SRTS PORTS Pre-Proposal Conference Slides (Final).pdf

Port Operations and Related Transportation Services (PORTS)

Pre-Proposal Conference

RFP HTC711-23-R-R010

Tony Laudano Contracting Officer

TCAQ

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25 October 2023

TOGETHER, WE DELIVER.

PRE-SOLICITATION CONFERENCE DISCLAIMER

• THANK YOU for your participation in the pre-proposal conference and your interest in supporting United States Transportation Command's (USTRANSCOM) mission.

• The primary purpose of the Pre-Proposal Conference is to assist potential Offerors with proposal preparation / submission.

• SAM.gov Registration – NAICS Code: 488320 Marine Cargo Handling

• All questions and answers from today’s briefing will be posted to SAM.gov

• This presentation is not all inclusive and is intended to highlight key areas within the

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation – Commercial Items.

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AGENDA

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• Acquisition/Functional Team Introduction

• Requirement Review

• Acquisition Strategy

• Request for Proposal

• Proposal Evaluations

• Business Proposal/Contract Documentation

• Small Business

• Technical Proposal

• Acquisition Milestones

INTRODUCTIONS

• Acquisition Team

• Mr. Anthony Laudano, Contracting Officer

• Ms. Melissa Romango, Contract Specialist

• Ms. Jenna Highfill, Contract Specialist

• Ms. Suzanne Mudd-Yarber, Director Small

Business

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• SDDC Program Management

• Mr. Benjamin Eichenlaub, Traffic

Management Specialist

• Mr. John Hardin, Traffic Management

Specialist

• Mr. James Lynn, Traffic Management

Specialist

REQUIREMENTS OVERVIEW

• Multiple Award IDIQ

• Enable MSDDC to fulfill its global mission by providing strategic seaport services encompassing six area Combatant Commands (COCOM) (i.e., Africa Command (AFRICOM), Central Command (CENTCOM), European Command (EUCOM), Indo-Pacific Command (INDOPACOM), Southern Command (SOUTHCOM), & NORTHCOM (excluding CONUS ports)). Secure full scale commercially contracted seaport operations and support (i.e., Stevedoring and Related Terminal Services (S&RTS)) at any designated seaport there in using primary and/or subcontracted stevedore services or related port tariff services common throughout the world.

REQUIREMENTS OVERVIEW

• Full Spectrum Stevedoring, Longshoring, Related Port Services

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• Labor and Equipment (All categories, disciplines and capacities)

• Vessel Upload/Download (RO/RO, LO/LO, TO/TO, etc.)

• Truck Upload/Download (all types)

• Rail Upload/Download

• Secure/Manage Cargo Staging Area

• Cargo Washing/Rinsing

• Movement of Hazardous Cargo (All Classes)

• Military Vehicle/Equipment Drivers

• Customs Brokerage, Documentation, Clearance

• Port/Cargo Security

• Port/Cargo Safety

• Etc.

PORTS Operational Areas (Excluding USNORTHCOM) Unclassified

Region 1: USAFRICOM Region 2: USCENTCOM Region 3: USEUCOM Region 4: USINDOPACOM Region 5: USSOUTHCOM Region 6: USNORTHCOM / OCONUS U.S.

States and Territories (Excluding Ports within the continental United States): Alaska, Hawaii, Puerto Rico, Northern Mariana Islands, American Samoa, Guam, U.S. Virgin Islands, and minor islands, etc.

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REQUIREMENTS OVERVIEW – ORDERING

• The PORTS Contractor pool will be provided an equal opportunity to submit an electronic proposal for each requirement within the assigned region(s) for which they were determined to be technically acceptable and received an IDIQ contract award to support.

• The Government will provide pertinent mission details in the RFTOP to enable interested offerors to propose a MLSP along with any optional line-item pricing identified in the RFTOP.

• Contractors will have the option to review their existing capacity and respond with an all-inclusive MLSP within the specified response time.

