Addendum 52.212-1.doc

Addendum 52.212-1 Instructions to Offerors

HSCETC-11-R-00002

General Information:

Unique Identifier All Offerors shall email the Contract Specialist at nancy.maples-remley@dhs.gov and request a unique identifier. Offerors shall use this unique identifier in the place of its name, those of any proposed subcontractors and Key Personnel names in the five (5) hard copy volumes and the five (5) CD copies.

Example: Prime Offer identified as – ITFO-I, any proposed subcontractor(s) ITFO-I Sub1, ITFO-I Sub 2, etc. Key Personnel names shall read ITFO-I Key PM and ITFO-I Key DPM. All identifying information to include addresses shall be completely redacted from all hard copy volumes and CDs and the use of the unique identifier shall be used.

Only the original volumes shall contain the prime, any subcontractor and Key Personnel names, addresses or other identifying information. Failure to obtain and use the unique identifier shall make the Offeror’s proposal ineligible for award.

Commitment of Government to Award a Contract and Expenditure of Funds This solicitation does not commit the Government to award a contract. The Government reserves the right to reject any or all proposals. The Contracting Officer (CO) is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed procurement.

Incumbent Contractor The incumbent is Science Applications International Corporation (SAIC).

News Releases Offerors shall make no news releases pertaining to the solicitation or subsequent contract award without prior agency approvals and then only in coordination with the CO.

Incurring Costs DHS shall not be obligated to pay any cost incurred by the Offeror in the preparation and submission of a proposal in response to the solicitation. The Offeror is advised that the CO is the only person who can legally obligate DHS for the expenditure of public funds in connection with this procurement.

Solicitation Amendments Any solicitation amendments will be posted electronically. Offerors are responsible for accessing the web page – www.fbo.gov.

Acknowledgement. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government and return a completed, signed copy of all amendments with their proposal. The amendment(s), if issued, shall be placed in Volume I.

Clarification, Questions or Concerns The CO is the sole point of contact for this acquisition. Written requests for clarification, questions or concerns shall be sent to the following via email address only: ICEOCIOITFOPMO@dhs.gov. No oral requests for clarifications, questions or concerns will be accepted or responded to. The CO for this acquisition is Nancy J. Maples-Remley. Questions must be submitted not later than 4:00 pm, EST, January 7, 2010. Responses to questions submitted, if/as appropriate, will be responded to via an amendment to the solicitation only, which shall be posted to FedBizOpps, www.fbo.gov .

Errors and Omissions If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale no later than five (5) business days after release of this solicitation. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation no later than five (5) business days after the release of this solicitation.

Mistakes in contractor’s proposal shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

Addendum to 52.212-1 - Instructions, Conditions and Instruction to Offerors

Type of Award The Government intends to award a single award, Indefinite Delivery Indefinite Quantity (IDIQ) contract. Task Orders (TOs) issued under this contract may be any one or more of the following contract types: Firm Fixed Price (FFP) – all types, Time & Material (T&M), or Labor Hour (LH).

It is the intent of the Government to award a TO at award: Task Order # 1 – Program Management and IT Support Services on a Firm Fixed Price (FFP) basis.

Alternate Proposals An Offeror shall submit a maximum of one (1) fully-compliant proposal in response to the solicitation. No alternate proposals will be accepted. If an Offeror submits more than one proposal, all proposals will be returned without evaluation. The Offeror's Proposal, or portions thereof, may be incorporated into the contract.

Offeror Amendments to Offeror Proposals Offeror amendments to proposals shall be submitted prior to the solicitation closing date as a complete, revised proposal and labeled “Revised Proposal.” Change pages will not be accepted.

Award Without Discussions In accordance with (IAW) FAR 52.212-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary. If discussions are deemed necessary, the CO may conduct discussions with only the highest ranked Offeror in the competitive range based on the evaluation factors set forth in the solicitation.

