Attachment 11 - DHACA_Onboarding_Checklist.pdf
PDF 167 KB Posted
- Attached to
- Contracting and Acquisition Support Services (CASS) - Request for Proposals (RFP) Federal contract opportunity
- Solicitation number
- HT001524R0010
- Issued by
- Defense Health Agency
About this file
This document is an DHACA Onboarding Checklist for new employees of the Defense Health Agency Contracting Activity (DHACA). It outlines the key onboarding tasks and requirements that must be completed within 30 days of the employee's entry-on-duty date. The checklist covers items such as: attending the DHA new employee orientation, completing a performance plan review with the supervisor, obtaining a Common Access Card (CAC), accessing the DHA network, establishing ATAAPS and Microsoft Teams accounts, receiving government-furnished equipment, attending the DHACA new hire orientation, aligning the employee's JKO account with DHACA, familiarizing with required programs and software, connecting with the division administrative assistant, and completing workplace introductions and a division overview brief. The checklist specifies which tasks are to be completed by civilian employees versus contractors.
The related federal contract opportunity is a Request for Proposals (RFP) for Contracting and Acquisition Support Services (CASS) for the Defense Health Agency. The solicitation seeks full-time equivalent positions across various labor categories to provide contracting and acquisition support services. The Government intends to award a single, firm-fixed price, indefinite-delivery/indefinite-quantity (IDIQ) contract with a 5-year ordering period. The RFP package includes a Performance Work Statement, instructions for submission, evaluation criteria, pricing templates, and other required attachments. Questions are due by August 9, 2024, and proposals are due by August 30, 2024.
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Text version
DHACA Onboarding Checklist
1 DHA | DHACA Onboarding Checklist
DHACA
Welcome to the Defense Health Agency Contracting Activity. Below is a checklist which will help facilitate your onboarding experience. Please complete it no later than 30 days after EOD. Your Supervisor and Sponsor will be able to facilitate you in completing it. As you complete tasks, please add your digital signature to the corresponding box. Upon completion and adding your digital signature to all of the boxes, please send a copy to your Sponsor and Supervisor.
Defense Health Agency
DHA New Employee Orientation and Checklist
Each new employee is required to attend the DHA New Employee Orientation and complete the J-1 checklist with their supervisor signing-off. The checklist will be generated online in the DHA On/Off boarding portal on SharePoint. You will need access to the network in order to generate the checklist (Completed by Civilian).
Performance Plan
Review Performance Plan with your supervisor. It is a requirement that all new employees must accomplish within the first 30 days of their EOD. You will need to coordinate a time to sit down and talk with your supervisor in order to accomplish this task (Completed by Civilian).
Joint Knowledge Online (JKO) Training
Each new employee is required to establish a JKO account. JKO is an online training resource which enables employees to complete some of their annual training requirements. If you have an account please login via CAC. New users will create a new account found at the bottom of the page after clicking Login. Fill out the required fields in red. Please use Internet Explorer or Google Chrome for log in. If you have any problems with logging in, email the Help Desk at jkohelpdesk@jten.mil (Completed by Civilian and Contractor).
Common Access Card (CAC)
Each new employee will be provided an SF-50, notification of personnel action. This form allows the new employee to obtain a CAC and other important HR actions. It is critical for the sponsor and the new employee to work diligently to accomplish this task, as not accomplishing it will cause delays with the rest of the onboarding process.
(Completed by Civilian and Contractor).
Access to DHA Network
In order to obtain Network access, each new employee must first complete HIPPA & Privacy Act as well as Cyber Awareness on JKO. Then, each new employee must complete a DD Form 2875 (System Authorization Access Request), digitally sign it and provide the HIPAA & Privacy Act – DHA-US001 and Cyber Awareness – DOD-US1364-20 certificates (Completed by Civilian and Contractor).
https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf mailto:jkohelpdesk@jten.mil https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf
2 DHA | DHACA Onboarding Checklist
Establish Accounts
All employees are required to have an Automated Time Attendance and Production System (ATAAPS) and Microsoft Teams accounts. You will receive an email which will walk you through the steps of accessing these accounts. Reach out to your sponsor for assistance (Microsoft Team completed by Civilian and Contractor / ATAAPS completed by Civilian).
Telework Package
Receive and complete your telework package. This includes the DD Form 2946 (telework agreement). You should have received the required documents in your Sponsor’s Welcome email (Completed by Civilian and Contractor).
Government Furnished Equipment
Each new employee will be provided (via mail or picking up in person) equipment, for which they will be accountable. The equipment issuance package may include a laptop, monitor(s), smart card reader, docking station and mobile phone. New employees will complete a form documenting the equipment issued and the associated serial numbers (Completed by Civilian and Contractor).
DHACA Orientation
Attend the half day DHACA New Hire Orientation. This mandatory training is for all new employees and is intended to introduce the Directorate to them. Your sponsor will be able to assist with scheduling this orientation.
(Completed by Civilian and Contractor).
Align JKO with DHACA
To align your JKO account with DHACA, log into your account. Next, click on profile in the top right corner of the screen. In your profile, scroll down to organization. Click on primary organization. Then, you will select MHS -> DHA -> AD-M -> J4-DAD-ACQ. Your sponsor will be able to assist if you have questions. If applicable, any previously completed training concurrent with the fiscal year can be submitted to the EA for updates (Completed by Civilian and Contractor).
https://ataaps.csd.disa.mil/index2.html?d https://teams.microsoft.com/?login https://jkodirect.jten.mil/Atlas2/page/desktop/DesktopHome.jsf
3 DHA | DHACA Onboarding Checklist
Programs and Software
Your sponsor will help you become familiar with the programs and software required to complete daily tasks.
These programs include MS Office, MS Teams, SharePoint, and the Business Operations Support Solutions SharePoint site (B.O.S.S.). There are online training resources to assist; work with your sponsor to obtain applicable information (Completed by Civilian and Contractor).
Division
Connect with Division Administrative Assistant
A professional picture as well as current contact information is needed for the Division Administrative Assistant to update the appropriate documentation of all employees (Completed by Civilian and Contractor).
Workplace Introductions
Your sponsor will facilitate you meeting key personnel within the Division. Aside from your sponsor, your supervisor will play a critical role in your onboarding process as well. Your sponsor and supervisor will assist with becoming familiar with your Branch, Team, Branch Chief, and Division Chief through MS Teams or in person meetings (Completed by Civilian and Contractor).
Government Travel Card
All government employees are required to obtain a government travel card within the first 30 days of employment.
In order to obtain a government travel card, you will need to complete the Travel Card Program Course and fill out an application (Completed by Civilian and Contractor).
Division Overview Brief
Each new employee is required to receive a detailed brief on the organization and functions of their Division (Completed by Civilian and Contractor) https://info.health.mil/sites/DOP/Personnel/SitePages/BOSSHome.aspx
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