the date of such notice to match the lowest bid, in writing. Should the local business so match, it shall be deemed the lowest responsible bidder and receive the award.

ii. Should the lowest responsible local business bidder decline to match as set forth above, the purchasing agent shall provide the next lowest responsible local business bidder, should one exist, and its bid is within five percent (5%) of the lowest responsible bidder, with the same notice and opportunity to match the bid of the lowest responsible bidder as above. This process shall continue as necessary, until an award is made either to a responsible local business bidder within five percent (5%) of the lowest responsible bidder, or the lowest responsible bidder itself.

iii. In instances where a local business and a non-local business submit equivalent, lowest responsible bids, the purchasing agent shall give preference to the local business.

iv. No contract awarded to a local business under this section shall be assigned or subcontracted in any manner that permits more than fifty (50) percent or more of the dollar value of the contract to be performed by an entity that is not a local business.

d) Declaration of Compliance

In submitting a bid subject to this section, a local business shall affirm its compliance with Sections 22-24 of the Solano County Code, on a form to be provided by the purchasing agent (Declaration form included in this bid

e) Notice

The purchasing agent shall provide adequate notice of the provisions of this section to prospective bidders.

f) Exceptions

The exceptions provided for in section 2.11 of the County’s Purchasing & Contracting

Policy Manual shall apply to this section. Furthermore, this section is made expressly inapplicable to public works or other projects to the extent the application would be prohibited by state or federal law.

25. BIDDER REGISTRATION WITH BONFIRE INTERACTIVE (EFFECTIVE IMMEDIATELY).

The County of Solano, Purchasing Services is now partnering with Bonfire Interactive to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally. All bidders who wish to compete for County work, must register with Bonfire Interactive.

BIDDER REGISTRATION PROCEDURE: To subscribe with Bonfire Interactive and receive electronic notifications regarding upcoming and/or current bidding opportunities with the County of Solano, visit the vendor registration page at https://solanocounty.bonfirehub.com/portal/?tab=login and follow the instructions provided.

When registration is completed, vendors will receive email notifications of bidding opportunities that match the commodity/services listed in their bidder profile. It is critical to list the National Institute of Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/bidders.

Remember that all bidders are also required to be registered with the County of Solano. The vendor applications may be obtained here:

http://solanocounty.com/civicax/filebank/blobdload.aspx?blobid=31209

For further information, please contact Solano County Purchasing Services at purchasing@solanocounty.com or (707) 784-6320 https://solanocounty.bonfirehub.com/portal/?tab=login http://solanocounty.com/civicax/filebank/blobdload.aspx?blobid=31209 mailto:purchasing@solanocounty.com

6.0. ATTACHMENT AND EXHIBITS

Complete the following required attachments and include with bid response.

ATTACHMENT 1: BID FORM

ATTACHMENT 2: SIGNATURE PAGE

ATTACHMENT 3: QUESTIONS AND ANSWERS FORM

ATTACHMENT 4: AGENCY REFERENCE FORM

ATTACHMENT 5: NON-COLLUSION DECLARATION FORM

ATTACHMENT 6: CERTIFICATE OF COMPLIANCE

ATTACHMENT 7: RESERVATION

ATTACHMENT 8: DRUG FREE WORKPLACE CERTIFICATE

ATTACHMENT 9: DECLARATION OF LOCAL BUSINESS

ATTACHMENT 10: DEBARMENT CERTIFICATION

ATTACHMENT 11: DISCLOSURE OF CRIMINAL AND CIVIL PREOCEEDINGS

ATTACHMENT 12: IFB CHECKLIST

EXHIBIT C: GENERAL TERMS AND CONDITIONS

ATTACHMENT 1

BID FORM

All prices shall be F.O.B. destination to the designated fueling site in Solano County, California.

Do not add taxes in your unit cost for this bid. Bid Price to include any and all delivery charges, including fuel surcharges. The quantities listed are estimates only for the comparison of bids.

The County of Solano will pay only for actual acceptable material received at the unit prices submitted. If your pricing varies per site, please complete a bid form for each site.