• TO award will be made based on USG “best value” analysis.

1. Technical Acceptability

2. Best Value Determination

i. Past Performance

ii. Price

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REF: PWS, Appendix A, Ordering

• Limited or No Competition

– If no offers are received, or limited competition exists within a regional pool for a given requirement, and/or it is determined to be in the Government’s best interest to do so, the CO reserves the right to compete a requirement among all IDIQ contract holders regardless of assigned region(s).

• Additional Contractor Capacity

– The CO reserves the right to reopen competition under this solicitation if competition, capability, or capacity shortfalls exist and/or it is determined to be in the Government's best interest to add new Contractors to the pool of IDIQ contract holder

– As TO requirements materialize over the life cycle of the program, the Government will periodically assess the program for adequate competition, capability, and capacity. At a minimum, the Government intends to conduct such assessments every two years from the Period of Performance (PoP) start date.

– Existing Contractors may use this opportunity to submit a proposal to be considered for previously unassigned regions.

REQUIREMENTS OVERVIEW – COMPETITION

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REF: PWS, Appendix A, Ordering

PORTS ACQUISITION STRATEGY

• Far Part 12, Acquisition of Commercial Products and Commercial Services, and FAR Part 15, Contracting by Negotiation

• Multiple Award, Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

• Period of Performance: 5-year base period, One 2-year option, Three Individual 1-year options, 6-month extension of services

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PERIOD ANTICIPATED START / END DATES

Base Period (5 Years) 01 June 2024 – 31 May 2029

Option Years (One, 2-year option) 1 June 2029 – 31 May 3031

Option Years (Three Individual, 1-year options) 1 June 2031 – 31 May 2032, 1 June 2032 – 31 May 2033, and 1 June 2033 -31 May 2034

Extension of Services (6 Months) 1 June 2034 – 31 November 2034

REQUEST FOR PROPOSAL (RFP) DOCUMENTS

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• SF 1449 & Clauses

• Amendments

• Attachment 1 – Performance Work Statement

• Appendix A: Ordering, Invoicing, and Payment Instructions

• Appendix B: Vendor Threat Mitigation

• Appendix C: PORTS Operational Areas

• Attachment 2 – RFP Information and General Compliance Worksheet

• Attachment 3 – Contractor Plan for Continuation of Essential Contractor Services

• Attachment 4 – Corporate Experience Questionnaire

• Attachment 5 – Small Business Subcontracting Plan (if applicable)

• Attachment 6 – SRTS Historical Data

Proposal Instructions Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Items

Proposal Evaluations

FAR 52.212-2 Evaluation – Commercial Items

PROPOSAL SUBMISSION

• Offerors shall submit proposals electronically by emailing;

• Anthony Laudano, anthony.j.laudano.civ@mail.mil

• Melissa Romagno, melissa.s.romagno.civ@mail.mil

• Jenna Highfill, jenna.l.highfill.civ@mail.mil

• Hard copy and facsimile proposals WILL NOT be accepted

• Monitor SAM.gov for official RFP postings and updates

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Deadline 16:30 PM CT, 21 November 2023

RFP: HTC711-23-R-R010

mailto:anthony.j.laudano.civ@mail.mil mailto:melissa.s.romagno.civ@mail.mil mailto:jenna.l.highfill.civ@mail.mil

PROPOSAL OVERVIEW

• Offerors shall submit its proposal in two (2) separate parts as identified below:

• Factor 1: Business Proposal

• No page limitation

• Factor 2: Technical Capability Proposal

• Subfactor A: Corporate Experience – Shall not exceed 4 pages per Questionnaire (cover page, table of contents, and acronyms table will not count against page limit)

• Subfactor B: Contractor Plan for Continuation of Essential Contractor Services – Shall not exceed 4 pages

FACTOR 1: BUSINESS PROPOSAL

• The following completed items shall be provided in the Business Proposal:

– Standard Form (SF) 1449, Solicitation for Commercial Items

– Signed copies of all solicitation amendments (SF 30), if any

– Representations and Certifications (submitted online using https://www.sam.gov where available OR with the Offeror’s contract documentation)

– Organizational Conflict of Interest (OCI) Statement

– Offeror Information and General Compliance Sheet (Attachment 2)

– Small Business Subcontracting Plan (Attachment 5), if applicable

• Small Business submission requirements discussed later

BUSINESS PROPOSAL – EVALUATION CRITERIA

• The Offeror’s Business Proposal will be evaluated as Acceptable or Unacceptable, as defined below.

