BULK_FUEL_SUPPLY,_DELIVERY,_AND_MONITORING_SERVICES_–_UNLEADED_GASOLINE_AND_RENEWABLE_DIESEL_(RD99).pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

INVITATION FOR BIDS (IFB)

405-0602-26

For

BULK FUEL SUPPLY, DELIVERY, AND MONITORING

SERVICES – UNLEADED GASOLINE AND

RENEWABLE DIESEL (RD99)

RELEASE DATE: June 8, 2026

RESPONSE DUE: June 29, 2026, 5:00 pm

SUBMIT PROPOSAL TO: IFB COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Karen Poole

Phone: (707) 784-6321 kdpoole@solanocounty.gov

Any bidder participating in this solicitation is required to have a vendor application on file with the

County. This application may be downloaded from the Solano County website at www.solanocounty.gov. Include the application with your proposal. The County will post any changes and information relating to this IFB digitally via OpenGov. Bidders are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this IFB.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.gov

(707) 784-2781

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 http://www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/ mailto:ALTave@SolanoCounty.gov http://www.solanocounty.gov/

Solano County

INVITATION FOR BIDS

BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES –

UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

TABLE OF CONTENTS

1. INTRODUCTION

2. STATEMENT OF PURPOSE

3. CONTRACT TYPE AND DURATION

4. DELIVERY TERMS AND CONDITIONS

5. SPECIFICATIONS/DESCRIPTION OF SERVICES

6. INSTRUCTIONS TO BIDDERS

7. ELECTRONIC BID SUBMITTAL

8. STANDARD TERMS & CONDITIONS

Attachments:

A - Fuel_Monitoring_Infrastructure_Memo_TLS350

B - PO TERMS_CONDITIONS

C - Bulk Fuel throughput for IFB

D - SAMPLE BID SHEET_IFB_Bulk_Fuel_2026

Invitation For Bids #405-0602-26 Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

1. INTRODUCTION

1.1. Summary

The County of Solano, General Services Department – Fleet Operations Division, is seeking qualified vendors to provide bulk fuel supply, delivery, and fuel inventory monitoring services for unleaded gasoline (87 octane) and renewable diesel (RD99) to County-owned fuel facilities located throughout Solano County. The County intends to establish a competitively procured agreement for the purchase, monitoring, and delivery of bulk fuel to support fleet operations, public works activities, public safety operations, emergency response capability, and essential County services.

The selected vendor shall provide reliable fuel supply, inventory monitoring, scheduled and emergency delivery services, and pricing based upon an OPIS rack index methodology with delivered pricing inclusive of freight and associated delivery costs. Services may include remote fuel inventory monitoring and coordinated delivery scheduling to maintain uninterrupted fuel availability at designated County fueling locations. Fuel services shall support operational continuity for approximately 700+ fleet assets and associated equipment operated by

County departments and partner agencies.

1.2. Background

Solano County Fleet Operations manages and supports a diverse fleet consisting of light-duty vehicles, public safety vehicles, medium- and heavy-duty equipment, and off-road assets utilized by County departments and supporting agencies. Fleet Operations maintains multiple County-owned fuel facilities throughout Solano

County and relies on uninterrupted fuel supply to maintain service delivery, emergency preparedness, transportation operations, and departmental readiness.

The County currently maintains fuel infrastructure supporting County operations and seeks to continue utilizing competitively procured bulk fuel services for unleaded gasoline and renewable diesel. Fuel demand supports a wide range of operational needs, including public safety response, public works activities, emergency operations, and essential County services. The continued use of renewable diesel supports operational and sustainability objectives where operationally appropriate.

The County has historically utilized OPIS-based pricing and delivered fuel services and is seeking to modernize fuel management practices through improved delivery coordination and inventory visibility. As part of this solicitation, the County may seek fuel inventory monitoring and coordinated delivery capabilities compatible with existing fuel system infrastructure to assist in maintaining uninterrupted fuel availability, reducing delivery delays, and improving fuel supply planning across County fueling locations.