Gasoline, Unleaded, 87 Octane

Cents/gal +/- OPIS Daily Index (Best Available Rack from Stockton or San Francisco, whichever is less on the delivery date)

0 to 4,000 gallons pump-up $ Per Gallon

Full loads, pump up $ Per Gallon

Full loads, gravity feed $ Per Gallon

Additional charges other $ Per Gallon than taxes, such as:

spilt loads, emergency and after hour delivery. Please list all instance in which an additional charge may apply.

Fuel Sites:

Heavy Shop: 3255 N. Texas St., Fairfield Light Shop: 447 Texas St., Fairfield Courthouse: 1340 Virginia St., Vallejo PW Corp Yard: 301 Brown St., Vacaville PW Corp Yard: 940 St. Francis Way, Rio Vista Lake Solano: 8685 Pleasants Valley Rd., Winters

COUNTY OF SOLANO

INVITATION FOR BID (IFB) NO. 405-0206-24

BULK FUEL, UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

BID FORM

Submit Quote Digitally Buyer via Bonfire E-Procurement Platform Solano County Portal website at https://solanocounty.bonfire.com or via email to the Buyer at jckasey@solanocounty.com

James Kasey Email: jckasey@solanocounty.com Phone: 707-784-6976

IFB Release Date: February 6th, 2023 Bid Submission Date: March 7th, 2023 5:00 PM PST https://solanocounty.bonfire.com/ mailto:jckasey@solanocounty.com mailto:jckasey@solanocounty.com

ATTACHMENT 1

(CONTINUED)

RD99

Cents/gal +/- OPIS Daily Index (Best Available Rack from Stockton or San Francisco, Whichever is less on the day of delivery)

0 to 7,000 gallons, pump-up $ Per Gallon

Additional charges: other $ Per Gallon than taxes, such as:

Split loads, emergency and after hour delivery. Please list all instances in which an additional charge may apply.

Fuel Sites:

Heavy Shop: 3255 N. Texas, Fairfield PW Corp Yard: 301 Brown St., Vacaville PW Corp Yard: 940 St. Francis Way, Rio Vista

ATTACHMENT 1

(CONTINUED)

DUE TO THE SMALLER SIZE OF SOLANO COUNTY FUEL TANKS A FULL LOAD IS

DEFINED AS 7,000 GALLONS OR MORE FOR PURPOSES OF THIS BID.

THE UNDERSIGNED OFFERS AND AGRESS TO FURNISH THE ABOVE ARTICLE(S) AT

THE PRICES AND TERMS STATED SUBJECT TO THE INSTRUCTIONS AND CONDITIONS

OF THIS IFB.

Vendor Name

Name and Signature of Authorized Representative

COMPLETE THIS FORM AND RETURN WITH BID DOCUMENT

ATTACHMENT 2

IFB NO.: 405-0206-24

SIGNATURE PAGE

Every submittal must contain a fully executed signature page, supplying all required information, signature, and type name and title of the individual legally authorized to commit the bidder to a binding contract to execute all specifications, provisions, terms and conditions contained herein.

I hereby certify that I have read, acknowledge, understand, and agree to the content(s) of the following notices:

CERTIFICATION – RESPOND TO THE FOLLOWING BY WRITING (YES), (NO) OR (N/A), AND

INITIAL.

FORMS, ATTACHMENTS AND CERTIFICATIONS YES/NO/ N/A INITIAL

Public Works Reforms (Sb 854) Fact Sheet

Non-Collusion Declaration (Complete form and return with bid document)

Certification of Compliance

County Reservations

Other documents (Specify) _____________________________

SIGNATURE AND ACKNOWLEDGMENT:

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

EMAIL AND WEBSITE

PHONE SIGNATURE:

ATTACHMENT 3

COUNTY OF SOLANO

QUESTIONS AND ANSWERS FORM

Any questions regarding this solicitation shall be submitted according to the process outlined below and as specified in the solicitation document. The County’s response to questions will be as specified in the solicitation documents.

