SF30_ID09190001_Amendment_18_Dec_2018.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

SF30 Continuation

The following has been updated from the original solicitation and Amendment 0001. All other terms and conditions remain unchanged.

AMENDED SECTION E: SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS - ADDENDUM

The following is to be followed in place of the basic provision 52.212-1:

(a) North American Industry Classification System (NAICS) code and small business size standard.

The applicable NAICS code for this procurement is 541910 with a small business size standard of $15M in average annual receipts.

(b) Submission of offers.

All proposal submissions in response to this solicitation must be signed and dated and received no later than 11:00 AM Pacific Time on 7 January 2019. Offerors shall submit their proposals electronically to GSA via e-mail at matthew.schupbach@gsa.gov and emma.andreoli@gsa.gov. No hard copy proposals will be accepted. If files are large, several emails may be sent as long as all proposal files are received by the due date and time. Each electronic file shall also be clearly marked to show the proposal volume number, solicitation number and offeror’s name. Proposal files shall not contain classified information. Ensure receipt of all emails is acknowledged by the due date and time as no proposal received late will be accepted.

NOTICE: An offeror’s failure or refusal to follow instructions or assent to any of the terms and conditions of this RFP, imposition of additional conditions, or any material omission may constitute a deficiency, which may make the offer unacceptable. Unacceptable offers will not be considered for award.

Offerors may submit questions in writing to matthew.schupbach@gsa.gov. The deadline for questions is 11 December 2018 at 11 AM Pacific time. Questions submitted after the deadline may or may not be answered by the Government.

The Government intends to evaluate proposals and award a contract without discussions. Offerors are encouraged to provide their best proposal and pricing in initial offers as there may not be an opportunity to revise proposals after initial submission.

In order to compete for the contract described in this solicitation, Offerors are required to provide

(1) administrative information, (2) written capability information, and (3) specified pricing information. Proposals shall be prepared and submitted in three volumes, as follows:

Volume I – Administrative Information Volume II – Written Capability Information Volume III – Price Information

Data previously submitted, if any, will not be used in the evaluation of your response to this RFP.

Previously submitted data shall not, therefore, be included in a proposal "by reference." Proposals shall be prepared on standard 8 1/2" by 11" formatted pages with 1" minimum margins. Volumes I mailto:matthew.schupbach@gsa.gov mailto:dora.gayden@gsa.gov mailto:matthew.schupbach@gsa.gov and III have no page limitations; however, see below for page limitations on Volume II. The Government reserves the right to not review any pages submitted over the page limitations. Do not submit any information that is not specifically requested by this solicitation. The type used shall be no smaller than Times New Roman, 11-point, except for text inside of proposal tables and charts, which may be no smaller than Times New Roman, 10-point. For each factor, the Government will evaluate the specific content requested by this solicitation. Offerors may not circumvent page limitations by cross-referencing other sections of the proposal.

(1) Volume I – Administrative Information. Offers shall consist of the following:

(i) Cover letter that includes: the solicitation number (ID09190001); the name, address, and telephone number of the Offeror; “Remit to” address, if different than mailing address; CAGE and DUNS codes; indication of small or large business under NAICS code 541910 with a small business size standard of $15M in average annual receipts; small business socio-economic type(s) (if applicable); and any applicable POCs at the Defense Contract Audit Agency or Defense Contract Management Agency.

(ii) Standard Form 1449 with blocks 17a and 17b and blocks 30a through 30c completed by the offeror.

(iii) Acknowledgement of all Amendments to the RFP (if any amendments are released).

(iv) RFP Section B Schedule with price information in B.4. completed for each priced line item.

(v) RFP Section E Provisions in full text completed by the offeror or a statement confirming which provisions are available for viewing in the System for Award Management. All representations and certifications in Section E must be completed, including fully completed DFARS provision 252.227-7017, which requires completion and signature even for a negative response.

(vi) Statement confirming unconditional assent to all terms, conditions, and provisions in this RFP (ID09190001), including any attachments and documents incorporated by reference. The failure or refusal to assent to any of the terms and conditions of this RFP or imposition of additional conditions or any material omission by the offeror may constitute a deficiency which will make the offer unacceptable.

(vii) For large businesses, a Small Business Subcontracting Plan required by FAR 52.219-9 with Alternate II. Provide all information required by the version of clause 52.219-9 included in this solicitation.

(viii)If proposing indirect costs on Other Direct Costs (ODCs), submitt the most recent

Forward Pricing Rate Recommendation (FPRR) or Forward Pricing Rate Agreement (FPRA) from DCMA or DCAA, if applicable. If no FPRR or FPRA exists, state so, and provide three years of actual historic indirect rate information for each indirect rate included in the cost proposal.

(ix)Submit a document certifying the Offeror’s compliance with DoDI 8510.01 Risk Management Framework. The RMF decision must be current and cannot exceed a 3 year timeframe from date of proposal submission. For the purposes of proposal submission only, the Government will accept a document certifying RMF accreditation on systems used on this project or on other projects that would provide confidence that RMF compliance could be obtained for systems to be used on this requirement.

(x) Written acknowledgment and agreement that, if awarded a task order that involves sensitive information, the Offeror and its employees that will perform on the task order agree to fill out and sign RFP Attachment 7 – Information Access Agreement.

(2) Volume II – Written Capability Information. Offerors shall provide the following:

(i) Factor I - Small Business Participation

All offerors, including both small and large businesses, shall prepare and submit one copy of Attachment 1 “Small Business Participation Information Sheet” to identify all small business concerns proposed for contract performance, whether as prime contractors or as subcontractors. Offerors shall identify in the information sheet the extent to which each identified small business will be participating as a percentage of the total value of the acquisition (total price for IDIQ contract including all options). All offerors, both large and small, that propose small business participation that is less than 12% of the total acquisition value shall also describe in the Small Business Participation Information Sheet how the proposed goal maximizes participation of small business concerns and explain why the proposed goal is realistic for the contract to be performed.

Note: Large business concerns are also required to submit a separate Small Business Subcontracting Plan under other provisions of this solicitation; namely, FAR 52.219-9 with Alternate II. The requirement for the Small Business Subcontracting Plan is in addition to the information required by this provision. Put the separate Small Business Subcontract Plan in Volume I of the proposal. Offerors are encouraged to maximize participation of small businesses, including veteran-owned and service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns.

(ii) Factor II - Past Performance.

a. Prepare and submit up to 3 Reference Information Sheets (RFP Attachment 2) to explain the recency, relevance and quality of your past performance on Government contracts since 1 December 2013. Cite at least one reference for work performed by the prime offeror, no more than one reference per subcontractor, and no more than 3 references total. Cite references in the following order: work performed by the prime, then work performed by the subcontractor(s).

b. Part 15 of the Reference Information Sheet requires offerors to provide a summary description of contract work, not to exceed 4 additional pages in length, for each cited contract reference. In completing these summary descriptions, offerors must explain the relevance of each cited contract reference with respect to one or more of the following sections of this RFP’s Attachment 3 Contract PWS: 4.0 through 4.10.

c. We will evaluate performance data since 1 December 2013 provided by offerors, and obtained from other sources, in the following areas:

(1) Quality - Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, technical excellence, reliability.

(2) Schedule - Timeliness of performance with regard to contract milestones, delivery/performance schedules, administrative requirements, actions that contribute to or affect schedule variance, contractor corrective actions.

(3) Cost Control - Effectiveness in forecasting, managing and controlling contract cost; demonstrated sense of cost responsibility, efficient use of resources, cost savings; current, accurate and complete billings; actual cost/rates reflect closely to negotiated cost/rates.

(4) Management - Integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action, history of reasonable and cooperative behavior, customer satisfaction; responsiveness; subcontract management (when applicable); program management; management of key personnel (when applicable).

(5) Utilization of Small Business - Effective program to maximize the participation of small business concerns in Federal agency contracts. Compliance with FAR 52.219-8 “Utilization of Small Business Concerns.” For large businesses, compliance with FAR 52.219-9 “Small Business Subcontracting Plan”.

(6) Regulatory Compliance - Compliance with all terms and conditions in the contract relating to applicable regulations and codes, to include – when applicable – compliance with financial, environmental, safety and labor regulations as well as any reporting requirements.

d. The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror for the evaluation of past performance.

e. The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

(iii) Factor III - Technical. Clearly label each section and include information pertaining to all three Elements below.

Element A: Technical Approach (Not to exceed 25 pages)

By addressing each task in all four attached Performance Work Statements (PWSs), proposals shall describe the offeror's understanding of the requirements, assessment of all objectives to be accomplished, and methods and approach for adequately and completely accomplishing the tasks. Proposals shall clearly label which PWS and which task each understanding and technical approach belongs to.

Attached PWSs include:

RFP Attachment 3 - Contract PWS;

RFP Attachment 4 - Task Order 0001 PWS;

RFP Attachment 5 - Sample Task Order A PWS; and, RFP Attachment 6 - Sample Task Order B PWS.

Element B: Project Management and Staffing Plan (Not to exceed 6 pages)

The proposal shall describe a project management plan providing the corporate resources necessary to ensure and maintain service quality levels, staffing levels, training and risk management. The proposal shall describe the plan for providing complete project management support that will fully integrate, manage, control, and document all phases of the contract requirements. The proposal shall describe a staffing plan with proposed staffing levels, including labor mix and labor hours for Task Order 0001 and Sample Task Orders A and B, and describe why the proposed staffing levels reflect a clear understanding of the requirements and will lead to successful completion of the task orders. The project management plan shall be related to RFP Attachment 3 - Contract PWS and the staffing plan shall be related to task order PWSs in RFP Attachments 4, 5 and 6.

Element C: Quality Control Plan (Not to exceed 5 pages)

The proposal shall describe the Offeror's approach for instituting and maintaining a capability to ensure the quality and integrity of services and products, including at least: (1) management and task controls to assure work will be completed as required; (2) plan to start up and transition out services without degradation of performance; (3) contingency plans for identifying and correcting problems; (4) and steps that would be taken to assure timely delivery of quality products. The Quality Control Plan shall be related to RFP Attachment 3 - Contract PWS.

(3) Volume III – Factor IV - Price Information. Price/Cost Information shall consist of the following:

(i) Completed Exhibit A – Price Schedule in Excel format with all functional formulas intact. See Exhibit A for instructions and note the following:

a. For estimation purposes, the Government is expecting to award the contract in

February of 2019. Estimate prices for Task Order 0001 and Sample Task Orders A, and B as if they will be awarded in February of 2019.

b. Estimated quantities for labor hours, each Government anticipated labor category, and Not-To-Exceed amounts for Other Direct Costs for all years of this IDIQ contract are provided in Exhibit A Price Input Tab.

c. Provided total labor hours per year, total labor hours per labor category, labor categories, and other direct cost amounts in the Price Input Tab are not to be changed in proposal submissions. Offerors may propose both prime and subcontractor labor hours for the same labor category and may propose different fully burdened labor rates for prime and subcontractor labor. Offers that change total labor hours per year, total labor hours per labor category, labor categories, or other direct cost amounts may be considered unacceptable and may not be considered for award.

d. Offerors shall not propose fee on Other Direct Costs. Applicable indirect burden costs for the IDIQ contract shall not be included in Exhibit A Price Input Tab or added to provided ODC or travel amounts for the IDIQ contract, as these amounts are already estimated to be inclusive of indirect costs. Any applicable indirect burdens on the provided IDIQ contract ODCs shall be noted in a price narrative as instructed below.

e. Exhibit A shall be completely filled out as instructed in the file. Offerors shall fill out each tab as instructed. The returned Exhibit A shall include a separate price for the IDIQ contract, Task Order 0001, and Sample Task Orders A and B, by filling in yellow highlighted cells. Any applicable indirect burdens on Task Order ODC and Travel costs shall be included in Exhibit A Task Order Price Tabs.

(ii) A Price Narrative consisting of the following:

a. A basis and description of the methodology used to develop the proposed fully burdened labor rates. The description shall include the source of the rate and how it was calculated and shall note any applied discounts.

b. A description and rate for any indirect costs that will be applied to other direct costs for each year of the contract. Proposed indirect cost rates shall be in accordance with any applicable FPRR or FPRA.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(d) Product Samples. DELETED. Do not submit product samples.

(e) Multiple Offers. DELETED. Do not submit multiple offers.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in this solicitation.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition;

and—

(a) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(b) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(b) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) DELETED.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received via e-mail to the contracting officer at any time before the exact time set for receipt of offers. This solicitation does not permit oral or facsimile offers or oral or facsimile withdrawals of offers.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple Awards. DELETED.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925) Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm https://assist.dla.mil/wizard/index.cfm

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government will first determine the acceptability of each offer on a pass or fail basis. An offer will be considered acceptable when it follows RFP instructions and manifests the offeror’s assent, without exception or imposition of condition, to the terms and conditions of the RFP, including attachments and documents incorporated by reference. An offeror’s failure or refusal to follow instructions or assent to any of the terms and conditions of this RFP, imposition of additional http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/ https://www.acquisition.gov/ conditions, or any material omission may constitute a deficiency, which may make the offer unacceptable. Unacceptable offers will not be considered for award.

The following factors shall be used to evaluate acceptable offers:

(1) Factor I - Small Business Participation

The Government will evaluate the extent of participation of small businesses on an acceptable/unacceptable basis. The Government will assess how the Offeror’s proposed percentage of small business participation compares with the small business participation goal listed below.

Percentages are expressed as a percentage of Total Acquisition Value (total proposed price of the IDIQ including all options). If the Offeror does not propose small business participation that meets or exceeds the subcontracting goal below, the Government will assess whether the Offeror describes how its proposed goal maximizes participation of small business concerns and explains why its proposed goals are realistic for the contract to be performed.

The Small Business Participation goal for this acquisition is 12% of Total Acquisition Value.

Ratings definitions are as follows:

Acceptable – Offeror proposes total small business participation of 12% or more of the total acquisition value or offeror proposes total small business participation of less than 12% of the total acquisition value and describes how its proposed goal maximizes participation of small business concerns and explains why its proposed goal is realistic for the contract to be performed.

Unacceptable – Offeror proposes total small business participation of less than 12% of the total acquisition value and does not describe how its proposed goal maximizes participation of small business concerns and explain why its proposed goal is realistic for the contract to be performed.

(2) Factor II - Past Performance

The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. In accordance with FAR 15.305(a)(2), the currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. These are combined to establish one performance confidence assessment rating for each offeror.

There are two steps to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine if it is recent and relevant. An offeror’s past performance is relevant when it is similar to the kinds of challenges that may occur under the contract contemplated by this RFP. Relevance may include, but is not limited to, similarity to work contemplated under the RFP with respect to complexity, length of performance, number of tasks, scope, type of work, and value.

To be deemed recent the work must have been performed since 1 December 2013. Past Performance relevancy will be rated as follows: Very Relevant, Relevant, Somewhat Relevant, or Not Relevant.

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. Only recent past performance deemed Somewhat Relevant or better will be evaluated in this second step. The Government will review past performance information and determine the quality and usefulness as it applies to a performance confidence assessment. The Government’s performance confidence assessment may consider the Reference Information Sheets submitted by offerors, their own experience with offerors and information from Government databases and third-party references relating to the following areas:

(1) Quality - Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, technical excellence, reliability.

(2) Schedule - Timeliness of performance with regard to contract milestones, delivery/performance schedules, administrative requirements, actions that contribute to or affect schedule variance, contractor corrective actions.

(3) Cost Control - Effectiveness in forecasting, managing and controlling contract cost;

demonstrated sense of cost responsibility, efficient use of resources, cost savings;

current, accurate and complete billings; actual cost/rates reflect closely to negotiated cost/rates.

(4) Management - Integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action, history of reasonable and cooperative behavior, customer satisfaction;

responsiveness; subcontract management (when applicable); program management;

management of key personnel (when applicable).

(5) Utilization of Small Business - Effective program to maximize the participation of small business concerns in Federal agency contracts. Compliance with FAR 52.219-8 “Utilization of Small Business Concerns.” For large businesses, compliance with FAR 52.219-9 “Small Business Subcontracting Plan”.

(6) Regulatory Compliance - Compliance with all terms and conditions in the contract relating to applicable regulations and codes, to include – when applicable – compliance with financial, environmental, safety and labor regulations as well as any reporting requirements.

The Government will review this past performance information and determine the quality and usefulness as it applies to a performance confidence assessment as follows: Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence. Note: Pursuant to FAR 15.305(a)(2)(iv), an offeror without a record of relevant past performance, or for whom information on past performance is not available, may not be evaluated favorably or unfavorably on past performance. Such offerors will receive a Neutral Confidence rating.

(4) Factor III – Technical

Technical factor will include evaluation of the following three elements:

Element A: Technical Approach (Not to Exceed 25 Pages)

The Government will evaluate the proposal to determine how well the offeror demonstrates an understanding of each of the requirements and assesses all objectives in the four Performance Work Statements attached to the RFP. The evaluation will also consider how well the proposed methods and approach will adequately and completely accomplish tasks in all four Performance Work Statements.

The four PWSs attached to the RFP include:

1. RFP Attachment 3 - Contract PWS;

2. RFP Attachment 4 - Task Order 0001 PWS;

3. RFP Attachment 5 - Sample Task Order A PWS; and,

4. RFP Attachment 6 - Sample Task Order B PWS.

Element B: Project Management and Staffing Plan (Not to exceed 6 pages) The Government will evaluate the project management plan as to how well the offeror’s approach provides the corporate resources necessary to ensure and maintain quality service levels, staffing levels, training, and risk management. The Government will evaluate if the proposed plan for providing complete project management support will fully integrate, manage, control, and document all phases of the contract requirements. The Government will evaluate whether the proposed staffing plan for Task Order 0001 and Sample Task Orders A and B reflect a clear understanding of the requirements and are likely to lead to successful completion of the tasks. The project management plan will be evaluated in conjunction with Attachment 3 – Contract PWS. The staffing plan will be evaluated in conjunction with task order PWSs in RFP Attachments 4, 5 and 6.

Element C: Quality Control Plan (Not to exceed 5 pages) The Government will evaluate the proposed approach and capability to ensure quality and integrity of services and products. The evaluation will consider management and task controls, startup and transition plans, contingency plans, and steps to assure timely delivery of products and services.

The quality control plan will be evaluated in conjunction with Attachment 3 – Contract PWS.

The Government will rate the Technical Factor using one of five adjectival technical/risk ratings below:

Adjectival Rating

Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

(5) Factor IV – Price.

The Government will first evaluate each price proposal for completeness and accuracy and to see if proposal instructions were followed. Offerors that do not provide complete Volume III Price Information that conforms to solicitation instructions may not be evaluated or considered for award.

The Government will evaluate proposed labor rates and prices of each eligible offer for the IDIQ contract, Task Order 0001, and Sample Task Orders A and B to determine if they are fair and reasonable in accordance with FAR subpart 15.4. Labor rates may be compared to other offerors received in response to the solicitation, those used in the Independent Government Cost Estimate or awarded on other contracts.

The Government will calculate a total evaluated price of each offer by adding together the total price for the basic IDIQ contract including all option periods; total price for task order 0001, and total prices for Sample Task Orders A and B. This total evaluated price will be used in the tradeoff source selection decision.

Relative Order of Importance of the Evaluation Factors:

The non-price evaluation factors, when combined, are significantly more important than price.

However, the degree of importance of price will increase with the degree of the equality of proposals in terms of the non-price evaluation factors. The Technical Factor is more important than the Past Performance Factor.

Within the non-price factors, Small Business Participation is rated on an Acceptable/Unacceptable basis and has no relative importance to the other evaluation factors. For all factors rated on an Acceptable/Unacceptable basis, the Government will not further discriminate between offerors that receive Acceptable ratings in these factors. For example, if two offerors receive Acceptable ratings in the Small Business Participation factor, the Government will not further discriminate between these two offerors and will consider those Acceptable ratings to be equal.

None of the non-price evaluation factors have rated subfactors. The rating for Technical will be based on the overall evaluation of all three elements, but there will not be separate ratings assigned for each element.

Offers that receive an Unacceptable rating for the Small Business Participation Factor, a Marginal or Unacceptable rating for the Technical Factor, or a Limited Confidence or No Confidence rating for the Past Performance Factor, will not be considered in the tradeoff source selection decision and will not be considered for award.

Tradeoff Process:

In order to select the winning offer, the Government will make a series of paired comparisons among offers, trading off the differences in the non-price factors against the difference in evaluated price between the members of each pair, as follows:

a. If one offer is better in terms of the non-price factors and has the lower price, then the Government will consider that offer to be the better value.

b. If one offer is better in terms of the non-price factors but has the higher price, then the Government will decide whether the difference in the non-price factors is worth the difference in price. If the difference in the non-price factors is considered to be worth the difference in price, then the offer with the higher price will be considered the better value. If not, then the offer with the lower price will be considered the better value.

c. The Government will continue to make paired comparisons in this way until it has decided which offer is the best value. If the Government decides to go with a higher priced proposal, it will ensure there is sufficient justification to do so.

(b) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(END OF SECTION E Amendments)

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