The County seeks vendors with demonstrated experience providing bulk fuel supply, emergency delivery capability, fuel monitoring or inventory management services, regulatory compliance, fuel quality assurance, and reliable distribution capacity within Solano County and surrounding regions.

1.3. Contact Information

Karen Poole Sr.Buyer 675 Texas Street, Ste 2500 Fairfield, CA 94533 Email: kdpoole@solanocounty.gov Phone: (707) 784-6321

Department:

General Services - Fleet Management Division mailto:kdpoole@solanocounty.gov tel:(707)784-6321

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

1.4. Timeline

Release Project Date June 8, 2026

Pre-Proposal Meeting (Non-

Mandatory)

June 16, 2026, 10:00am

TBD. Bidders will be notified via OpenGov of date, time and location. Question Submission and Question Response Deadlines may change depending on Pre-Proposal Meeting.

Question Submission Deadline June 16, 2026, 5:00pm

Question Response Deadline June 18, 2026, 5:00pm

Proposal Submission Deadline June 29, 2026, 5:00pm

Contractor Selection Date July 3, 2026

2. STATEMENT OF PURPOSE

2.1. Statement of Purpose

The purpose of this Invitation for Bid (IFB) is to define the County’s minimum requirements and gain adequate information by which the County may evaluate services offered by contractors or vendors.

As used herein, the term contractor or vendor shall mean the contractor, its employees, or agents.

A. The County of Solano, on behalf of the General Services - Fleet Management Division, hereinafter referred to as the “County,” is soliciting bids to procure Bulk Fuel Supply, Delivery, and Monitoring Services - Unleaded Gasoline and Renewable Diesel (RD99).

B. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County and fulfill all contract requirements.

C. Moreover, the County reserves the sole and independent right to award all bid items to more than one vendor (multiple award contracts), if deemed in the best interest of the County. If and where multiple award contracts are made, County departments/agencies may purchase goods from one or more awarded vendors.

D. Services and/or commodities to be rendered as specified within guidelines as provided by this

IFB in its entirety. This IFB details deliverables and terms and conditions as required by the

County.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

E. In addition to the requesting department, other Solano County departments may utilize this contract (at the same terms and conditions) for similar work.

F. Contractor to submit with the bid one copy of descriptive literature, including any pictures or drawings, and a specification sheet if applicable.

G. Bidders are responsible for checking the County's eProcurement Portal frequently for any current information and documents pertaining to this IFB.

H. Bid shall be valid at least for (90) days after the IFB closing date.

I. Questions regarding this solicitation shall be submitted via the County's eProcurement Portal

Q&A feature no later than 5:00 pm on Tuesday, June 16, 2026. Response to written questions will be posted via the County's eProcurement Portal no later than 5:00 pm on Thursday, June

18, 2026. If there is a delay in posting responses, the bid submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

J. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Invitation for Bid number, bid item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated. Failure of samples to conform to all such characteristics may be cause for rejection of the bid. Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

3. CONTRACT TYPE AND DURATION

3.1. Firm Fixed Price Contract

This is a Firm-Fixed-Price contract that shall be in the form of Purchase Order and all requirement, terms and conditions of this solicitation shall be incorporated in the PO by reference.

3.2. Period of Performance

Period of performance for this contract is one year, commencing on or about July 13, 2026 to June

30, 2027. The County reserves the right to award a one-year contract through this IFB, which may be renegotiated and/or renewed/extended, subject to contractor performance and continued funding, for two additional one-year terms without a competitive bid process, representing a total contract term of no more than three (3) years at the sole discretion of the County, provided the County notifies the

Contractor in writing of its intention to do so at least thirty (30) days prior to the contract expiration date.

3.3. Price Adjustments

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

Price adjustment may be negotiated prior to the beginning of a contract extension year. Any proposed price adjustment shall be submitted to the County in writing at least ninety (90) days prior to contract anniversary date and if approved, will be effective on that date for the subsequent contract period.

4. DELIVERY TERMS AND CONDITIONS

A. Delivery of supply is F.O.B Solano County, Fleet Management Division located at 3255 N

Texas Street, Fairfield California 94533 and various facilities throughout Solano County.

B. Bidder shall coordinate delivery schedule with Fleet Management Division, to take place on

July 6, 2026.