The Government will not award to an Offeror that has an Unacceptable rating for this factor.

• To be rated Acceptable, the Offeror’s proposal shall conform to all requirements of the solicitation, including the Proposal Preparation Instructions under Addendum to FAR 52.212-1. The Offeror must be registered in SAM at the time of proposal submission.

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Business Proposal / Contract Documentation Ratings Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Small Business Submission Requirements

Mr. Rory Brooks

AGENDA

• Small Business Office

• Solicitation Requirements for Subcontracting Plan

• Types of Subcontracting Plans

• Target Subcontracting Goals

• Subcontracting Plan – Projected Dollars and Goals

• Elements of a Subcontracting Plan

• Additional Resources to Locate Small Businesses

SMALL BUSINESS OFFICE

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USTRANSCOM

TCAQ-SB

508 Scott Drive Scott AFB, IL 62225-5357

Website: https://www.ustranscom.mil/dbw/index.cfm

Suzanne Mudd-Yarber Rory Brooks Director, Small Business Programs Small Business Professional suzanne.m.mudd-yarber.civ@mail.mil rory.j.brooks.civ@mail.mil transcom.scott.tcaq.mbx.sb@mail.mil https://www.ustranscom.mil/dbw/osbp.cfm mailto:suzanne.m.muddyarber.civ@mail.mil mailto:rory.j.brooks.civ@mail.mil%E2%80%8B mailto:transcom.scott.tcaq.mbx.sb@mail.mil

SOLICITATION REQUIREMENTS FOR SUBCONTRACTING PLAN

• Attachment 5 – Template

– Template ensures all elements in subcontracting plan are addressed

• Applies to Large Business Only AND intends to bid on Task Orders in Region 6

• Federal Acquisition Regulation (FAR) Part 19.704(a)

– 15 elements shall be addressed in subcontracting plan

• Subcontracting Plan is not evaluated during source selection phase

• Failure to address all elements in the subcontracting plan is considered non-compliant and offeror is ineligible for award

• Subcontracting plan is incorporated as a material part of the contract

– Compliant through the entire contract period of performance

SUBCONTRACTING PLAN TYPES

• Four Types of Small Business Subcontracting Plans

– Defined in FAR Part 19.701 and DFARS 219.702-70

• Commercial Plan

• Individual Subcontracting Plan

• Master Subcontracting Plan

• Comprehensive Subcontracting Plan

TARGET SUBCONTRACTING GOALS

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CATEGORY TARGET GOAL

Small Business (SB) 10.2% Small Disadvantaged Business (SDB) 2.4% Veteran Owned SB (includes SDVOSB) 7.1% Service-Disabled Veteran Owned SB (SDVOSB) 6.4% HUBZone 1.1% Woman Owned Small Business (WOSB) 2.5%

SUBCONTRACTING PLAN –PROJECTED DOLLARS AND GOALS

• Projected Dollars and Goals

– Separate dollars and goals for each category

• Small Business (SB)

• Small Disadvantaged Business (SDB)

• Veteran-Owned Small Business (VOSB)

• Service Disable Veteran-Owned Small Business (SDVOSB)

• Women Owned Small Business (WOSB)

• Historically Underutilized Business Zone (HUBZone)

– No goal should be projected as zero dollars

– Encourage you to submit projected goals at or above the Target goals included in the solicitation

ELEMENTS OF THE SUBCONTRACTING PLAN

• Federal Acquisition Regulation 19.704(a)

