IFB_1100_AGM1008_ADD_1_v1.pdf

This Solicitation Addendum No. 1, issued by Austin Financial Services on behalf of Austin Energy, modifies Invitation for Bid (IFB) 1100 AGM1008 for capacitor banks and associated parts required for maintenance, repair, and operation of the electrical distribution system. The solicitation requests bids on an as-needed basis for Category 1 items comprising eight line items with estimated annual quantities ranging from 4 to 130 units, including capacitor banks rated 600–1200 KVAR at 7200 volts, transformers, capacitor controllers, current sensors, antennas, and neutral current sensors, along with Category 2 allowances for pricing non-specified related items. All products must meet technical specifications E-1105, E-1630, and E-1806. A non-mandatory pre-offer meeting was held October 15, 2026 at 1:00 p.m. CT via Microsoft Teams with attendance from Austin Financial Services and Austin Energy personnel. The addendum replaces the original Scope of Work with Scope of Work Version 1 and requires offerors to acknowledge and return one copy prior to the solicitation closing date of October 27, 2026 at 2:00 p.m. CT. The initial contract term is 24 months with options for three additional 12-month renewal periods. Deliveries must arrive within two calendar days of order placement at two designated Austin Energy warehouse locations operating Monday–Friday, 7:00 a.m. to 3:00 p.m.

Pricing shall consist of fixed unit prices not exceeding four decimal places, with economic price adjustments permitted after six months based on Producer Price Index commodity data. Local business and small business preferences apply, offering up to 5% discount for bids up to $500,000 and 3% for bids between $500,000 and $50 million; small business participation is optional and not subject to mandatory subcontracting goals. Contractors must establish required stock levels within 30 days of contract execution and maintain a 95% on-time delivery performance goal, with two consecutive quarters below this threshold potentially triggering a written improvement plan or contract cancellation. Manufacturer qualifications require at least five years' experience in distribution capacitor manufacture and sale, ten years for distribution transformers, and five years for pre-assembled capacitor bank manufacturing. All bids must be submitted online through eResponse in Austin Finance Online with pricing sheets submitted as provided. Technical questions are due October 19, 2026 at 5:00 p.m. CT, and the primary contact is Ahide Garcia at (512) 974-2803.