NGAM RFP Section L FINAL 092710.pdf

HQ0147-10-R-0027

Next Generation Aegis Missile (NGAM)

Section L:

Instructions, Conditions, and Notices to Offerors for

27 September 2010 i

TABLE OF CONTENTS

L-01. RESERVED

L-02. POINT OF CONTACT

L-02.1 Point of Contact

L-03. USE OF CONTRACTOR SUPPORT SERVICES

L-03.1 Non-Government Advisors L-03.2 Objections

L-04. SOURCE SELECTION METHODOLOGY

L-04.1 Offeror L-04.2 International Participation L-04.3 Competitive, Best Value Source Selection L-04.4 Offeror’s Best Terms L-04.5 Final Proposal Revisions L-04.6 Post Award Debriefing L-04.7 Errors/Omissions L-04.8 Mistakes L-04.9 RFP Revisions/Amendments

L-04.10 RESERVED

L-05. PROPOSAL PREPARATION INSTRUCTIONS

L-05.1 Classification and Presentation L-05.2 Completeness L-05.3 Due Date L-05.4 No Offer L-05.5 Organization L-05.6 Evaluation Notice L-05.7 Glossary L-05.8 Table of Contents L-05.9 Volume Segregation L-05.10 Indexing/Tabs

L-06. PROPOSAL COPIES & ADDRESSES

L-06.1 Proposal Package Requirements L-06.2 Hardcopy L-06.3 Electronic Copies L-06.4 Proposal Delivery Address

L-07. VOLUME I - EXECUTIVE SUMMARY

L-07.1 Tab 1: Cover Letter L-07.2 Tab 2: POC List L-07.3 Tab 3: Summary Information L-07.4 Tab 4: Master Table of Contents

L-07.5 RESERVED

L-07.6 Tab 5: Proposal Shall Will Cross Reference Matrix L-07.7 Tab 6: Solicitation/Contract Form (SF33) Sections A-K, Contract Data Requirements List

(CDRL)

L-07.8 Tab 7: Identification and Assertion of Use, Release, or Disclosure Restrictions ii

L-07.9 Tab 8: ORCA Information L-07.10 Tab 9: Organizational Conflict of Interest (OCI) Plan L-07.11 Tab 10: Small Business Subcontracting Plan (Large Businesses Only)

L-08. VOLUME II – TECHNICAL (FACTOR 1)

L-08.1 Technical Volume, Tab 1: Technical Subfactor 1 (TS1) – Systems Engineering L-08.2 Technical Volume, Tab 2: Technical Subfactor 2 (TS2) – Technical Capabilities L-08.3 Technical Volume, Tab 3: Technical Subfactor 3 (TS3) –Technology Risk Reduction L-08.4 Technical Volume, Tab 4: Technical Subfactor 4 (TS4) – Program Planning Approach

L-09. VOLUME III – PAST PERFORMANCE (FACTOR 2)

L-09.1 General L-09.2 Recency L-09.3 Relevant Contracts L-09.4 Adverse Past Performance L-09.5 Volume III Past Performance Format And Submission Instructions L-09.6 Past Performance Reference List (PPRL) L-09.7 Past Performance Information (PPI) (Attachment L-5) L-09.8 Past Performance Questionnaires (PPQ) (Attachment L-6) L-09.9 Key Subcontractor/Teaming Partners Consent Letters (Attachment L-3) L-09.10 Commercial Client Authorization Letters (Attachment L-4) L-09.11 Small Business Utilization - All Offerors (large and small.)

L-10. VOLUME IV – MANAGEMENT (FACTOR 3)

L-10.1 Management Volume, Tab 1: Management Plan and Processes L-10.2 Management Volume, Tab 2: Integrated Joint Master Plan (IMP) and Integrated Master

Schedule (IMS) L-10.3 Management Volume, Tab 3: Contract Work Breakdown Structure (CWBS) L-10.4 Management Volume, Tab 4: Small Business Participation

L-11. VOLUME V – COST/PRICE (FACTOR 4)

L-11.1 Compliance L-11.2 Cost and Fee –Cost Format A L-11.3 General Instructions L-11.4 Summary Description of Current Defense Contract Audit Agency Determination L-11.5 Government Provided Production and Research Property L-11.6 Cost Traceability L-11.7 Basis of Estimates (BOEs) L-11.8 Estimating Rationale L-11.9 Proposed Labor Categories L-11.10 Schedule of Hours by Labor Categories L-11.11 Other Direct Costs (ODCs) L-11.12 Recurring and Non-recurring Costs L-11.13 Material L-11.14 Offeror’s Prices by Government Fiscal Year (GFY) L-11.15 Other Costs or Factors

L-12. LIST OF SECTION L ATTACHMENTS AND EXHIBITS

Attachment #1: Reserved Attachment #2: Comment Resolution Matrix Attachment #3: Subcontractor/Teaming Partner Consent Form iii

