IFB_2200_DCG1037REBID_ADD_2_v1.pdf

This is a Solicitation Addendum No. 2 issued by Austin Financial Services - Central Procurement for the City of Austin related to IFB 2200 DCG1037REBID for Water Softeners Service Maintenance. The addendum extends the solicitation due date from September 15, 2026, to September 29, 2026, at 2:00 PM. The City of Austin seeks to establish a contract for installation, maintenance, and repair services for commercial water softener systems utilized by Austin Water. Offerors must demonstrate a minimum of five years of continuous experience providing comparable services on systems such as Kinetico Commercial Plus Series 216 or equivalent equipment and must be authorized service providers or provide evidence of manufacturer-specific technician training. All personnel must possess required licenses and industry certifications applicable to commercial water treatment equipment servicing.

The pricing structure comprises four categories: Category 1 covers annual preventive maintenance for an estimated five units annually; Category 2 addresses common repairs including control valve rebuild, brine system repairs, drain line work, and resin replacement (estimated one unit each annually); Category 3 establishes hourly labor rates for business-hours repair (estimated 40 hours annually) and emergency after-hours and weekend services (estimated 8 hours annually); and Category 4 provides material pricing with an estimated annual spending of $5,000 and a maximum 20 percent markup on costs. All pricing must be all-inclusive of fees, administrative costs, overhead, and delivery to Austin, Texas. Optional Local Business Preference and Small Business Preference programs are available to qualifying offerors with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area or SBA-certified small business status, respectively. Required submissions include three verifiable references from customers served within the past five years, Worker's Compensation and Employers' Liability Insurance with $100,000 bodily injury per accident and $500,000 disease limits, Commercial General Liability Insurance with $500,000 per occurrence limits, and Business Automobile Liability Insurance with $500,000 combined single limits. All awarded contractors must complete City of Austin Wage Theft Training within 30 days of contract award. Diego Cruz-Garcia is the Procurement Specialist, and offerors must return an acknowledged copy of this addendum with their response prior to the solicitation closing date.