ADDENDUM 52 212-1

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ice Information Technology Field Operations (ITFO)
Solicitation number
HSCETC-11-R-00002
Issued by

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ADDENDUM 52.212-1(Rev 1)

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Addendum 52.212-1 Instructions to Offerors(Revision #1)HSCETC-11-R-00002
Page 9 of 14

General Information:

I. Unique Identifier This requirement has been removed.

II. Commitment of Government to Award a Contract and Expenditure of Funds This solicitation does not commit the Government to award a contract. The Government reserves the right to reject any or all proposals. The Contracting Officer (CO) is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed procurement.

III. Incumbent Contractor The incumbent is Science Applications International Corporation (SAIC).

IV. News Releases Offerors shall make no news releases pertaining to the solicitation or subsequent contract award without prior agency approvals and then only in coordination with the CO.

V. Incurring Costs DHS shall not be obligated to pay any cost incurred by the Offeror in the preparation and submission of a proposal in response to the solicitation. The Offeror is advised that the CO is the only person who can legally obligate DHS for the expenditure of public funds in connection with this procurement.

VI. Solicitation Amendments Any solicitation amendments will be posted electronically. Offerors are responsible for accessing the web page – www.fbo.gov.

VII. Acknowledgement. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government and return a completed, signed copy of all amendments with their proposal. The amendment(s), if issued, shall be placed in Volume I.

VIII. Clarification, Questions or Concerns The CO is the sole point of contact for this acquisition. Written requests for clarification, questions or concerns shall be sent to the following via email address only: ICEOCIOITFOPMO@dhs.gov. No oral requests for clarifications, questions or concerns will be accepted or responded to. The CO for this acquisition is Nancy J. Maples-Remley. Questions must be submitted not later than 4:00 pm, EST, January 7, 2010. Responses to questions submitted, if/as appropriate, will be responded to via an amendment to the solicitation only, which shall be posted to FedBizOpps, www.fbo.gov .

IX. Errors and Omissions If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale no later than five (5) business days after release of this solicitation. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation no later than five (5) business days after the release of this solicitation.

X. Mistakes in contractor’s proposal shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

A. Type of Award The Government intends to award a single award, Indefinite Delivery Indefinite Quantity (IDIQ) contract. Task Orders (TOs) issued under this contract may be any one or more of the following contract types: Firm Fixed Price (FFP) – all types, Time & Material (T&M), or Labor Hour (LH).

It is the intent of the Government to award a TO at award: Task Order # 1 – Program Management and IT Support Services on a Firm Fixed Price (FFP) basis.

B. Alternate Proposals An Offeror shall submit a maximum of one (1) fully-compliant proposal in response to the solicitation. No alternate proposals will be accepted. If an Offeror submits more than one proposal, all proposals will be returned without evaluation. The Offeror's Proposal, or portions thereof, may be incorporated into the contract.

C. Offeror Amendments to Offeror Proposals Offeror amendments to proposals shall be submitted prior to the solicitation closing date as a complete revised proposal and labeled “Revised Proposal.” Change pages will not be accepted.

D. Award without Discussions In accordance with (IAW) FAR 52.212-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary. If discussions are deemed necessary, the CO may conduct discussions with only the highest ranked Offeror in the competitive range based on the evaluation factors set forth in the solicitation.

E. Offeror’s Submissions Offerors who wish to respond to DHS/ICE's needs as outlined in the solicitation shall submit all documents as defined in the Proposal Requirements. Offerors shall submit statutorily required Certifications and Representations for review by DHS (See Provision 52.212-3). All incomplete and/or non-compliant proposals may be removed from consideration and the Offeror notified. Offerors who fail to submit the requested information as detailed in Addendum 52.212-1 Instruction to Offerors (Revision 1) of the solicitation by the proposal due date will not be considered for further evaluation. Offerors who have a deficiency(ies) identified will not be considered for award.

F. Competitive Range Determination: At the Government's discretion, a competitive range determination may be utilized IAW FAR 15.306 (c). The CO will promptly notify any Offerors of any decision to exclude them from the competitive range IAW FAR 15.503, whereupon they may request and receive a debriefing IAW FAR 15.505.

G. Post Award Debriefing An unsuccessful Offeror shall have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. IAW FAR 15.506, the CO may elect to conduct the debriefing orally, in writing, or any other acceptable method. An Offeror will receive no more than one (1) debriefing.