Offeror’s Submissions Offerors who wish to respond to DHS/ICE's needs as outlined in the solicitation shall submit all documents as defined in the Proposal Requirements. Offerors shall submit statutorily required Certifications and Representations for review by DHS (see Section K). All incomplete and/or non-compliant proposals may be removed from consideration and the Offeror notified. Offerors who fail to submit the requested information as detailed in Section L of the solicitation by the proposal due date will not be considered for further evaluation. Offerors who have a deficiency(ies) identified will not be considered for award.

Competitive Range Determination: At the Government's discretion, a competitive range determination may be utilized IAW FAR 15.306 (c). The CO will promptly notify any Offerors of any decision to exclude them from the competitive range IAW FAR 15.503, whereupon they may request and receive a debriefing IAW FAR 15.505.

Post Award Debriefing An unsuccessful Offeror shall have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. IAW FAR 15.506, the CO may elect to conduct the debriefing orally, in writing, or any other acceptable method. An Offeror will receive no more than one (1) debriefing.

Period of Performance. The base period of performance will be for a period of twelve (12) months, which includes a two (2) month transition-in period separately priced and an ten (10) month operational period as reflected in Task Order #1. The two-month transition-in period will be required to ensure an orderly transition from the existing contract with no degradation of service. The transition-in period will also provide the awardee adequate time to obtain the required contractor personnel security clearances to obtain the required Entry on Duty (EOD) determination. The Government intends to have five (5) option periods for an anticipated total period of performance of seventy-two (72) months if all options are exercised.

Proposal Due Date and Time All Proposals are due at the location specified on January 28, 2010, 3:00 pm (Eastern Standard Time). All Offerors’ proposal(s) shall be valid at least 180 days after the due date. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter that the proposal is valid until the applicable date as referenced above. For purposes of determining the timeliness of submission of proposals, only the hard copy submission shall be considered in making any proposal receipt timeliness determination. NOTE: IF THE PROPOSAL IS NOT RECEIVED ON OR BEFORE THE EXACT DATE AND TIME OF THE DUE DATE SPECIFIED, THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IAW FAR 52.215-1.

Proposal Submission. All proposals shall be submitted to the following address:

USICE Office of Acquisition Management

Attention: Nancy J. Maples-Remley OAQ/ITS Mail Stop 5750

ICE

801 I St. NW Floor 8, Suite 800-46

Washington, DC 20536-5750 NOTE: All mail and packages are now comprehensively screened at DHS’ Consolidated Remote Delivery Site (CRDS) before delivery to ICE headquarters facilities. While ensuring mail and packages are safe, CRDS screening delays deliveries by one to five days. Therefore, in order to meet the due date and time as specified in the RFP Offerors will need to take the following steps:

1) Submit its proposal via a delivery service that utilizes a tracking mechanism (i.e., FedEx, UPS, etc.);

2) Ensure the Mail Stop Code 5750 is included in the address on the label;

3) Send the tracking number ahead of time to the CRDS at info@crdsmail.com so that they can flag it on the loading dock to ensure that the package gets on the bio sample for the same day and expedite delivery to the Contracting Office; cc: the Contract Specialist on the e-mail; and

4) Send the signed receipt for accepting the package to the designated Contract Specialist above to establish the delivery date/time to the Government were by the requested due date/time within one business day of the due date.

Note: Offers submitted through the US Postal Service shall be mailed to the address noted above. Offers must be sent via certified mail, return receipt requested, or registered mail so that a tracking number can be utilized. Because of tightened security measures, this method of delivery is strongly discouraged. Packages arriving through the postal service are screened and may be damaged prior to receipt at ICE. CDs within the package will be radiated and destroyed due to the screening process. These actions and other uncertain delays are probable and outside the control of ICE. Packages may take 2-3 weeks to reach the Contracting Office, which may mean that a proposal may be inadvertently eliminated from the competition.

Proposal Contents All proposals shall be submitted as follows:

The Offeror’s proposal shall consist of six (6) separate volumes with one (1) original and five (5) copies of each volume. The Offeror shall submit one (1) electronic copy of the prime contractor’s proposal on DVD-R. All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Volumes I, II, III, VI, V and IV of the proposal shall consist of a Table of Contents, Summary Section and the Narrative Discussion. The Summary Section shall contain a brief abstract of the volume. Proprietary information shall be clearly marked. Offerors who propose to use subcontractors shall provide the same information as is required for the prime Offeror IAW FAR 52.212-1.

