Attachment 8 - DHA Annual Training List FY2024.pdf

Mandatory Training List

= Complete this training = Do not complete or follow Service Requirements if Active Duty

MANDATORY TRAINING LIST

Fiscal Year 2024

All courses, unless otherwise noted, are to be taken on the DHA LMS hosted by JKO.

https://jko.jten.mil/mhs

= Complete this training = Do not complete or follow Service Requirements if Active Duty

TRAINING TOPIC &

DELIVERY METHOD

FREQUENCY &

TIME REQUIREMENT

REGULATORY

GUIDANCE

DHA Civilian

DHA Contract Support

Personnel

Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

DoD Cyber Awareness Challenge 2024

JKO: DOD-US1364-24

Annually

(1 hour)

DoDI 1400.25 v.410 DoDI 1322.31 DoDI 8500.01

DHA-AI 081

HIPAA and Privacy Act Training

JKO: DHA-US001

Within 30 days & annually

(1.5 hours)

DoDI 1400.25 v.410 DoDI 1322.31 DoDI 5400.11

DHA-AI 5400.01

DHA Employee Safety Course

JKO: DHA-US323

Annually

(1 hour)

DoDI 1400.25 v.410 DoDI 6055.01

DHA-AI 6055.01

DoD Annual Security Awareness

JKO: DHA-US438

Annually

(1 hour) DoDM 5200.01 v.3

Controlled Unclassified Information (CUI) – Initial

JKO: DHA-US1338

Initial

(One Time – 45 mins)

Title 32, P. 2002 DoDI 5200.48

Controlled Unclassified Information (CUI) – Refresher

JKO: DHA-US1339

Annually

(30 mins)

Title 32, P. 2002 DoDI 5200.48

MHS Customer Service

(MTF Focus)

JKO: DHA-US429

Annually

(1 hour)

MHS Review, Final Report to the

SECDEF, 2014

= Complete this training = Do not complete or follow Service Requirements if Active Duty

FREQUENCY &

TIME

REQUIREMENT

REGULATORY

GUIDANCE

DHA Civilian DHA Contract

Support Personnel

Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Level I Antiterrorism Awareness Training

JKO: JS-US007

Annually

(2 hours)

DoDI 1400.25 v.410 DoDI 1322.31 DoDI O-2000.16, v.1 DoDI 2000.12

DHA-AI 078

Joint Staff Operations Security

(OPSEC)

JKO: JS-US009

Within 90 days of start date & annually

(1 hour)

DoDI 1400.25, v.

DoDI 1322.31

DHA-AI 5200.03

Suicide Risk Care Pathway in the DHA - All Health Care Settings Other than

BH Specialty Care

JKO: DHA-US1214

Within 90 days & Every 3 years

(1.5 hours – non-BH)

DHA-AI 6025.06

All Licensed Independent Practitioners and supporting healthcare personnel in non-BH clinical settings upon entry to duty, regardless of Service

Requirements

Suicide Risk Care Pathway in the DHA - Behavioral Health (BH) Specialty

Care

JKO: DHA-US1212

Within 90 days & Every 3 years

(1 hour – BH)

DHA-AI 6025.06

All Licensed Independent Practitioners and supporting healthcare personnel in BH clinical settings upon entry to duty, regardless of Service Requirements

Interpersonal Violence Response for Healthcare Personnel

JKO: DHA-US695

Annually

(1.5 hours) DoDI 6495.02 DoDI 6310.09 All healthcare personnel

= Complete this training = Do not complete or follow Service Requirements if Active Duty

FREQUENCY &

TIME REQUIREMENT

REGULATORY

GUIDANCE

DHA

Civilian

DHA Contract Support

Personnel

Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Briefing for OSD Senior Leadership RM Training

JKO: DHA-US1371

Annually

(15 min) *For SES and Senior Leaders Only

DoDI 1400.25 v.410 DoDI 1322.31

DHA-AI 5015.01

Drug Free Workplace Training for Supervisors

JKO: DHA-US1153

Once

(1.5 hours) **For Managers & Supervisors

Only

NDAA 2010, 596

DoDI 1010.04 DoDI 1010.09 DoDI 1322.31

DHA-PI 6025.15

DHA Reasonable Accommodations for the Federal

Workplace

JKO: DHA-US482

Annually

(1 hour) **For Managers & Supervisors

Only

DoDI 1000.31

DHA-AI 1020.01 ** - ** ** **

Supervisors Safety Training

JKO: DHA-US480

Annually

(1 hour) **For Managers & Supervisors

Only

DoDI 1400.25 v.410 DoDI 6055.01

DHA-AI 6055.01

Human Resources for Supervisors Initial Training https://www.atrrs.army.mil/CHRTAS

(See FAQ #18 for instructions)

Once

(2 days on MS Teams) ***For Managers & Supervisors of GS Civilians Only

NDAA FY 2010, Sec.