C. The County reserves the right the confirm/modify the actual delivery date in the Purchase

Order.

5. SPECIFICATIONS/DESCRIPTION OF SERVICES

5.1. SCOPE OF WORK

The County of Solano, General Services Department – Fleet Operations Division, seeks qualified vendors to provide bulk fuel supply and services for County-owned fueling facilities located throughout Solano County.

Vendor shall address each numbered section of the Scope of Work in the order presented and provide a detailed written response demonstrating their understanding of and ability to meet the

County's requirements, including the methods, resources, personnel, equipment, technologies, monitoring and delivery coordination capabilities, reporting processes, system integration approach, and any assumptions, exceptions, limitations, or value-added services associated with their proposed solution.

The awarded vendor shall furnish all labor, materials, transportation, equipment, personnel, supervision, monitoring capabilities, and related services necessary to provide uninterrupted delivery of unleaded gasoline (87 octane) and renewable diesel (RD99) in accordance with County requirements and all applicable federal, state, and local laws and regulations.

The Scope of Work shall include, but not be limited to, the following:

A. Vendor shall furnish and deliver bulk fuel supply:

1. Unleaded gasoline, 87 octane, CARB-compliant

2. Renewable diesel (RD99/R99), CARB-compliant

B. Fuel products shall:

1. Be newly refined and commercially manufactured product

2. Be free from contamination or adulteration

3. Meet all applicable federal, state, and CARB fuel standards

4. Be delivered F.O.B. destination to County-designated fuel sites

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

5. Be temperature corrected to 60 degrees Fahrenheit

6. Include all freight, transportation, and associated delivery costs within quoted pricing.

Fuel pricing shall be based upon an OPIS rack pricing methodology utilizing the best available rack pricing and delivered pricing inclusive of freight and associated delivery costs.

5.2. TAXES

A. State sales tax and all other applicable taxes shall be added to the invoice after receipt of product. Sales tax rate for Solano County varies by city. Sales tax shall be assessed based on delivery location (Do not add taxes of any nature in your unit cost for this bid).

B. The County is exempt from Federal Excise Tax. An exemption form may be issued to the successful bidder upon request.

5.3. FUEL DELIVERY SPECIFICATIONS

Vendor shall provide:

A. Scheduled fuel deliveries

B. On-demand fuel deliveries

C. Emergency fuel delivery capability

D. Delivery coordination with County Fleet Operations

E. Adequate supply and transport capacity to prevent fuel outages

Vendor shall maintain the operational capability to support County fuel requirements during routine operations, emergencies, and other operational events requiring expedited fuel delivery.

Deliveries shall be coordinated in accordance with County-established delivery windows, site access requirements, and operational procedures.

5.4. FUEL INVENTORY MONITORING AND DELIVERY COORDINATION

Vendor shall demonstrate the capability to provide fuel inventory monitoring and coordinated delivery services compatible with County fuel infrastructure and existing tank monitoring systems where applicable, supporting the County’s intent to utilize inventory-based delivery coordination to improve fuel supply reliability, maintain operational readiness, and reduce the potential for fuel outages.

Refer to Attachment A for Fuel Monitoring Infrastructure

A. Monitoring and delivery coordination services shall support uninterrupted fuel availability and may include:

1. Remote tank inventory monitoring

2. Fuel level and alarm monitoring

3. Delivery forecasting

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

4. Low-level inventory notifications

5. Inventory and fuel usage reporting

6. Coordinated or threshold-based delivery scheduling

B. Fuel deliveries may be initiated or coordinated when predetermined inventory thresholds are reached at designated fuel sites, subject to County-approved operating procedures and delivery parameters.

C. Vendor shall identify any communications hardware, software, subscriptions, or integration components required to support monitoring services compatible with existing County fuel system infrastructure, including existing tank monitoring systems where applicable.

D. All monitoring-generated or threshold-based deliveries shall be coordinated with County Fleet

Operations unless otherwise authorized by the County.

E. Vendor shall maintain sufficient communication, monitoring capability, and delivery coordination to ensure uninterrupted fuel availability at County fueling locations.

