Appendix_6.1 _Definitions_and_Acronyms.pdf

Appendix 6.1 NGDS Definitions and Acronyms

Definitions

Accessorial Services: Additional, supplemental, or special services provided in addition to the standard services utilized to transport a shipment

Agency/Organization: An agency, organization, or eligible activity authorized to use the services of this contract.

Aggregate Shipments: Numerous shipments from one shipper, at the same time, to one consignee that are consolidated and treated as a single shipment.

Astray Freight: Freight marked for destination but separated from the waybill

Business Days: For the Continental United States (CONUS), Alaska, and Hawaii, Monday through Friday, except federal holidays. For the Commonwealth of Puerto Rico, Monday through Friday, except federal holidays and Commonwealth of Puerto Rico holidays. For international locations, a day during which business is normally transacted by most companies or organizations within a particular foreign country or territory, except designated holidays observed by the foreign country or territory.

U.S. Central Command (CENTCOM): A geographical Unified Combatant Command of the U.S Department of Defense that includes countries in the Middle East, North Africa, and Central Asia, most notably Afghanistan and Iraq.

Civil Aviation Authority (CAA): National body governing civil aviation.

Civil Reserve Air Fleet (CRAF): A program managed by the Air Mobility Command (AMC), which provides for airlift services in the national and international CRAF segments for the Department of Defense (DOD). The CRAF program is designed to augment military airlift capabilities with commercial aircraft during airlift emergencies, national emergencies, or activation of CRAF.

Commercial Bill Of Lading (CBL): A document provided by the contractor and used for the purpose of identifying goods to be transported and as a method of billing for services; also known as an air waybill for air freight. A CBL can be used to transport government property when the Transportation Service Provider agrees to the mandatory terms set forth in the “U.S. Government Freight Transportation Handbook” (41

CFR 102-118.210.

Commercial Form: A commercial uniform bill of lading, a commercial express receipt, or any other commercial instrument constituting a contract of carriage subject to the terms and conditions set forth in Standard Form (SF) 1103, U.S. Government Bill of Lading (41 CFR 102-118.140).

Commercial Forms and Procedures (CF&P): A shipment made using commercial forms and commercial billing procedures instead of a Government Bill of Lading (GBL) (SF 1103) and its related billing procedures (41 CFR 102-118 Subpart C).

Consignee: The recipient (unit, depot, or person) to whom cargo is addressed or consigned for final delivery. The activity, agency, or organization that is receiving the product.

Consignor: The person, activity, agency, or organization that is the supplier or shipper of a product. The originator of a shipment.

Continental United States (CONUS): All states within the contiguous United States, including the District of Columbia (DC).

Contingency Operations: Operations declared by the National Command Authorities that involve the use of U.S. military forces to achieve U.S. objectives, usually in response to an emergency caused by natural disasters, terrorists, subversives, or required military operations. The National Command Authorities are the President and the Secretary of Defense or their duly deputized alternates or successors.

Contracting Officer (CO): An employee (military or civilian) with the authority to enter into, administer, and/or terminate the contract and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated by the Contracting Officer who provides technical direction and guidance with respect to the contract specifications and Performance Work Statement.

Cost-Reimbursable Contractor: A contractor who has been awarded a cost-reimbursement type contract by the Government that provides for payment of allowable incurred costs on a cost-reimbursable basis (to the extent prescribed in the contract) by the agency or organization which awarded the contract.

Customs Clearance: The process of ensuring dutiable and non-dutiable items are declared and forms properly annotated for entrance into the U.S. or a foreign country.

Dangerous Goods: Materials or items with hazardous properties which, if not properly controlled, present a potential hazard to human health and safety, infrastructure and/ or their means of transport.

Dangerous Goods Accessible: Dangerous goods accessible during shipment as defined in the Contractor's Service Guide.

Dangerous Goods Inaccessible: Dangerous goods inaccessible during shipment as defined in the Contractor's Service Guide.

Dangerous Goods Shipper’s Declaration: To ship dangerous goods, shippers are required to prepare a form certifying that the cargo has been packed, labeled, and declared according to International Air Transport Association (IATA) Dangerous Goods Regulations

Declared Shipment Value: Actual value of cargo as declared by the agency for reimbursement purposes or to establish duties, taxes, or other customs fees. The declared value is the maximum amount that could be recovered by the agency in the event of loss or damage for small package shipments, unless the declared value exceeds the Contractor’s released value. The statement of declared value must be shown on any applicable tariff, tender, contract, bill of lading, or other document covering the shipment. Upon shipper's request, additional Contractor liability may be purchased above the standard commercial liability for lost or damaged shipments according to the Contractor’s commercial practices.

Delivery: Delivery of a shipment to the office or front door of the residence of the consignee or responsible individual at the destination address, unless other arrangements are made between the consignor and the contractor (e.g., delivery at a central receiving location).

Out of Delivery Area Service United States: Deliveries to remote, sparsely populated or geographically difficult areas within the United States.