The submission shall be clearly indexed and logically assembled. Each volume shall be appropriately numbered and clearly identified with the date and solicitation number in the header and/or footer and shall begin at the top of each page. NOTE: Please submit a signed and dated cover letter with your proposal addressed to Ms. Nancy J. Maples-Remley with your company’s contact information. A Table of Contents should be created for each volume. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies to all volumes. New Times Roman fonts are required. No double sided pages.

Written proposals shall be submitted in six (6) volumes, as outlined above in the Proposal Contents section. Offerors shall attach a cover sheet to the outer cover of each volume, which clearly identifies each volume-by-volume number, volume name, and copy number (i.e., Volume I, Executive Summary, original or Volume I Executive Summary, copy 1 of 5), Request for Proposal (RFP) number, and date of submission. Use tab indexing sufficient to identify all sections within a particular proposal volume. Do not include writing on the tab index page other than that required to identify the particular section. In addition to the written proposals, the Offeror is required to provide a copy via email to at nancy.maples-remley@dhs.gov, of the proposal price volume in Microsoft Excel, with viewable calculations. Those pages that exceed the page counts for each volume or attachment will not be evaluated. If there are more than forty-five (45) lines of text on any page, the sum of the additional lines will be removed from back to front of the particular volume or attachment and will not be evaluated. For purposes of determining the timeliness of submission of proposals, only the hard copy submission shall be considered in making any proposal receipt timeliness determination. In the event of any inconsistency between the hard copy pricing tables and the electronic submission, the hard copy pricing tables shall take precedence.

Terms and Conditions The Offeror is required to meet all solicitation requirements, terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. By submission of its offer, the Offeror accedes to all solicitation requirements, terms and conditions, representation and certifications, and technical requirements. The Offeror is to provide a statement of acceptance of the solicitation requirements.

Volume I – Executive Summary Volume II – Management Approach Volume III – Technical Approach Volume IV – Past Performance Volume V – Task Order Proposal Volume VI –Price Proposal Page Limits and Contents:

Volume I – Executive

Not to Exceed (NTE) 10 pages, excluding resumes, covers, key personnel commitment letters, title pages, executive summaries, table of contents, and subcontract agreements (if any).

Volume I –Executive Summary

Tab 1: The Executive Summary

The Executive Summary shall describe the Offeror’s general background, organization, capabilities, experience, and other pertinent information. This information must not exceed ten (10) typewritten pages. This section will not be considered in the Government’s evaluation; material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal. The Executive Summary volume shall contain a cover letter that includes, but is not limited to proposal validity period and exceptions to the solicitation.

Tab 1: The Executive Summary Tab 2: Point of contact (POC) List

Tab 3: Master Table of Contents

Tab 4: Proposal Matrix

Tab 6: Terms and Conditions

Tab 7: Representations and Certifications

Tab 8: SF 1449, blocks 30a, 30b and 30c completed Tab 9: Any amendments (if issued), signed and dated Tab 2: POC List

For the prime Offeror and each teammate/subcontractor, a one-page summary shall be provided that identifies the

· Company/Division

· Mailing Address

· CAGE code

· Tax Identification Number (TIN)

· Size of business (large or small) and North American Industrial Classification System (NAICS) code(s)

· Congressional district of parent company

· Primary and alternate point of contact for all matters concerning the proposal (i.e. including name, position title, address, phone, and e-mail address)

Tab 3: Master Table of Contents

This tab shall contain a master table of contents (with hyperlinks in the electronic version) of the entire proposal.

Tab 4: Proposal Matrix

The Offeror shall provide a Proposal Matrix to cross reference their proposal to the Addendum to 52.212-1 - Instructions to Offerors and 52.212-2 – including the addendum Evaluation of Commercial Items and the Statement of Work (SOW). This proposal matrix is only a tool to assist in the proposal evaluation process. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and turned in appropriately.