5.5. FUEL USAGE ESTIMATE AND LOCATIONS

A. Unleaded gasoline, 87 Octane (Apprx 380,000)

B. Renewable diesel, RD99/R99 (Apprx 70,000)

Quantities listed in this IFB are approximate based on an average consumption of 450,000 gallons per year by the County. The quantity described herein is the County’s best estimate of the fuel required for a one-year period. The actual quantity required may be greater or lesser than described in this IFB and will be based on requirement only. The County makes no guarantee as to the actual quantities required during the period of the contract.

Refer to Attachment C for Fuel Locations, Capacity, and Usage.

5.6. FUEL QUALITY, ENVIRONMENTAL COMPLIANCE AND SAFETY

A. Vendor shall comply with all applicable:

1. Federal fuel quality standards

2. California Air Resources Board (CARB) requirements

3. Hazardous materials transportation regulations

4. Underground and aboveground storage delivery requirements

5. Environmental and spill prevention regulations

6. Applicable federal, state, and local laws.

B. Vendor shall maintain procedures and response protocols for:

1. Fuel contamination prevention

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

2. Product traceability

3. Spill prevention and response

4. Incident reporting and corrective action

5. Safe fuel handling and delivery practices.

5.7. DOCUMENTATION AND REPORTING

Vendor shall provide, at minimum:

A. Delivery tickets at time of delivery

B. Invoices identifying delivered gallons and pricing

C. OPIS pricing documentation supporting invoiced fuel pricing

D. Fuel product certifications and supporting documentation when requested

E. Monitoring and inventory reports if monitoring services are utilized

F. Delivery and inventory records sufficient to support County verification and reconciliation.

5.8. COUNTY FUEL FACILITIES

Fuel deliveries and related services shall support County-owned fueling facilities located throughout

Solano County.

County fuel site locations, tank capacities, estimated fuel usage, delivery requirements, and related operational information shall be identified within solicitation exhibits and may be updated during the term of the agreement as operational needs require.

6. INSTRUCTIONS TO BIDDERS

6.1. INFORMED BIDDERS.

Before submitting bids, bidders must fully inform themselves of the conditions, requirements and specifications of the products or materials to be furnished. Failure to do so will be at bidder’s own risk and they cannot secure relief on the plea of error.

6.2. BID FORMS.

Bid must be submitted via electronic submission via the County's eProcurement Portal at https://procurement.opengov.com/portal/solanocounty

6.3. PRICES, NOTATIONS, AND MISTAKES.

All prices and notations must be ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices shall be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

6.4. OFFERS OF MORE THAN ONE PRICE.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

Bidders are allowed to submit more than one bid but not more than two bids. Bidders may submit one base bid and one alternate bid. Where bidder submits more than one bid, one bid shall be marked “base bid” and the other shall be marked “alternate bid.” Base bid and the alternate bid shall be submitted in accordance with the terms and conditions of this bid solicitation. The County reserves the sole right to accept or reject any alternate offer, in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

6.5. TERMS OF THE OFFER.

Solano County’s acceptance of bidder’s offer shall be limited to the terms herein unless expressly agreed in writing by Solano County. Bids offering terms other than those shown herein will be declared non-responsive and will not be considered.

6.6. BIDDER AGREEMENT TO TERMS AND CONDITIONS.

Submission of a bid through the County's eProcurement Portal will be interpreted to mean bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

6.7. CANCELLATION OF CONTRACT.

The County of Solano may cancel this contract without cause at any time by giving thirty (30) days written notice to the supplier/vendor. The County of Solano may cancel this contract with cause at any time by giving ten (10) days written notice to the vendor. Cancellation for cause shall be at the discretion of the County of Solano and shall be, but is not limited to, failure to supply the service specified within the time allowed or within the terms, conditions, or provisions of this contract. The successful bidder may not cancel this contract without prior written consent of Purchasing Services.

6.8. COMPLIANCE OR DEVIATION TO SPECIFICATIONS.

Bidder hereby agrees that the services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the bidder’s response. Bidder may submit an attachment entitled “Exception to Specifications,” which must be signed by bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but shall not be an acceptable substitution for the requirement. The County reserves the sole and independent right to accept or reject any exception or deviation in whole or part. Any such acceptance, in whole or in part, shall be in the best interest of the County.

