RFTOP-01 amendment 01.docx

Request for Task Order Proposal 01 (RFTOP-01) Amendment 01 Evaluation Criteria

1. General: The Government seeks to award one or more task orders to one or more offerors who are awarded IDIQ contracts under Request for Proposal (RFP) HTC711-10-R-R001 to meet the Government’s requirements for 4 medium, 7 heavy, and 7 super heavy aircraft as a result of this Request for Task Order Proposal 01(RFTOP-01) and the IDIQ Performance Work Statement (PWS). One or more task orders will be awarded on a best value basis in accordance with the evaluation criteria specified in this RFTOP-01. The Government has complete discretion in determining how many task orders will be awarded and the final quantity of aircraft per category awarded per offeror in order to ensure the Government has sufficient airlift capacity given each best value offeror’s proposed aircraft and payload limitations. Offerors may propose quantities less than those specified in the Schedule of Items.

2. Formal Communications

(a) Formal communications and requests for clarification and/or information concerning this RFTOP-01 shall be submitted via e-mail, fax, or mail (e-mail is the preferred method) to the Points of Contact (POC) below:

USTRANSCOM/TCAQ-R

ATTN: Krissy Hackstadt and Pamela Hall 508 Scott Drive, Building 190061 West Scott AFB, IL 62225-5357

Or Telefax number (618)256-6419

Or E-Mail Krissy.Hackstadt@ustranscom.mil and Pamela.Hall@ustranscom.mil

(b) USTRANSCOM Contracting Office POCs listed above are the exclusive POCs for this acquisition.

(c) No information concerning this solicitation or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made in writing and submitted to the address or e-mail addresses listed above. Written inquiries will be answered in writing with questions and answers provided to all offerors via FedBizOps. The deadline for receipt of any questions regarding this solicitation is 10 calendar days prior to the due date for offers as specified in the RFTOP or its amendments.

3. Instructions for Delivery of Hand Carried Proposals

Offerors are cautioned that hand carried proposals should be delivered to the following address:

USTRANSCOM/TCAQ-R

ATTN: Krissy Hackstadt or Pamela Hall 508 Scott Drive, Building 1961 Scott AFB, IL 62225-5357

Proposal packages should be clearly marked with “RFTOP-01”. Late proposals will be processed in accordance with the provision entitled “Instructions to offerors – Competitive Acquisition,” FAR 52.215-1 Alt 1, in Section L of the IDIQ solicitation HTC711-10-R-R001.

4. Proposal Preparation Instructions

GENERAL INSTRUCTIONS

(1) Guidelines

(a) This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of proposals. An offeror’s proposal must include all data and information requested by this RFTOP-01 and must be submitted in strict accordance with these instructions. Non-conformance with the specific organization, content, and page limitations specified may result in misinterpretation of proposals; or depending on the magnitude of the non-conformance, the proposals may be eliminated from further consideration. Alternate proposals will not be considered.

(b) The offeror’s response to this RFTOP shall include a proposal (offer). The proposal (offer) as defined and used in Federal Acquisition Regulation (FAR) 2.101 shall consist of Parts I-VI (previously submitted for the IDIQ competition) and Parts VII-VIII detailed below (including all documents, exhibits, and other attachments incorporated therein for the purposes of being made a part of the contract.

(c) The proposal shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the RFTOP. The proposal shall contain sufficient information to enable the Government to fully evaluate and determine the offeror’s capability to comply with (i.e., meet or exceed) all requirements identified in this RFTOP.

(d) The proposal due date is 148 Jun 2010. The offeror’s proposal shall be valid for 365 days after the proposal due date.

(2) Submission of Offers.

(a) Proposals shall consist of eight parts. Parts I-VI contain the same information required in response to the IDIQ RFP. Consequently, offerors do not need to resubmit Parts I-VI for this task order proposal. Offerors are required to make reference to Parts I-VI of their IDIQ proposal in their task order proposal submission. In addition, offerors are required to submit Part VII-Payload Lift Capacity and Part VIII-Pricing for all aircraft class categories proposed under this RFTOP-01in accordance with the instructions below.

Offerors are required to submit one original and two copies of the Parts identified below, as well as a CD ROM including all parts of the proposal by the due date specified.

(i) Part I. No additional submission required for Business Proposal. Offerors shall reference the submission under the IDIQ RFP.

(ii) Part II. No submission required for Technical Proposal. Offerors shall reference the submission under the IDIQ RFP.

(iii) Part III. No submission required for Past Performance. Offerors shall reference the submission under the IDIQ RFP.

(iv) Part IV. No submission required for Fly America Act and Civil Reserve Air Fleet (CRAF) Preference. Offerors shall reference the submission under the IDIQ RFP.

(v) Part V. No submission required for Operational Date. Offerors shall reference the submission under the IDIQ RFP.

(vi) Part VI. No submission required for Pre-Deployment Plan(s). Offerors shall reference the submission under the IDIQ RFP.

(vii) Part VII. 1_ original and 2 copies of the Productive Payload Lift Capacity.

(viii) Part VIII. 1_ original and 2 copies of the Pricing Proposal.

(b) Proposal Markings. Each hard copy proposal shall be separately bound in a three-ring loose leaf binder with allowances made for space to facilitate potential changes. Staples shall not be used. A cover sheet shall be applied to each binder, clearly marked as original, copy number 1 or 2, “RFTOP-01”, and offeror's name. The same identifying data shall be placed on the spine of each binder to facilitate rapid accountability when placed on a shelf in a vertical position.

(3) Requests for Information

The Government will make the final determination as to whether a proposal is acceptable or unacceptable, and may accept a proposal as initially submitted without requesting further information from any offeror. However, should the Government request additional information via an Evaluation Notice (EN), the offeror shall provide a written response. If any response to Government initiated correspondence generates a change to the offeror's proposal, an offeror shall submit page changes and shall annotate such changes on the pages to their proposal along with their response. The Government may request additional information from any offeror at any stage of the acquisition for the purpose of clarification and for determining whether further discussions should be conducted with the offeror. The determination to request such additional information from any offeror, or to conduct further negotiations with any offeror, shall be at the sole discretion of the Government.

(4) Proposal Content

The offeror's proposal shall respond to all requirements of this RFTOP-01 clearly and completely. The proposal shall be prepared simply and economically, providing a straight-forward and concise delineation of the offeror's promise to comply with RFTOP terms and conditions, and satisfactorily perform the contract. Information supplied in the proposal must be free from ambiguities and statements with dual meanings. Offerors who fail to respond adequately, or fail to clarify or correct their proposal after having been notified or questioned by the Government, may be eliminated from the source selection process without further discussions. The proposal (offer) submitted in response to this RFTOP shall consist of the following:

Part VII. Productive Payload Lift Capability. Offerors shall submit information regarding proposed aircraft Hovering Out of Ground Effect (HOGE) in accordance with the IDIQ PWS and Attachment 1. Offeror shall submit maximum payload for each aircraft type offered in an aircraft class category on the spreadsheets identified in the pricing instructions. Offeror will also identify the quantity of aircraft offered for each aircraft type. A calculation will be made to determine a composite maximum load, based on a weighted average of aircraft offered. This composite load should reflect the offeror’s technical approach for aircraft offered within an aircraft class category. (i.e. if an offer within one aircraft class category proposes three aircraft of one type and two of another, the composite payload lift capability rate will reflect a weighted average of 60/40). This composite rate will be used to calculate an average price per pound.

Part VIII. Pricing Proposal. The Schedule, Supplies or Services and Prices - The offeror shall insert its proposed pricing for each Contract Line Item Number (CLIN) in the spaces provided in the schedule. The number of lines (AA, AB, AC, etc) under the positioning and depositioning CLINs for each aircraft category represent the Government’s aircraft requirements for this RFTOP. Proposed pricing for the CLINs under this RFTOP shall not exceed the CLIN pricing given in the IDIQ proposal, however pricing may be proposed at a lower cost.

Offerors shall also complete all blocks in yellow for medium lift aircraft using the spreadsheet at Attachment 1, for heavy lift aircraft using the spreadsheet at Attachment 2, and for super-heavy lift aircraft using the spreadsheet at Attachment 3. Additional CLIN instructions are as follows:

CLINs 0001 & 1001Post Award Conference Attendance: At the time of task order award, the Government will include a not-to-exceed (NTE) amount of $2500 in the Schedule for this cost-reimbursement CLIN. Note: the Post Award Conference Attendance CLIN will only be ordered once per contractor during the life of the IDIQ contract award.

CLINs 1002, 2002, 3002, 4002 and 5002 Positioning Medium Lift Aircraft, CLINs 1003, 2003, 3003, 4003 and 5003 Positioning Heavy Lift Aircraft, CLINs 1004, 2004, 3004, 4004 and 5004 Positioning Super-Heavy Lift Aircraft: Offeror shall provide positioning prices for the number of aircraft proposed in each category (medium, heavy, & super heavy) on the lines (labeled AA, AB, AC, etc) within each CLIN. The offeror shall propose fixed prices for each of the lines for all option years. This fixed price is the price to position medium, heavy, and/or super heavy lift aircraft into Afghanistan. Offerors shall complete the lines under each positioning CLIN for the number of aircraft proposed in each category, medium (up to 4), heavy (up to 7) and super heavy (up to 7). UNIT PRICE and MAX AMOUNT at the top of each positioning CLIN shall be the price listed in line AA for each respective CLIN.

CLINs 1005, 2005, 3005, 4005 and 5005 Medium Lift Aircraft Monthly Service, CLINs 1007, 2007, 3007, 4007 and 5007 Heavy Helicopter Monthly Services, CLINs 1009, 2009, 3009, 4009 and 5009 Super-Heavy Helicopter Monthly Services: Offerors shall provide a fixed monthly price to provide aircraft services for one aircraft in Afghanistan for each category for which an aircraft is proposed (medium, heavy and/or super heavy lift). The unit price (monthly price) for monthly CLINs shall be a composite price for any aircraft to be proposed in each respective category. The proposed UNIT PRICE shall be multiplied by the MAX QUANTITY to arrive at the MAX AMOUNT.

CLINs 1006, 2006, 3006, 4006 and 5006 Blade Hour Price for Medium Lift Services, CLINs 1008, 2008, 3008, 4008 and 5008 Blade Hour Price for Heavy Lift Services, and CLINs 1010, 2010, 3010, 4010 and 5010 Blade Hour Price for Super-Heavy Lift Services: Offerors shall provide a composite blade hour rate which will be paid for any aircraft to be proposed in each respective category. Blade flying hour rate should not include fuel. The unit price (blade hour price) for blade hour CLINs shall be a composite price for any aircraft to be proposed in each respective category. The proposed UNIT PRICE shall be multiplied by the MAX QUANTITY to arrive at the MAX AMOUNT.

CLINs 1011, 2011, 3011, 4011 and 5011 Cost Reimbursable – Fuel: At the time of contract award, the Government will include an estimated amount in the Schedule for these cost-reimbursement CLINs. This estimate represents fuel purchases in direct support of this contract for all aircraft awarded in each classs. In order to determine the fuel efficiency of the aircraft proposed, the offeror will be required to propose a fuel burn rate for each aircraft type and a composite rate, if applicable, for all aircraft offered within an aircraft class category. (Please complete and submit Attachments 1, 2 and/or 3 with this fuel burn rate with your price proposal to be used in the evaluation of the total price per pound). The composite rate should reflect the offeror’s technical approach for aircraft offered within an aircraft class category. (i.e. if an offer within one aircraft class category proposes three aircraft of one type and two of another, the composite fuel burn rate should reflect an appropriate percentage of 60/40).

CLINs 1012, 2012, 3012, 4012 and 5012 Cost Reimbursable – Non-Recurring: At the time of contract award, the Government will include an estimated amount in the Schedule for these cost-reimbursement CLINs. The G&A rate proposed by an offeror for IDIQ awards will be incorporated into the Task Order award.

CLINs 1013, 2013, 3013, 4013 and 4013 Depositioning Medium Lift Aircraft, CLINs 1014, 2014, 3014, 4014 and 5014 Depositioning Heavy Lift Aircraft, CLINs 1015, 2015, 3015, 4015 and 5015 Depositioning Super-Heavy Lift Aircraft: Offeror shall provide depositioning prices for the number of aircraft proposed in each category (medium, heavy, & super heavy) on the lines (labeled AA, AB, AC, etc) within each CLIN. The offeror shall propose fixed prices for each of the lines for all option years. This fixed price is the price to deposition medium, heavy, and/or super heavy lift aircraft out of Afghanistan. Offerors shall complete the lines under each depositioning CLIN for the number of aircraft proposed in each category, medium (up to 4), heavy (up to 7) and super heavy (up to 7). UNIT PRICE and MAX AMOUNT at the top of each positioning CLIN shall be the price listed in line AA for each respective CLIN.

5. Evaluation

This section outlines the Evaluation Criteria and methodology the Government will use in evaluating the task order proposals under this Request for Task Order Proposal 01 (RFTOP-01). The specific criteria are intended to show the scope of the evaluation to be performed on the proposals and to ensure a fair, consistent and standardized evaluation of all proposals submitted.

The Government intends to evaluate proposals and award multiple task orders after conducting discussions with offerors whose proposals have been determined to be within the competitive range.

Basis for Task Order Award(s). The Government intends to award one or more task orders to one or more offerors who are awarded IDIQ contracts under Request for Proposal (RFP) HTC711-10-R-R001 to meet the Government’s requirements for approximately 4 medium, 7 heavy, and 7 super heavy aircraft as a result of this Request for Task Order Proposal 01(RFTOP-01). One or more task orders will be awarded on a best value basis in accordance with the evaluation criteria and the relative order of importance specified in this RFTOP-01. The Government has complete discretion in determining how many task orders will be awarded and the final quantity of aircraft awarded per category per offeror in order to ensure the Government has sufficient airlift capacity. Task order awards may include CLINs for one or more aircraft class category (medium, heavy, and/or super-heavy) depending on which aircraft are proposed and determined to be the best value to the Government.

Evaluation Criteria (Factors/Subfactors). Each offeror’s proposal will be evaluated against the following evaluation criteria:

Factor 1– Business Proposal. The final rating assigned for the Business Proposal during the IDIQ evaluation will be used for the task order best value decision.

Factor 2 - Technical. The final rating assigned for the Technical Proposal during the IDIQ evaluation will be used for the task order best value decision.

Factor 3 – Past Performance. The final confidence assessment rating assigned for Past Performance during the IDIQ evaluation will be used for the task order best value decision.

Factor 4 – Fly America Act and Civil Reserve Air Fleet (CRAF) Preferences. The Fly America Act and CRAF Preference participant category assigned during the IDIQ evaluation will be used for the task order best value decision.

Factor 5- Operational Date(s). Each offeror’s final operational dates proposed during the IDIQ evaluation will be used for the task order best value decision.

Factor 6- Pre-Deployment Plan. The final rating assigned for the Pre-Deployment Plan during the IDIQ evaluation will be used for the task order best value decision.

Factor 7- Payload Lift Capability. Each offeror’s payload lift capability will be rated using color/adjectival ratings as shown below. Offerors proposing aircraft with more lift capability will be more favored. Offerors payload lift capability will be evaluated, per aircraft class category.

Factor 8 – Price. For task order awards, the Government will first determine whether the proposed unit prices for all CLINs are fair, reasonable, and realistic. The fair and reasonable determination will be accomplished by conducting a price analysis using one or more of the techniques set forth in FAR 15.404-1(b)(2). The Government will also conduct a price realism analysis to determine whether the specific elements of the proposal reflect a clear understanding of the requirements and are consistent with the unique methods of performance described in the offeror’s technical proposal.

The Government will determine the total evaluated price for one aircraft for each aircraft class category by adding the following:

The Government will determine the total evaluated price for one aircraft for each aircraft class category as defined above. This total evaluated price will be used to calculate an average price per pound for each aircraft class (medium, heavy, and super-heavy). The price per pound will be used in making the best value determination and will be computed as follows:

Price per pound =

Annual payload is calculated as follows:

Maximum composite load or maximum pay-load range (HOGE) for each aircraft class (Medium: 2,999, Heavy: 4,999 and Super Heavy: actual maximum proposed payload), whichever is less, multiplied by 48 missions per month (2 missions/day multiplied by 24 days per month) multiplied by 12 months.

Price per pound calculations:

Example 1:

Medium Aircraft maximum composite load = 2500 Maximum payload range for medium aircraft = 2999 2500 pounds per mission * 48 missions/month = 120,000 pounds/month * 12 months = 1,440,000 pounds/yr Evaluated price = $5,000,000/yr Price per pound = $5,000,000/1,440,000 pounds = $3.4722/pound

Example 2:

Medium Aircraft maximum composite load = 3300 Maximum payload range for medium aircraft = 2999 2999 pounds per mission * 48 missions/month = 143,952 pounds/month * 12 months = 1,727,424 pounds/yr Evaluated price = $5,000,000/yr Price per pound = $5,000,000/1,727,424 pounds = $2.8945/pound

The 52.217-8 extension of services option will be evaluated as part of the total evaluated price based on the pricing submitted for the last 6-months of option year 5 (please note depositioning prices will only be evaluated once using option year 5 pricing).

Order of Importance. Operational Date and Past Performance are the most important factors and are considered approximately equal to each another. Pre-Deployment Plan and Payload Lift Capability are both considered less important than Operational Date(s) and Past Performance and approximately equal to each other. The non-cost factors, Operational Date(s), Past Performance, Pre-Deployment Plan and Payload Lift Capability when combined, are considered significantly more important than price; however, the Government will not pay a price premium that is disproportionate to the perceived benefits associated with the non-cost factors.

Proposal Evaluation.

The following evaluation process will be accomplished for each individual category of aircraft (medium, heavy and super heavy)

Offerors must submit acceptable business and technical proposals and propose fair and reasonable prices to be considered for award.

After an evaluation of all remaining offeror’s business proposals, technical proposals, operational dates, past performance, pre-deployment plans, payload lift capability and price, the Government will identify each individual aircraft (within each aircraft class category – medium, heavy, super heavy), which represent the best value.

The Government will then apply the appropriate Fly America/CRAF Participant Category Ratings to each of those offerors to determine which offeror(s) have a preference to receive task order awards.

If the Government can fill its requirement for aircraft with reasonably available Category 1 (Fly America & Fly CRAF) offerors, awards will be made to only Category 1 offerors.

If sufficient Category 1 offerors are not available to fulfill the Government’s requirement for aircraft, the Government will make additional awards to those reasonably available Category 2 (Fly America) offerors.

If sufficient Category 2 offerors are not available to fulfill the Government’s requirement for aircraft, the Government will make additional awards to those reasonably available Category 3 (Foreign Flag) offerors.

Options. The task order awards will include a base period and five option periods. The Government will evaluate the price for the base period plus five option periods including the extension of services option in accordance with the terms of the RFP. The Government may determine an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The contract may be extended for up to six months in accordance with FAR 52.217-8, Option to Extend Services.

All FAR/DFAR clauses and provisions as stated in RFP HTC711-10-R-R001 are hereby considered included in this RFTOP.