Paragraph # Proposal

Volume/Page/Paragraph #

Proposal Matrix (Sample)

Tab 5: Representations and Certifications Each Offeror shall include a dated and signed statement affirming current Central Contractor Registration (CCR) registration and ORCA registration. IAW FAR 4.1201 Representations and Certifications and FAR 4.1201 - Policy. (a) Prospective contractors shall complete electronic annual representations and certifications at http://orca.bpn.gov in conjunction with the required registration in the CCR database IAW FAR 4.1102. Each Offeror shall complete (fill-in, date and signatures) paragraph (b) of 52.212-3 Offeror Representations and Certifications – Commercial Items.

Volume II – Management Approach:

The Management Approach shall not exceed twenty (20) pages in total, inclusive of all Offeror attachments. Resumes of Key Personnel proposed IAW paragraph C. 20.1 of the statement of work (SOW) shall not exceed two (2) pages per resume. A commitment letter from each proposed Key Personnel shall be included. Neither resumes nor commitment letters will be included in the page limit.

Tab 1: The Management Approach shall include, at a minimum:

(1) Brief history of the company including infrastructure.

(2) Specific Management Plan for the contract and task order(s), including the Offeror’s approach and description of the plans, policies and procedures to be followed in performance of the SOW and relevant sections of Attachment 1 Special Contract Requirements. The Offeror shall also identify and describe the principal support office for the program, including any applicable teaming or subcontracting arrangements.

(3) An organizational chart depicting the layout of the proposed support office structure, the identification of key personnel and the percentage of work the proposed major subcontractor personnel will perform. If a teaming arrangement is involved, the Offeror shall describe the plan to manage the teaming arrangement, specify the exact percentage of work to be performed by each proposed subcontractor, and shall include copies of proposed teaming or subcontracting agreements and key personnel resumes.

Tab 2: Teaming / Subcontracting Management

Teaming/Subcontracting Management Section shall address the following topics as a minimum:

· Identify all teammates/subcontractors included within the proposal.

· Describe the process used to identify capable businesses, the process for workload distribution at the task level (cross reference to SOW), and the planned percentage of work (contract value) to be performed by each teammate/subcontractor.

· Approach to building and maintaining an integrated, cohesive, and seamless ITFO team.

Tab 3: Risk Management Plan

Within the Risk Management Plan the Offeror shall fully describe its approach to managing risks by providing a plan that documents all aspects of risk management pertinent to ITFO requirements and provide appropriate mitigation planning strategies.

Tab 4: Small Business Subcontracting Plan

Copies of all subcontract agreements (draft or final) for direct contract performance (if applicable) shall be included. The actual subcontractor agreements will not count towards the page count. The extent of that subcontractor labor (what percentage of the overall effort) and what portion of the actual contract performance to be performed by each subcontractor shall be clearly identified IAW FAR 52.219-9 and 52.244-2.

All large business Offerors shall submit a subcontracting plan in the format provided as Attachment 12. IAW FAR 52.219-9 including information required in paragraphs (d)(1) – (d)(11). For the purposes of paragraph (d)(1) of FAR 52.219-9 the minimum Small Business subcontracting goal shall be 40%, the applicable specific socio-economic category percentages and required information are identified within the attachment.

In addition to the requirements outlined in FAR 52.219-9, the Subcontracting Plan shall address:

· A description of the contractor’s process for reporting subcontracted dollars and percentages at all tiers of subcontracting in order to identify the dollars and percentages of effort contracted with small businesses and its process for insuring the appropriate NAICS code(s) and size standards shall be applied at all tiers of subcontracting IAW the guidance provided in FAR 19.102, 19.303(a) and (b), and the definition of “small business subcontractor” found in FAR 2.101.

· A description of initiatives to increase small business utilization on task orders in order to grow the small business industrial base of contractors who have the skills and ability to support the ITFO into the future. An example of such an initiative includes, but is not limited to, the use of the Department of Defense Mentor-Protégé Program for development of new sources of services to satisfy DHS/ICE requirements.

· A description of the methodology used to insure that the flow-down requirements of the Electronic Subcontracting Reporting System (eSRS) are met. Specifically, the Offeror should discuss the methods it will employ to insure that all levels of subcontracting comply with the reporting requirements.

Volume III –Technical Approach: The Technical Approach volume shall not exceed thirty (30) pages total in length and shall include the Offeror’s approach to meeting all of the requirements of Section C.

Tab 1: Technical Approach

a. The Offeror shall demonstrate that its methods and approach to adequately and completely consider, define, and satisfy the requirements specified in the solicitation, SOW and relevant sections of Attachment 1 Special Contract Requirements and the Offeror’s proposal provides the Government with a high level of confidence of successful performance. The Offeror may include relevant experience in providing the services required by the SOW that will collectively and clearly demonstrate the Offeror's ability to perform the activities specified in this solicitation.

b. If the Offeror proposes a teaming arrangement whereby any one subcontractor will perform more than 30% of this requirement, the Offeror shall submit sufficient information to permit evaluation.

Tab 2: Contract Management and Operations Plan (CMOP): The CMOP shall describe the Offeror’s overall approach to the ITFO program to include the management and execution of the contract and task order(s) work. The Offeror’s CMOP will be evaluated for its consistency and logic and shall include the following plans which will be incorporated into the resultant award:

· Transition Plan (TP) – The TP shall address the Offeror’s approach for ‘ramp up’ during the 60 day transition-in period prior to the contract start date. The TP shall contain a reasonable, realistic approach for assuming full contractual responsibility without disruption or degradation of performance during the transition period. The plan shall identify risk, propose appropriate mitigation strategies and propose a realistic, achievable and affordable transition schedule and staffing plan. Entry on Duty (EOD) clearances should be addressed in the Offeror’s Transition Plan.

· Records Management and Reporting Plan (RMRP) – The RMRP shall include the Offeror’s plan to ensure it is adequately prepared to provide timely, accurate reports and to maintain records IAW DHS/ICE Policies.

· Communications Plan (COMP) - The COMP shall address the Offeror’s approach to ensuring effective communication of program requirements to all of the program’s stakeholders and participants.

· Emergency Plan – The ER/COOP shall include the Offeror’s plan to provide continuity of operations.

· Quality Control Plan (QCP) – The QCP shall address the Offeror’s logic and process for conducting internal reviews of deliverables, services, and other work products. Approach and plan for managing, controlling and continuing to provide high quality deliverables/services to meet the relevant performance and quality standards that encompass the scope of requirements in the IDIQ SOW, relevant sections of Attachment 1 Special Contract Requirements. and subsequent task orders. Identification of performance measures and corrective actions.

· Security Plan (SECP) – The SECP shall include the Offeror’s plan to ensure all personnel, IT and physical security requirements will be fulfilled.

· Training Plan (TRNGP) – The TRNGP shall address the Offeror’s strategy to ensure adequate and timely training of contractor personnel and deployment of personnel to ensure an orderly transition from the incumbent within 60 days from date of award without degradation of services.

Volume IV – Past Performance: The Past Performance volume shall not exceed ten (10) pages total in length excluding the cover page, contract descriptions page or the table of contents. The Government will evaluate past performance of three (3) but not more than five (5) current or previous contracts for relevancy and recency based on how well the contractor performed on projects of similar dollar value, scope, and complexity. Recency is defined as within the preceding three (3) years. Relevant is defined as similar in scope, complexity and relevance to the requirements of this Request for Proposals. Offerors are advised that the Government may use past performance information obtained from centralized past performance databases and sources other than those identified by the Offeror and the information obtained may be used for both the responsibility determination and the best value decision. The Government may consider as relevant, efforts performed for other agencies of federal, state, or local governments, and commercial customers. For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement.

The Government may contact all or none of the persons listed as points of contact for each contract. The Government will evaluate the relevance and recency of the Offeror’s experience, the quality of the Offeror’s past performance, and a demonstrated ability to effectively utilize resources. The Government is seeking to determine how well the contractor performed on projects of similar dollar value, scope, and complexity. Offerors are also advised that only relevant experience will be evaluated for the purposes of past performance; however, the absence of past performance data will be rated neither favorably nor unfavorably (i.e. neutral). The Government will also evaluate past performance responses to Past Performance Questionnaire(s), Attachment 15.