6.9. COMPLIANCE WITH LAWS.

All bids shall comply with current federal, state, local and other laws relative thereto.

6.10. FORCE MAJEURE.

If execution of this contract shall be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Vendor, the vendor shall notify the County of Solano, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

6.11. FORMATION OF CONTRACT.

Bidder’s bid submittal and Solano County’s written acceptance shall constitute a binding contract.

6.12. LAWS GOVERNING CONTRACT.

This contract shall be in accordance with the laws of the State of California. The parties stipulate that this contract was entered into in the County of Solano, in the State of California. The parties further stipulate that the County of Solano, California, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

6.13. NOMENCLATURES.

The terms successful bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the County of Solano enters into a contract as a result of this solicitation.

6.14. SELL OR ASSIGN.

The successful bidder shall not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the County of Solano.

6.15. SEVERABILITY.

If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

6.16. BID PREPARATION.

Solano County shall not pay for any information herein requested, or is it liable for any costs incurred by prospective bidders.

6.17. PROMPT PAYMENT TERMS.

Discounts for payments made twenty (20) days or more from receipt of invoice will be considered in award of bid. Payment discounts must be clearly shown on the Bid Form. Normal payment terms are net 30-45 days, after receipt of invoice and equipment acceptance.

6.18. TAXES-SALES.

California sales tax should be shown separately on the bid form, when and where indicated (if not indicated on bid sheet do not include in your bid).

6.19. TAXES, FEDERAL EXCISE.

TAXES, FEDERAL EXCISE. The County of Solano is exempt from federal excise tax.

6.20. DEADLINE FOR BID SUBMITTALS.

Unless otherwise specified, the time of day for the following events shall be between 8:00 a.m. and 5:00 p.m., Pacific Time.

6.21. BIDS MUST BE SUBMITTED ON OR BEFORE THE SUBMISSION DATE AND TIME.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

Contractors shall respond to the IFB and any exhibits, attachments, or amendments. A contractor's failure to submit a bid as required on or before the deadline shall cause the bid to be disqualified.

6.22. BID SUBMITTALS.

An electronic submission of Bids via the County's eProcurement Portal at https://procurement.opengov.com/portal/solanocounty are due no later than Monday, June 29, 2026 and 5:00 pm(PST). Late submittals will not be accepted. The County will not pay any costs associated with the preparation, submittal, or presentation of any bid. Please register as a Vendor on the County's eProcurement Portal for uninterrupted notification and access to County bidding opportunities. The County will only accept submission of all bids via the County's eProcurement Portal. Any hard copy submission, any other submission method (email, fax, etc.) will be retained in the file unopened and will be considered disqualified from consideration in further bidding process.

6.23. BID AMENDMENT.

The County shall not accept any amendments, revisions, or alterations to bids after the deadline for submittal.

6.24. BID WITHDRAWAL.

To withdraw a bid, contractor must submit a written request, signed by an authorized representative, to the Bid Coordinator prior to the official deadline / submittal date and time. After withdrawing a previously submitted bid, the contractor may submit another at any time up to the deadline for submittals.

6.25. BIDS FOR ADDITIONAL SERVICES.

If a contractor indicates an offer of services in addition to those required by and described in this IFB, these additional services may be added to the contract before, or at any time during an agreed to contract period, at the sole discretion of the County.

6.26. BID ERRORS.

Contractors are liable for all errors or omissions contained in their bids. Contractors will not be allowed to alter documents after the deadline for submitting bids.

6.27. CONFLICT OF INTEREST.

By submitting a bid, the contractor certifies that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Contractor in connection with the procurement under this IFB.