1. Submit questions or concerns on the form provided.

2. State your question(s) in the table and reference the section of the solicitation (if applicable).

3. Submit the form (Microsoft word only) via email to solicitation the buyer at email at

Email@solanocounty.com, or via Bonfire website at https://solanocounty.bonfirehub.com .

Please contact the buyer with any questions regarding this process, preferably via email.

QUESTIONS AND ANSWER

NO. REFERENCE

SECTION OF

SOLICITATION

QUESTIONS / COMMENTS COUNTY RESPONSE

(FOR COUNTY USE

ONLY)

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

mailto:Email@solanocounty.com https://solanocounty.bonfirehub.com/

ATTACHMENT 4

COUNTY OF SOLANO

AGENCY REFERENCE FORM

Supply Three (3) References of Government Agencies and/or Firms for whom Bidder has provided similar Services during the last three (3) years:

LIST OF REFERENCES

1. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

EMAIL ADDRESS:

DESCRIPTION OF SERVICE:

DATES(S) WHEN SERVICE PROVIDED

2. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

EMAIL ADDRESS:

DESCRIPTION OF SERVICE

DATES(S) WHEN SERVICE PROVIDED

3. AGENCY OR FIRM NAME:

BUSINESS ADDRESS:

CONTACT PERSON:

TELEPHONE:

DESCRIPTION OF SERVICE

DATES(S) WHEN SERVICE PROVIDED

I certify that I am authorized by the company named above to respond to this request.

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

EMAIL AND WEBSITE

ATTACHMENT 5

COUNTY OF SOLANO

IFB NO.: 405-0120-24

NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106

The undersigned declares: I am the _____________________ of _____________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed by:

READ AND ACKNOWLEDGE ON THE ATTACHMENT 2 SIGNATURE PAGE

ATTACHMENT 6

CERTIFICATION OF COMPLIANCE

CERTIFICATION:

The bidder does hereby make certification and assurance of the Proposer’s compliance with:

a) The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

b) Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

c) Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.html

f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

g) The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,

h) The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor or consultant to the Proposer in connection with the Procurement under this IFB.

http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

ATTACHMENT 7

COUNTY RESERVATIONS

COUNTY OF SOLANO HEREBY RESERVES THE FOLLOWING RIGHTS:

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Bidder. The intended bid award will be determined to be the most professionally and technically able to render services and perform associated work in support of the department to fulfill all contract requirements.

Right of Rejection

The County reserves the reserves the rights:

1. To reject any and all bids, or to cancel this IFB in part or in its entirety.

2. To make a separate award of each item, a group of items or all items, and to make an award either in whole or in part (split bid) to more than one vendor (multiple awards), whichever is deemed to be in the best interest of the County.

3. To waive any variances in proposals provided such action is in the best interest of the County.

4. To amend this IFB at any time. The County also reserves the right to cancel or reissue the IFB at its sole discretion. Any bid received which does not meet the requirements of this IFB, may be considered to be non-responsive, and may be rejected. The County may reject any bid that does not comply with all the terms, conditions, and performance requirements of this

IFB.

5. To cancel any award and re-solicit bids for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

6. To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

7. To reject any and all bids considered not to be in the best interest of the County.

8. To waive any and all minor irregularities in bids.

9. To reduce or increase any specification, in whole or in part due to changes in budget allocations.

ATTACHMENT 8

COUNTY OF SOLANO

DRUG-FREE WORKPLACE CERTIFICATION

(rev-09/01/94)

COMPANY / ORGANIZATION NAME

The bidder or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named bidder will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

(a) The dangers of drug abuse in the workplace;

(b) The person's or organization's policy of maintaining a drug-free workplace;

(c) Any available counseling, rehabilitation and employee assistance programs;

and

(d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

(a) Will receive a copy of the company's drug-free policy statement; and

(b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.

______________________________CERTIFICATION________________________________

I, the official named below, hereby swear that I am duly authorized legally to bind the bidder or grant recipient to the above-described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California.