H. Period of Performance. The base period of performance will be for a period of twelve (12) months, which includes a two (2) month transition-in period separately priced and an ten (10) month operational period as reflected in Task Order #1. The two-month transition-in period will be required to ensure an orderly transition from the existing contract with no degradation of service. The transition-in period will also provide the awardee adequate time to obtain the required contractor personnel security clearances to obtain the required Entry on Duty (EOD) determination. The Government intends to have five (5) option periods for an anticipated total period of performance of seventy-two (72) months if all options are exercised.

I. Proposal Due Date and Time No hand deliveries, emails or facsimiles submittals will be permitted. The only exceptions to email submittals are the Microsoft Excel required for price, located in paragraph K of this addendum. Past performance questionnaire responses only may be emailed OR faxed to 202-732-7449.. All proposals are due at the location specified on January 28, 2010, 3:00 pm (Eastern Standard Time). The proposal due date and time has been extended to 3:00 pm EST on Monday, January 28, 2011 by amendment 01 (SF30). All Offerors’ proposal(s) shall be valid at least 180 days after the due date. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter that the proposal is valid until the applicable date as referenced above. For purposes of determining the timeliness of submission of proposals, only the hard copy submission shall be considered in making any proposal receipt timeliness determination. NOTE: IF THE PROPOSAL IS NOT RECEIVED ON OR BEFORE THE EXACT DATE AND TIME OF THE DUE DATE SPECIFIED, THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IAW FAR 52.215-1.

Proposal Submission. All proposals shall be submitted to the following address:

USICE Office of Acquisition Management Attention: Nancy J. Maples-Remley OAQ/ITS Mail Stop 5750

ICE

801 I St. NW Floor 8, Suite 800-46 Washington, DC 20536-5750 NOTE: All mail and packages are now comprehensively screened at DHS’ Consolidated Remote Delivery Site (CRDS) before delivery to ICE headquarters facilities. While ensuring mail and packages are safe, CRDS screening delays deliveries by one to five days. Therefore, in order to meet the due date and time as specified in the RFP Offerors will need to take the following steps:

Submit its proposal via a delivery service that utilizes a tracking mechanism (i.e., FedEx, UPS, etc.);

Ensure the Mail Stop Code 5750 is included in the address on the label;

Send the tracking number ahead of time to the CRDS at

Other files

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Amendment 3.pdf PDF
Attch 10 IDIQ Pricing Table(REV1).xls XLS spreadsheet
Amendment 2.pdf PDF
Attch 11 Consent_Ltr.doc DOC document
Attch 18 - Hardware List.xlsx XLSX spreadsheet
Appendix A ITFO_Map.pdf PDF
Amendment 1.pdf PDF
Attch 19 ITFO Q A.doc DOC document
Attch 16 Draft QASP.doc DOC document
Attch 4 Labor Cat desc(REV 1) .doc DOC document
Attch 15 PPQ —
Addendum 52.212-2 Eval —
Index —
SOW_Final —
Attch 1 Spec Ktrt Req(REV1).doc DOC document
Attch 17 ITFO SOP QuickRef Guide.pdf PDF
Attch 14TO 1Req Prop REV 1.doc DOC document
Attch 9 ODC Appr Sample.doc DOC document
Attch 8 Travel Auth .docx DOCX document
Attch 7 Ktr eval report.docx DOCX document
Attch 14 TO 1 Proposal Req.doc DOC document
Attch 6 DD 254.pdf PDF
Attch 4 Labor Cat descriptions .doc DOC document
Attch 3 ITFO Branch Org Doc.pdf PDF
Attch 7 Ktr eval report.docm DOCM document
Attch 1 Spec Ktrt Req .doc DOC document
Appendix D Ticket Top.docx DOCX document
Attch 12 Subcontracting Plan Format.doc DOC document
Appendix C Ticket Counts by Area.docx DOCX document
Attch 5 Monthly TO Status Rept.doc DOC document
Attch 10 IDIQ Pricing Table.xls XLS spreadsheet
SOW Final.doc DOC document
Attch 9 ODC Appr Sample.docm DOCM document
SF1449.pdf PDF
Addendum 52.212-1.doc DOC document
Appendix B ITFO User Count.docx DOCX document
Attch 11 Consent_Ltr.docm DOCM document
Attch 13 Task Order 1 Price Format.xls XLS spreadsheet
Appendix F Acronym List.docx DOCX document
Appendix A Map.docx DOCX document
Attch 8 Travel Auth .docm DOCM document
Attach Index.doc DOC document
Attch 2 Provisions Clauses.doc DOC document
Addendum 52.212-2 Eval .doc DOC document
Attch 15 Past Perf Questionnaire.rtf RTF text file
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