6.28. NON-DISCRIMINATION.

No person shall be excluded from participation in, be denied benefits of, be discriminated against in the admission or access to, or be discriminated against in treatment or employment in the County’s contracted programs or activities on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by federal or California State Constitutional or statutory law;

nor shall they be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination in the performance of contracts with the County or in the employment practices of the County’s contractors. Accordingly, all vendors entering into contracts with the County shall, upon request, be required to show proof of such nondiscrimination and to post in conspicuous places.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

6.29. RIGHT TO REFUSE PERSONNEL.

Any personnel involved in this service shall submit to a criminal history screening during the contract period, if directed by the County at contractor's sole expense. The County reserves the right to refuse, at its sole discretion, any subcontractors or any personnel provided by the prime contractor or its subcontractors that fails to submit to screening or for any other reason that is in the best interest of the County.

6.30. LICENSURE.

The contractor must hold all necessary and applicable insurance, as well as all business and professional licenses. The County may require any or all contractors to submit evidence of proper documents.

6.31. PROTESTS.

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Director of General Services. The protest shall be submitted in writing to the Director of General Services within seven (7) calendar days after such aggrieved person or company knows or should have known of the facts giving rise thereto. The protesting contractor/vendor shall file a detailed statement specifying the grounds for the protest. The protest letter must be mailed to the Director of General Services, 675 Texas Street, Suite 2500, Fairfield, CA 94533.

6.32. CONTRACT AWARD.

The awarded bidder(s) will be issued a purchase order(s) by the County for the duration of each contract year.

6.33. CONTRACT MONITORING.

The contractor shall be responsible for the completion of all work services set out in the contract. All work services are subject to inspection, evaluation, and acceptance by the County. The County may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. At reasonable times, the County may inspect those areas of the contractor's place of business that are related to the performance of the contract. If the County requires such an inspection, the contractor shall provide reasonable access and assistance.

6.34. CONTRACT AMENDMENT.

If during the course of this contract, additions to and/or deletions from services provided are required as a result of changes to any statute, bylaw or regulation, the County shall notify the contractor. Added work shall be within the general scope of this IFB. In such instances, the County shall provide the contractor a written description of the additional work, and the contractor shall submit a time schedule for accomplishing the additional work and a price for the additional work based on the rates included in the contractor’s bid. If the County and the contractor reach an agreement regarding work services and associated compensation, said agreement shall become effective by means of a contract amendment. Any such amendment requiring additional work must be mutually agreed upon by the parties and signed by the contractor and must be approved by other

County officials as required by County laws and regulations. The contractor shall not commence

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99) additional work until the County has issued a written contract amendment and secured all required approvals.

6.35. LOCAL VENDOR PREFERENCE:

A. In order to address the competitive disadvantage faced by local businesses that seek to enter into contracts with the County because of the higher costs of doing business in the County, and to encourage businesses to locate and remain in the County, the County has implemented a local preference policy.

B. Definition of Local Business

1. For purposes of this section, a “local business” means a business enterprise, including but not limited to a sole proprietorship, partnership, or corporation, which has the following:

2. a valid business license issued from the County or a political subdivision within the County;

and

3. its principal business office, or a satellite office with at least one full-time employee, located in the County.

C. Preference

1. Where the lowest responsible bidder is not a local business, the purchasing agent shall provide the lowest responsible local business bidder, should one exist and its bid is within five percent (5%) of the lowest responsible bidder, with notice and an opportunity to reduce its bid to match that of the lowest responsible bidder. Notice shall be by telephone and either facsimile or electronic mail. The local business shall have five (5) business days after the date of such notice to match the lowest bid, in writing. Should the local business so match, it shall be deemed the lowest responsible bidder and receive the award.

2. Should the lowest responsible local business bidder decline to match as set forth above, the purchasing agent shall provide the next lowest responsible local business bidder, should one exist, and its bid is within five percent (5%) of the lowest responsible bidder, with the same notice and opportunity to match the bid of the lowest responsible bidder as above. This process shall continue as necessary, until an award is made either to a responsible local business bidder within five percent (5%) of the lowest responsible bidder, or the lowest responsible bidder itself.

3. In instances where a local business and a non-local business submit equivalent, lowest responsible bids, the purchasing agent shall give preference to the local business.

4. No contract awarded to a local business under this section shall be assigned or subcontracted in any manner that permits more than fifty (50) percent or more of the dollar value of the contract to be performed by an entity that is not a local business.

