Attachment 5 - Small Business Subcontracting Plan .docx

Attachment 5: Small Business Subcontracting Plan

Request for Proposal: HTC711-23-R-R010

Note: Per Addendum to FAR 52.212-1, complete and submit if the Offeror is a Large Business and intends to compete on task orders in Region 6 (See Attachment 1, PWS, Appendix C).

GENERAL INFORMATION, DEFINITIONS, AND OTHER RELEVANT FACTS APPLICABLE TO THE SMALL BUSINESS SUBCONTRACTING PLAN

GENERAL INFORMATION:

Notice to Other Than Small Business Concerns (Large Business): United States Transportation Command (USTRANSCOM) Office of Small Business Programs provides this subcontracting plan template as a tool to assist in meeting the Federal Acquisition Regulation (FAR) required contents needed in a subcontracting plan. You must adapt this template to fit your company’s plan for subcontracting and be responsible to ensure your plan is compliant with FAR Clause 52.219-9 (Oct 2022) and Defense Federal Acquisition Regulation Supplement (DFARS) 252.219-7003 (Dec 2019). The subcontracting plan will be reviewed for compliance prior to the apparent successful offeror receiving an award. The subcontracting plan shall be included and made a material part of the contract.

DEFINITIONS OF SUBCONTRACTING PLAN TYPES (FAR Part 19.701 and DFARS 219.702-70)

Commercial Plan: A subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line).

Comprehensive Subcontracting Plan: An established Department of Defense test program valid through 31 December 2027. Shall apply on corporate, division, or plant-wide basis. Comprehensive subcontracting plan is used in lieu of an individual subcontracting plan when performing any DoD contract or subcontract that requires a subcontracting plan. A business concern is eligible to participate if supplies or services are furnished under at least three DoD contracts during preceding fiscal year having an aggregate value of at least $100 Million.

Individual Subcontracting Plan: A subcontracting plan that covers the entire contract period (including option periods), applies to a specific contact, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

Master Subcontracting Plan: A subcontracting plan that contains all the required elements of an individual subcontracting plan, except goals, and may be incorporated into individual subcontracting plans, provided the master subcontracting plan has been approved.

OTHER REVELANT FACTS:

Commercial subcontracting plan shall relate to the offeror’s planned subcontracting generally, for both commercial and government business, rather than solely to the government contract. A commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial items. Once the commercial plan has been approved, the Government shall not require another subcontracting plan from the same contractor while the plan remains in effect, as long as the product or service being provided by the contractor continues to meet the definition of a commercial item. The approved commercial plan shall remain in effect during the contractor’s fiscal year for all Government contracts and shall submit a new commercial plan, 30 working days before the end of the Contractor’s fiscal year.

Individual subcontracting plans shall include separate goals and estimated value for each option period; in addition to the base period. Per FAR Clause 52.219-9(c) an individual subcontracting plan must separately address subcontracting with small business (SB) (including Alaska Native (ANC) and Indian tribes), veteran- owned small business (VOSB), service-disabled veteran-owned small business(SDVOSB), HUBZone small business concerns, small disadvantaged business (SDB) (including Alaska Native Corporation (ANC) and Indian tribes), and women-owned small business concerns (WOSB), for the basic contract and separate parts for each option year (if applicable).

Reporting Requirements: Reporting of actual subcontracting achievements shall be for all contracts in Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov). Instructions on completing the report are available on the eSRS website. Timelines on reporting actual subcontracting achievements can be found in FAR Subpart 19.704(10)(iv)(A) and (B). FAR Subpart 19.704(10)(iv)(A) and (B) apply to Individual Subcontracting Plans. The reporting requirement for Commercial Subcontracting Plan is found in FAR Subpart 19.704(a)(10)(iv)(B) and FAR Subpart 19.704(d)(4).

EXAMPLE ON HOW TO ANNOTATE SUBCONTRACTING DOLLARS AND GOALS IN A SUBCONTRACTING PLAN

Total estimated subcontracting dollars (or spend) planned to all types of business concerns must be provided, then separately state the dollars and percentages that will be subcontracted to each category. All percentages for each category will be expressed as a percentage of the total subcontracting dollars (large business category + small business category).

The individual subcontracting plan must separately address subcontracting for each small business category small business (including ANC and Indian tribe), VOSB, SDVOSB, HUBZone, SDB (including ANC and Indian tribe), and WOSB. Note that Alaskan Native Corporations (ANCs) and Indian tribes will be included in the small business and SDB.

