IFB_23_24-40R_Revised_Pool_Filter_Replacement_Addendum_No.1.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 POOL FILTERS REPLACEMENT

DATE: January 8, 2025

TO: All Bidders/Proposers

FROM: Frank Mascola, Purchasing Coordinator

City of Sanford Purchasing Division

SUBJECT: IFB 23/24-40R POOL FILTERS REPLACEMENT| ADDENDUM #1

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than January 23, 2025 at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

N/A

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

Due to the nature of this project the city is requesting Payment and Performance Bonds Section 00605 and 00610 once the contract is fully executed.

IV. SIGN-IN SHEET

N/A

V. ATTACHMENTS

1. Section 00605 Performance Bond

2. Section 00610 Payment Bond mailto:purchasing@sanfordfl.gov

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#1 POOL FILTERS REPLACEMENT

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #1 to IFB 23/24-40R POOL FILTERS REPLACEMENT.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature mailto:purchasing@sanfordfl.gov

SECTION 00605

PROCUREMENT PERFORMANCE BOND

(100% of Contract Price)

1 | P a g e

KNOW ALL MEN BY THESE PRESENTS, that we, _____________________________________________________________________, as Principal/Contractor,and____________________________________________________, as Surety, are held and firmly bound unto the CITY OF SANFORD, FLORIDA, as a municipal corporation of the State of Florida, as Obligee/City, in the sum of (Written Dollar Amount) dollars ($_______________________________) lawful money of the United States of American, for the payment of which well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally by these presents.

WHEREAS, Contractor has by written agreement dated _____________, 20___, entered into a Contract with the City of Sanford in accordance with a bid (whether a proposal, response or other submission, by whatever name or of whatever nature) issued by the City for the furnishing of all labor, materials, equipment, machinery, tools, apparatus, means of transportation for, and the performance of the work covered in the procurement documents which relative to the City’s purchasing or procurement solicitation entitled IFB 23/24-40R Pool Filters Replacements Larry A. Dale Aquactic.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract as obligated to do so for the City and in accordance with all terms and conditions of the Contract, then this obligation shall be null and void; otherwise, it shall remain in full force and effect.

THE SURETY HEREBY WAIVES notice of any alteration or extension of time made by the City.

WHENEVER CONTRACTOR SHALL BE AND DECLARED by the City to be in default under the Contract, the City having performed City’s obligations thereunder, the Surety may promptly remedy the default or shall promptly:

(1). Complete the Contract in accordance with its terms and conditions to include, but not be limited to, the time of performance which is of the essence; or

(2). Expeditiously obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the most responsible bidder, or if the City elects, upon determination by the City and the Surety jointly of the most responsible bidder, arrange for a Contract between such bidder and the City, and make available as work progresses (even though there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term “balance of the contract price”, as used in this paragraph, shall be paid to the Contractor under the contract and any amendments thereto, less the amount properly paid by the City to the Contractor.

NO RIGHT OF ACTION SHALL ACCRUE on this bond to or for the use of any person or

SECTION 00605

PROCUREMENT PERFORMANCE BOND

2 | P a g e corporation other than the City named herein or the heirs, executors, administrators, or successors of the City.

NOTICE TO THE OBLIGEE that this Bond will expire prior to performance of the

Principal’s obligations shall be deemed a default. Notices under this bond shall be directed to the City Manager at the City Hall of the City of Sanford. And notices to the Principal and Surety shall be to their mailing addresses as set forth in the records of the Florida Department of State.

THIS BOND SHALL BE KEPT IN FULL FORCE AND EFFECT by the Principal at all times until release by the Obligee. In the event of any material change, cancellation, expiration or non-payment of premiums, the Surety shall notify the City by certified mail or registered mail, return receipt requested, at least thirty (30) days prior to the effective date of the change, cancellation, or expiration of this Bond. Notice to the Obligee that this Bond will expire prior to performance of the Principal’s obligations shall be deemed a default.

SIGNED, SEALED AND DATED THIS ___ DAY OF _________________, 20_____.

[Signature lines in a legally binding form.]

ACCEPTED BY:

ATTEST: CITY OF SANFORD:

Traci Houchin, MMC, FCRM Art Woodruff City Clerk Mayor, City of Sanford, Florida Date: __________________

Approved as to form and legality:

William L. Colbert, City Attorney

Note: (1). Write in the dollar amount of the bond, which must the same as the amount bid in the Solicitation.

(2). All bonds signed by an agent must be accompanied by a certified copy of such agent’s authority to act.

(3). Attorneys-in-fact who sign Bid Bonds or Contract Bonds must file with each bond a certified.

(4). Date of the Bond must not be prior to date of Agreement. If CONTRACTOR is a joint venture, all ventures shall execute the Bond. If CONTRACTOR is Partnership, all partners shall execute Bond. IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Florida, unless otherwise specifically approved in writing by OWNER.

PROCUREMENT PAYMENT BOND

SECTION 00610

1 | P a g e

KNOW ALL MEN BY THESE PRESENTS, that we, ___________________________________________, as Principal/Contractor, and ____________________________________________, as Surety, are held and firmly bound unto the CITY OF SANFORD, FLORIDA, as a municipal corporation of the State of Florida, as Obligee/City, in the sum of (Written Dollar Amount) dollars ($___________________________________) lawful money of the United States of American, for the payment of which well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally by these presents.

WHEREAS, Contractor has by written agreement dated __________, 20____, entered into a Contract with the City of Sanford in accordance with a bid (whether a proposal, response or other submission, by whatever name or of whatever nature) issued by the City for the furnishing of all labor, materials, equipment, machinery, tools, apparatus, means of transportation for, and the performance of the work covered in the procurement documents which relative to the City’s purchasing or procurement solicitation entitled IFB 23/24-40R Pool Filters Replacements Larry A. Dale Aquactic.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if said Contractor and all subcontractors to whom any portion of the work provided for in said Contract is sublet and all assignees of said Contract and of such subcontractors shall promptly make payments to all persons supplying him or them with labor, products, services, or supplies for or in the prosecution of the work provided for in such Contract, or in any amendment or extension of or addition to said Contract, and for the payment of reasonable attorney's fees, incurred by the claimants in suits on this bond, then the above obligation shall be void; otherwise, it shall remain in full force and effect.

HOWEVER, this bond is subject to the following conditions and limitations:

(1). Any person, firm or corporation that has furnished labor, products, or supplies for or in the prosecution of the work provided for in said Contract shall have a direct right of action against the Contractor and Surety on this bond, which right of action shall be asserted in a proceeding, instituted in Seminole County, Florida. Such right of action shall be asserted in proceedings instituted in the name of the claimant or claimants for his or their use and benefit against said Contractor and Surety or either of them (but not later than one year after the final settlement of said Contract) in which action such claim or claims shall be adjudicated and judgment rendered thereon.

(2). The Principal and Surety hereby designate and appoint_______________________________________________________________ as the agent of each of them to receive and accept service of process or other pleading issued or filed in any proceeding instituted on this bond and hereby consent that such service shall be the same as personal service on the Contractor and/or Surety.

(3). This bond is given pursuant to and in accordance with the controlling provisions of Section 255.05(1) Florida Statutes, and all the provisions of the law referring to this

PROCUREMENT PAYMENT BOND

SECTION 00610

2 | P a g e character of bond as set forth in any sections or as may be hereinafter enacted, and these are hereby made a part hereof to the same extent as if set out herein in full.

NOTICE TO THE OBLIGEE that this Bond will expire prior to performance of the Principal’s obligations shall be deemed a default. Notices under this bond shall be directed to the City Manager at the City Hall of the City of Sanford. And notices to the Principal and Surety shall be to their mailing addresses as set forth in the records of the Florida Department of State.

THIS BOND SHALL BE KEPT IN FULL FORCE AND EFFECT by the Principal at all times until release by the Obligee. In the event of any material change, cancellation, expiration or non-payment of premiums, the Surety shall notify the City by certified mail or registered mail, return receipt requested, at least thirty (30) days prior to the effective date of the change, cancellation, or expiration of this Bond. Notice to the Obligee that this Bond will expire prior to performance of the Principal’s obligations shall be deemed a default.

SIGNED, SEALED AND DATED THIS ___ DAY OF _________________, 20___.

[Signature lines in a legally binding form.]

ACCEPTED BY:

ATTEST: CITY OF SANFORD:

Traci Houchin, MMC, FCRM Art Woodruff City Clerk Mayor, City of Sanford, Florida Date: __________________

Approved as to form and legality:

William L. Colbert, City Attorney

NOTES: (1). Write in the dollar amount of the bond, which must the same as the amount bid in the Solicitation.

(2). All bonds signed by an agent must be accompanied by a certified copy of such agent’s authority to act.

(3). Attorneys-in-fact who sign Bid Bonds or Contract Bonds must file with each bond a certified.

(4). Date of the Bond must not be prior to date of Agreement. If CONTRACTOR is a joint venture, all venturers shall execute the Bond. If CONTRACTOR is Partnership, all partners shall execute Bond. IMPORTANT: Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State of Florida, unless otherwise specifically approved in writing by OWNER. ATTACH a certified Power-of-Attorney appointing individual Attorney-in-Fact for execution of Performance Bond on behalf of Surety.