Tab 1: Contract Descriptions. This section shall include the following information in the following format:

· Contractor/Subcontractor place of performance and Data Universal Numbering System (DUNS) Number. If the work was performed as subcontractor, provide the name of the prime contractor and a POC within the prime contractor organization (name, current address, e-mail address, telephone and fax numbers).

· Government contracting activity, current address, Procuring CO's name, e-mail address, telephone and fax numbers

· Government’s technical representative/COTR to include current e-mail address, telephone and fax numbers.

· Government contract administration activity and the Administrative CO's name, current e-mail address, telephone and fax numbers.

· Contract Number. In the case of Indefinite Delivery type contracts, GSA contracts, and

Blanket Purchase Agreements, include Delivery Order Numbers.

· Contract Type (i.e. FP, CR, T&M, etc.) In the case of Indefinite Delivery contracts, indicate specific type (i.e. Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc).

· Awarded price. Final or projected final price.

· Original delivery schedule, including start and completion dates. Final or projected final delivery schedule, including start and completion dates.

Tab 2: Performance. Offerors shall provide a specific narrative explanation of each contract listed in Tab 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Tab 3: Organizational Change History

Many companies have acquired, been acquired by, or otherwise merged with, other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the period of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

To facilitate this relevancy determination, include an Organizational Change History describing all such changes in the organization of the company during the past three (3) years for the Prime and each teammate/subcontractor. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/ performance confidence assessment. The Organizational Change History should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the Offeror and teammates/subcontractors submitting past performances references.

Tab 4: Past Performance Questionnaire. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to the Government or private sector point-of-contact (POC) responsible for the past/current contract reference. The POC's shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to nancy.maples-remley@dhs.gov not later than January 28, 2010 at 4:00 pm, EST. The Past Performance Questionnaire will not be a part of the resultant contract.

Tab 5: Subcontractor Consent Letters

Past performance information concerning teammates/subcontractors cannot be disclosed to a private party without the teammates/subcontractors consent. Because the Offeror is a private party, the Government requires consent before disclosing teaming/subcontractor past performance information to the Offeror during exchanges. In an effort to assist the Government in assessing past performance relevancy, recency and confidence, the Government requests the sample Subcontractor Consent Letter (Section L, Attachment 3) shall be completed by the teammate/subcontractor for which past performance references/questionnaires are submitted.

Should the Offeror not submit a signed Subcontractor Consent Letter for teammates/subcontractors, the Government will only discuss past performance information directly with the prospective teammate/subcontractor that is being reviewed. If there is an issue with the proposed teammate’s/subcontractor’s past performance, the Offeror can be notified of a problem, but no details may be discussed without the teammate’s/subcontractor’s permission.

Volume V– Task Order #1 (TO): The TO#1 volume shall not exceed 20 pages total in length excluding the cover page and the table of contents.

Tab 1: Task Order #1 The Offeror shall submit one document (excluding price) for their proposed solution for TO #1 and correlate it to the Offeror’s management, staffing, technical and other plans. Offeror’s shall use “the contractor shall” language and refrain from the use of language such as “the contractor will” and “as required”. Offeror’s shall clearly articulate and document their approach for fulfilling the requirements of the TO’s statement of work. If additional or alternate labor categories are proposed Offerors shall provide a description for each of the proposed labor category and skills in sufficient detail to permit evaluation in a format similar to that of Attachment 4.

Failure to provide a TO proposal including a price proposal for the TO shall render the Offeror’s proposal ineligible for award. The Offeror’s price shall be separately provided in an Excel format (Attachment 13), with sufficient information to evaluate the price for reasonableness and understanding of the requirement. The price shall be mapped to the Offeror’s proposed solution, proposed staffing and labor categories and provide sufficient information to permit evaluation. The TO price shall be included in Volume VI only. It shall be submitted as a separate document from the IDIQ labor pricing.