Out of Delivery Area Service Outside of the Continental United States (OCONUS): Deliveries to remote, sparsely populated or geographically difficult areas outside the CONUS.

Delivery Guarantee: Delivery to the address provided within the transit time specified in Attachment 2a or the Contractor’s Service Guide.

Dock Clearing: Movement of shipments from the shipper’s warehouse to the Contractor’s warehouse for clearing purposes only. Contractors shall pickup shipments from the shipper’s warehouse and deliver them to the Contractor’s warehouse when requested. No onward movement is required unless there are regularly scheduled flights available.

Door-to-Door: Pick-up from the shipper/consignor and delivery to the consignee.

Duty: The charge assessed by the Government on imported dutiable shipments.

Day: For the purposes of this contract, “Day” means, unless otherwise specified, a calendar day.

eBill: Tool in the Third Party Payment System (TPPS) that is used to request a debit (charge buyer) or a credit (refund buyer)

Electronic Commercial Forms and Procedures (CF&P): A paperless system where a shipment is initiated electronically (through electronic data interchange (EDI) or direct link to the Contractor’s computer system).

Electronic Data Interchange (EDI): The exchange of transportation information by means of electronic transmission of the information in lieu of the creation of a paper document.

Express: transportation service for expedited delivery. Limited to the movement of ONLY high transportation priority cargo requiring time definite delivery.

Extremely Urgent Letters: Defined in 39 Code of Federal Regulations (CFR), Chapter 1, Parts 310 and 320, the mark of which must be annotated on envelopes in accordance with the Private Express Statutes.

Federal Holidays:

New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day , Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

The above holidays apply to shipments to and from the 50 United States and Puerto Rico. The contractor shall be required to include any day designated as a holiday by Federal Statute or Executive Order.

Foreign Entity: a non-U.S. company

Foreign Military Sales (FMS): Form of security assistance where the U.S. may sell defense articles and services to foreign countries and international organizations.

Forward Operating Base (FOB)/Forward Operating Location: Secured forward military position, commonly a military base that is used to support tactical operations

Global Transportation Network (GTN): A government system that provides the United States Transportation Command (USTRANSCOM) and its component commands information from existing government and commercial transportation computer systems. The integrated data is used to plan, provide, and control common user airlift, surface lift, and terminal services to deploy and sustain DOD forces on a global basis in peace and war.

Government Bill Of Lading (GBL): A government document (Standard Form (SF) 1103) used to procure transportation and related services from commercial contractors.

Contract Number: Number assigned to a mutually binding legal contract.

Hard Copy: Information provided in paper format.

Hazardous Material (HAZMAT): A substance or material that has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce and that has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, elevated temperature materials, materials designated as hazardous under the provisions of the Code of Federal Regulations (CFR) Title 49, Parts 172.101 and 172.102, and materials that meet the defining criteria for hazard class and divisions in CFR Title 49, Part 173.

HAZMAT Handling Charge: A surcharge that applies to packages containing hazardous materials.

IDE GTN Convergence (IGC): The IGC program is a partnership between the United States Transportation Command (USTRANSCOM) and the Defense Logistics Agency (DLA). USTRANSCOM's Global Transportation Network (GTN) and DLA's Enterprise Business System are "converged" to provide the Department of Defense (DOD) with an integrated set of networked, end-to-end visibility, deployment, and distribution capabilities. The end goal of IGC is to effectively support the Joint Force Commander's ability to make decisions based on actionable logistics information.

International Air Transport Association (IATA): Works with the air transport industry to promote safe, reliable, secure and economical air travel for the benefit of the world’s consumers. Formulates industry policy on critical aviation issues.

International Holiday: A day in which foreign custom or the law within the foreign country or territory dictates a cessation of general business activity to celebrate or commemorate a particular event. The contractor shall observe, as a holiday, the same international holidays observed in each foreign country or territory rendered as customary commercial practice.

Invalid Account Number: Applies when the account number is missing, incorrect or inactive.

Large Package: Packages that exceed the Contractor's commercial size limits as defined in their service guide.

Letter/Letter Pack: A small package used by the contractor to ship extremely urgent letters (approximately 9 ½” x 12 ½”). Letter/letter pack weight limits apply as in Contractor’s Service Guide.

The package shall be prominently marked on the outside cover with the words, “Extremely Urgent” or “Private Carriage Authorized by Postal Regulations (39 CFR 320.6).”

Manifest: Documentation used for multiple package shipments on the same CBL, electronic CF&P, or GBL, in lieu of individual bills of lading for each shipment.

Next Business Day: The business day following the day of pick-up.

Non-Basic Service: Includes any lane which is not defined in Attachment 2a. The Non-Basic Service rates are the Contractor’s commercial rate, minus the Contractor’s applicable discount for shipments originating from the listed countries in Attachment 2a, Tab 5-Non-Basic Service.

Non-Governmental Facility: Location such as a shared commercial property, warehouse, or temporary location that is not clearly identified as a Government facility but is used by Government primary customer account or sub group account order locations.

Outside of the Continental United States (OCONUS): Those locations located outside the 48 contiguous states (CONUS). For the purposes of this contract, Alaska, Hawaii, and the Commonwealth of Puerto Rico are considered part of OCONUS.

Oversized Package: Packages that exceed the Contractor's commercial size limits as defined in their Service Guide.

Package: Any shipment that is not in an envelope or document package.

Personally Identifiable Information: any information that permits the identity of an individual to be directly or indirectly inferred, including any information which is linked or linkable to an individual.

Examples include Social Security Number, Financial Account Number, and biometric identifiers (e.g.

fingerprint, iris scan).

Pick-up: Pickup at the origin government or commercial office or front door of the private residence address of the consignor or responsible individual, unless other arrangements are made between the consignor and the contractor (e.g., pickup at a central location).

Proof of Delivery (POD): means electronically captured delivery information, which may include date, time, location and signature information.

Saturday Pickup or Delivery: Surcharge for Saturday pickup or delivery in areas where Saturday is not a normal business day.

Second Business Day: The second business day following the day of pick-up.

Service Guide: A guide or publication issued by a commercial contractor that is applicable to the general public, explaining the various services the contractor offers as customary commercial practice.

Shipment: A single package or multiple packages tendered to a contractor by one shipper/consignor at one location at one time for delivery to one consignee at one location on one commercial or government bill of lading.

Shipper: The originator of a shipment, also known as the consignor.

Status of Forces Agreement (SOFA): An agreement which defines the legal position of a visiting military force deployed in the territory of a friendly state

Third Party Payment System (TPPS): An electronic freight transaction tracking and payment system required to conduct business with Department of Defense (DOD).

Trading Partner Agreement (TPA): An agreement drawn up by two parties that have agreed to trade certain items or information between each other. The agreement outlines the terms of the trade or trading process. It may include a list of duties and responsibilities to be allocated to each party in the trade. They also specify the terms of delivery or receipt of the goods or services

Time-Definite Delivery: A shipment delivered within the specified time to the destination ordered by the shipper.

Transportation Control Number (TCN): A 17-digit alphanumeric designator used by the DOD applied to each package or shipment to identify a shipment.

Vendor Shipment Module: A web based shipping system that provides Defense Logistics Agency (DLA) vendors transportation routing and documentation in support of DLA contracts

Weight Break: A list of weights or weight ranges, which are used to assist in calculating the cost to transport a shipment at that weight or weight range.

Acronyms

ACE Automated Commercial Environment AMC Air Mobility Command AOR Area of Responsibility APO Army Post Office CAA Civil Aviation Authority

CAC Common Access Card CBL Commercial Bill of Lading CDDOC CENTCOM Deployment Distribution Operations Center CENTCOM U.S. Central Command CF Commercial Form CF&P Commercial Forms and Procedures CLIN Contract Line Item Number CMOS Cargo Movement Operation System COMSEC Communications Security CONUS Continental United States CO Contracting Officer COR Contracting Officer Representative CRAF Civil Reserve Air Fleet DFAC Dining Facility DFARS Defense Acquisition Regulation Supplement DIS Discrepancy Identification System DLA Defense Logistics Agency DOD Department of Defense DODAAC Department of Defense Activity Address Code DOT Department of Transportation DSL Digital Subscriber Line DSS Distribution Standard System DTR Defense Transportation Regulation EDI Electronic Data Interchange EEI Electronic Export Information FAR Federal Acquisition Regulation FACTS Financial and Air Clearance Transportation System FCRP Freight Carrier Registration Program FEIS Foreign Entity Information Sheet FEDLOG Federal Logistics Database FiOS Fiber Optic Services FLIS Federal Logistics Information Service FFRDC Federally Funded Research and Development Center FMS Foreign Military Sales FOB Forward Operating Base FOL Forward Operating Location FPO Fleet Post Office GBL Government Bill of Lading GFM Global Freight Management GHG Green House Gas JPAS Joint Personnel Adjudication System IATA International Air Transport Association ICAO International Civil Aviation Organization IGC IDE/GTN (Integrated Data Environment/Global Transportation Network)

Convergence ISR Individual Subcontract Report IT Information Technology ITAR International Traffic in Arms Regulation ITV In-Transit Visibility MILSTRIP Military Standard Requisitioning and Issue Procedures OMB Office of Management and Budget NACI National Agency Check with written Inquiries NGDS Next Generation Delivery Service NISPOM National Industrial Security Program Operating Manual NIST National Institute of Standards and Technology PII Personally Identifiable Information

POD Proof of Delivery PMO Program Management Office PWS Performance Work Statement SDDC Military Surface Deployment Distribution Command SLIN Sub-Line Item Number SOFA Status of Forces Agreement SPOT Synchronized Predeployment and Operational Tracker SSR Summary Subcontract Report TCN Transportation Control Number TO Transportation Officer TPA Trading Partner Agreement TPPS Third Party Payment System US United States USPS United States Postal Service USTRANSCOM United States Transportation Command VSM Vendor Shipment Module WAWF Wide Area WorkFlow