Pre-Proposal Slides.ppt
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- Afghanistan Rotary Wing Airlift - Mega
- Solicitation number
- HTC711-10-R-R001
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This is the presentation from the Pre-Proposal conference held on 18 May 2010.
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Other files
| File | Type | Posted |
|---|---|---|
| HTC711-10-R-R001_Section B only.doc | DOC document | |
| HTC711-10-R-R001_Amendment 4.pdf | ||
| Questions and answers 81-125.docx | DOCX document | |
| RFTOP Pricing Spreadsheets.xlsx | XLSX spreadsheet | |
| RFTOP-01 amendment 01.docx | DOCX document | |
| HTC711-10-R-R0001_Amendment 3.pdf | ||
| HTC711-10-R-R0001_Amendment 2.pdf | ||
| Questions Answers 1-81.doc | DOC document | |
| HTC711-10-R-R0001_Amendment 1.pdf | ||
| Schedule of Items RFTOP 01.doc | DOC document | |
| RFTOP-01.docx | DOCX document | |
| L spreadhseet attachments.xlsx | XLSX spreadsheet | |
| HTC711-10-R-R0001_FINAL.pdf | ||
| L-2 ATTCH PAST PERFORMANCE.docx | DOCX document | |
| L-1 Attachment HOGE.docx | DOCX document | |
| J Attachment 1 DD254.pdf | ||
| Synopsis of Solicitation.docx | DOCX document |
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AFGHANISTAN ROTARY WING Pre-Proposal Conference Pamela Hall Briefer 18 May 2010
UNCLASSIFIED
Overview
| Administrative remarks |
| Introductions |
| Proposal Submission |
| Evaluation Summary |
| Milestones |
| Questions |
Administrative Remarks Emergency exits
Restroom facilities
Water/Soda
Introductions Government
| USTRANSCOM |
| TCAQ |
| JA |
| CENTCOM Representative |
| COL Ted Hodgson |
Industry Representatives
HTC711-10-R-R001 Request for Proposal
| The Request for Proposal (RFP) Consists of: |
| Section B – Pricing |
| Section C – PWS |
| Section E – Inspection and Acceptance |
| Section F – Deliveries or Performance |
| Section G – Contract Administration |
| Section H – Special Contract Requirements |
| Section I – Clauses |
| Section J – Attachments |
| Section K – Reps & Certs |
| Section L – Instructions, Conditions and Notices to Offerors/Respondents |
| Section M – Evaluation Factors for Award |
HTC711-10-R-R001 Request for Proposal The Request for Proposal (RFP) Attachments Consists of:
| Atch J-1, DD Form 254 |
| Atch L-1, Hovering Out of Ground Effect (HOGE) |
| Atch L-2, Past Performance Questionnaire |
| Atch L-3, Pricing Spreadsheet Medium |
| Atch L-4, Pricing Spreadsheet Heavy |
| Atch L-5, Pricing Spreadsheet Super Heavy |
HTC711-10-R-R001
Offerors must submit (1) original and (2) copies of the proposal plus a CD ROM:
| Hand Carry to: |
| USTRANSCOM/TCAQ-R |
ATTN: Krissy Hackstadt or Pamela Hall Bldg 1961 Scott AFB, IL 62225-5357
| Or Mail to: |
| USTRANSCOM/TCAQ-R |
ATTN: Krissy Hackstadt or Pamela Hall 508 Scott Drive Scott AFB, IL 62225-5357
IDIQ - Section L
| Proposal Content |
| Part I, Business Proposal |
| Part II, Technical Proposal(s) |
| Part III, Past Performance Information |
| Part IV, Fly America & CRAF Preferences |
| Part V, Operational Date(s) |
| Part VI, Pre-Deployment Plan(s) |
| Part VII, Pricing Proposal (Section B) |
Sample Proposal – XYZ Company
| XYZ Company is proposing: |
| 3 Medium Lift Aircraft |
| 2 Heavy Lift Aircraft |
Request for Proposal – Part I
| Written Proposals – Business Proposal |
| Solicitation/Contract Form |
| Block 15c |
| Acknowledgement of Solicitation Amendments |
| Company/Division, Identifying Codes |
| List of individuals authorized to negotiate and sign |
| Financial Responsibility Determination – (due 24 May 10, via E-Mail) |
Request for Proposal – Part I Part I, Business Proposal
Business Proposal for XYZ Company
Request for Proposal – Part II
| Written Proposals – Technical Proposal(s) |
| Technical Approach |
| Aircraft Technical Capability |
| FAA Certification Documentation |
| Proof of Aircraft Ownership or Signed Lease Agreement |
Request for Proposal – Part II Part II, Technical Proposal
UNCLASSIFIED
XYZ Company Technical Proposal for 3 Medium Lift Aircraft
XYZ Company Technical Proposal for 2 Heavy Lift Aircraft
Request for Proposal – L-1 Attachment Attachments
XYZ Company Attachment L-1 HOGE for all 2 Heavy aircraft XYZ Company Attachment L-1 HOGE for all 3 Medium aircraft
Request for Proposal – Part III Written Proposals – Past Performance
Two Parts
Submit maximum of 5 PPI references with Proposal
Past Performance Questionnaires (PPQs) - Contractor’s references are to submit directly to Contracting Office
Request for Proposal – Part III Part III, Past Performance Information
XYZ Company Past Performance Information
XYZ Company Attachment L-2, up to 5 Past Performance Questionnaires
Request for Proposal – Part IV
| Written Proposals – Fly America Act and Civil Reserve Air Fleet (CRAF) Preferences |
| Provide Statement identifying category |
| US Flagged and CRAF Participant |
| US Flagged |
| Foreign Flagged |
Request for Proposal – Part IV Part IV, Fly America & CRAF Preferences
XYZ Company Fly America & CRAF Preference Statement
Request for Proposal – Part V
| Written Proposals – Operational Date |
| Operational Date – aircraft, crews and support personnel and supplies are in Afghanistan and aircraft are available to receive and perform missions for/from the US Government |
Submit an operational date for each aircraft proposed in Part VI – Pre-Deployment Plan
Identify aircraft in a unique way
Request for Proposal – Part V Part V, Operational Date
UNCLASSIFIED
XYZ Company Operational Dates for 3 Medium Aircraft
XYZ Company Operational Dates for 2 Heavy Aircraft
Request for Proposal – Part VI Written Proposals - Pre-Deployment Plan for Medium, Heavy and Super-Heavy Lift Aircraft
Provide detailed milestone schedules and timelines identifying all major actions required to meet the required performance start dates.
Finance and deploy proposed aircraft, personnel, obtain required supplies, equipment, communications, etc.
Obtain necessary FAA Operation Manual Revisions, CRC Training, training crew, positioning aircraft, etc.
Request for Proposal – Part VI Part VI, Pre-Deployment Plan
XYZ Company Pre-Deployment Plan for 3 Medium Aircraft
8 Page Limit
XYZ Company Pre-Deployment Plan for 2 Heavy Aircraft
8 Page Limit
Request for Proposal – Part VII
| Part VII, Pricing Proposal, continued |
| XYZ company shall complete the lines under each positioning and depositioning CLIN for the maximum number of aircraft in the medium and heavy categories it intends to propose, per task order, over the life of this contract. For example, if the XYZ intends to propose 11 medium aircraft under any single task order over the life of this contract, lines AA – AL shall be completed. |
| No pricing shall be completed for Super Heavy Aircraft (just for the sample). |
| Written Proposals |
| Part VII, Pricing Proposal |
| Price |
| Positioning Medium/Heavy/Super-Heavy Lift Aircraft |
| Reimbursables (Fuel & Non-Recurring) |
| Monthly Rate for Medium/Heavy/Super-Heavy Lift |
| Blade Hour Rate for Medium/Heavy/Super-Heavy Lift |
| De-positioning for Medium/Heavy/Super-Heavy Lift |
| XYZ Company (3 Med) |
| MAX QUANTITY 3 (3 aircraft offered). Complete lines AA through AC. |
UNCLASSIFIED
100,000 100,000
| XYZ Company (2 Heavy) |
| MAX QUANTITY 2 (2 aircraft offered). Complete lines AA and AB. |
UNCLASSIFIED
| XYZ Company (3 Med) |
| MAX QUANTITY 36 (12 months * 3 aircraft). Offeror provides Unit Price. |
UNCLASSIFIED
3,600,000
| XYZ Company (3 Med) |
| MAX QUANTITY 5400 (1800 hours * 3 aircraft). Offeror provides Unit Price. |
UNCLASSIFIED
1,000 5,400,000
| Part VII, Pricing Proposal |
| XYZ Company Section B – Pricing Proposal, complete Medium & Heavy CLINs |
XYZ Company Pricing Proposal
Request for Proposal – L-Attachments Pricing Spreadsheet Attachments
UNCLASSIFIED
XYZ Company Attachment L-3, Medium Spreadsheet
XYZ Company Attachment L-4, Heavy Spreadsheet
Evaluation
| Evaluation Criteria – Section M |
| Evaluation Criteria |
| Competitive, best-value evaluation |
| Multiple award approach (approx 6) to provide flexibility and service |
| Government may make award(s) to other than the lowest priced offeror(s). |
Evaluation – Technical Capability
Technical Capability: Pass/Fail
| Technical Approach |
| Aircraft Technical Capability |
| FAA Certification Documentation |
| Proof of Ownership/Lease Agreement |
UNCLASSIFIED
Evaluation – Past Performance High Confidence - Based on the Offerors performance record, essentially no doubt exists that the contractor will successfully perform the required effort.
Significant Confidence - Based on the Offerors performance record, little doubt exists that the contractor will successfully perform the required effort.
Satisfactory Confidence - Based on the Offerors performance record, some doubt exists that the contractor will successfully perform the required effort.
Little Confidence - Based on the Offeror’s performance record, substantial doubt exists that the contractor will successfully perform the required effort.
No Confidence - Based on the Offeror’s performance record, extreme doubt exists that the contractor will successfully perform the required effort.
Neutral/Unknown Confidence - No relevant performance record identifiable.
UNCLASSIFIED
Evaluation – Fly America & CRAF Fly America Act and Civil Reserve Air Fleet (CRAF) Preferences
| Category 1. US Flagged & CRAF Participant |
| Category 2. US Flagged |
| Category 3. Foreign Flag |
UNCLASSIFIED
Evaluation – Operational Date(s) Government’s desired operational date is on, but not before 15 Nov 10.
Offerors proposing aircraft operational dates closer to (but not before) 15 Nov 10 will be more favored.
Each aircraft will be considered on an individual basis.
Evaluation – Pre-Deployment
Afghanistan Rotary Wing - 02 Price Analysis
Lucretia Sanchez Chief, Pricing Branch
Price Analysis - IDIQ
| Fair and Reasonable determination will be made for all proposed unit prices on all CLINs |
| Determined by conducting a price analysis using one or more of the following techniques set forth in FAR 15.404-1(b)(2): |
Price Analysis - IDIQ
| FAR 15.404-1(b)(2) |
| Comparison of proposed prices received |
| Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices |
| Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies |
| Comparison with competitive published price lists |
| Comparison of proposed prices with IGCE |
| Comparison of proposed prices with prices obtained through market research |
| Analysis of pricing information provided by the offeror |
Price Analysis IDIQ
| Total evaluated price for best value determination will be calculated as follows: |
| One Aircraft for each aircraft class category (Medium, Heavy, Super-Heavy) |
| Positioning Costs evaluated only once using Option Period 1 prices |
| Monthly Service and Blade Hours evaluated for all 5 Option Periods plus 6-month Extension |
| Monthly Service unit price multiplied by 12 mos |
| Blade Hours multiplied by 1800 |
| Depositioning costs evaluated only once using Option Period 5 prices |
Price Analysis IDIQ (Cont’d)
| Price Realism Analysis |
| Clear understanding of requirements |
| Consistent with methods described in the technical proposal |
To receive an IDIQ award, offerors must
| (1) be deemed responsible IAW FAR Part 9 |
| (2) conform to all required terms and conditions |
| (3) be DOD Approved pursuant to HQ AMC Commercial Airlift Division (AMC/A3B) standards as stated |
| (4) be the entity that will operate the aircraft under this contract and |
| (5) represent a best value to the Government, price and other factors considered. |
UNCLASSIFIED
| DOD Approval |
| An offeror must be an approved Department of Defense (DOD) contractor—and not in a suspended or temporary non-use status—prior to receiving a contract award. The offeror’s DOD approval must be for service equivalent to the service described in this solicitation. To obtain DOD approval, the offeror must satisfy the obligations contained in the clause entitled “Air Safety” as well as the quality and safety requirements set forth in 32 CFR Part 861 “Department of Defense Commercial Air Carrier Quality and Safety Review Program |
UNCLASSIFIED
Order of Importance. Operational Date is considered approximately equal in importance to Past Performance. Pre-Deployment Plan is considered less important than Operational Date and less important than Past Performance. The non-cost factors, Operational Date, Past Performance, and Pre-Deployment Plan when combined, are considered significantly more important than price; however, the Government will not pay a price premium that is disproportionate to the margin of increase in operational date, past performance ratings or pre-deployment plan ratings.
UNCLASSIFIED
Offerors must submit acceptable business and technical proposals and propose fair and reasonable prices to be considered for award.
After an evaluation of all remaining offeror’s business proposals, technical proposals, operational dates, past performance, pre-deployment plans and price, the Government will identify each individual aircraft (within each aircraft class category – medium, heavy, super heavy) from each proposal that is determined to be the best value to the Government.
After identifying those offerors determined to be the best value offerors, the Government will then apply the appropriate Fly America/CRAF Participant Category Ratings to each of those offerors to determine which offeror(s) have a preference to receive initial IDIQ contract awards (approximately six).
If the Government can fill its immediate and future needs for aircraft with acceptable, reasonably available Category 1 (Fly America & Fly CRAF) offerors and awards will be made to those offerors in the order of their evaluated best value to the Government.
If not enough Category 1, will award to Category 2 (Fly America).
If not enough Category 2, will award to Category 3 (Foreign Flag).
UNCLASSIFIED
Request for Task Order Proposal
RFTOP-01
Request for Task Order Proposal – Part I Part I, Business Proposal
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part I, Business Proposal submitted under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
Request for Task Order Proposal – Part II Part II, Technical Proposal
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part II, Technical Proposal submitted under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
– Part III Part III, Past Performance Information
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part III, Past Performance Information submitted under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
– Part IV Part IV, Fly America & CRAF Preferences
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part IV, Fly America & Fly CRAF Preferences under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
– Part V Part V, Operational Date(s)
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part V, Operational Date(s) submitted under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
– Part VI Part VI, Pre-Deployment Plan
NO SUBMISSION REQUIRED
Must Reference Submission under IDIQ (i.e. Offeror’s can respond, “Offeror acknowledges Part VI, Pre-Deployment Plan submitted under IDIQ will be used for RFTOP Best Value decision)
Final Ratings from IDIQ Evaluation will be used
Request for Task Order Proposal – Part VIII
| Part VIII, Pricing Proposal |
| XYZ Company Section B – Pricing Proposal, Medium & Heavy CLINs completed (lines AA, AB, & AC for Medium and lines AA & AB for Heavy) – no pricing provided for Super Heavy |
XYZ Pricing Proposal
XYZ Company (3 Med)
UNCLASSIFIED
100,000 100,000 100,000
XYZ Company (2 Heavy)
UNCLASSIFIED
1,000,000 1,000,000 1,000,000 1,000,000
Price Analysis – RFTOP-01
| Fair and Reasonable determination will be made for all proposed unit prices on all CLINs |
| Prices for RFTOP should be less than or equal to those proposed on IDIQ |
| F&R will be determined by conducting a price analysis using one or more techniques set forth in FAR 15.404-1(b)(2) and discussed above |
Price Analysis RFTOP-01 (Cont’d)
| Price Realism Analysis |
| Clear understanding of requirements |
| Consistent with methods described in the technical proposal |
| Total evaluated price for best value determination will be calculated as follows: |
| One Aircraft for each aircraft class category (Medium, Heavy, Super-Heavy) |
| Positioning Costs evaluated only once using Option Period 1 prices |
| Monthly Service evaluated for all 5 Option Periods plus 6-month Extension |
| Monthly Service unit price multiplied by 12 months for each option period (except extension) |
| Extension Period evaluated based on Option Period 5 unit price multiplied by 6 months |
| Blade Hours evaluated for all 5 Option Periods plus 6-month Extension |
| Blade Hour unit price multiplied by 1800 hours for each option period (except extension) |
| Extension Period evaluated based on Option Period 5 unit price multiplied by 900 hours. |
| Fuel – The government will establish an estimated fuel cost as described below |
| Non-Recurring Reimbursables evaluated at $500,000 per aircraft |
| Depositioning costs evaluated only once using Option Period 5 prices |
Fuel Estimate
| Fuel is direct reimbursable |
| However, efficiency of proposed aircraft must be evaluated |
| Each offeror will provide the fuel burn rate for aircraft offered for each a/c type per class – this proposed rate will be validated |
| A composite FBR will be developed based on a weighted average of FBR per a/c type and quantity of a/c offered |
Fuel Estimate Calculation
| DESC Price of JP8 - $2.85/gallon | |
| FBR = gallons/hour (78.52) | |
| Blade hours = 1,800 hours per aircraft/yr | |
| Analysis as follows: | |
| $2.85/gallon * 78.52 gallons/hr * 1,800 hrs/yr | = $402,807.60/yr |
| Result is incorporated into price evaluation |
Request for Proposal – Attachments Pricing Spreadsheets
UNCLASSIFIED
XYZ Company Attachment 2 Medium Spreadsheet
XYZ Company Attachment 3 Heavy Spreadsheet
Cost per Pound for Offeror XYZ (Medium)
| Price will be evaluated based on price/lb, calculated as follows: |
| Max Composite Load for XYZ’s a/c = 3033.33 lbs; however Max payload for Medium a/c is 2,999 |
| A/C bid in medium class, therefore will be held to max payload of 2,999 lbs |
| 2 Missions/day @ 24 days/month * 2,999 lbs = 143,952 lbs/month x 12 months = Estimated annual payload of 1,727,424 lbs |
| Total calculated price of $34,962,271/5.5 yrs = $6,356,776.55/yr |
| Total price per year of $6,356,776.55/estimated annual payload of 1,727,424 lbs = Price per pound of $3.678 |
– Part VII Part VII, PayloadLift Capability
The Government intends to award one or more task orders to one or more offerors who received IDIQ contract awards.
UNCLASSIFIED
Order of Importance. Operational Date and Past Performance are the most important factors and are considered approximately equal to each another. Pre-Deployment Plan and Payload Lift Capability are both considered less important than Operational Date(s) and Past Performance and approximately equal to each other. The non-cost factors, Operational Date(s), Past Performance, Pre-Deployment Plan and Payload Lift Capability when combined, are considered significantly more important than price; however, the Government will not pay a price premium that is disproportionate to the perceived benefits associated with the non-cost factors.
UNCLASSIFIED
| The following evaluation process will be accomplished for each individual category of aircraft (medium, heavy and super heavy) |
| Offerors must submit acceptable business and technical proposals and propose fair and reasonable prices to be considered for award. |
| After an evaluation of all remaining offeror’s business proposals, technical proposals, operational dates, past performance, pre-deployment plans, payload lift capability and price, the Government will identify each individual aircraft (within each aircraft class category – medium, heavy, super heavy), which represent the best value. |
| The Government will then apply the appropriate Fly America/CRAF Participant Category Ratings to each of those offerors to determine which offeror(s) have a preference to receive task order awards. |
| If the Government can fill its requirement for aircraft with reasonably available Category 1 (Fly America & Fly CRAF) offerors, awards will be made to only Category 1 offerors. |
| If sufficient Category 1 offerors are not available to fulfill the Government’s requirement for aircraft, the Government will make additional awards to those reasonably available Category 2 (Fly America) offerors. |
| If sufficient Category 2 offerors are not available to fulfill the Government’s requirement for aircraft, the Government will make additional awards to those reasonably available Category 3 (Foreign Flag) offerors. |
UNCLASSIFIED
Milestones Financial Responsibility Determination – 24 May 10, via E-Mail
Proposal due date: 7 Jun 10
RFTOP-01 Proposal due date: 14 Jun 10
Awards: On or about 1 Sep 10
Contract Operational Date: 15 Nov 10
Any amendments or information will be posted to the Federal Business Opportunities website at https://www.fbo.gov
Contractor Questions
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