FEDERAL TAX I.D. NUMBER

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

ATTACHMENT 9

COUNTY OF SOLANO

DECLARATION OF LOCAL BUSINESS

Solano County gives local businesses a preference in formal solicitations of goods and services as set forth in section 22-24 of the Solano County code. in order to qualify for this preference, a business must meet all of the following criteria:

iii. a valid business license issued from the county or a political subdivision within the county; and

iv. its principal business office, or a satellite office with at least one full-time employee, located in the county.

Section 2: Acknowledgement

By completing and signing this form, the undersigned states that, under penalty of perjury, the statements provided herein are true and correct and that the business meets the definition of a local business as defined in section 22-24 of the Solano County code.

All information submitted is subject to investigation, as well as disclosure to third parties under the California public records act. incomplete, unclear, or incomprehensible responses to the following will result in the bid not being considered for application of the county’s local preference policy. false or dishonest responses will result in rejection of the bid and curtail the declarant’s ability to conduct business with the county in the future. it may also result in legal action.

1. Legal name of the business: __________________________________________________

2. Physical address of principal place of business or satellite office with at least one employee:

street: ___________________________city: __________ state: _______zip: ___________

3. Business license number issued by county of Solano: ______________________________ i declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct, and that this declaration is executed by

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

ATTACHMENT 10

COUNTY OF SOLANO

DEBARMENT CERTIFICATION

I, ___________________________________, by submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, hereby certify that the Prospective Bidder and/or its officers, directors, and employees:

(i) are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program;

(ii) have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and

(iii) are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in bidder being excluded from participation in federally funded programs.

This representation shall be an ongoing representation during the term of any contract awarded to the Prospective Bidder. If awarded a contract, Prospective Bidder hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

Prospective Bidder authorizes the County to independently verify its suspension and debarment status.

Prospective Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

ATTACHMENT 11

PROPOSING FIRM’S DISCLOSURE OF CRIMINAL AND CIVIL PROCEEDINGS

Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

Note: if no civil and criminal proceedings within the last 10 years, indicate here and return this attachment with your proposal.

SIGNATURE AND ACKNOWLEDGMENT

Company/Firm Name

Address Zip:

Contact Name

Email Phone

Fax Signature

ATTACHMENT 12

COUNTY OF SOLANO

IFB CHECKLIST

COMPANY / FIRM NAME

ADDRESS (INCLUDING ZIP)

CONTACT PERSON:

This Checklist is not comprehensive. It is the proposer’s responsibility to ensure compliance with all requirements of this solicitation.

Indicate by initialing

All required attachments, and exhibits as required by Solicitation?

Attachment 1 Bid Form

Attachment 2 Signature Page

Attachment 4 Agency Reference Form

Attachment 9 Declaration of Local Business

Attachment 10 Debarment Certification

Attachment 12 IFB Checklist

Any objections / comments: Specify: ______________________________________

Cover letter in letterhead, contains signature and validity period

Amendment documents are attached

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. CLOSING OUT

A. County will pay Bidder's final request for payment providing Bidder has paid all financial obligations undertaken pursuant to this Contract or any other contract and/or obligation that Bidder may have with the County. If Bidder has failed to pay any obligations outstanding, County will withhold from Bidder's final request for payment the amount of such outstanding financial obligations owed by Bidder. Bidder is responsible for County's receipt of a final request for payment 30 days after termination of this Contract.

B. A final undisputed invoice shall be submitted for payment no later than ninety

(90) calendar days following the expiration or termination of this Contract, unless a later or alternate deadline is agreed to in writing by the County. The final invoice must be clearly marked “FINAL INVOICE”, thus indicating that all payment obligations of the County under this Contract have ceased and that no further payments are due or outstanding.

C. The County may, at its discretion, choose not to honor any delinquent final invoice if the Bidder fails to obtain prior written approval of an alternate final invoice submission deadline. Written County approval for an alternate final invoice submission deadline shall be sought from the County prior to the expiration or termination of this Contract.

2. TIME

Time is of the essence in all terms and conditions of this Contract.

3. TIME OF PERFORMANCE

Work will not begin, nor claims paid for services under this Contract until all Certificates of Insurance, business and professional licenses/certificates, IRS ID number, signed W-9 form, or other applicable licenses or certificates are on file with the County’s Contract Manager.

4. TERMINATION

A. This Contract may be terminated by County or Bidder, at any time, with or without cause, upon 30 days’ written notice from one to the other.

B. County may terminate this Contract immediately upon notice of Bidder’s malfeasance.

C. Following termination, County will reimburse Bidder for all expenditures made in good faith that are unpaid at the time of termination not to exceed the maximum amount payable under this Contract unless Bidder is in default of this Contract.

5. SIGNATURE AUTHORITY

The parties executing this Contract certify that they have the proper authority to bind their respective entities to all terms and conditions set forth in this Contract.

6. REPRESENTATIONS

A. County relies upon Bidder's professional ability and training as a material inducement to enter into this Contract. Bidder represents that Bidder will perform the work according to generally accepted professional practices and standards and the requirements of applicable federal, state and local laws. County's acceptance of Bidder's work shall not constitute a waiver or release of Bidder from professional responsibility.

B. Bidder further represents that Bidder possesses current valid appropriate licensure, including, but not limited to, driver’s license, professional license, certificate of tax-exempt status, or permits, required to perform the work under this Contract.

7. INSURANCE

A. Without limiting Bidder's obligation to indemnify County, Bidder must procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under this Contract and the results of that work by Bidder, Bidder’s agents, representatives, employees or subbidders.

B. Minimum Scope of Insurance Coverage must be at least as broad as:

(1) Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).

(2) Insurance Services Office Form Number CA 00 01 covering Automobile Liability, Code 1 (any auto).

(3) Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

C. Minimum Limits of Insurance Bidder must maintain limits no less than:

(1) General Liability:

(Including operations, products and completed operations.)

$2,000,000 per occurrence for bodily injury, personal injury and property damage, or the full per occurrence limits of the policy, whichever is greater. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

(2) Automobile Liability:

$1,000,000 per accident for bodily injury and property damage.

(3) Workers’ Compensation: As required by the State of California.

(4) Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

D. Additional Insurance Coverage To the extent coverage is applicable to Bidder’s services under this Contract, Bidder must maintain the following insurance coverage:

(1) Cyber Liability: $1,000,000 per incident with the aggregate limit twice the required limit to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information property of the County that will be in the care, custody or control of Bidder under this Contract.

(2) Professional Liability:

$2,000,000 combined single limit per claim and in the aggregate. The policy shall remain in full force and effect for no less than 5 years following the completion of work under this Contract.

E. If Bidder maintains higher limits than the minimums shown above, County is entitled to coverage for the higher limits maintained by Bidder. Any insurance proceeds in excess of the specified limits and coverage required, which are applicable to a given loss, shall be available to the County. No representation is made that the minimums shown above are sufficient to cover the indemnity or other obligations of the Bidder under this Contract.

F. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and approved by County.

At the option of County, either:

(1) The insurer will reduce or eliminate such deductibles or self-insured retentions with respect to County, its officers, officials, agents, employees and volunteers; or

(2) Bidder must provide a financial guarantee satisfactory to County guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

G. Other Insurance Provisions

(1) The general liability and automobile liability policies must contain, or be endorsed to contain, the following provisions:

(a) The County of Solano, its officers, officials, agents, employees, and volunteers must be included as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Bidder; and with respect to liability arising out of work or operations performed by or on behalf of Bidder including materials, parts or equipment furnished in connection with such work or operations.

General Liability coverage shall be provided in the form of an Additional Insured endorsement (CG 20 10 11 85 or both CG 20 10 and CG 20 37 if later ISO revisions are used or the equivalent) to Bidder’s insurance policy, or as a separate owner’s policy. The insurance afforded to the additional insureds shall be at least as broad as that afforded to the first named insured.

(b) For any claims related to work performed under this Contract, Bidder’s insurance coverage must be primary insurance with respect to the County of Solano, its officers, officials, agents, employees, and volunteers. Any insurance maintained by County, its officers, officials, agents, employees, or volunteers is excess of Bidder’s insurance and shall not contribute to it.

(2) If Bidder’s services are technologically related, Professional Liability coverage shall include, but not be limited to claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security.