D. Declaration of Compliance

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

1. In submitting a bid subject to this section, a local business shall affirm its compliance with

Sections 22-24 of the Solano County Code, on a form to be provided by the purchasing agent (Declaration form included in this bid).

E. Notice

1. The purchasing agent shall provide adequate notice of the provisions of this section to prospective bidders.

F. Exceptions

1. The exceptions provided for in section 1.1.11 of the County’s Purchasing & Contracting

Policy Manual shall apply to this section. Furthermore, this section is made expressly inapplicable to public works or other projects to the extent the application would be prohibited by state or federal law.

6.36. BIDDER REGISTRATION.

The County of Solano, Purchasing Services is now partnering with OPEN GOV to create an electronic procurement portal that will allow you to receive notifications of County business opportunities and submit bids and proposals to Solano County digitally. All Vendors who wish to compete for County work, must register on the County's eProcurement Portal.

BIDDER REGISTRATION PROCEDURE: Register as a Vendor at https://procurement.opengov.com/portal/solanocounty

When registration is completed, vendors will receive email notifications of bidding opportunities that match the commodity/services listed in the vendor profile. It is critical to list the National Institute of

Purchasing (NIGP) codes related to the services and/or commodities offered by the vendors/contractors.

Remember that all vendors are also required to be register with the County of Solano. The vendor applications may be obtained here: (Solano County Vendor Application).

For further information on registration, please contact Solano County Purchasing Services at

Purchasing@solanocounty.com or (707) 784-6320.

7. ELECTRONIC BID SUBMITTAL

7.1. Do you agree to all of the terms and conditions of this IFB?*

THE UNDERSIGNED OFFERS AND AGREES TO FURNISH THE ABOVE ARTICLE(S) AT THE PRICES

AND TERMS STATED SUBJECT TO THE INSTRUCTIONS AND CONDITIONS OF THIS IFB

☐ Yes

☐ No

*Response required

7.2. Bid Validity Period - 120 Days: *

Bidder confirms that its bid shall be valid for a period of 120 days after IFB closing date.

https://procurement.opengov.com/portal/solanocounty https://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=43060 mailto:Purchasing@solanocounty.com

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

☐ Please confirm

*Response required

7.3. Specification Confirmation:*

Did you bid on the item(s) per the specifications provided?

☐ Yes

☐ No

*Response required

When equals "No"

7.3.1. Alternative Specifications:*

If proposing alternative products, bidders must attach the specifications of said products here.

*Response required

7.4. Subcontractor Listing:

If the Bidder will use subcontractors to assist with providing the goods/services requested in this solicitation, the Bidder must upload details of said subcontractors here. Note - The County reserves the right to deny or accept subcontractors and subcontracting.

7.5. Non-Collusion Declaration Pursuant to Public Contract Code Sec. 7106:* The undersigned declares: I am the authorized representative of the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct, and that this declaration is executed.

☐ Please confirm

*Response required

7.6. Agency References: *

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

The bidder shall provide the (3) references of government agencies and or firms for whom they have provided similar services during the last three (3) years.

THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Agency_Reference_Form_IFB_O...

*Response required

7.7. Key Team Member References:*

Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Key_Team_Member_Reference_F...

*Response required

7.8. Certification of Compliance:*

The bidder does hereby make certification and assurance of the Proposer’s compliance with:

The laws of the County of Solano:

http://www.codepublishing.com/CA/SolanoCounty/

Title VI of the federal Civil Rights Act of 1964:

https://www.justice.gov/crt/fcs/TitleVI-Overview

Title IX of the federal Education Amendments Act of 1972:

https://www.justice.gov/crt/title-ix-education-amendments-1972

The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:

https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:

https://www.ada.gov/pubs/adastatute08.htm

All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America, The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and, The condition that no amount shall be paid directly or indirectly to an employee or official of the County of

Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this IFB for BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99).