• Correct Total Subcontracted Dollars Equation

– Total Subcontracted Dollars = Large Business Dollars + Small Business Dollars

– The socioeconomic categories’ dollars are not added together to become another factor in the equation for figuring the Total Subcontracted Dollars

• Incorrect Total Subcontracted Dollar Equation

– Total Subcontracted Dollars = Large Business Dollars + Small Business Dollars + Socioeconomic Categories’ Dollars

• The socioeconomic category dollars should not be added again in the total. The socioeconomic dollars should have already been included in the small business category

• Federal Acquisition Regulation 19.704(a)

• A description of the principal types of supplies and services to be subcontracted to the small business and socioeconomic categories o The list describes products and services being subcontracted from each small business categories

• Describe the methods used to develop the goals o Historical data o Market research surveys o Actual agreements on hand

• Federal Acquisition Regulation 19.704(a)

• A description which identifies the means used to identify potential sources

• Certification as to whether or not indirect costs were used in establishing goals

• Identify your Small Business Program Manager and include a description of the duties assigned to the individual

• A description of company efforts allowing small business and socioeconomic concerns an equitable opportunity to compete for subcontracts

• Federal Acquisition Regulation 19.704(a)

• Flow down the subcontracting clause 52.219-8, Utilization of Small Business Concerns in all subcontracts that offer further subcontracting opportunities o If the Tier 1 subcontractor is a large business, the subcontract is > or equal to

$750K, that offeror will require a subcontracting plan with the requirements from FAR Clause 52.219-9, Small Business Subcontracting Plan included in the plan

• Federal Acquisition Regulation 19.704(a)

• Assurances the prime contractor will cooperate in studies o Cooperate in studies and surveys o Submit periodic reports o Reporting subcontract achievements for orders under Indefinite Delivery

Indefinite Quantity (IDIQ) contracts with Individual Subcontracting Plans where the IDIQ is available to be used by multiple agencies o Submit reports on-time in electronic Subcontracting Reporting System (eSRS) o Ensure subcontractors with subcontracting plan submit reports in eSRS o Flow down the information needed for subcontractors to submit reports in eSRS 28

• Federal Acquisition Regulation 19.704(a)

• Description of record keeping o Procedure guide on how company is going to comply with the subcontracting requirements and goals o Establishing source lists o A record of established source lists o Ensure subcontractors with subcontracting plan submit reports in eSRS o Flow down the information needed for subcontractors to submit reports in eSRS

• Federal Acquisition Regulation 19.704(a)

• Assurance of good faith effort to utilize small business concerns who assisted in bid preparation

• Assurance the Prime Contractor will provide the Contracting Officer written explanation if the subcontractor who assisted in bid preparation was not used o Explanation must be submitted within 30 days after contract completion

• Federal Acquisition Regulation 19.704(a)

• Assurance the Prime Contractor will not prohibit the subcontractor to discuss payment issues or utilization of subcontractor with the Contracting Officer

• Assurance subcontractors will be paid on time

ADDITIONAL RESOURCES TO LOCATE SMALL BUSINESSES

• APEX Accelerators (formally Procurement Technical Assistance Centers)

• Small Business Administration’s Dynamic Small Business Search

• Small Business Administration’s Subcontracting Network (SubNet)

• General Services Administration’s Subcontracting Directory

• Department of Defense’s Subcontracting Opportunity Directory

• Department of Treasury’s Subcontracting Directory

• Small Business Trade Associations

• National Defense Transportation Association (NDTA)

Subfactor A:

Corporate Experience Questionnaire

Subfactor B:

Continued Performance During Contingencies or State of Emergency

FACTOR 2: TECHNICAL CAPABILITY

• This subfactor shall address the Offeror’s recent and relevant corporate experience.

• To demonstrate corporate experience, the Offeror shall address their, and/or their subcontractor(s), most relevant Government and/or commercial contracts and efforts performed within the past three years by completing Attachment 4, Corporate Experience Questionnaire.