5 CFR § 412.202

https://www.atrrs.army.mil/CHRTAS

= Complete this training = Do not complete or follow Service Requirements if Active Duty

FREQUENCY &

TIME REQUIREMENT

REGULATORY

GUIDANCE

DHA Civilian

DHA Contract Support

Personnel

Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Human Resources for Supervisors Refresher Training https://www.atrrs.army.mil/CHRTAS

(See FAQ #18 for instructions)

Every 3 years

(1 day on MS Teams) ***For Managers &

Supervisors of GS Civilians Only

NDAA FY 2010, Sec.

5 CFR § 412.202

Uniformed Services Employment and

Reemployment Rights Act (USERRA) Training

JKO: DHA-US483

Annually

(1 hour) ****For Supervisors of Reserve or National Guard members

DoDI 1400.25 v.410 Public Law 110- 389, S. 313

Constitution Day Awareness

JKO: DHA-US1159

Annually by September 17th (30 min)

DoDI 1400.25, v.410 Public Law 108- 447, Sec. 111

Leadership: Diversity - Decision-based Module

JKO: JMESI-US053

Annually

(1 hour)

Public Law 107- 174, S. 102 DoDI 1322.31 DoDD 1350.2

DHA-PI 6025.02

Joint Staff Insider Threat Awareness

JKO: JS-US072

Within 30 days & annually

(30 min)

DHA-AI 097

https://www.atrrs.army.mil/CHRTAS

= Complete this training = Do not complete or follow Service Requirements if Active Duty

FREQUENCY &

TIME REQUIREMENT

REGULATORY

GUIDANCE

DHA Civilian

DHA Contract Support

Personnel

Service Members Assigned to DHA facilities

AIR FORCE NAVY ARMY

Annual OSD Records and Information Management

Training

JKO: DHA-US1369

Within 30 days of start date & Annually

(20 mins)

DoDI 5015.02

DHA-AI 5015.01 -

Counterintelligence

JKO: DHA-US434

Within 30 days of start and Annually

(1 hour)

DoDI 1400.25 v.410 DoDI 1322.31 - - -

Joint Staff Sexual Assault Prevention and Response

Training

JKO: JS-US021

Annually

(1 hour)

DoDI 1400.25 v.410 DoDI 1322.31 DoDI 6495.02, V. 2 - - - -

Joint Staff No Fear Act Training Course

JKO: JS-US012

Every 2 years

(1 hour)

DoDI 1400.25, v.410 Public Law 107- 174, Sect. 202

Anti-Harassment Workplace

Training

JKO: DHA-US481

Within 90 days of start date & every 3 years

(30 min)

DoDI 1322.31 DoDI 1020.03 DoDI 1020.04 - - -

DoD Extremist Activity Awareness

JKO: DoD-US002

Annually

(1 hour)

DODI 1325.06 - -

Frequently Asked Questions (FAQs)

1. I’m a Civilian working in an MTF who still fills a Service billet (Army, Navy, or Air Force). Which training do I do?

Answer: Civilians that fall under the Authority, Direction, and Control of the Armed Services (Air Force, Army, and Navy) but are detailed to DHA facilities must follow the same training requirements as outlined for that Services’ active-duty military members on this document.

Training completion automatically transfers from JKO to FLTMPS (for the Navy) and DTMS (for the Army) Learning Management Systems (LMS). We are working to do the same for MyLearning (USAF). In those instances, your training coordinator will need to receive a training certification to mark training as complete in MyLearning.

2. I’m a Service Member. Do I complete both my Service-required training and DHA training?

Answer: Service Members that work within DHA facilities: (1) must follow Service training requirements as well as complete any DHA and locally required training specific to their DHA assignment. This training list has been tailored to reflect which training must be done using both DHA and Service-required methods or training platforms. Training completion automatically transfers from JKO to FLTMPS (for the Navy) and DTMS (for the Army) Learning Management Systems (LMS). We are working to do the same for MyLearning (USAF). In those instances, your training coordinator will need to receive a training certification to mark training as complete in MyLearning.

3. I am a Service Member. Where can I find my Service's list of required general mandatory training (GMT)?

Answer: Service General Mandatory Training lists can be found at:

• Air Force - https://lms-jets.cce.af.mil/moodle/ (Air Force MyLearning site: select *Total Force Awareness Training*)

• Army - https://atn.army.mil/unit-training-management-(utm)/ar-350-1,-appendix-f-mandatory-training (CAC log-in; scroll to the bottom of the page. Under *Unit Training Management*, select *AR 350-1, Appendix Mandatory Training*.

• Navy - https://www.mnp.navy.mil/group/general-skills-training/gmt (Log into My Navy Portal: go to *Professional Resources* at the top of the page, then select *General Military Training (GMT)* from the drop-down menu)

4. How do I make sure that I get auto enrolled in Annual Mandatory Training (AMT) in JKO, the DHA LMS?

Answer: To be auto enrolled to the correct AMT module, your profile must have the correct audience listed. Individuals can have more than one audience listed in their profile based on their roles within the organization. Refer to FAQ #5 and the DHA LMS User Management https://lms-jets.cce.af.mil/moodle/ https://atn.army.mil/unit-training-management-(utm)/ar-350-1,-appendix-f-mandatory-training https://www.mnp.navy.mil/group/general-skills-training/gmt

SOP at https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf for additional information.

5. What are the DHA Audiences and their definitions?

Answer: Every person working within MTFs must have at least one of the following primary audiences in their profile.

• DHA Contract Support: Includes all Contractors who directly support and are administratively aligned under the Defense Health Agency (DHA).

• DHA Government Service Civilians: Includes Federal Civilians assigned to the Defense Health Agency (DHA).

• *DHA Military and Dual Status Personnel - Air Force Service Members: Includes Air Force active-duty and reservist military members that are assigned to DHA.

• *DHA Military and Dual Status Personnel - Army Service Members: Includes Army active-duty and reservist military members that are assigned to DHA.

• *DHA Military and Dual Status Personnel - Navy Service Members: Includes Navy active-duty military and reservist members that are assigned to DHA.

*NOTE: If active-duty members have the old audience “DHA Military and Dual Status Personnel” in their profile, training assignments may not be correct.

The following secondary audiences are linked to other DHA required training and should be added to a student’s profile based on their role to ensure auto-enrollment in the appropriate training:

• DHA SES or Senior Leaders: Includes Senior Executive Service employees and senior leaders (E-9/O-7 and above).

• DHA Supervisors: Includes HR-documented employees who have a documented authority to manage and oversee the performance and well-being of personnel in their unit or work area.

• DHA Mandatory Training - All Providers: Includes all healthcare providers who are assigned to “ART A” in the Relias Learning Management System.

• Suicide Risk Care Pathway Training - Providers Outside Behavioral Health Specialty Care: Includes all healthcare providers outside of behavioral health specialty care, licensed independent providers and those working under their license. This includes anyone having clinical contact with patients.

• Suicide Risk Care Pathway Training for Behavioral Health Specialty Care: Includes all BH providers, licensed independent BH providers and those working under their license. This includes anyone having clinical interaction with patients.

https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf

6. How do I make sure that my training completion is reflected in DHA LMS (JKO) reports?

Answer: To ensure that your name is shown in completion reports, you must update your profile with the correct Primary and/or Secondary Organization(s). Individuals can have more than one (1) secondary organization.

• DHA Civilians and Contractors: Primary Organization will be their MHS-DHA work location assignment. Example:

o Primary Organization: JKO -> MHS -> MTF Markets -> National Capitol Region -> WALTER REED NATL MIL MED CNTR

• Service Members and Service Civilians: Primary Organization will be the Service Medical Department under the MHS top-level org in the LMS; the secondary organization will be the MHS-DHA work location assignment. Example:

o Primary Organization: JKO -> MHS -> Army Medicine (or Navy-U.S. Navy Medicine or AF-U.S. Air Force Medical Service) o Secondary Organization: JKO -> MHS -> MTF Markets -> National Capitol Region -> WALTER REED NATL MIL MED CNTR

• Duty at Multiple Organizations (i.e., providers who practice at multiple MTFs): Align the primary organization where the user is assigned for duty and list all other facilities as secondary organizations. For example, user assigned to Walter Reed Army Medical Center but also conducts clinic at Malcolm Grow Medical Clinics and Surgery Center:

Service Members and Service Civilians:

o Primary Organization: JKO -> MHS -> Army Medicine or

JKO -> MHS -> Navy-U.S. Navy Medicine or JKO -> MHS -> AF-U.S. Air Force Medical Service o Secondary Organization: JKO -> MHS -> MTF Markets -> National Capitol Region -> WALTER REED NATL MIL MED CNTR JKO -> MHS -> MTF Markets -> National Capitol Region -> AF-ASU-11th MEDGRP-Andrews

DHA Civilians and Contractors:

o Primary Organization: JKO -> MHS -> MTF Markets -> National Capitol Region -> WALTER REED NATL MIL MED CNTR o Secondary Organization: JKO -> MHS -> MTF Markets -> National Capitol Region -> AF-ASU-11th MEDGRP-Andrews

• JKO Training Coordinators (TC): All TCs will have their organizations set to the following once they complete their training and have their status updated. This allows them to “see” learners from throughout the DHA and assist them with assignments.

o Primary Organization: JKO -> MHS o Secondary Organization: JKO -> MHS -> (their primary and secondary work assignments)

• Refer to the DHA LMS User Management SOP at https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf

7. I’m a Contractor. What training do I do?

Answer: Please refer to the training list in this document as well as your contracting documents for any training required for your position.

8. I am a contractor, civilian, or military member not assigned, hired, or contracted by DHA but supporting DHA in some manner. Am I required to do DHA Annual Mandatory Training?

Answer: No, you will follow the training requirements of your respective organization. However, if you are using the DHA network computer as part of your duties, you will be required to complete DHA Cyber Awareness and HIPAA training for access at a minimum.

9. I’m an active-duty service member (ADSM) being asked to do training that is already required by my Service. Do I need to complete it?

Answer: Yes. Each year, the Service’s training lists are reviewed to see what requirements ADSMs are being asked to complete. Any duplicate training is removed except for training for which DHA required to report training completion for personnel working within DHA facilities. Because JKO training automatically feeds into the Service training platforms, you may be able to get credit for training completed in JKO except for training required to be completed face-to-face.

10. Who do I contact in my MTF if I need assistance?

Answer: For any immediate questions regarding DHA LMS training, please contact your MTF or work center’s DHA LMS Training Coordinator (TC), most likely located in your Education & Training (E&T) office. If you have technical issues with JKO, contact the DHA Global Service Center (GSC) at 1-800-600-9332 or dhagsc@health.mil. DO NOT contact the JKO Help Desk or the DHA LMS team for technical issues. If needed, the DHA GSC will contact other individuals for assistance with your trouble ticket.

11. Can Training Coordinators create their own training audiences so that due dates for required training can be changed?

Answer: Yes; however, please know this is NOT recommended because there are already established DHA audiences to which the appropriate courses are aligned. TC’s can reach out to the DHA LMS Team at dha.ncr.acad-review.mbx.dha-e-t-lms@health.mil for additional guidance.

https://info.health.mil/edu/aro/lms/Documents/JKO%20System%20Training/DHA_LMS_User_Management_SOP.pdf mailto:dhagsc@health.mil mailto:dha.ncr.acad-review.mbx.dha-e-t-lms@health.mil

12. Can we add additional training at the MTF level?

Answer: Yes, MTFs may add any additional training deemed necessary for the safe and effective functioning of their personnel by creating an MTF-specific audience attached to the pertinent training. However, individuals must complete all assigned basic training that is listed on this document; no training may be removed from this list without the express consent of DHA.

13. How can leadership track training compliance at the MTF or Market level? Who should I contact for training compliance reports?

Answer: There are three elevated roles in DHA LMS that can assist with monitoring training compliance within an organization: DHA LMS Reports Manager (RM), DHA LMS Training Manager (TM), and DHA LMS Training Coordinator (TC). These individuals should be able to assist in running reports to check for training compliance. Please visit the DHA SharePoint site to learn more about these roles and the required training to become one at: https://info.health.mil/edu/aro/lms/Documents/Forms/AllItems.aspx.

14. What is the definition of a supervisor?

Answer: A supervisor includes HR-documented employees who have a documented authority to manage and oversee the performance and well-being of personnel in their unit or work area according to their position description.

15. Is AMT the same as ART?

Answer: No.

