ID07180034-AFCEC_Beale_AFB-Site_Visit_(Q&A's).pdf

ID07180034

Questions and Answers(Q&A)

Item# PWS Section Question and Answer

1) N/A Can the contractor attendance list for the Beale Air Force Base (AFB) site visit be provided?

Answer Yes. See the solicitation attachment.

2) N/A Can the power point slides (for all programs) presented during the in-briefing sessions for the Beale AFB site visit be provided?

Answer Yes. See the solicitation attachment.

3) N/A Will there be a second opportunity to ask questions after the Final PWS is released? Following distribution of the requested documentation and Q&A above, the contractor will require time to review these documents in order to obtain an understanding of the latest site conditions. These items will be key to preparing an efficient, cost effective approach to this project.

Given the anticipated large volume of historical material to review, it is requested that the government allow for a second Question and Answer session prior to proposal submission.

Answer No. There is no plan to conduct an additional question and answer session for the solicitation.

The Government anticipates that this Q&A provides sufficient opportunity to provide adequate clarity and guidance for potential respondents.

4) N/A What date will the Final RFP/SOW be issued?

Answer The final PWS is included in the solicitation dated January 24, 2019.

5) N/A What date will the proposal be due after the Final RFP/SOW is issued?

Answer The proposal is due February 25, 2019.

6) N/A Who is the current incumbent for this contract and how many employees do they have currently dedicated at Beale AFB?

Answer: Auxilliall Joint Venture LLC.

N/A Document wide revision, please update/revised Appendix 1 and draft

PWS to correct the CDRL’s references document wide and redistribute. The CDRL submittal dates, review times, reporting frequency and distribution are major cost elements to determine the final number of FTEs to execute the PWS across the POP.

Answer: PWS changes are available in the solicitation posting dated January 24, 2019.

7) N/A What is the name of the incumbent company/firm that is currently performing the services mentioned in the subject PWS?

Answer Auxilliall Joint Venture LLC.

8) N/A What is the contract number and the contracted dollar amount (base and option years) that the incumbent company/firm is getting paid for the services mentioned in the

PWS?

Answer The Government interprets this question as proprietary and will not provide response(s).

9) N/A What is the incumbent contractor set-aside (8(a), Total Small Business, HUBZone, etc.)?

Answer The incumbent is an 8a contractor.

10) N/A What date will the proposal be due after the Final RFP/SOW is issued?

Answer The proposal is due February 25, 2019.

11) N/A When will the formal RFQ for this opportunity be issued and what is the expected due date for receipt of proposals?

Answer The formal RFP is posted with a due date of February 25, 2019 for proposals.

12) N/A If a contractor is pursuing this contract under a Joint Venture (JV) arrangement, can any one team member have the majority of experience as it relates to Fence to

Fence operations?

Answer: Yes.

13) N/A Can the Government provide a comprehensive list of report/document submittals for Beale AFB?

Answer See Attachment B-Contract Data Requirements List(CDRL)-Deliverables pages 51 to 56 of the

PWS.

14) N/A Has the government established preliminary evaluation criteria for this opportunity? If so, is it possible to get a draft to assist with early development of proposals and quotes?

Answer Evaluation criteria is published under Appendix A of the solicitation.

15) N/A Are digital copies of the information used at the site visit available? If so, we respectfully request copies of the briefing slides, sign in sheets, and handouts.

Answer Yes. See the solicitation attachment.

16) N/A What scope of services in the PWS are added and deleted in relation to the existing contract?

Answer: Bidders are asked to provide their technical proposal based on their performance based solution for the PWS associated with the solicitation dated January 24, 2019.

17) N/A Will any government furnished property (office furniture, storage equipment, materials, supplies, forklift, trucks, etc) be made available to the new contractor?

Answer The PWS has been updated to include applicable government furnished property where applicable.

18) N/A Does the Government intend to award the optional tasks outlined under sections 4.1.5 – 4.10.2 in the PWS along with the basic requirements?

Answer: The initial award will cover just the base year with basic requirements. The Government may exercise the corresponding “Option Year” tasks each year after. Tasks listed in Table 1 under Optional

Requirement are Optional Items and will be executed via modification. These “Optional Items” may or may not be required during any given year. When the Government exercises an option year it will exercise the appropriate CLINS for that year. The Government will also determine which “Optional

Items” it needs to exercise for any given year.

Section 2.0

19) Section 2.4.3 – If unexploded Ordnance is encountered during the course of the contract, is the contractor responsible for clearing the site of UXO or will Beale AFB provide UXO personnel to clear the site?

Answer: Contractors are responsible for providing their own UXO technician when performing work within a site that has not been previously cleared. If UXO is detected, the Contractor shall perform anomaly avoidance in accordance with DoDM 6055.09-M-V7. The DoDM and a Munitions Response

Site map of the areas requiring UXO technician support are in the Supporting Documents.

20) Section 2.4.4 – If work is halted at a site due to the discovery of Historic or

Archaeological Resources, what is the typical time frame in which can resume? Will the Government grant extensions for deliverables that may be delayed due to such discoveries?

Answer:This is not a typical situation and depends on the specific situation. Generally, yes, the

Government will grant extensions, depending on the situation.

21) Section 2.6.9 – Can the Government provide an estimate of the total permit fees that will be incurred during this contract? Can these fees be broken down per program?

Answer:See referenced materials in the Supporting Documents.

22) Section 2.4.3 – Is a Professional Engineer (PE) or Professional Geologist (PG) registered in California required to review and stamp planning documents associated with this contract?

Answer:Yes, see Sections 4.1.1.1.8, 4.4.4.2, and 4.7.1.1.

Section 3.0

23) Section 3.8 Plans - Will the costs sheets include a separate line item or sheet, etc.

to capture the costs for the development of the plans specified for the base year and updates to the plans in the optional years?

Answer: No. This will be part of your technical approach proposal inclusive of the bidder’s pricing proposal.

24) Section 3.8.1 – Will preparation of the Work Plan (WP), Health and Safety Plan (HSP) and Sampling and Analysis Plan (SAP), be considered updates/addendums to the existing plans or will new documents need to be created? Can the Government provide the existing WP, HSP and SAP?

Answer:It is required that the Contractor develop their own plans based upon the contract requirements.

Previous plans will not support this contract.

25) Section 3.8.5 – Though not specifically stated in the text, is the contractor responsible for preparation of the Quality Assurance Surveillance Plan (QASP) for which the Government will use as a guideline?

Answer The QASP is the Government document and the Quality Control Program Plan is the responsibility of the Contractor.

26) Section 3.11 – How many unit exercises per year requiring IAPs can the contractor expect to have to set up and tear down?

Answer:The Contractor can expect approximately 2 per year.

Section 4.0

27) Section 4.1 – This section states that the contractor may be required to prepare new

Hazardous Waste Permits. Based on current site operations and out year planning, can an estimate be given on how many new permits or updates to permits may be required on an annual basis?

Answer Currently, we do not expect the preparation of new or modifications to existing HW permits;

however, it is possible that an unforeseen mission change may require an application for a new or modified HW permit.

28) Section 4.1 - How far away are the four (4) Geographically Separated Units (GSUs) from each other and from Main Base?

Answer The location of each site is as follows:

1. NEXRAD – 2810 West Oroville Dam Blvd., Oroville, CA 95965

2. Lincoln Receiver Site – 5750 Moore Road, Lincoln, CA 95648

3. Point Arena Air Force Station – 32750 Eureka Hill Road, Point Arena, CA 95468

4. Tulelake Radar - Approximately 11.5 Mi East Of The Intersection Of CA State Hwy 139 and Clear

Lake Road, Tulelake, CA 96134

29) Section 4.1: Please provide the number of person hours or quantities for this section

Answer: The Government anticipates that the vendor(s) provide the performance based solution which includes required number of person hours or quantities in their technical and pricing proposals.

30) Section 4.1 - How many FTEs are currently needed to run the onsite Hazardous

Waste and Hazardous Materials programs?

Answer: The PWS describes the performance required for Hazardous Waste and Hazardous Materials program which may have changed from previous years. The Government anticipates that the vendor(s) provide the performance based solution which includes required FTEs..

31) Section 4.1.1 - Will a drum supply vendor already be under contract at the onset of this contract or will the contractor be responsible for selecting/securing contracts with these vendors? Can the government provide the name(s) of the current drum supply vendors for Beale

AFB?

Answer: The Contractor is responsible for selecting/securing contracts. The Government does not maintain a list of vendors. Supplies for tasks in the PWS will be Time and Materials.

32) Section 4.1.1 – Is maintenance of Parts Washers anticipated to be part of this contract?

If so, can details be provided as to the total number of Parts Washers, and the number of Government owned versus contractor-supplied Parts Washers? Other than solvent change out, what other maintenance tasks would be anticipated?

Answer:No. Other maintenance tasks are not anticipated.

33) Section 4.1.1: Please provide the quantities for the requirements in this section.

Answer:Not enough detail in this question to know what is being asked.

34) Section 4.1.2 – Will the contractor have any other office space provided by the

Government other than in Building 539? To what extent will the contractor be responsible for physical maintenance items on the buildings that they occupy?

Answer:No other space will be provided to support HW operations. The Contractor will be responsible for worksite maintenance, facility inspections and housekeeping as outlined in Sections 5.7 and 4.1.1.1.3.

35) Section 4.1.2.1: Please provide the quantity of wastes to be consolidated in this section.

How many lap packing events are required?

Answer: Based upon weight of hazardous wastes received at Bldg 539, an average of 30% of those wastes are consolidated. Lab packing is rare, (example - lab packing of leaking and/or damaged containers).

36) Section 4.1.2.2 How many items are to be collected and segregated?

Answer:All HW items are segregated according to Hazard Class and are stored in appropriate locations within Bldg 539. The average annual container counts are 1,000 – 1,100 containers received at Bldg 539.

37) Section 4.1.2.3 Who completes facility repairs?

Answer:The Government is responsible for performing repairs to facilities such as Bldg 539; however, the Contractor shall reimburse the Government for any damage that they are responsible for causing.

Work site requirements and maintenance is outlined in Sections 5.7 and 4.1.1.1.3

38) Section 4.1.2.5 How much and specific type of quantities of the PPE, spill kits, labels, and dollies are required to be available to support the CAP operations?

Answer: The following are estimates-only and applicable laws and regulations should be reviewed to ensure minimum quantities of specific items are available when required.

• PPE – this varies depending on the number of HW samples, containers, consolidations, spill clean-ups, etc

• Spill Kits – Approximately one for Bldg 539 and another for the truck performing curbside pick-up

• Labels (HW, Universal Waste, Empty Container) – Approximately 1,100-1,200 per year combined

• Dollies – At least one

39) Section 4.1.1 and 4.1.2.5 – Will trucks and forklifts required for the Hazardous Waste

Management Task be leased or procured through the Consent to Purchase (CTP) process?

Answer: Yes. The Consent To Purchase process will be used to request review and approval of equipment PRIOR to acquiring.

40) How many and what type of vehicles are currently used to complete this activity?

Answer: We assume this refers to the HW task. Currently, one stake bed truck with lift-gate and one forklift is currently used.

41) Can the Government provide a list of equipment that the contractor will need to provide, such as stake or box truck (with lift gates), fork lifts, and drum handlers?

Answer: No. The Government does not maintain this list.

42) Section 4.1.2.5 Equipment and Container Management – States, “The contractor shall provide the required supplies in support of CAP operations, such as a PPE, spill kits, labels and drum dollies. The Contractor shall provide a flatbed truck with a lift gate for curbside pickup service and a forklift meeting AFI requirements for HW operations.”

Answer: No response provided. No question was asked.

43) Will there be a contract line item for HW supplies?

Answer:No. Section 4.1.1 states that the Contractor shall provide all personnel, supervision, services, and supplies required for the proper and adequate management and operation of Beale AFB and GSU facilities IAW 40CFR, California HW regulations, and the Beale AFB HW Management Plan. See response to #24.

44) Will there be a contract line item for equipment?

Answer:No, all equipment not listed as GFE will be the Contractor’s responsibility to acquire. See response to #24.

45) Are anticipated container and equipment costs to be proposed as a FFP ODC for this PWS paragraph?

Answer: All bidders shall quote a not to exceed (NTE) amount IAW Appendix E-Pricing Worksheet.

This will be paid on a Time and Materials basis, where the contractor provides a detailed invoice for each time the ODC CLIN is used.

46) Will the government provide accurate annual container/supplies historical data for a basis of estimate? Note, Attachment 3 does not provide quantities.

Answer: Historically averages are as follows:

• IHMP supplies average $6,400 per year

• HW supplies average $42,000 per year

• SAM supplies average $4,300 per year

The Supporting Documents provides additional information on containers and other supplies. Supplies for tasks in the PWS will be Time and Materials.

47) Section 4.1.2.6 – Can the Government provide a list and number of IAPs that will require curb-side pick-up service under this contract?

Answer:There are approximately 80 IAP’s that require visitation at least 4 times per year.

48) Section 4.1.2.6 How many pick up requests for hazardous wastes are expected? How many and type of urgent pickups will be required?

Answer:Approximately 20 to 45 requests per month. Upon notification from the IAP, pick-ups are required to be completed within 72hrs. Approximately 2 to 3 urgent pick-ups occur monthly.

49) Section 4.1.2.7 – Can the Government provide the number of samples typically collected and the required laboratory analyses for the Oil-Water Separator Quarterly/Yearly Inspections?

Answer:Annually, 5 Oil Water Separators require sampling. One sampling event for each OWS typically requires the following analysis: VOC, SVOC, CAM17 Metals, pH, and flashpoint.

50) Section 4.1.2.7 How many site assessments, and consequent inspections, will there be?

Answer:Approximately 80 IAP’s require visitation at least 4 times per year. GSU’s typically require visitation twice per year, with the exception of Tulelake, which is currently not visited nor is it anticipated to be visited. However, HW data from Tulelake (profile and manifest) is being tracked in the EESOH-

MIS database.

Section 4.1.2.7 Compliance Site Assistance Visits – In reference to the statement, “The

Contractor shall also conduct quarterly inspections of the oil water separators (OWS) at Beale AFB, and collect samples of the OWS contents when requested by the MPM (typically once per year),”

Answer:No response provided. No question was asked.

51) How many oil water separators require this service?

Answer:Annually, 5 Oil Water Separators require sampling.

52) What are the annual sampling parameters/methods required?

Answer:One sampling event for each OWS typically requires the following analysis: VOC, SVOC, CAM17 Metals, pH, and flashpoint.

53) Section 4.1.2.8 – It is assumed that Hazardous Waste Tank Assessments will be performed once during the life of this contract since they require 5-year reassessments. Is this a correct assumption? Can the Government provide an example of the latest reassessment document? Can all seven tank assessments be combined into one assessment report or do they have to be separate assessment reports?

Answer:Yes. An example is provided in the Supporting Documentation. All seven tank assessments can be combined into one report.

54) Section 4.1.2.8 Hazardous Waste Tank Assessments –Table 1 presents Section 4.1 required for all five years (except Section 4.1.6 which is listed separately). However, Section 4.1.2.8 states, “Beale AFB operates seven hazardous waste storage tanks (see list below) requiring 5-year reassessments.” Please clarify which year(s) the tank assessments will be required during the five year period and which tanks require assessment for the year(s) specified.

Answer:Assessments for all 7 tanks will be required the BY of the contract.

55) Section 4.1.2.8 Hazardous Waste Tank Assessments –Please provide a copy of a previous tank assessment reports.

Answer:See referenced materials in the Supporting Documentation.

56) Section 4.1.3 How many kinds of wastes and number of containers will the facility be tracking?

Answer:We track approximately 650 uniquely identified hazardous wastes at Beale AFB and the GSUs.

Approximately 1,100 to 1,200 containers are tracked annually.

57) Section 4.1.4 How much of each waste is to be processed by the facility? How many and type of items will need to be demilitarized? What is the type and quantity of recycling activity required?

Answer 100% of the waste is processed. Demilitarization is rare. The Contractor will only be required to identify HW requiring demilitarization. The physical demilitarization process is conducted by DLA

Contractors. For recycling, the Contractor will be required to identify HW which may be required. The actual recycling of HW is performed by DLA Contractors.

58) Section 4.1.4 Can the Government provide the number of incumbent employees (if any) dedicated to the Beale QRP?

Answer The Government anticipates that the bidder(s) provide the performance based solution which includes required number of person hours or quantities in their technical and pricing proposals based on the PWS in the solicitation dated January 24, 2019.

59) Section 4.1.5 Can the Government please provide a copy of the current Hazardous

Waste Management Plan?

60) Section 4.1.5 When is the next Beale AFB HWMP due?

Answer:Currently, the HWMP is due in January 2020.

61) Section 4.1.5 Plan Update, HW Management Plan - Table 1 presents Section 4.1 required for all five years (except Section 4.1.6 which is listed separately). However, Section 4.1.2.5 states, “The Contractor shall conduct a three (3) year review to update the Beale AFB HWMP....”

Please clarify which year(s) the HWMP requires review and update during the five year period.

Answer:Currently, the dates are January 2020 and January 2023.

62) Section 4.1.5 Plan Update, HW Management Plan – Please provide a copy of the current HWMP with all maps, attachments, appendices.

63) Section 4.1.6: When is the next Beale HW AFB report due?

Answer:Currently, the SB14 report is due September 1, 2019 and September 1, 2023.

64) Section 4.2: What frequency or level effort should be presumed for the activities listed?

Answer The Government anticipates that the bidder(s) provide the performance based solution which includes required number of person hours or quantities in their technical and pricing proposals based on the PWS in the solicitation dated January 24, 2019.

65) Section 4.2.1: How many hours are required for support and training on EESOH-

MIS, data management, reporting, training and other CE responsibilities under AFI 32-7086?

Answer:Currently, the daily effort is performed by one FTE.

66) Section 4.2.1 – What level of EESOH-MIS training is the contractor required in order to support the IHMM. Does this refer to training Government employees?

Answer:The Contractor will typically train 6 personnel (GOV, Contractor and Civilian employees) per month with regards to EESOH-MIS usage. Each training session is approximately 1.5hrs.

67) Section 4.2.1.1 Bullet 2: Please explain what this entails? How many shops? How many local vendors?

Answer:The Contractor provides direct EESOH-MIS assistance to shops for approval of usage of chemicals. There are approximately 136 HM shops and 5 HAZMARTs. In addition, the Contractor provides review of GPC-purchased chemical usage requests.

68) Section 4.2.1.1 Bullet 3: Are the processes established? How many shops need to be checked/verified?

Answer:Processes are updated frequently and an average of 5 processes are reviewed per week.

69) Section 4.2.1.1 Bullet 4: Please quantify the level of effort required for commenting on documents. What is the level of effort for preparing guidance for HM?

Answer:The Contractor typically reviews 2 projects per week.

70) Section 4.2.1.1 Bullet 5: How many containers? What is the decrement/functionality process?

Answer:An average of 1,500 containers are issued per year. Manual decrement is rarely required.

71) Section 4.2.1.1: How much technical support is required for HM management and tracking? How much review time for PAs in EESOH-MIS

Answer: It is a daily effort. Processes require review on daily or weekly basis

72) Section 4.2.1.1 Bullet 8: What is the training in support of the IHMP to consist of?

What is the frequency of training?

Answer:EESOH-MIS training is performed weekly. HM Monitor training is performed monthly.

73) Section 4.2.1.1 Bullet 1: What is the level of assistance required? What does the assistance entail? How many shops? How often is assistance needed?

Answer:Please reference AFI 32-7086 and the HM Playbook. In general, the Contractor assists customers through process-submittals on a daily basis. There are approximately 136 HM shops and 5

HAZMARTs.

74) Section 4.2.1.2 What is the content and frequency of training? What is the type and frequency of the liaison assistance needed? What kind and frequency of “mining” data is required? What is the level and frequency of support needed for SAAR? What is the type and frequency of training updates for the EEOSH-MIS?

Answer:EESOH-MIS training is performed weekly. Example of “mining” data is pulling PSN chemical inventory list approximately 3 times per year. SAAR reviews occur monthly and New SAARs occur weekly. EESOH-MIS SAAR reviews occur approximately 3 times per year.

75) Section 4.2.2 Please provide a current Tier II and TRI form R reports?

AnswerSee referenced materials in the Supporting Documentation.

76) Section 4.2.2 Can the Government provide an estimated number of chemicals that require Tier II reporting and the level of effort estimated to complete source reviews and other data gathering tasks in support of this effort?

Answer:The number varies but is in the hundreds, and requires several weeks of effort per year.

77) Section 4.2.2 Reporting, Emergency Planning Community Right to Know (EPCRA)

Are EPCRA Section 311 requirements being handled under section 4.2?

Answer:See AFI 32-7086.

78) Section 4.2.2 Reporting, Emergency Planning Community Right to Know (EPCRA)

Can the CY2017 Tier II report be provided for review?

79) Sections 4.2.6 - What accommodations will be afforded to the contractor at Beale

AFB? Will contractor personnel be located in one building or in separate buildings and what office equipment (i.e., computers, office supplies), if any, will be provided by the government?

Answer:HW contract support personnel will be provided with Bldg. 539 which contains office space and for cubicles and storage, and office furniture for 3 personnel. The Government also provides a telephone and computer workstations that are networked to a printer. One cubicle space, telephone and networked computer is also provided in the main CE building.

80) Section 4.3 - This section states that the contractor may be required to prepare new air permits. Based on current site operations and out year planning, can an estimate be given on how many new permits or updates to permits may be required on an annual basis? Is it anticipated that

Beale AFB will be required to obtain a Title V permit during the life of this contract?

Answer:See the Supporting Documentation. No requirement currently exists for a Title V permit;

81) Section 4.3 What is the assumption for the number of new or modified air permits?

82) Does Beale AFB utilize SF6 in any stationary equipment or aircraft?

Answer:No, we are not currently utilizing SF6 in any stationary equipment or aircraft.

83) Provide an estimate of the average number of anticipated new permit applications and modifications for each calendar year.

Answer:See referenced materials in the Supporting Documentation

84) Provide the required reports for the inventory and emissions inventory data management

Answer:See referenced materials in the Supporting Documentation

85) Section 4.3.1: Please Does Beale AFB or its GSUs require a health risk assessment for air toxics?

Answer:No, Beale AFB and the GSUs are not ranked as high priority. Therefore, there is no health risk assessment requirement.

86) Section 4.3 .1 Inventory, Air Emissions Inventory Data Management - Please confirm that only permitted sources are required for the annual AEI and then permitted and non-permitted sources are required for the bi-annual AEI?

Answer:The bi-annual AEI will begin in FY19. See AFI 32-7040 for AEI requirements.

87) Section 4.3 .1 Inventory, Air Emissions Inventory Data Management - When was the last bi-annual report prepared?

Answer:The first bi-annual AEI will begin in FY19.

88) Section 4.3 .1 Inventory, Air Emissions Inventory Data Management - Are the non-permitted sources tracked in APIMS?

Answer:Yes, non-permitted sources are tracked in APIMS.

89) Section 4.3 .1 Inventory, Air Emissions Inventory Data Management - When was the last mobile AEI performed and was it done in APIMS.

Answer:The last mobile AEI was performed in July 2018. Yes, APIMS is utilized per AFI 32-7040 requirements. See referenced materials in the Supporting Documentation.

90) Section 4.3.2 Provide the frequency of training listed be provided. Will the existing training materials be provided to the new contractor?

Answer:Frequency of training is annual. The Contractor shall develop or update a training plan and an air quality training briefing package using MS Power Point. See referenced materials in the Supporting

Documentation.

91) Section 4.3.2 Recordkeeping, Clean Air Act – Is Beale AFB currently using the compliance assessment module of APIMS?

Answer:Yes, Beale will begin using the APIMS compliance assessment module in FY19.

92) Section 4.3.2 Recordkeeping, Clean Air Act – Are the portable equipment processes already being tracked in APIMS?

Answer:Yes, portable equipment processes are tracked in APIMS.

93) Section 4.4 SAMPLING, ANALYSIS, AND MONITORING, states that the contractor shall measure, sample, analyze, test, and monitor media, as required, for waste characterization, storm water, other wastewater, and air requirements at Beale AFB and GSUs. Appendix

3 appears to contain only the required parameters, sample numbers and sampling frequency at Beale

AFB. Please add the sampling that is required at each individual GSU so that we can estimate the field effort and refine our cost estimates.

Answer:See revised PWS

94) Section 4.4.4.2 (Groundwater) - Section states that the contractor shall schedule quarterly samplings to ensure a minimum of sixty (60) days elapsing between the four (4) sampling events.

Additional annual samples shall be collected during the fall semi-annual monitoring event. Typically, AFCEC PWS require the contractor to submit data to Environmental Resources Program Information

Management System (ERPIMS). Contractors usually record and enter field and laboratory data and submit this data, as specified in the latest ERPIMS Data Loading Handbook (DLH) using the latest version of the ERPIMS software utility maintained at AFCEC. Since this is a major cost element to determine the final number of FTEs to execute the PWS across the POP, please verify the ERPIMS submittals will or will not be required for the PWS.

Answer:ERPIMS submittals will not be required.

95) Section (SAM) Section regarding Storm Water states that the contractor shall provide

SAM services of storm water as required by the federal, state, and local permits and agreements including the Storm Water Pollution Prevention Plan (SWPPP), Industrial General Permit (IGP) and

National Pollutant Discharge Elimination System (NPDES) permits. Since Appendix 3 does not contain the number of samples to be collected and sample frequency, please provide the existing Storm

Water Pollution Prevention Plan (SWPPP), Industrial General Permit (IGP) and National Pollutant

Discharge Elimination System (NPDES) permits for Beale AFB and GSUs so that we can estimate the field effort and refine our cost estimates.

AnswerSee referenced materials in the Supporting Documentation

96) Section 4.4.3 (SAM) - Section regarding Air states that the Contractor shall conduct and pass TP-201.3B determination of 2 inch WC Static Pressure performance of Vapor Recovery

Systems of Dispensing Facilities on each permitted gasoline storage tank once in each twelve (12) month period. Will the contractor be financially responsible for make remedial repairs to tanks that don’t pass inspection?

Answer:The Contractor should be expected to make minor repairs that are necessary for the tank to pass.

Minor repairs are correcting leaking/failing PV vent cap, emergency pressure vents, hose, nozzle, O-rings and gaskets. None of these tanks will be associated with AAFES facilities or tanks containing capitalized fuel.

97) Section 4.4 This section indicates that the contractor shall prepare a “report” that details the sampling events. Can the Government provide an example of or provide a reference to a typical sampling “report” for each type of SAM activity?

AnswerSee referenced materials in the Supporting Documentation.

98) Section 4.4 SAMPLING, ANALYSIS, AND MONITORING - States the

Contractor shall provide all required supplies to support the SAM requirements at Beale AFB and GSUs.

What GSUs are included?

Answer:Currently, the only SAM activity carried out at the GSUs is waste characterization. See revised

PWS for more information.

99) Section 4.4 SAMPLING, ANALYSIS, AND MONITORING - What is the anticipated annual supplies and sampling requirements? Should the supplies and laboratory costs be proposed as a FFP ODC for this PWS Section?

Answer Historically averages are as follows:

• IHMP supplies average $6,400 per year

• HW supplies average $42,000 per year

• SAM supplies average $4,300 per year

The Supporting Documentation provides additional information on containers and other supplies.

Supplies for tasks in the PWS will be Time and Materials.

100) Section 4.4.1 Can the Government provide an estimated number of samples to be collected for waste characterization on a yearly basis? What laboratory analysis is required? Can process knowledge be used in characterization in most cases?

Answer: Section 4.4 states that the Contractor shall measure, sample, analyze, test, and monitor media, as required. This includes SAM to support waste characterization, storm water, other wastewater, and air requirements. Additionally, the Contractor shall provide all required supplies to support the SAM requirements at Beale AFB and GSUs. Laboratory fees are also the responsibility of the Contractor.

101) Section 4.4.1 Information provided during the site briefing indicate at least 3 FTE staff are responsible for operating the hazardous waste facility (HWF). Are these FTEs dedicated solely to the HWF or do they also provide operational support to the collocated recycling/QRP facility or other environmental services under the PWS?

Answer The Government anticipates that the vendor(s) provide the performance based solution which includes required number of FTEs in their technical and pricing proposals.

102) Section 4.4.1 SAM, Waste Characterization (CDRL XXXX) – States the Contractor shall provide SAM services to support HW characterization and the HW program. Note: it does not specify laboratory fees and supplies. Are associated laboratory fees and supplies costs to be proposed as a FFP

ODC on this PWS paragraph?

Answer See referenced materials in the Supporting Documentation.

103) Section 4.4.1 SAM, Waste Characterization (CDRL XXXX) – Will the government provide accurate annual historical sampling methods and volumes for a basis of estimate? Also, note Table 4 in Attachment 3 does not specify yearly or over the full 5 years.

104) Section 4.4.2 SAM, Storm Water – Please provide the current copy with all attachments, maps, appendices of the Storm Water Pollution Prevention Plan (SWPPP), Industrial General

Permit (IGP) and other NPDES permits.

105) Sections 4.4.2 Can the Government provide the estimated number of outfalls that require sampling (per permit), as well as typically laboratory analysis? Are there any dedicated/automated outfall sampling systems in use or will personnel be required to schedule site visits or be present during qualifying rain events?

Answer Currently, there are 4 sampling points to be sampled during rain events. See referenced materials in the Supporting Documentation

106) We understand there are designated stormwater outfalls that are sampled after a qualified rain event. Are passive samplers already installed at all outfalls?

Answer: No, sampling is accomplished by individuals trained in sampling methods during storm events.

107) Sections 4.4.3 Can the Government provide the number of vapor recovery systems that require testing on any annual basis? Is a third party California certified tester currently under contract for this work?

Answer:Currently, 2 non-retail dispensing tanks require annual testing per permit conditions. Neither tank is associated with AAFES facilities or tanks containing capitalized fuels

108) Section 4.4.3 Please clarify how many additional TP-201.3B tests the contractor should include in bid if the initial test doesn't pass.

Answer: Typically, following a failed test, minor repairs are made and the subsequent re-test passes.

Historically and as standard operating procedure, Beale AFB would perform two tests annually for each permitted tank: a pre-test (with no regulator observation) and a final test with the air district regulator on-site observing.

The purpose of the pre-test is to identify failing tanks and make minor repairs so the tank passes during the final test. This SOP has eliminated the need of further testing beyond the final test and prevents a

NOV due to a failed.

109) Section 4.4.3 SAM, Air – How many dispensing facilities (tanks) are located at

Beale AFB?

Answer At present, there are 2 tanks associated with Section 4.4.3. This section will not apply to AAFES facilities or tanks containing capitalized fuels

110) Section 4.4.4 SAM, NPDES/Other Wastewater – Please provide a copy of the

Waste Discharge Requirements (WDRs) for Beale AFB per Orders No. R5-2004-0045 and No. 5-01-087.

Please provide a copy of the WDR Application.

Answer: See referenced materials in the Supporting Documentation.

111) Section 4.4.4 SAM, NPDES/Other Wastewater - Please provide a copy of the most recent Monthly Wastewater Monitoring Summary and Quarterly Ground Water Monitoring Reports and/or Beale AFB Self-Monitoring Reports so that we can estimate the level of effort required for reporting.

112) Section 4.4.4 Does the waste water support currently have a dedicated FTE assigned under the incumbent contract?

includes required FTEs based on the PWS associated with this solicitation. The PWS describes the current performance requirements which may have changed from previous year(s).

113) Section 4.4.4 Information provided in the draft PWS and during the site briefing indicate daily sampling and analysis of waste water effluent is required. Is the analysis performed onsite with existing analytical equipment? If so, is the equipment contractor owned or government furnished?

Answer Only the 3 composite sampler units at the WWTP are included as GFE. The Contractor is responsible for collecting samples with their own equipment and transporting to a lab for analysis.

114) Section 4.4.4.1 Wastewater Treatment - On the site walk, it was mentioned that no production well/drinking water well compliance is necessary, yet Section 4.4.4.1 of the PWS, Category

F indicates there are 7 water wells that we are to sampled annually, please confirm.

Answer: The Contractor shall perform annual sampling of the 7 water wells as required per the existing

WDR as background data; currently this is the only sampling requirement from the production wells.

115) Section 4.4.4.2 Groundwater - On the site walk, 4 groundwater wells were mentioned at the golf course, which are sampled to comply with the WDR, however, PWS Section 4.4.4.2 mentions

14 groundwater wells, were are the other 10?

Answer: The location of the other 9 monitoring wells surround Pond 4 and the West Irrigation Field. The background well is east of the East Irrigation Field. There were 2 slides during the site visit briefing that depicted the location of these wells. The well locations are also shown in the Quarterly Ground Water

Monitoring Report. See referenced materials in the Supporting Documentation.

116) Section 4.4.4.2 Groundwater - The PWS states: “The Contractor shall obtain a sample representative of the base water supply from the seven (7) existing water wells concurrently during the annual sampling of Standard Minerals from the WWTP.” Does this require sampling each of the seven wells for a total of seven samples, or just a single sample that is representative of the base groundwater supply? If the latter, are the analytical requirements for this single annual sample shown on Table 14 of

Attachment 3 to the Draft PWS?

Answer: A sample needs to be collected from each well. The constituents to be analyzed are listed in

Table 13.

117) Section 4.4.4.2 Groundwater - The Draft PWS requires purging of a minimum of three well volumes from groundwater monitoring wells prior to sampling. In order to estimate the level of effort for this, we will have to calculate the volume of water in the wells. Can the government provide monitoring well data to include casing diameter, total depth, and recent measurements for depth to groundwater?

118) Section 4.4.4.2 Groundwater - Are low-flow sampling techniques required for groundwater monitoring well sampling?

Answer Sampling is to be IAW state and federal standard methodology and best sampling practices.See referenced materials in the Supporting Documentation.

119) Section 4.4.4.2 Groundwater - Can purge water from groundwater monitoring well sampling be disposed on-site at a location such as the wastewater treatment plant, or is the contractor responsible for off-site disposal?

Answer On-site disposal is acceptable.

120) Section 4.4.4 (SAM) – Section regarding NPDES/Other Wastewater states the contractor is responsible for complying with the SAM services for wastewater, groundwater, and Industrial

Pretreatment activities at Beale AFB in accordance with Waste Discharge Requirements (WDRs) for

Beale AFB per Orders No. R5-2004-0045 and No. 5-01-087 as amended and the California Regional

Water Quality Control Board WDRs. Please provide copies of the Waste Discharge Requirements

(WDRs) for Beale AFB per Orders No. R5-2004-0045 and No. 5-01-087 as amended so that we can estimate the field effort and refine our cost estimates.

121) Section 4.5 Wasterwater and Stormwater- Can we get a copy of the current SWPPP?

122) Section 4.5 Wasterwater and Stormwater- in paragraph 2 it states the Contractor shall maintain the compliance status of CWA permits in the AF WET system and SMARTS. Specifically which permits and compliance aspects? Does this include construction permits, MS4 permits, WWTP permits, industrial stormwater permits, etc? And do we as the Contractor have to be on the installation to access the AF WET and SMART systems? Will this include daily, weekly, quarterly or annual updates?

Answer: For storm water, we the Contractor shall access SMARTS to input data and prepare reports.

Beale will give permissions for the Contractor to input data as a “Data Entry Person”. The data will be for compliance with the Industrial SWPPP and for construction SWPPPs.

123) Section 4.5 Wasterwater and Stormwater- Will CAC access be provided for access to the AF WET and SMART systems?

Answer: Yes.

124) Section 4.5.1 Permit Renewal, Water Discharge Requirements - Is there a draft of the revision to WDR Order No. R5-2016-XXXX that can be provided to estimate the level of effort?

Answer Beale has not yet received a preliminary draft WDR from the Water Board.

125) Section 4.5.1 Permit Renewal, Water Discharge Requirements –3rd Paragraph, is

Contractor required to perform permit required upgrades or modifications to facilities, or only provide cost estimate?

Answer: Cost estimates only.

126) Section 4.5.1 Permit Renewal, Water Discharge Requirements – A copy of all applicable permits and facility information (e.g. Site 13 well data) is requested with Final RFP and PWS.

Answer: The Report of Discharge has been submitted to the Water Boards but we have not yet received a draft Waste Discharge Permit (WDR). The existing permits are still applicable until the new WDR is finalized. See referenced materials in the Supporting Documentation

127) Section 4.5.2 Reports, NPDES – The section states the Contractor will be responsible for inspection and reporting activities for the General Industrial Storm Water Permit and other regulatory permits and agreements. Please provide and list the permits and agreements? Are any of the inspections and reporting more frequent than quarterly and annually?

Answer: The Industrial Storm water Permit is the main permit. Details on reporting and inspections can be found in the Industrial SWPPP. See referenced materials in the Supporting Documentation.

128) Section 4.5.2 Reports, NPDES – How many industrial facilities are on Beale AFB (i.

e. Buildings that fall under the industrial SW permit)?

Answer: Currently, there are 42 facilities being inspected along with the storm water basins. See

129) Section 4.5.3 Plan Update, SWPPP – Paragraph 3, will the SWPPP update be a conversion to the AF Template or is the SWPPP already in the format of the AF Template?

Answer : The most current template will be used and provided when the plan is due for an update.

130) Section 4.5.3 Plan Update, SWPPP – Paragraph 4, will the updates to the AF WET for regulatory compliance status be required more frequency than yearly, quarterly, monthly?

Answer: Updates for regulatory compliance status may occur at any frequency.

131) Section 4.6 Will treatment and disposal (T&D) facilities for waste handling already be under contract at the onset of this contract or will the contractor be responsible for selecting/securing contracts with these vendors? Can the Government provide the name(s) of the current

T&D vendors for each base?

Answer See PWS Section 4.6 for requirements. The Government can not release this information to the public at this time. The winning company will be provided point of contact(POC) information where applicable after award.

132) Section 4.6.1 Integrated Solid Waste Management Plan – Please provide the current copy of the ISWMP with all attachments, maps, appendices, etc. to estimate the level of effort.

Answer: See referenced materials in the Supporting Documentation

133) Section 4.6.2 Are there any limitations to vendors, such as being on a pre- approved Beale

Air Force Base vendor list?

Answer There are no known limitations as relates to this section of the PWS.

134) Section 4.6.2 Commodity Market Analysis & Feasibility Study – Is the current

CMA in the AF standardized format in MS Excel? Please provide a current copy of the CMA and QRP so we can estimate the level of effort.

Answer See referenced materials in the Supporting Documentation

135) Section 4.6.3 Quantified Recycling Program Business Plan – Is a QRP in place at

Beale AFB?

Answer: Yes

136) Section 4.6.3 Quantified Recycling Program Business Plan – Please provide a copy of the current QRP. Is the current QRP in the AF standardized QRP BP format?

Answer: No, but if a standardized format becomes available it will be used. See referenced materials in the Supporting Documentation.

137) Section 4.7 Can the Government provide a copy of the Beal AFB ICP? How many POL sites that will require updating are included in the existing plan?

Answer: See referenced materials in the Supporting Documentation

138) Section 4.7.1 Integrated Contingency Plan Update (SPCC/FRP) – Please provide the current copy of the ICP (SPCC/FRP) with all maps, attachments, appendices, etc.

Answer See referenced materials in the Supporting Documentation

139) Section 4.7.1 Integrated Contingency Plan Update (SPCC/FRP) –Does Beale AFB have an OSRO on containment/contract for emergency response? If so, what is the name of the OSRO.

Answer: Yes, Beale AFB does have an OSRO. The OSRO is NRC Environmental Services Inc.

140) Section 4.7.1.1 If a consolidated SPCC Plan is currently being used, could the Government provide a copy of it? On average, how many times per year does this “living” SPCC document require updating?

Answer: ICP is a consolidated SPCC/FRP plan. The ICP is updated annually. See referenced materials in the Supporting Documentation.

141) Section 4.7.1 Please clarify that the Training and briefing package CDRL is to cover the sections of the ICP only, or to include the operation and maintenance of all oil- filled equipment that may be present at the Base.

Answer: Training and briefing packages will cover the sections of the ICP, which includes all oil-filled equipment.

142) Section 4.7.1 What is the expected interval for the SPCC and Drill training deliverables?

Answer The Contractor shall initially create the SPCC and Drill training packages and then update them both annually.

143) Section 4.9Did Beale AFB complete the draft Programmatic Assessment per 36 CFR 800

(Section 106)?

Answer: No Programmatic Agreements exist at this time.

144) Section 4.9 Is a full-time archaeologist required to support the cultural resources or should use of intermittent off-site staff be anticipated?

Answer Intermittent off-site staff is anticipated.

145) Section 4.9 HISTORICAL/CULTURAL RESOURCES - Section 4.9 states “The

Contractor shall perform services in support of cultural resource management at Beale AFB and all

GSUs……” Are these GSUs to be supported Lincoln Receiver Site (Placer County), NEXRAD Site

(Butte County), Point Arena Air Force Station (Mendocino County), and Tulelake (Siskiyou County)? If so, which tasks within Section 4.9 require work at GSUs and what is the ratio of Beale AFB to GSU support?

Answer It is unlikely that cultural resources duties will be required at any GSU. GSUs may have cultural resources needs, but only if the Civil Engineer Squadron plans projects at those locations.

146) Section 4.9 HISTORICAL/CULTURAL RESOURCES - Section 4.9 states “The

Contractor shall conduct condition assessments of various extant buildings and structures, update site forms as necessary, update any existing historic district descriptions…” Are we expecting all site forms and historic district descriptions to be buildings and structures that were previously recorded or would they also involve buildings and structures that may not have been previously recorded and would be required for the first time as part of these services?

Answer The requirement could involve buildings and structures for which DPR 523 forms have previously not been completed.

147) Section 4.9 HISTORICAL/CULTURAL RESOURCES - Section 4.9.2 states “These activities may include the preparation of contextual studies, installation or structure histories, oral histories, and ethno-historical studies; the analysis of archaeological site data or reports; preparation of

National Register of Historic Places nomination packages; preparation of Historic American Building

Survey/Historic American Engineering Records; performing cultural resources sample or modeling surveys; and providing other general documentation and research support.” Please provide representative samples of these studies/deliverables. Additionally, should it also be expected that documentation may also include preparation for Historic American Landscape Surveys for certain resources, like Traditional Cultural Properties?

Answer: Expectations are that all activities will conform to the Secretary of the Interior’s “Standards and

Guidelines for Archeology and Historic Preservation”, “Standards for Treatment of Historic Properties

(36CFR68)”, etc. Copies of Standards and Guidelines are available on the California Office of Historic

Preservation website. Specific example documents are not available.

148) Section 4.9.1 Does the survey of historical buildings task include an assessment of the safety of the structure or does it only include cosmetics?

Answer: Section 4.9.1 pertains to matters only…