The below figures in the large business category plus the small business category should equal the total dollars to be subcontracted (both dollars and percentages). Note: ANC and Indian tribes are applicable in two small business categories (Small Business and Small Disadvantaged Business) so do not add those dollars twice in the small business category. The same caution about duplicated calculation in the small business category pertains to Service Disabled Veteran-Owned Small Business. It is counted in the Veteran-Owned Small Business category.

PLEASE REMOVE THE GENERAL INFORMATION, DEFINITIONS, AND OTHER RELEVANT FACTS PAGES (Pages 1 through 3) BEFORE SUBMITTING

THE SUBCONTRACTING PLAN WITH YOUR PROPOSAL PACKAGE TO USTRANSCOM

Source Selection Information – See FAR 2.101 and 3.104 (When Filled-in, this Document becomes CUI//SP-SSEL)

Revised 24 Aug 2023

FAR Clause 52.219-9 (SEP 2023)

SUBCONTRACTING PLAN REQUIREMENTS/ELEMENTS

SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

I. IDENTIFICATION DATA:

Company Name:

Unique Identifier Number: CAGE Code: Address: Date Plan was Prepared: Description of Supplies/Services: Solicitation Number: (Completed for Individual Plans; N/A for commercial plans) Contract Number: (Complete if revising an Individual Plans during option period. If commercial plan awarding agency’s contract number)

II. TYPE OF PLAN – For definitions see FAR Subpart 19.701, or FAR Clause 52.219-9(b) or Page 1 of this template:

Commercial Plan _____Comprehensive Plan Individual Plan

Master Plan (incorporated into Individual Plan)

III. GOALS:

A. FAR clause at 52.219-9(d) (Sep 2023) state that the subcontracting plan shall include (1) separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. For individual subcontracting plans, and if required by the Contracting Officer, goals shall also be expressed in terms of percentage of total contract dollars, in addition to the goals expressed as a percentage of total subcontract dollars. The Offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs; and (2) A statement of total dollars planned to be subcontracted for an individual contract plan; or the offeror’s total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan. NOTE: Individual plans will reflect contract-specific goals and shall contain separate statements and goals for the basic contract (period) and separately for each option (period). The dollars and percentages to large and total small businesses (all inclusive) must equal the total subcontracted to all categories in both dollars and percentages. EACH OFFEROR IS EXPECTED TO OFFER THE MAXIMUM PRACTICABLE OPPORTUNITIES TO EACH TYPE OF SMALL BUSINESS CONCERN CONSISTENT WITH THEIR BEST FAITH EFFORTS AND SUPPORTED BY THEIR REPORTS AND RECORDS.

COMPLETE if submitting an Individual Plan and note that a separate part is required for the base contract period and for each option period, if any. (Please remove this page through page 8 if submitting a COMMERCIAL PLAN.)

[Fill-In Your Company Name] provides the following separate dollar and percentage goals, which are a percentage of the total subcontracting dollars for each business category:

BASE YEAR 1 GOALS are expressed in dollars and percentages of the total dollars planned to be subcontracted. (1 June 2024 – 31 May 2025)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small )

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

BASE YEAR 2 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2025 – 31 May 2026)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

BASE YEAR 3 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2026 – 31 May 2027)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

BASE YEAR 4 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2027 – 31 May 2028)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

BASE YEAR 5 GOALS are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2028 – 31 May 2029)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

TWO YEAR OPTION PERIOD GOALS, OPTION YEAR 1 are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2029 – 31 May 2030)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

TWO YEAR OPTION PERIOD GOALS, OPTION YEAR 2 are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2030 – 31 May 2031)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

SINGLE OPTION YEAR GOALS, OPTION YEAR 1 are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2031 – 31 May 2032)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

Revised 24 Aug 2023

SINGLE OPTION YEAR GOALS, OPTION YEAR 2 are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2032 – 31 May 2033)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

SINGLE OPTION YEAR GOALS, OPTION YEAR 3 are expressed in dollars and percentages of total dollars planned to be subcontracted. (1 June 2033 – 31 May 2034)

1. Total Dollars to be Subcontracted large and small business categories must equal total amount to be subcontracted (Sum = Line 2 + Line 3)

100%

2. Large Businesses (Other than Small)

3. Small Businesses (including ANCs & Indian tribes)

4. Small Disadvantaged Businesses (SDB) (including ANCs & Indian tribes)

5. Veteran-Owned Small Businesses (VOSB)

6. Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

7. Women-Owned Small Businesses (WOSB)

8. HUBZone Small Business (HUBZone)

COMPLETE FORMAT BELOW IF SUBMITTING A COMMERCIAL PLAN (please remove this page/section if submitting an Individual Subcontracting Plan.)

OFFEROR’S FISCAL YEAR PERIOD FROM ____TO ______________________

Projected annual sales (Company-wide): $

1. Estimated TOTAL dollars planned to be subcontracted to all types of concerns (generally for both commercial and government business, in support of commercial items sold during company fiscal year):

Annual Commercial Purchases/Spend: $ = 100% subcontracted

2. Total dollars planned to be subcontracted to large business concerns (or classified as other than small):

Annual Commercial Purchases/Spend: $ = % of Total

3. Total dollars planned to be subcontracted to small business concerns (including ANCs and Indian tribes):

Annual Commercial Purchases/Spend: $ = % of Total

4. Total dollars planned to be subcontracted to veteran-owned small business concerns (including service-disabled veteran-owned small business concerns):

Annual Commercial Purchases/Spend: $ = % of Total

5. Total dollars planned to be subcontracted to service-disabled veteran-owned small business concerns:

Annual Commercial Purchases/Spend: $ = % of Total

6. Total dollars planned to be subcontracted to HUBZone small business concerns:

Annual Commercial Purchases/Spend: $ = % of Total

7. Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes):

Annual Commercial Purchases/Spend: $ = % of Total

8. Total dollars planned to be subcontracted to women-owned small business concerns:

Annual Commercial Purchases/Spend: $ = % of Total

B. FAR Clause at 52.219-9(d)(3) requires a description of the principal types of supplies and services to be subcontracted and an identification of types planned for subcontracting to SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns. Check all that apply below, ensuring that at least one item is indicated for each column. NOTE: If assistance is needed to locate small business sources, refer to your local Small Business Administration Commercial Market Representative via https://www.sba.gov/content/cmr-directory or access the Systems for Award Management (SAM) at https://www.sam.gov or utilizing SBA’s Dynamic Small Business Search at http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm. You may also post solicitations for small business opportunities on SBA’s SUB-Net at https://eweb1.sba.gov/subnet/search/index.cfm .

The principal types of supplies and/or services that [Fill-In Your Company Name] anticipates to be subcontracted and the identification of the type of business concern planned are as follows:

Business Category or Size

ATTACH ADDITIONAL SHEETS IF NECESSARY TO LIST A DESCRIPTION OF SUPPLIES AND SERVICES BEING SUBCONTRACTED AND TO WHAT CATEGORIES OF BUSINESS CONCERNS

C. FAR Clause at 52.219-9(d)(4) requires a description of the method used to develop the subcontracting goals. Explain or state the basis for establishing your proposed goals (i.e. based on historical data and experience, market research, attended symposiums, and other types of Outreach events which helped establish subcontracting relationships, etc.).

[Fill-In Your Company Name] used the following method to develop the subcontracting goals:

D. FAR Clause 52.219-9(d)(5) requires a description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, the System for Award Management (SAM)), veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women-owned small business trade associations). The Offeror may rely on the information contained in SAM as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities).

[Fill-In Your Company Name] identifies potential subcontractors using the following source lists and organizations:

E. FAR Clause 52.219-9(d)(6) requires a statement as to whether or not the Offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns. NOTE: indirect costs represent the expenses of doing business that are NOT directly identified with a specific project, facility, function or product. Indirect costs may be fixed or variable, but some overhead costs can be directly attributed to a project and are direct costs.

Indirect costs HAVE BEEN (or) HAVE NOT BEEN included in the dollar and percentage subcontracting goals stated above.

If indirect costs HAVE been included, the method used to determine the proportionate share of indirect costs to be incurred with small business concerns was as follows:

IV. PROGRAM ADMINISTRATOR:

FAR Clause 219-9(d)(7) requires the name of an individual employed by the Offeror who will administer the Offeror’s subcontracting program, and a description of the duties of the individual. Please add the contact information for this person, in case of questions and provide an alternate point of contact, if applicable.

Name: Title/Position: Address: City/State/Zip Code: Telephone number: Email Address:

Alternate POC with contact information:

Please identify Program Administrator subcontracting duties below:

V. EQUITABLE OPPORTUNITY:

FAR Clause 219.-9(d)(8) requires a description of the efforts the Offeror will make to assure that SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns have an equitable opportunity to compete for subcontracts.

[Fill-In Your Company Name] will make every effort to assure that SB, VOSB, SDVOSB, HUBZone, SDB and WOSB concerns have an equitable opportunity to compete for subcontracts activities: (please indicate which of the following apply or adapt a list to fit your company’s efforts)

A. Outreach efforts to obtain sources:

B. Internal efforts to guide and encourage purchasing personnel:

C. Other Additional efforts: (Please describe below.)

VI. ASSURANCES OF CLAUSE INCLUSION AND FLOW DOWN:

FAR Clause 52.219-9(d)(9) requires assurances that the Offeror will include the FAR clause 52.219-8, Utilization of Small Business Concerns (see 19.708(a)), in all subcontracts that offer further subcontracting opportunities, and that the Offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of the applicable threshold specified in FAR Subpart 19.702(a) on the date of the subcontract award with further subcontracting possibilities to adopt a subcontracting plan that complies with the requirements of FAR clause 52.219-9 Small Business Subcontracting Plan.

[Fill-In Your Company Name] agrees to include the FAR Clause 52.219-8, “Utilization of Small Business Concerns” in all subcontracts that offer further subcontracting opportunities, and will require all subcontractors (except small business concerns) that receive subcontracts in excess of the applicable threshold specified in FAR Subpart 19.702(a) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan.

VII. REPORTING AND COOPERATION:

FAR Clause 52.219-9(d)(10) require assurances that the Offeror will do the following:

[Fill-In Your Company Name] agrees to:

(10)(i) Cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the Contractor with the subcontracting plan;

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts with Individual Subcontracting Plans intended for use by multiple agencies;

(iv) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph (1) of this clause using the Electronic Subcontracting Report System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to small business concerns (including ANCs and Indian tribes that are not small businesses), veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns (including ANCs and Indian tribes that have not been certified by SBA as small disadvantaged businesses), women-owned small business concerns, and for NASA only, Historically Black Colleges and Universities and Minority Institutions. Reporting shall be in accordance with this clause, or as provided in agency regulations;

(v) Ensure that subcontractors with subcontracting plans agree to submit the ISR and/or SSR using eSRS;

(vi) Provide its prime contract number, its unique identifier, and the email address of the Offeror’s official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs; and

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique identifier, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

VIII. RECORDKEEPING:

FAR Clause 52.219-9(d)(11) requires a description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the Contractor’s efforts to locate SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns and award subcontracts to them.

[Fill-In Your Company Name] will maintain records concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of efforts to locate SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns and award subcontracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., SAM), guides, and other data that identify SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns.

(ii) Organizations contacted in an attempt to locate sources that are SB (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $150,000, indicating:

(A) Whether small business concerns were solicited and, if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not;

(E) Whether small disadvantaged business concerns were solicited and, if not, why not;

(F) Whether women-owned small business concerns were solicited and, if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

(iv) Records of any outreach efforts to contact

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, and women-owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through

(A) Workshops, seminars, training, etc.; and

(B) Monitoring performance to evaluate compliance with the program’s requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the Contractor to the Government, including the name, address, and business size of each subcontractor. Contractors having commercial plans need not comply with this requirement.

IX. GOOD FAITH EFFORTS:

FAR Clause 52.219-9(d)(12) requires an assurance that the Offeror will make good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the proposal for the modification, in the same or greater scope, amount, and quality used in preparing and submitting the modification proposal. The Offeror shall use a small business concern in preparing the proposal for a modification if

(i) The Offeror identifies the small business concern as a subcontractor in the proposal or associated small business subcontracting plan to furnish certain supplies or perform a portion of the subcontract; or [Fill-In Company Name] used a subcontractor for proposal preparation or [Fill-In Company Name] did not use a subcontractor for proposal preparation

(ii) The Offeror used the small business concern’s pricing or cost information or technical expertise in preparing the proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work when the modification is executed.

[Fill-In Company Name] used a small business concern’s pricing or cost information or technical expertise in preparing the proposal.

or [Fill-In Company Name] did not use small business concern’s pricing or cost information or technical expertise in preparing the proposal...

FAR Clause 52.219-9(d)(13) requires an assurance that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work as described in paragraph FAR Clause 52.219(d)(12). This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

(i) Provide written explanation if the Contractor fails to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work as described in paragraph FAR Clause 52.219(d)(12). This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

[Fill-In Company Name] concurs or

[Fill-In Company Name] Not Applicable

FAR Clause 52.219-9(d)(14) requires an assurance that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to the payment to or utilization of a subcontractor.

(i) [Fill-In Company Name] will not prohibit a subcontractor from discussing with the Contracting Officer any material pertaining to the payment to or utilization of a subcontractor.

FAR Clause 52.219-9(d)(15) requires an assurance that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the Contracting Officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor.

(i) [Fill-In Company Name] will pay my small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the Contracting Officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see FAR Clause 52.242-5, Payments to Small Business Subcontractors).

SIGNATURE PAGE

SIGNATURE REQUIRED: Plan must be signed and dated by an authorized company official to be considered valid.

This subcontracting plan was SUBMITTED by:

Signature: Typed Name: Company Title: Date Signed:

Government Contracting Officer APPROVAL:

Signature: Printed Name: Agency: Contract Number: Date Signed: