IFB_250254_Reprocurement_Memo.doc
DOC document 44 KB Posted
- Attached to
- Small Equipment Rental Services
- Solicitation number
- 250254
- Issued by
- Orange County, California
About this file
This is a re-procurement memo from the Orange County Transportation Authority documenting the cancellation of Invitation For Bids (IFB) 250129 and the reissuance as IFB 250254 for Small Equipment Rental Services. The original IFB 250129 was released on December 8, 2025, with bids due January 12, 2026. The Authority is seeking qualified contractors to provide small equipment rental services for a one-year term. The revised IFB 250254 will be released on March 16, 2026, through the OPENGOV platform with a bid submittal deadline of April 13, 2026.
The budget allocated for this contract is $100,000 for the one-year term. The original solicitation received two bid responses; however, both were deemed non-responsive. Ecco Equipment Rentals failed to submit the required Price Summary Sheet and subsequently advised they could not support the equipment needs outlined in the solicitation. Herc Rentals Inc submitted an incomplete Price Summary Sheet with missing information in the Minimum Rental Period and Percent Cost Mark-Up sections. After contacting the firm, Herc Rentals Inc indicated there was no minimum rental requirement and a 15% cost mark-up; however, the Senior Buyer determined no bid modifications would be accepted post-closure. Due to the lack of responsive bids, the Project Manager revised both the Scope of Work and Price Summary Sheet prior to reissuing the solicitation as IFB 250254.
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Text version
February 26, 2026 To:
Memo to File
From:
Carolyn Baltazar, Senior Buyer Subject:
Re-procurement Memo
Invitation For Bids (IFB) 250129
“Small Equipment Rental Services” Invitation For Bids (IFB) 250129 was issued in response to a request from Christine Hererra, Contract Analyst, Maintenance Resource Management Department for small equipment rental services. The budget for this effort is $100,000 for a one (1)-year term. The IFB 250129 was released on December 8, 2025, and posted in OPENGOV.
The bid submittal date was due at 11:00 am on January 12, 2026. On the bid due date, Ecco Equipment Rentals and Herc Rentals Inc submitted a response. However, Ecco Equipment Rentals did not include the Price Summary Sheet with their response. The Senior Buyer contacted the firm to confirm if they intended to submit a bid. The firm advised that they cannot support the need for the small equipment listed on the Price Summary Sheet.
Herc Rentals Inc submitted the Price Summary Sheet with their response, however, the Minimum Rental Period (In Days) column was left blank in addition to the Percent Cost Mark-Up section. The Senior Buyer contacted the firm to confirm the price submitted was correct. Herc Rentals Inc advised that there is no minimum requirement on rental time, however, the Percent Cost Mark-Up is at 15%. The Senior Buyer advised the firm that no changes will be accepted once the bid is closed. Therefore, Herc Rentals Inc is deemed non-responsive.
In conclusion, the PM revised the Scope of Work and Price Summary Sheet to proceed with a second solicitation. The requisition will be re-solicitated as IFB 250254 for release on March 16, 2026 through the OPENGOV platform with bids submittal due by April 13, 2026.
File details come from the government source that posted it. Updated .