☐ Please confirm

*Response required

7.9. County Reservations:*

The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest https://government-project.s3.us-west-2.amazonaws.com/51662/40a24baa-9ed9-4b5c-be3b-900778e4e4ba_Agency_Reference_Form_IFB_OG.pdf https://government-project.s3.us-west-2.amazonaws.com/51662/454b88dc-d7e7-4472-a761-0d4d60e41e4f_Key_Team_Member_Reference_Form_-IFB_OG.pdf http://www.codepublishing.com/CA/SolanoCounty/ https://www.justice.gov/crt/fcs/TitleVI-Overview https://www.justice.gov/crt/title-ix-education-amendments-1972 https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity https://www.ada.gov/pubs/adastatute08.htm

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation Criteria stated within the IFB.

Right of Rejection

The County reserves the right to reject any and all proposals, or to cancel this IFB in part or in its entirety.

The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

The County reserves the right to amend this IFB at any time. The County also reserves the right to cancel or reissue the IFB at its sole discretion.

Any proposal received which does not meet the stated pre-requisites of this IFB for BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99), may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the IFB.

To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

To reject any and all proposals considered not to be in the best interest of the County.

To waive any and all minor irregularities in proposals.

To reduce or increase any specification, in whole or in part due to changes in budget allocations.

I declare under penalty of perjury under the laws of the State of California that I have read the above

Reservations as stated by the County of Solano.

☐ Please confirm

*Response required

7.10. Drug-Free Workplace Certification:*

The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code

Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:

A. The dangers of drug abuse in the workplace

B. The person's or organization's policy of maintaining a drug-free workplace

C. Any available counseling, rehabilitation and employee assistance programs

D. Penalties that may be imposed upon employees for drug abuse violations

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

A. Will receive a copy of the company's drug-free policy statement

B. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

CERTIFICATION

I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under

☐ Please confirm

*Response required

7.11. ****Optional**** Additional Information:

Please provide any additional or relevant information that you would like to have considered by the County of

Solano.

7.12. Declaration of Local Business:*

Solano County gives local businesses a preference in formal solicitations of goods and services as set forth in section 22-24 of the Solano County code. in order to qualify for this preference, a business must meet all of the following criteria:

• a valid business license issued from the county or a political subdivision within the county; and

• its principal business office, or a satellite office with at least one full-time employee, located in the county.

Section 2: Acknowledgement

By completing this section, the undersigned states that, under penalty of perjury, the statements provided herein are true and correct and that the business meets the definition of a local business as defined in section 22-24 of the Solano County code.

All information submitted is subject to investigation, as well as disclosure to third parties under the California public records act. incomplete, unclear, or incomprehensible responses to the following will result in the bid not being considered for application of the county’s local preference policy. false or dishonest responses will result in rejection of the bid and curtail the declarant’s ability to conduct business with the county in the future. it may also result in legal action.

Bidder declares under penalty of perjury under the laws of the state of California that the foregoing is true and correct, and that this declaration is executed by an authorized representative of the firm.

Please select YES if your business is located within Solano County.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.12.1. Legal name of the business?*

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

Enter Detail Below

Maximum response length: 50 characters

*Response required

When equals "Yes"

7.12.2. Physical address of principal place of business or satellite office with at least one employee:* Enter Complete Address Below.

*Response required

When equals "Yes"

7.12.3. Attach Current Business license issued within the County of Solano* *Response required

When equals "Yes"

7.12.4. I declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct and that this declaration is executed by an authorized representative.* ☐ Please confirm

*Response required

7.13. Debarment Certification:*

By submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

A. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program

B. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and

C. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

This representation shall be an ongoing representation during the term of any contract awarded to the

Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

I certify that I am authorized by the company named above to respond to this request.

☐ Please confirm

*Response required

Title: BULK FUEL SUPPLY, DELIVERY, AND MONITORING SERVICES – UNLEADED GASOLINE AND RENEWABLE DIESEL (RD99)

7.14. Bidder Accepts County Terms and Conditions Without Qualification?*

☐ Yes

☐ No

*Response required

When equals "No"

7.14.1. What qualifications (i.e., exceptions or conditions) are being requested by the Proposer?* If the Bidder takes exceptions, please attach qualifications here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

*Response required

7.15. Firm’s Disclosure of Criminal and Civil Proceedings: *

Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions.