RFP_Questions_21_October_2016.xlsx
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- Next Generation Delivery Service (NGDS) Federal contract opportunity
- Solicitation number
- HTC711-17-R-CC01
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Sheet1
| NGDS Solicitation Questions and Answers | |||
| Reference | Question | Answer | |
| 1 | Appendix 6.3 | Question #1 Appendix 6.3 contradicts itself so need clarification. Page 2 states: “With the exception of Defense Logistics Agency’s (DLA) Vendor Shipment Module (VSM), cost reimbursable contractors reside in the same profile as the Federal Agency they are shipping for.” However on page 8 states: Domestic Shipper Profile 5 includes all other U.S. DoD activities not listed in Shipper Profile 4. A few examples are the Blue Grass Army Depot,DoD Cost Reimbursable Contractors. Is this saying the DoD CRC’s will align to Profile 5 and all GSA agency CRC’s will align to the profile they shipping for? This will cause issues for Agency CRC who do business with multiple agencies. This would force them to have separate account numbers for each activity / profile they do business. This will get very complex for the CRC’s and the carriers to ensure we have correct rates in place. Can I recommend one CRC profile (Profile 3) for all civilian agency CRC’s and one profile for DoD CRC’s (Profile 5 as outlined). This contract is already complex enough and ultimately the CRC is getting very best rates already using the Government rates. | |
| To clarify, "DoD Cost Reimbursable Contractors" has been removed from the Profile 5 description on Page 8 of Appendix 6.3. All Cost Reimbursable Contractors (CRCs) except for Vendor Shipment Module (VSM) will reside in the same profile as their sponsoring agency. The Government understands this may result in additional administrative efforts by the Contractor and/or CRC. | |||
| 2 | Appendix 6.3 | USTC added AFFES to profile number four but have provided no characteristics / Package Level Details (PLD) in the files posted. So the request is, 1. Can USTC provide PLD for AFFES. There are a lot of ecommerce packages shipped by AAFES which are high residential and no data was provided on those characteristics, 2. Is the NGDS contract going to be a mandatory use for all DoD agencies like AAFES? | FY2016 TDS historical shipment data for the Army and Air Force Exchange Service (AAFES) and Navy and Marine Exchange is available upon request. It will not be mandatory for agencies such as AAFES to use NGDS in accordance with United States Code Title 10 §2643. However, it is expected that agencies who use the current programs (TDS, SSP, DDS3, and small package Ground Tenders) will continue to ship under NGDS. |
| 3 | Attachment 2c | I am working with Attachment 2c and filling in the service names and zones. I need to add more zones on ground then you have provided columns and the sheet is protected. Can you provide guidance how you want me to add them when the sheet is protected. | Attachments 2b-2g have been updated to include additional columns for zones and additional rows for accessorials. |
| 4 | PWS 2.20.6 and 2.21, Pages 17 and 18 | Does this mean we can charge the government to attend the pre-proposal conference? | No. NGDS awardees can invoice and be paid for attendance at the Post Award Conference, not the Pre-Proposal Conference. |
| 5 | PWS 2.26, Page 21 | Please clarify that we do not need to provide the name of the person receiving the shipment in the Syncada feed. In addition, transactions must be paid even if the actual name is not provided. | Paragraph 2.26. addresses proof of delivery requirements and does not address Syncada requirements. Please clarify your question if necessary. |
| 6 | Solicitation, Page 35 | What would cause the Recovery Rate to change and when would notice of change be provided? | The Recovery Rate will be calculated annually by TCJ8. It is the Government's intent to provide notice of the change to NGDS Awardees in the May/June timeframe with rate adjustments effective 1 October. |
| 7 | Attachment 2b4 | Optional Standard Mail. This is only for IRS? What if other shippers have a need? Are we to use a Tender of Service? | The Internal Revenue Service (IRS) is the only organization that has identified a need for Optional Standard Mail service. NGDS awardees will have the opportunity to propose rates for other shippers that identify a need after contract award to be incorporated via contract modification. |
| 8 | Attachment 2c-2g | How do we enter multi-weight for Ground service? | Attachments 2c through 2g have been updated to include Multi Piece Express shipments. These attachments have also been updated to allow Offerors the ability to propose Mutli Piece weight breaks and rates for Ground shipments. |
| 9 | Attachment 2b | Is it possible to unlock the excel spreadsheet so additional accessorials can be entered? | Attachments 2b-2g have been updated to include additional columns for zones and additional rows for accessorials. |
| 10 | Attachment 2a | CONUS-Oman and CONUS-Turkey need to be added onto Profile 7 as they are listed on Profile 6. All countries need to either be in a Region or priced individually. Our rating systems do not allow for countries to just hand out there such as Libya, Kyrgyzstan, Belgium, etc. Even if the intent is to rate using the NBS discount, they still need to be in a zone in our internal system. The volume to these countries is minimal. Why can’t these be loaded into a Region? Can Kyrgyzstan be added into Region E? Can Libya be added into Region F? Can Belgium be added into Region C? Can the Philippines be added into Region H? | CONUS-Oman is already included in Profile 7, column El. CONUS-Turkey is already included in Profile 7, column ES. The subject countries have been added to the applicable regions in App 6.7. |
| 11 | Attachment 2 | In reviewing the PWS / contract I didn’t see anything regarding number of rounds. Is this pricing a “ONE AND DONE”? | As stated in FAR Clause 52.212-1 Addendum Paragraph (g), Page 43, "the Government intends to evaluate offers and award contracts without discussions with Offerors. Therefore, the Offeror’s initial offer should |
contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary."
| 12 | Appendix 6.7 NGDS Theaters | If the carrier builds the Bayan costs into the rates, might we be able to resume service to/from Qatar? | No, CENTCOM made the determination the Bayan fee is an impermissible fee per the Defense Cooperation Agreement (DCA) and cannot be reimbursed by the U.S. Government. Therefore, the current customer advisory prohibiting shipments to/from Qatar remains in effect. |
| 13 | Attachment 2a | Looking for some guidance on pricing lanes which are important to GSA customers yet have unusually high clearance charges for USG shipments.Honduras is in NGDS Theater B which also contains Argentina, Belize, Brazil, Chile, Costa Rica, and Panama. These are destinations of interest to the GSA agencies. Per the DTR, known additional clearance costs exist in Honduras: |
T. HONDURAS
Caution-http://www.ustranscom.mil/dtr/part-v/dtr_part_v_513.pdf < Caution-http://www.ustranscom.mil/dtr/part-v/dtr_part_v_513.pdf > Commercial Air Courier Cargo for USMILGP and Honduran Military.
(1) Shipments sent by any air commercial courier company to the USMILGP must be marked as follows:
GRUPO MILITAR DE LOST ESTADOS UNIDOS Colonia Las Torres Frente al Supermercado “La Colonia #2” Comayaguela, M.D.C., Honduras
(2) Users are advised to have freight prepaid. There may, however, be additional costs required to pay for the release of the AWB document provided by certain commercial couriers. Shipping related expenses must be taken into consideration and provided in advance to cover administrative and storage fees if incurred. SDDC POC: Patricia Green,Patricia.A.Green66.civ@mail.mil < Caution-mailto:Patricia.A.Green66.civ@mail.mil > , (618) 220-6849 (DSN: 770).
In developing the rates two options exist:
1. Increase the rates to Region B to cover the Honduras costs
2. List on the accessorial page country specific clearance costs
| It would benefit the government to allow option #2. Would this be an acceptable offering? | Honduras will remain in Region B. A separate accessorial for Honduras will not be authorized. | |||
| 14 | Appendix 6.3 NGDS Shipper Profiles | Domestic Shipper Profile 4P6 Seeking clarification on ‘The table below identifies DLA locations that require Saturday pickup service for dock clearing purposes only and is exempt from a Saturday pickup fee.’ If shipper wants Saturday pickup for onward movement, can Saturday pickup be assessed? | Yes, for other than dock clearing purposes, a Saturday pickup accessorial may be assessed. Appendix 6.3 has been updated to include the following sentence "Saturday pickup for other than dock clearing purposes will be subject to a Saturday pickup accessorial charge." | |
| 15 | Attachment 1 Performance Work Statement | 2.24.1. Shipment Details. The Contractor shall submit shipment details to the Government no later than the 15th of each month for the previous month’s activity (shipments invoiced during the previous month). The reporting requirements are significantly more complex than the current TDS detail reports (due on the 25th of each month). The proposed NGDS report will contain approximately 200 percent more data. In the event that the Government can’t extract the data themselves, would you consider revising the report date to the current TDS requirement of the 25th? | Paragraph 2.24.1. has been updated to reflect a due date of no later than the 20th of the month. Issues with data extraction will be addressed on a case by case basis. | |
| 16 | Attachment 2 | We did not see multiple piece shipment weighing in the Attachment 2s. Will multiweight be included in NGDS? | Attachments 2c through 2g have been updated to include Multi Piece Express shipments. These attachments have also been updated to allow Offerors the ability to propose Mutli Piece weight breaks and rates for Ground shipments. | |
| 17 | RFP Cover Letter | Assuming the year (2017) noted below is a typographical error. Also, will there be a teleconference option as well? | The Request for Proposal (RFP) Cover Letter has been updated to reflect the correct year, 2016. No teleconference capability will available. However, the Pre-Proposal Conference slides and minutes will be posted via FBO. | |
| 18 | Is the NGDS contract going to be a mandatory use for all DoD agencies? | As stated in the RFP Cover Letter: "As this solution supports core Category Management principles to reduce contract duplication and promote best-in-class solutions, the Government expects the resulting contracts to be the preferred source for all Federal Agencies for small package delivery services. The contracts will be available for use by all Federal Agencies and other authorized entities. The Office of Management and Budget may provide further instructions to Federal Agencies on use of this vehicle." | ||
| 19 | Has USTC received the Mandatory Use authority for the GSA? | The Department of Defense received the Delegation of Authority and Assignment of Function Agreement between the U.S. General Services Administration and the Department of Defense for package delivery services on September 28, 2016. | ||
| 20 | Profiles Appendix 6.3 - What profile will DOJ be aligned to? | As the Department of Justice is not listed in Profile 1 or 2, it would be included in Profile 3. | ||
| 21 | Attachment 2c | Attachment 2c - While working with Attachment 2c and filling in the service names and zones, we need more room to address all the ground zones however the sheet is password protected. Can you provide guidance as to how you want us to add them when the sheet is protected? | Additional columns have been added to the tabs in Attachment 2c through 2g. Additional rows have been added to Attachment 2b, Tab 2 Accessorials. | |
| 22 | Appendix 6.3 contradicts itself so need clarification. Page 2 states:"With the exception of Defense Logistics Agency's (DLA) Vendor Shipment Module (VSM), cost reimbursable contractors reside in the same profile as the Federal Agency they are shipping for."However on page 8 states: Domestic Shipper Profile 5 includes all other U.S. DoD activities not listed in Shipper Profile 4. A few examples are the Blue Grass Army Depot, DoD Cost Reimbursable Contractors, Is this saying the DoD CRC's will all align to Profile 5 and all GSA agency CRC's will align to the profile they are shipping for? This will cause issues for Agency CRC who does business with multiple agencies. This would force them to have separate account numbers for each activity / profile they do business. This will get very complex for the CRC's and the carriers to ensure we have correct rates in place. We recommend on profile for GSA CRC’s and one for DOD. | Duplicate Question, See Answer to Question 1 | ||
| 23 | Attachment 2 | Pricing - Does the carrier have to bid on all Domestic / International lanes? | Yes, for those Offerors proposing on both the Domestic and International segments, the Offeror shall provide pricing on all Domestic and International lanes unless otherwise identified as optional in 52.212-1 Addendum. For clarity, the instructions in Attachment 2c through 2g have been updated. | |
| 24 | PWS 2.24 | If the carrier is using the GSA portal to report daily, weekly, monthly, what additional reporting is needed? The PWS is not clear. | As long as the previous month's shipment detail report data is made available or provided by the 20th of the current month, no additional shipment detail reporting is required. | |
| 25 | PWS 2.4.3 | SUNDAY is not a business day for carriers in the US. Is this PWS article inserted to accommodate for overseas like Middle East who have different rest days? If so, the PWS needs to be clarified. To hire employees to staff an operation on Sunday in the US would be costly. | Yes. PWS Para 2.4.3. has been updated to read "2.4.3. Service is required Monday through Saturday domestically and on routine international business days" | |
| 26 | Attachment 2c | is the government expecting rates for ground CWT? | Attachments 2c through 2g have been updated to include Multi Piece shipment pricing. | |
| 27 | Attachment 2a | Is there any reason the government is not using CLINS on each International lane pair? | It was determined that Subcontract Line Item Numbers (SLINs) provide no additional value to the contract. Lane pairings can be identified by the names of each pair (origin and destination) or by the Excel column. | |
| 28 | Appendix 6.7 NGDS Theaters | The following countries have been removed from REGION pricing and they include:• Belgium, Portugal, Krysgstan, Iraq, Palestine, Libya, Australia, Philippines. Are the above listed countries going to be priced as NON-BASIC service or was this in error? |
| Appendix 6.7 has been updated with the following changes: Kyrgyzstan has been added to Region E, Iraq and Libya added to Region F, Belgium and Portugal added into Region C, Philippines added to Region H, and Australia added to Region I. Shipments originating from Palestine will be priced as Non Basic Service. | |||
| 29 | Attachment 2a | The government is asking for rates to and from Italy/Italy, Germany/Germany, UK/UK and Afghanistan/Afghanistan. These are not international moves but domestic moves - intra country. What service do you want the carriers to price? Ground, overnight, deferred?? | Deferred |
| 30 | General – How many pricing rounds can the carriers expect? “ONE AND DONE”? | Duplicate Question, See Answer to Question 11 | |
| 31 | Attachment 2c – 2g | Can the carriers offer a “Ground Residential” rate chart vs offering an accessorial for Ground Residential? | No |
| 32 | Please define “foreign entity”. | A foreign entity is defined as a non-US company. Appendix 6.1 has been updated the include this definition. | |
| 33 | PWS 2.24.1 | Currently the carriers have until the 19th of the next month to report because of the complexities of the international deliveries. Please change from the 15th to 19th | Paragraph 2.24.1. has been updated to reflect a due date no later than the 20th of the month. |
| 34 | Our company does not support WAWF. This came up several years ago and the government decided on Syncada which we have invested in and pay for the USG. | Invoicing in WAWF is applicable to CLIN 0003 and PWS Paragraph 2.21.1. It is the Government's understanding that all CRAF Contractors currently have the ability to invoice through WAWF. |
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