ICE.docx
DOCX document 98 KB Posted
- Attached to
- 2026 TRANSIT ASSET MANAGEMENT PLAN UPDATE
- Solicitation number
- 250015
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) form prepared by the Orange County Transportation Authority (OCTA) for the 2026 Transit Asset Management Plan Update. The project requires the development of a comprehensive transit asset management plan over a thirteen-month contract term with an expected completion date of April 21, 2025. The procurement is valued at $250,000 and involves identifying and allocating necessary personnel resources, calculating labor hours for each position, and applying professional billing rates consistent with comparable service contracts. The cost estimate was developed by analyzing the scope of work requirements, determining staffing needs, and approximating hours required for task completion.
The cost estimate totals $250,000 and is comprised of direct labor costs of $247,050, which includes 18 hours at $290 per hour for a Principal position, 248 hours at $250 per hour for a Project Manager, and 601 hours at $220 per hour for a Senior Planner/Analyst. Additional costs include travel and mileage expenses of $2,200 and reprographics costs of $750. No overhead, materials, information technology support, or subcontractor costs are included in this estimate. The cost estimate was prepared by Charles Main, Principal Transportation Analyst, and must be submitted to Contracts Administration & Materials Management (CAMM) along with the requisition and scope of work before procurement can commence.
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Other files
| File | Type | Posted |
|---|---|---|
| 2026_TRANSIT_ASSET_MANAGEMENT_PLAN_UPDATE_(Addendum_#1_Revision).pdf | ||
| Exhibit_A_SOW.pdf | ||
| Exhibit_C_Agreement.pdf | ||
| RFP_5-4254_Exhibit_B.pdf | ||
| Exhibit_D_Safety_Specifications.pdf | ||
| Exhibit_A_SOW_gmedits.docx | DOCX document | |
| Exhibit_C_Agreement_gmedits.docx | DOCX document | |
| PP.docx | DOCX document | |
| Exhibit_B_idedits.docx | DOCX document | |
| PS_idedits.doc | DOC document | |
| Exhibit_A_idedits.docx | DOCX document | |
| PP_idedits.docx | DOCX document | |
| Exhibit_C_Proposed_Agreement_idedits.pdf | ||
| Exhibit_C_idedits.docx | DOCX document | |
| Exhibit_E_idedits.doc | DOC document | |
| REQ35213.pdf | ||
| Form_700_Review.pdf | ||
| PS.doc | DOC document | |
| Risk_Response.pdf | ||
| SOW_Verification.pdf | ||
| ICE_Worksheet.xlsx | XLSX spreadsheet |
Show all 21
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Text version
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: OCTA Transit Asset Management Plan
SHADED AREA FOR PROCUREMENT USE ONLY
| Assigned Buyer No.: |
| D/M/WBE%: |
| Purchase Requisition No.: |
| 35213 |
|_| New Contract / Procurement
| |_| Contract Amendment |
| |_| Current IFAS Printout |
| Contract / PO No.: |
(Required for Amendments)
|_| Contract Task Order
|_| Option Term
| Date: |
| 4/21/2025 |
| Requestor: |
| Charles Main |
| Principal Transportation Analyst |
| Phone Ext.: |
| 5904 |
Name
Title
Signature:
Cost
| Estimate: $ |
| 250,000.00 |
| (include shipping, handling and taxes, if applicable) |
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
| Estimate Type |
| Items to Include |
| Where to Find Supporting Information |
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
INDEPENDENT COST ESTIMATE (ICE)
| FA-CAMM-006.docm (09/25/15) | Page 1 of 1 |
| Estimate Type | |
| Items to Include | |
| Where to Find Supporting Information |
| Architects, Engineers, Designers |
| 1. Tasks you want done |
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
| Goods/Equipment |
| 1. Product needed |
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
| Construction |
| 1. Product needed |
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: The cost estimate was developed by identifiying the needed personnel and skills to complete the tasks in the scope of work, approximating the number of hours needed for each task, and using professional rates from similar or comparable professional services contracts.(Please see attached Excel worksheet.)
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
| Prepared By: |
| Charles Main |
| Date: |
| 4/21/2025 |
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
| Estimated Hours |
| Rate Per |
Hour ($) Estimated Cost ($) Total Est.
Cost ($)
| Principal |
| 18 |
| $ 290.00 |
| $ 23,780.00 |
| Project Manager |
| 248 |
| $ 250.00 |
| $ 126,250.00 |
| Senior Planner/Analyst |
| 601 |
| $ 220.00 |
| $ 97,020.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| $ |
| $ 0.00 |
| Total Direct Labor: |
| $ 247,050.00 |
| 2. OVERHEAD |
| Rate (%) |
(use decimal input) Total Labor ($) Estimated Cost ($) Total Est.
Cost ($)
| % |
| $ 247,050.00 |
| $ 0.00 |
| $ 0.00 |
| 3. MATERIALS/SERVICES (Excluding Information Technology [IT]) |
| Estimated |
Cost ($) Total Est.
Cost ($)
| $ |
| $ 0.00 |
| 4. INFORMATION TECHNOLOGY SUPPORT |
| Estimated |
Cost ($) Total Est.
Cost ($)
| $ |
| $ |
| Total IT Support: | |
| $ 0.00 |
5. TRAVEL
Estimated Cost ($) Total Est.
Cost ($)
| Travel and Mileage |
| $ 2,200.00 |
| $ 2,200.00 |
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($) Total Est.
Cost ($)
| $ |
| $ |
| $ |
| $ |
| $ |
| $ |
| Total Subcontractor(s) / Consultant(s): |
| $ 0.00 |
7. OTHER DIRECT COSTS
Estimated Cost ($) Total Est.
Cost ($)
| Reprographics |
| $ 750.00 |
| $ 750.00 |
| 8. TOTAL ESTIMATED COST: |
| $ 250,000.00 |
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