• The Offeror shall clearly identify which efforts were performed by their company and those performed by their subcontractor(s).

• The Offeror shall explain how each referenced contract or effort is considered relevant in terms of scope, magnitude, and complexity as defined below. All responses provided, when considered together, should demonstrate capabilities to meet the full spectrum of requirements outlined in the PWS

FACTOR 2: TECHNICAL CAPABILITY

Subfactor A: Corporate Experience Questionnaire

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Note: Shall include a minimum of 3 but no more than 5 questionnaires per region the Offeror intends to compete in at the Task Order level and shall not exceed 4 pages per questionnaire

RECENT Defined as experience which is ongoing or performed within three calendar years of the due date for proposal submission

RELEVANT Defined as full scale seaport operations and transportation support (i.e., Stevedoring and Related Terminal Services (S&RTS)) of similar scope, magnitude, and complexity.

SCOPE Defined as experience providing full spectrum of terminal and seaport operations as identified in the PWS.

Responses should address the Offeror’s, or its subcontractor’s, ability to secure qualified labor, Material Handling Equipment (MHE), and gear capable of moving all classes of cargo (vehicles, containers, aircraft, and breakbulk).

MAGNITUDE Defined as experience moving mixed classes of cargo to include oversized pieces (i.e., M1A1, M88, and/or helicopters (UH-60)) supporting various vessel types (RORO/LOLO) and ground conveyances (Trucks/Rail).

COMPLEXITY Defined as experience supporting short-notice efforts requiring simultaneous handling of all classes of cargo across multiple vessels, decks and/or worksites to include but not limited to overcoming labor shortages, shifting mission timelines, equipment failures, operable and inoperable vehicles, HAZMAT and/or Ammunition and Explosives (A&E).

FACTOR 2: TECHNICAL CAPABILITY

Subfactor A: Corporate Experience Questionnaire (Cont.)

FACTOR 2: TECHNICAL CAPABILITY

• The Offeror shall complete and submit a compliant Contractor Plan for Continuation of Essential Contractor Services (Attachment 3) IAW DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services.

Note: Only one submission for Subfactor B is required from each Offeror and shall not exceed 4 pages.

Subfactor B: Continued Performance During Contingencies or State of Emergency

TECHNICAL CAPABILITY – EVALUATION CRITERIA

• The Government technical evaluation team shall evaluate the Technical Proposals for each region at the subfactor level on an Acceptable/Unacceptable basis as defined below.

• If any technical subfactor for a given region is rated as Unacceptable the overall technical rating for that region will be Unacceptable. If all technical subfactors are rated as Acceptable for a given region the overall technical rating for that region will be Acceptable.

• Offerors’ proposal must receive a rating of Acceptable for technical capability Subfactor A and Subfactor B to be considered for award.

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Technical Proposal Ratings Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

SOURCE SELECTION PROCESS FLOW

Proposal Submission

Initial Evaluations

Competitive Range

Determination

Open Discussions*

Request Final Proposal

Revisions*

Evaluate Final Proposal Revisions

Responsibility Determination

Contract Award*

EVALUATION PROCESS OVERVIEW (FAR 52.212-2)

• Government intends to award Multiple Indefinite Delivery, Indefinite Quantity (IDIQ) contracts as a result of this solicitation to Offerors whose proposals have been determined to 1) be technically acceptable, consistent with the stated evaluation criteria, 2) conform to all required terms and conditions, and 3) be deemed responsible IAW FAR Part 9.

• If the determination is made to enter discussions, a competitive range will be established IAW FAR 15.306(c).

• The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals

*TENTATIVE* ACQUISITION MILESTONES

CONTRACT ACTIONS ESTIMATED COMPLETION DATES

Issue Solicitation 19 October 2023

Receive Proposals / Initiate Source Selection Process

21 November 2023

Award Contract 15 April 2024

Performance Start 01 June 2024

Questions?

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