Volume VI– Cost/Price FAILURE TO COMPLY WITH THE REQUIREMENTS FOR COST/PRICE INFORMATION MAY RESULT IN AN ADVERSE ASSESSMENT OF AN OFFEROR’S PROPOSAL AND REDUCE OR ELIMINATE ITS CHANCE OF BEING SELECTED FOR AWARD.

IDIQ pricing shall be submitted IAW the format of Attachment 10. Only the price for the fully burdened hourly rate for the stated labor categories shall be submitted.

When an Offeror fails to furnish sufficient data and price information required by the solicitation and sufficient to evaluate the price, the Offeror bears full responsibility for any adverse impact upon the evaluation of its proposal. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Price information shall be confined to this volume to include that of the TO.

The purpose of price evaluation is to assess the reasonableness of the proposed price, including all options, and to assess the acceptability of, and correlation to the other business matters of the proposal. The results of the price evaluation shall also be used as an aid in determining each Offeror understands of the requirements of the solicitation.

Price will be evaluated for reasonableness IAW one or more price analysis techniques identified in FAR 15.404. A realism analysis will be performed. Any proposal that is unreasonable or materially unbalanced as to price for basic and option items including follow-on years may be rejected. An unbalanced proposal is one that incorporates prices that are significantly understated or overstated as indicated by price analysis techniques.

The evaluated price will be determined by the sum of multiplying the unit price per contract line item times the estimated quantity.

Offerors are provided specified notational or ‘plug numbers’ amounts which Offeror’s are instructed to use for the other direct charges in (ODC) Contract Line Item Numbers (CLINs) in each Offeror’s price proposal for TO#1. The notational amounts provided for ODC line items are provided to facilitate evaluation of proposals. The estimated amount is INCLUSIVE of any proposed multiplier (handling fee) proposed by the Offeror. The Government will conduct a comparative assessment of the prices proposed and in its report discuss significant differences in Offeror’s line item pricing. Price will not be scored, however it is a factor in the best value determination. The Offeror’s attention is directed to the "Limitation of Cost" and those clauses applicability to these line items.

Each price will be validated by examining the arithmetic accuracy and consistency of the information presented in the proposal.

Unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has made an unrealistic offer. Proposals should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

Offerors shall use the notational amounts provided below in pricing the TO:

ODC – Travel – All Contract Line Items (CLINs) - $300,000.00

ODC – Other than Travel – All CLINs $3,000.00 Although overtime is not authorized, Offerors shall provide a separate appendix or attachment section within their cost/price quotation describing their corporate policy on overtime compensation, providing prospective overtime rates (if applicable) for all labor categories for each of the periods of performance. Overtime rates (if applicable) will not be evaluated; however, the corporate policy and labor category overtime hourly prices identified will be considered the prices applicable in the event overtime is authorized at any time during the performance period. Overtime requirements and authorization will be solely at the discretion of the CO.

Offerors shall provide fixed hourly rates based upon a 40-hour work-week (2080 hours per year) for the Labor Categories in Attachment 4. The table reflects the anticipated Government-required labor categories. The labor rates in the labor rate table reflect the fully-burdened hourly rates for each labor category and will apply to all TO(s) issued as LH, T & M, or on TO(s) where an Option CLIN provides for priced labor hours. The hourly rates include separate rates for work performed at the Offeror site and at the Government site for each labor category. Offerors shall use the Excel format provided in Attachment 10. Offerors shall provide pricing for the base and all option periods.

(2) The Labor Rate Table represents fully-loaded hourly price(s) for each labor category. The labor fixed hourly rates shall include all direct, indirect, general and administrative costs and profit, all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciation rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials, overtime, vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan.

Offeror site rates shall also include Offeror-provided facilities, furniture, equipment, supplies, tool kits, employee training and overhead amounts required for work at Offeror site rates, which shall not be included in Government site hourly rates. This includes, but is not limited to, telephones, facsimile machines and their telecommunications lines, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software, such as word processing, spreadsheets, graphics, normal copying and reproduction costs. The use of uncompensated overtime is not allowed.

Government Site Rates. When performing at Government sites, the Offeror shall provide fully burdened hourly rates for each category. The Government will provide only office space, furniture, and office equipment and supplies.