• Annual Mandatory Training (AMT) are administrative and/or other training requirements as determined by Congress, the Department of

Defense, the Office of Personnel Management, DHA, or another governmental entity. These trainings are mostly completed on the DHA learning management system (LMS) Joint Knowledge Online (JKO) by individuals based on their assigned audience (see FAQ #5).

• Annual Regulatory Training (ART) are regulatory and accreditation training requirements as determined by The Joint Commission and/or the Occupational Safety and Health Administration (OSHA). These training modules are completed either annually or triennially (every 3 years) in the Relias LMS and are assigned to every individual in an MTF based on their Job Specialty Code.

16. What are the governing documents for all the listed training?

Answer: Specific references that guide each training are provided in the “Regulatory Guidance” column of this training list.

https://info.health.mil/edu/aro/lms/Documents/Forms/AllItems.aspx

17. What is the definition of a Senior Leader?

Answer: E-9 at the Command leadership level, O-7 and above, or Senior Executive Service (SES).

18. How do I access the Human Resources for Supervisors Training on the CHRTAS website?

Answer: The https://www.atrrs.army.mil/CHRTAS link in this training list directs you to the Army Training Requirements and Resources System (ATRRS) page. After using your CAC to sign in, select “Apply for Training”. Under “Defense Health Agency, select “Apply”. Search & register for the virtual course(s) corresponding to your current location using either the course filter or by typing the name of the course into the Search box. The four (4) available courses are:

1HLHRM - Human Resources for Managers (initial training) 1 HLHRMR - Human Resources for Managers - Refresher Course 1HLHRS - Human Resources for Supervisors (initial training) 1HLHRSR - Human Resources for Supervisors - Refresher Course

Options for training depend on if you are a Manager or Supervisor. Most individuals will be a Supervisor.

SUPERVISOR –A position or employee that accomplishes work through the direction of other people * subordinate Federal civil service employees, whether full-time, part-time, intermittent, or temporary; assigned military employees; non-Federal workers; unpaid volunteers;

student trainees, or others).

Source: OPM's General Schedule Supervisory Guide

MANAGER - The authority vested in some positions which direct the work of an organizational unit, are held accountable for the success of specific line or staff functions, monitor, and evaluate the progress of the organization toward meeting goals, and adjust objectives, workplans, schedules, and commitment of resources.

Source: OPM's General Schedule Supervisory Guide

HR for Supervisors course: Provides supervisors of civilian personnel with a review of the policies and procedures, their roles when managing employees, and various HR Functions: Classification, Staffing, Labor Relations, and Management-Employee Relations.

HR for Managers Course: Outlines guidance, training, and support managers need to succeed in their position. Participants will be introduced to: Competencies necessary to mentor employees, Improve performance and productivity, Conduct performance appraisals, Handle unacceptable performance, and Manage self, others, and organizational systems.

https://www.atrrs.army.mil/CHRTAS chrome-extension://efaidnbwww.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/functional-guides/gssg.pdf chrome-extension://efaidnbwww.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/functional-guides/gssg.pdf

19. How many hours of training do I need take per year from this list?

Answer: The estimated training times are listed below

Core Annual Training

Additional Training for Supervisors

Additional BH Training for BH

Personnel

Additional BH Training for non-BH

Personnel

Additional Training for Healthcare

Providers DHA Civilian 15.5 hours +4.5 hours Annually (on-line)

+ 8 hours initially & 16 hours every 3 years (in-person)

+ 1 hour Annually (BH providers) + 1.5 hours Annually +1.5 hours

Annually

DHA Contract Support 11.5 hours Air Force Members 13.45 hours Army Members 12.45 hours Navy Members 13.45 hours

20. What is the definition of a healthcare provider?

Answer: According to DHA-PI, Clinical Quality Management in the Military Health System, Volume 4: Credentialing and Privileging, a healthcare provider is “any member of the uniformed services, civilian employee of the DoD, or contract employee authorized by the DoD to perform healthcare services.”

21. Who can I contact if I have questions about this training list?

Answer: The proper chain of command for E&T questions such as this list is:

#1. Your MTF/Unit Training Coordinator #2. Your MTF E&T Department #3. Your Network E&T Lead #4. DHA J-7 (E&T) Division: dha.ncr.education-trng.mbx.mtf-ops@health.mil or dha.ncr.acad-review.mbx.dha-e-t-lms@health.mil.

mailto:dha.ncr.education-trng.mbx.mtf-ops@health.mil mailto:dha.ncr.acad-review.mbx.dha-e-t-lms@health.mil