Attachment #4: Commercial Client Authorization Letter Attachment #5: Past Performance Information Sheet Attachment #6: Past Performance Transmittal Letter & Questionnaire Attachment #7: Past Performance Questionnaire Tracking Record Attachment #8: OCI Analysis/Disclosure Form Attachment #9: Cost Format A – Cost Element Summary Attachment #10: Shall Will Cross Reference Matrix Attachment #11: Minimum Level Work Breakdown Structure

L-13. SYSTEMS ENGINEERING/PROGRAM MANAGEMENT

L-13.1 System Engineering L-13.2 Program Management

L-14. TECHNOLOGY RISK REDUCTION

L-14.1 Test Hardware/Engineering Material L-14.2 Test Software L-14.3 Subsystem Demonstrations L-14.4 Performance Modeling and Software-in-the-loop

L-15. DATA

L-15.1 Engineering Data L-15.2 Management Data

LIST OF TABLES

Table L-05-1. Volume Organization Table L-09-1. Other Potentially Relevant Contracts Table L-11.8-1. Subcontract/Interorganizational Transfers Price Summary

L-01. RESERVED

(End of provision)

L-02. POINT OF CONTACT

L-02.1 Point of Contact The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition. Address any questions or concerns to the PCO. Written requests for clarification shall be sent to the PCO via an e-mail. E-mail is the preferred method of communication. The PCO for this acquisition is:

Ms. Marie Hickox Missile Defense Agency (MDA) Contracts Directorate – MDA/DAC Building 5222, Martin Road Redstone Arsenal, AL

(256) 450-1493 E-mail: Marie.Hickox@mda.mil or MDARFP10R0027@mda.mil

L-03. USE OF CONTRACTOR SUPPORT SERVICES

L-03.1 Non-Government Advisors

a. MDA may release proposal data submitted to non-Government advisors for review, analysis, and evaluation during this source selection. The non-Government advisors are:

These support Contractor advisors are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to Organizational Conflict of Issue (OCI) restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

b. The Government will also restrict distribution of information provided by an offeror or a contractor in response to this Request for Proposal (RFP) to employees of the above-named contractors and Government officials with a need to know. The Government will not provide information provided by an offeror to another offeror or information provided by a contractor to another contractor."

L-03.2 Objections Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above must be provided in writing to the PCO within five (5) business days of solicitation issuance. If no objections are submitted, the Government will consider this as Offeror concurrence with the Government’s use of non-Government advisors.

Kepler Research Defense Acquisition, Inc. (DAI) Millenium Engineering & Integration Johns Hopkins University/Applied Research Lab Paradigm, Inc. (JHU/APL) mailto:Marie.Hickox@mda.mil� mailto:MDARFP10R0027@mda.mil�

YOUR WRITTEN OBJECTIONS MUST INCLUDE A DETAILED STATEMENT OF THE BASIS

FOR YOUR OBJECTION AND IDENTIFY SPECIFIC PORTIONS OF THE PROPOSAL YOU

OBJECT TO DISCLOSURE TO NON-GOVERNMENT, CONTRACTOR ADVISORS.

L-04. SOURCE SELECTION METHODOLOGY

L-04.1 Offeror The Offeror is to be the single U.S. contractor with the responsibility and authority for the overall performance of the contract, and any offer which does not consistently identify the single offeror as the entity to which a contract would be awarded may be rejected for failure to conform to the provisions of this solicitation. The Government anticipates the Offeror may form teams and/or develop other business relationships for this effort. While the Government recognizes teaming may be necessary, it discourages any business relationship or guaranteed work share agreement that may inhibit any Offeror's flexibility in meeting emerging and changing requirements or prevents any Offeror from introducing new technology, new sources or re-evaluating its procurement approach. Guaranteed work share, for the purpose of this source selection and any contracts resulting from the source selection, is defined as an agreement in writing or otherwise that guarantees anticipated dollars, a total dollar amount, a percentage of anticipated or actual dollars earned, and/or a percentage of anticipated or actual work to be performed. Guaranteed work share, for the purpose of this source selection and any contracts resulting from the source selection, does not include agreements that guarantee anticipated or actual work to be performed based on scope or type of work; and does not include agreements under which the prime and another team member agree a team member will be paid a fixed price for work defined in the agreement.

Exclusive teaming, exclusive teaming arrangements, and all agreements that include guaranteed work share are prohibited under the NGAM concept definition and planning program effort, both during the formulation of proposals and during execution of any resulting contract. Exclusive teaming arrangement, for purpose of this source selection and any contracts resulting from the source selection, is defined as an Agreement in writing or otherwise that excludes a teammate from being able to provide the same or similar services or product to another offeror competing for the NGAM concept definition and planning program.

All offerors will include an affirmative statement in Volume 1, Tab 1, that they have not entered into an agreement or attempted to enter into an agreement with any subcontractor, consultant, supplier, or other team member which is or would be an exclusive teaming arrangement or that contain any guaranteed work share, also stating affirmatively that in the process of forming teams with other team members that are or may team with other offerors, they are taking affirmative steps to identify and avoid conflicts of interest, inappropriate disclosure of information, and any anticompetitive practices to the offeror or prime. Failure to include the affirmative statement required by this paragraph will be grounds for a determination that an offer failed to conform to the requirements of the solicitation.

By submission of an offer, offerors agree to inclusion of this section in any awarded contract.

L-04.2 International Participation No individual who is not a U.S. citizen may participate in any way in writing or submitting a proposal for or on behalf of an offeror, contractor, member of a contractor's team, or any entity supporting or working with the offeror or contractor. No such individual may have dual citizenship of the U.S. and another country unless such individual unequivocally renounces the citizenship of the other country prior to beginning work on the offeror or the contract. No offeror, contactor, member of a contractor's team, or entity that supports or works with the offeror or contractor may have any contact with a foreign government, an international organization, a coalition partner, anyone who is not a U.S. citizen, or any immigrant alien about this RFP, any offer submitted under this RFP, any resulting contracts, or any subcontract or teaming arrangement at any time during this source selection or during performance of any contract. Offerors will include an affirmative statement in Volume 1, tab 1, of their proposals, acknowledging that they have read, understand, and will comply with this provision; that this provision will continue in force even if any business or sale or other conveyance of a business or sale or conveyance of its assets occurs; that during any process to seek approval of a novation they will bring to the Contracting Officers attention any non-U.S. citizen who may be involved in the conveyance; that they will cooperate fully should the Contracting Officer ever need clarification or affirmation of their compliance; and that should there be any issue, ensuring compliance with this clause will be the responsibility of the contractor and at the contractor's cost. Failure to comply with this provision may be grounds for determining an offer to be nonresponsive, or for termination for default of any contract awarded as a result of acceptance of an offer in response to this RFP.

L-04.3 Competitive, Best Value Source Selection The Government contemplates the competitive award of up to three Cost-Plus Fixed-Fee (CPFF) contracts resulting from this solicitation, but reserves the right to make fewer than three awards, more than three awards, or no award at all. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the proposed approach to accomplish all contractual requirements. Section M provides further detail as to how the proposals will be evaluated.

This is a best value source selection based on proposals received from Offerors. The Government will select for award the most advantageous proposal(s) representing the best value to the Government based on the Source Selection Authority’s (SSA) integrated assessment of the stated factors, subfactors, and general considerations. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the Offeror accedes to all solicitation requirements and identified constraints.

L-04.4 Offeror’s Best Terms The Offeror’s initial proposal shall contain the Offeror’s best terms for technical, past performance, management and cost/price. The Government reserves the right to award without discussions, and Offeror’s are encouraged to shape their initial proposal accordingly. However, if required, the Government may conduct discussions with Offerors in the competitive range in accordance with (IAW) FAR 15.306(c). Prior to discussions, the Offerors may be given the opportunity IAW FAR 15.306, to clarify certain aspects of their proposals (e.g., the relevance of an Offeror’s past performance information and adverse past performance information to which the Offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

The Government reserves the right to consider as acceptable, only those proposals submitted in accordance with all instructions set forth or referenced in this solicitation, so Offeror’s are cautioned to ensure their proposal follows those instructions carefully. A proposal that omits material elements required of the solicitation may be omitted from further consideration. Failure to comply with the requirements of laws and regulations set forth or referenced in the solicitation may affect eligibility for award. The Government may reject any or all offers if such action is determined to be in the Government’s best interest.

The Government may reject any proposal that is evaluated to be unrealistic, including contract terms and conditions, or unrealistically high or low in cost/price when compared to the Government cost realism analysis, or such that the proposal is deemed to reflect an inherent lack of understanding/competence or failure to comprehend the complexity and risks of the NGAM requirement. The Government will consider, throughout the evaluation, the correction potential of any deficiency or problem. The judgment of such "correction potential" is within the sole discretion of the Government. If any aspect of an Offeror's proposal not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the competitive range, if applicable. The Government will use this information to support competitive range and contract award decisions, as applicable.

At the Government's discretion, a competitive range determination may be utilized IAW FAR 15.306.

Offerors are hereby notified that IAW FAR 15.306(c) (2), the PCO may limit, with SSA approval, the number of the most highly rated proposals to a number at which an efficient competition can be conducted. The PCO will promptly notify any Offerors of any decision to exclude them from the competitive range IAW FAR 15.503, whereupon they may request and receive a debriefing IAW FAR 15.505.

L-04.5 Final Proposal Revisions Once discussions have been concluded with Offeror(s) determined to be in the competitive range, if conducted, the PCO will request the Offeror provide a Final Proposal Revision (FPR) in accordance with FAR 15.307. The Offeror is advised that any changes to the proposal in the FPR must be fully addressed and/or explained and reflected in the proposed cost/price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date and time for submission of the FPR.

When final proposal revisions are requested, any revisions or non-concurrence with contract terms and conditions submitted in the final proposal revision may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures, (e.g., prices, discounts, or percentage rates). Rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision, may render the offer unacceptable to the Government.

L-04.6 Post Award Debriefing An unsuccessful Offeror will have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing. IAW FAR 15.506, the PCO may elect to conduct the debriefing orally, in writing, or any other acceptable method. An Offeror will receive no more than one (1) debriefing.

L-04.7 Errors/Omissions If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale no later than five (5) business days after release of this solicitation. Also, the Offeror shall give written notification to the PCO of ambiguities in the solicitation no later than five (5) business days after the release of this solicitation. All comments must be submitted on the comment resolution matrix, Attachment 2.

L-04.8 Mistakes Mistakes in an Offeror’s proposal shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

L-04.9 RFP Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be posted to FedBizOpps using Standard Form (SF) 30. If such amendments require material changes, the proposal due date may be extended at the discretion of the PCO and by enough days to enable an Offeror to revise its proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

L-04.10 RESERVED

L-05. PROPOSAL PREPARATION INSTRUCTIONS

L-05.1 Classification and Presentation Each proposal volume shall be unclassified. Each volume shall be written in Standard English and be complete in itself (e.g. the Government will evaluate technical capabilities IAW Section M based solely on information in the Technical Volume. Do not include Technical information in other volumes unless required to support evaluation of the relevant Section M factor/subfactor for that volume. Unless otherwise specified, the Offeror may use any form of presentation, such as narrative, pictures, tables, graphs, schematics, logic, and other functional block diagrams to convey a concise description of information.

L-05.2 Completeness The Offeror's proposal shall include all data and information requested and shall be submitted IAW these instructions. Non-conformance with these instructions may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

The Offeror’s proposal shall be clear, concise, and include sufficient detail for effective evaluation by the Government and for substantiation of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the areas to be evaluated. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal. The Offeror’s proposal shall respond to all factors and subfactors. The proposal shall demonstrate that the Offeror possesses the technical expertise, experience, and program management capability to plan, organize, and deliver the NGAM effort in a coordinated, technically competent fashion that is timely and cost efficient. Innovative management, technical, and business approaches to improve efficiencies and reduce costs are encouraged; but will not constitute an alternate proposal. The proposal shall include all of the information requested and must comply fully with these Section L instructions. Failure to do so may cause the proposal to be eliminated from consideration for award. Contingent or alternate proposals are not allowed and will not be considered or evaluated by the Government. Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

L-05.3 Due Date Proposals are due at the location specified in L-06.4 on 12 NOV 2010, 1500 hours (Central Time) except for Volume III Past Performance. Volume III Past Performance is due at the location specified in L-06.4 on 25 OCT 2010, 1500 hours (Central Time). All Offerors’ proposal(s) shall be valid at least 180 days after the due date of 12 NOV 2010. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter (ref. L-07.1) that its proposal is valid until the applicable date as referenced above.

NOTE: IF A PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED, THE

OFFEROR’S PROPOSAL IS CONSIDERED LATE IN ACCORDANCE WITH FAR 52.215-1.

L-05.4 No Offer If a company receives a copy of the Request for Proposal and later decides not to submit an offer, the company shall destroy any classified, For Official Use Only, or other material furnished as part of this solicitation in accordance with the Security Classification Specification (Section J: Attachment #2, DD 254).

L-05.5 Organization

L-05.5.1 Page Limits Proposal page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it shall be counted as two pages. These limitations shall apply to both electronic and hardcopy proposals.

L-05.5.2 Page Limit Exemptions Each page shall be counted except the following:

L-05.4.2.1 Volume Cover Pages L-05.4.2.2 Table of Contents L-05.4.2.3 List of Tables and Figures L-05.4.2.4 Glossaries (Definitions, Abbreviations, and Acronyms) L-05.4.2.5 Tabs L-05.4.2.6 Dividers L-05.4.2.7 Blank Pages

L-09.11.11 Subcontracting Reports for Individual Contracts in the Past Performance Volume

L-05.5.3 Page Size Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be no less than Microsoft Word Times New Roman 12 point font. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume. In the event the Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. Special consideration will not be given for colors, pictures, or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media will not be accepted.

Hardcopy foldout pages may be used for diagrams or illustrations; paper size shall not exceed 11 x 17 inches. Each printed side of a foldout will count as two pages. Exhibits shall be legible; font shall be no smaller than 8 point using Microsoft Word Times New Roman. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches. Foldout pages shall fold so that the Government can read and evaluate them without removal from the proposal binder. Foldout pages shall fold entirely within the volume.

L-05.5.4 Volume Organization and Structure The Offeror shall prepare the proposal as set forth in Table L-05-1, Volume Organization. The title and contents of the volumes are defined in this table, all of which shall be within the required page limits, and with the specified number and type of copies. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the proposal organization paragraphs as noted in the table below.

The table below (Table L-05-1) shall serve as the Offeror’s guide for proposal organization and content by volume.

Table L-05-1. Volume Organization

Title Page Limit Original Signed

Additional # of Paper

Copies

CD/

DVD Due Date

VOLUME I EXECUTIVE

SUMMARY

1 6 2 12 NOV

Tab 1: Cover letter 2 pages

Tab 2: POC List 1 page per Prime or Subcontractor

Tab 3: Summary Information 5 pages Tab 4: Master Table of Contents Unlimited Tab 5: Proposal Shall Will Cross Reference Matrix (Section L – Attachment 10)

1 Spreadsheet

Tab 6: Solicitation/Contract Form (SF33) Sections A-K, CDRLs 250 pages

Tab 7: Identification and Assertion of Use, Release, or Disclosure Restrictions

50 pages

Tab 8: ORCA Information 100 pages Tab 9: OCI Plan** 10 pages Tab 10: Small Business Subcontracting Plan (Large **Businesses Only)

40 pages

VOLUME II TECHNICAL 1 6 2 12 NOV

Tab 1: Systems Engineering

12 pages

Tab 1(a) : Performance Work Statement

15 pages

Tab 2: Technical Capabilities 6 pages Tab 3: Technology Risk Reduction 16 pages Tab 4: Program Planning Approach 8 pages

VOLUME III PAST

PERFORMANCE

1 6 2 25 OCT

Tab 1: Organizational Overview 5 pages Tab 2: Past Performance Reference List (PPRL) with narratives

3 pages

Tab 3: Prime Contractor Past Performance Information Sheets and Subcontractor Past Performance Information Sheets (Section L – Attachment 5)

10 pages per contract (not to exceed 3 contracts per Prime Contractor) and 10 pages per contract (not to exceed 3 contracts per subcontractor)

Tab 4: Past Performance Questionnaire Tracking Record (Section L – Attachment 7)

2 pages per contract

Tab 5: Subcontractor/ Teaming Partner Consent Forms (Section L – Attachment 3)

1 per Teammate

Tab 6: Commercial Client Authorization Letters (Section L – Attachment 4)

1 per Teammate

Tab 7: Small Business Utilization 1 Page per Contract

Tab 8: Other Potentially Relevant Contracts

Tabular format:

Table L-09-1)

VOLUME IV MANAGEMENT 1 6 2 12 NOV

Tab 1: Management Plan and Processes 10 pages

Tab 1a: Resumes of Key Personnel Limited to 2 pages per key personnel

Tab 2: Integrated Master Plan and Integrated Master Schedule

Unlimited

Tab 3: Contract Work Breakdown Structure (CWBS)

5 pages

Tab 4: Small Business Participation 5 pages

VOLUME V COST/PRICE 1 6 2 12 NOV

Cost/Price Data (includes BOEs, Cost Narrative and the Primes Cost Schedule/Spreadsheets

180 pages

Cost/Price Data (If Major Subcontractors are proposed)

40 pages Per Major Subcontractor for Schedules/Spreads heets

*Each volume shall be submitted on a separate CD/DVD.

** will be incorporated at contract award ***the summary level will be incorporated at contract award

L-05.6 Evaluation Notice The Government may need to conduct exchanges with Offerors which will be in the form of an Evaluation Notice (EN) issued by the PCO. Page limits, format limitations, and submittal timelines will be placed on responses to Evaluation Notices (EN) in the event ENs is issued. ENs may be sent electronically via email at the discretion of the Government. The ENs typically will request an email or a paper response; but may request both and/or CD updates.

L-05.7 Glossary Each volume shall contain a glossary of all specialized terms, abbreviations, and acronyms used for the entire proposal, with an explanation for each.

L-05.8 Table of Contents Each volume shall contain a detailed table of contents (with hyperlinks in the electronic version) to delineate the subparagraphs within that volume.

The table of contents shall contain a detailed List of Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) to identify Tables, Figures, and/or Exhibits within that volume.

The Master Table of Contents contained in Volume I shall be a consolidation of the individual table of contents for all Volumes (I through V).

L-05.9 Volume Segregation Cross-referencing between Volumes is not allowed. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal.

L-05.10 Indexing/Tabs Tab indexing shall be used to identify sections within each Volume. The Offeror shall index the sections as identified in Table L-05-1, Volume Organization, outlined in each Volume. Tabs do not count against the page limitations for their respective Volumes.

L-06. PROPOSAL COPIES & ADDRESSES

L-06.1 Proposal Package Requirements All copies (hardcopy and electronic copy) of an Offeror’s proposal shall be submitted together IAW the scheduled submission date for the particular volumes. All Prime and teammate/subcontractor information shall be incorporated into one (1) coherent submittal to the address provided in L-06.4.

The only exceptions to the aforementioned is the Volume III Past Performance submittal that will be provided separately in its own one (1) coherent submittal to the address provided in L-06.4, and subcontractor’s proprietary cost/price information described in L.11.3. Such subcontractor data shall be submitted to the address provided in L-06.4. Ensure appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

** DO NOT SUBMIT MORE THAN THE REQUESTED NUMBER OF COPIES **

L-06.2 Hardcopy One hardcopy of each volume shall be clearly identified as original. The original shall be formatted as follows:

L-06.2.1 Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror’s name, solicitation title, and solicitation number.

L-06.2.2 The original shall be unbound and contain original signatures.

L-06.2.3 Proposals shall be addressed to the PCO.

The Offeror’s will provide six additional hardcopies of each volume. Each hardcopy volume of the proposal, with the exception of the original, should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked to indicate volume number, copy number, Offeror’s name, solicitation title, and solicitation number [reference FAR 52.215-1(c)(2)].

The front cover of each binder shall clearly identify volume number, copy number, Offeror’s name, Offeror’s address, solicitation title, and solicitation number. The spine of each binder shall clearly identify volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

L-06.3 Electronic Copies Complete electronic volumes shall be submitted in Microsoft Office format (version 2007 or lower,) readable by Microsoft (MS) Word, MS Excel, MS Power Point, MS Project and/or Adobe Acrobat (.pdf). Electronic files contained on the CD/DVD shall not be read/write/password protected.

Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators. All electronic copies shall be submitted on a read-only CD/DVD in a protector (sleeve or jewel box). Place as much documentation onto one CD/DVD as possible to limit the number of disks received. Each CD/DVD and protector shall be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory (with hyperlinks in the electronic version) shall contain a Master Table of Contents for that Volume. Offerors shall ensure electronic copies on CD/DVD are virus free. Electronic versions of the proposal shall be provided on read-only CD/DVDs and shall be an exact duplicate of the original hardcopy proposal. Page format restrictions and limitations apply. Sound or video (e.g., MPEG) files shall not be embedded into the proposal files. If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the original hardcopy proposal shall prevail.

Cost/Price CD/DVD requirements: Files contained on the Volume V Cost/Price CD may not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links shall be intact and maintained through all revisions.

L-06.4 Proposal Delivery Address Proposals shall be submitted to the following address:

Missile Defense Agency ATTN: Ms. Marie Hickox Missile Defense Agency (MDA) Contracts Directorate – MDA/DAC c/o MDA Source Selection Support Team, RFP HQ0147-10-R-0027 Building 5222, Martin Road Redstone Arsenal, AL

(256) 450-1493 E-mail: Marie.Hickox@mda.mil or

MDARFP10R0027@mda.mil

All hand carried proposals shall be coordinated with the PCO no later than 24 hours in advance of the proposal due date.

L-07. VOLUME I - EXECUTIVE SUMMARY

L-07.1 Tab 1: Cover Letter The Executive Summary volume shall contain a cover letter that includes, but is not limited to proposal validity period (reference L-05.3) and all information referenced in FAR 52.215-1(c)(2).

The Offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Provide a statement in the cover letter specifying the extent of agreement with all terms, conditions and provisions included in the solicitation and shall state all exceptions taken or asserted.

L-07.2 Tab 2: POC List For the prime Offeror and each teammate/subcontractor, provide a one-page summary that identifies the following:

• Company/Division

• Mailing Address

• Commercial and Government Entity (CAGE) code

• Data Universal Numbering System (DUNS) code

• Tax Identification Number (TIN)

• Size of business (large or small) and NAICS

• Labor surplus area designation

• Congressional district of parent company

• Primary and alternate point of contact for all matters concerning their proposal (i.e. including name, position title, address, phone, and e-mail address)

• Cognizant Defense Contract Management Agency (DCMA), Defense Contract Audit Agency

(DCAA), and Government Paying Office points of contact (i.e. including name, facility code, position title, mailing address, telephone number, and e-mail address).

• Cognizant Security Office

L-07.3 Tab 3: Summary Information Provide an overview of the Offeror’s proposal. This Section will not be considered in the Government’s evaluation, however failure to provide any information required in this section will make the Offeror nonresponsive and ineligible for award. Material presented here shall not be considered as meeting the requirements for any portion of other volumes of the proposal.

L-07.4 Tab 4: Master Table of Contents Include a master table of contents (with hyperlinks in the electronic version) of the entire proposal.

L-07.5 RESERVED

L-07.6 Tab 5: Proposal Shall Will Cross Reference Matrix Provide a Proposal Shall Will Cross Reference Matrix IAW Attachment L-10 to cross reference the proposal to the Work Breakdown Structure (WBS), the Statement of Objectives (SOO) (Section J, Attachment 1), the Performance Work Statement (PWS), Section L (Section J, Attachment 13), and Section M (Section J, Attachment 14). The Offeror shall also cross reference all Shall, Will, and May statements included in the proposal or state why or why not they have complied. Any content recommended by the Offeror beyond what the Government has requested in the SOO shall be identified and the value added clearly defined. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and turned in appropriately IAW the solicitation.

L-07.7 Tab 6: Solicitation/Contract Form (SF33) Sections A-K, Contract Data Requirements List (CDRL)

Complete Section A- Solicitation/Contract Form blocks 13, 14, 15A, 15B, 15C, 16, 17, and 18.

Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover.

Complete sections A-K as well as all RFP sections requiring fill-ins to include: Section B Fee (Contractor Proposed); Section K, Representations, Certifications, and Other Statements of Offerors;

RFP Amendment(s) Acknowledgement(s); and; any and all exceptions to or deviations from the terms and conditions of the RFP from either the prime or the subcontractors.

Modify and submit the Section J Exhibit A Contract Data Requirements List (CDRL) DD Form 1423 in accordance with their proposed Technical Approach, and Performance Work Statement (PWS). Exhibit A contains a variety of Data Items for handling various technical approaches. If a data item number appears in the solicitation but is not needed per the technical approach being proposed, retain content for Blocks 1 and 2, delete all other block entries and enter “Not Applicable” in Block 16.

Include additional representations and certifications required by Section K not provided in Tab 8, ORCA Data Sheet, of this volume in this section.

L-07.8 Tab 7: Identification and Assertion of Use, Release, or Disclosure Restrictions Include any technical data and computer software which the Contractor intends to provide with less than unlimited rights IAW DFARS 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions; and exceptions / deviations to RFP requirements. If no assertions are made, submit an assertion list stating “none”. The following provides additional information on how to complete each of the columns in DFARS 252.227-7017.

Column 1: Technical Data or Computer Software to be Furnished with Restrictions

(Note: Identify the deliverable technical data and the Item, Component, or Process (ICP) to which it pertains.)

Column 2: Basis for Assertion

(Note: Specify whether “development” of the ICP or software was EXCLUSIVELY or PARTIALLY at private expense. Provide evidence of private expense, such as IR&D account numbers. “Developed” is defined at 252.227-7013(a) (6) for technical data and 252.227-7014(a) (6) for software. Indicate whether the ICP or the software will be further developed with Government funding. If so, indicate whether the new development can be segregated from the original.)

Column 3: Asserted Rights Category

(Note: Identify the expiration date for Government Purpose Rights and Small Business Innovation Research (SBIR) Data Rights. Commercial technical data and software should be listed separate from the noncommercial items. See 252.227-7015(b) for the Government’s license rights in commercial technical data. Commercial software licenses shall comply with DFARS 227.7202-1; attach a copy of the license.)

Column 4: Name of Persons Asserting Restrictions

Column 5: 252.227-7028 – Similar Item Delivered to the Government

[Note: Identify if the same or similar technical data or software has been produced for, delivered to, or is subject to delivery to the Government under any contract or subcontract. Identify the contract number, organization, and any limitations on the Government’s rights to use and disclose (to include applicable expiration date).]

Date:

Printed Name and Title:

Signature:

L-07.9 Tab 8: ORCA Information Complete representations, certifications, acknowledgements and statements via the Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov). A copy of the Offeror’s ORCA data sheet print-out shall be provided in this tab.

L-07.10 Tab 9: Organizational Conflict of Interest (OCI) Plan

L-07.10.1 Submit an OCI Plan that addresses, at a minimum, internal processes and procedures for identification, disclosure, evaluation and resolution of potential, real and apparent, OCI at the prime contractor level and all subcontractors and team members; provides a plan to track actual and potential OCIs, and; protects non-public information and proprietary data, including that to which NGAM will have access to during operations. Describe OCI training and oversight programs, and procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation.

Address mitigation efforts to include firewalls, separate corporate divisions, separate reporting chains and similar measures to ensure proprietary and nonpublic information is properly used and safeguarded consistent with the OCI clause at Section H-09 of this solicitation.

L-07.10.1.1 If an Offeror determines that an actual or potential OCI does not exist, include a statement to that effect as part of its OCI Plan. Specifically address the OCI Disclosures required in this section (L-07.10) and explain how the prime is in full compliance with the agency's OCI policy.

As part of the OCI Plan, identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. Address other OCI resolution and mitigation measures to include the divestment of business units.

L-07.10.1.2 An Offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected by the PCO and relieves the Government of any further responsibility to resolve OCI issues. See FAR 9.504(e). Notices to Offerors of OCIs and their responses thereto are http://orca.bpn.gov/� not negotiations or discussions as those terms are used in FAR 15.306(d). The PCO also reserves the right to obtain an OCI waiver and make an award when in the best interests of the Government.

L-07.10.2 Include OCI Disclosure Forms (see Section L, Attachment L-8). The submission shall identify all of its team's MDA-funded contracts or subcontracts; Ballistic Missile Defense System (BMDS)-related contracts or subcontracts; and any significant, non-BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, disclose the contract number; name, and telephone number of the PCO; a description of the work performed or being performed; and such additional information as the PCO may request to assist in the identification of actual or potential OCIs.

L-07.10.2.1 Comply with paragraph d.(1), Representations and Disclosures, of the Organizational Conflict of Interest (OCI) clause in Section H-09 of this solicitation, and provide the required disclosures in this tab.

The winning Offeror’s OCI Plan will be incorporated into the contract at contract award.

L-07.11 Tab 10: Small Business Subcontracting Plan (Large Businesses Only)

L-07.11.1 Submit a Small Business Subcontracting Plan IAW FAR 52.219-9 including information required in paragraphs (d) (1) through (d) (11) of that clause. The Small Business Subcontracting Plan must be determined to be acceptable by the Contracting Officer in order for the Offeror to be eligible for contract award. In addition to the content requirements specified in 52.219-9, plans shall include the following:

L-07.11.1.1 Percentage goals expressed in terms of total contract value.

L-07.11.1.2 Individual descriptions and dollar amounts of the planned use of Alaska Native Corporations, Indian tribes, Historically Black Colleges and Universities/Minority Institutes, and Ability One (formerly Javits-Wagner-O‘Day) organizations that are included in the small disadvantaged business and small business goals/dollars proposed.

L-07.11.1.3 A statement that block 15 of the Individual Subcontract Report and Summary Subcontract Report will contain the email addresses of both the Contracting Officer and the Missile Defense Agency Office of Small Business Programs (subcontracting-oversight@mda.mil).

L-07.11.1.4 A description of the process the prime Offeror will use to ensure timely and accurate small business subcontract reporting in the Electronic Subcontracting Reporting System (eSRS) for all tiers of subcontracting.

The successful Offeror’s Small Business Subcontracting Plan will be incorporated into the contract at contract award.

Note: The Government's assessment of small business participation under the management factor is separate from the Federal Acquisition Regulation (FAR) requirement for PCO review and acceptance of an Offeror's Small Business Subcontracting Plan.

L-08. VOLUME II – TECHNICAL (Factor 1)

The Offeror shall describe its proposed approach for meeting the solicitation requirements addressed by each Technical subfactor. The Government will evaluate the Offeror's proposed approach against the Technical criteria in Section M. The Offeror's Technical Volume shall be consistent and correlate with its Cost/Price Volume, to include skill/labor mix and proposed hours.

The Technical Volume shall be specific, complete, and consistent with the SOO and Offeror’s PWS.

By submitting a proposal, the Offeror is representing that the proposed NGAM Concept Development and Program Plan solution will meet all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the technical requirements specified in the solicitation.

In order for an Offeror to be evaluated as exceeding a requirement, it is incumbent upon the Offeror to identify the specific requirement, describe how that requirement is being exceeded in objective, quantifiable, or qualifiable terms. Describe why exceeding the requirement is a significant, outstanding, or exceptional aspect of an Offeror’s proposal, and describe that aspect’s merit and how it exceeds specified performance, capability requirements, or objectives.

The Offeror’s Technical Volume should reflect the outline listed below and should not repeat information.

Tab 1 – Systems Engineering

(1) (Tab 1a) Performance Work Statement (PWS)

(2) Systems Engineering

(3) Technology Maturity/Risk Assessment and Risk Mitigation Planning

(4) Analytical Approach

Tab 2 – Technical Capabilities

(1) Ballistic Missile Defense Interceptors

(2) Planning and Executing Missile Development

(3) Missile Production Capabilities/Proven Production Capacity

(4) Missile/Weapon System Integration

(5) Missile Ground and Flight Test Planning and Execution

(6) Missile System Engineering and Modeling and Simulation

(7) Quality, Safety and Mission Assurance Processes

Tab 3 – Technology Risk Reduction

(1) Contribution to NGAM Performance Goals

(2) Test Approach and Execution Risk

Tab 4 – Program Planning Approach

(1) Development, Production and Lifecycle Tasks

(2) Development, Production and Lifecycle Schedule

(3) Develop, Production & Lifecycle Cost Estimation

L-08.1 Technical Volume, Tab 1: Technical Subfactor 1 (TS1) – Systems Engineering

Submit a technical approach to develop a fully defined and thoroughly characterized Next Generation Aegis Missile (NGAM) concept that meets NGAM constraints and performance guidelines. The Offeror’s proposed technical approach must address the following:

(1) (Tab 1a) Performance Work Statement (PWS): Submit a PWS for the NGAM concept definition and planning effort that uses “the contractor shall” language in the development of the PWS and refrains from the use of language such as “the contractor will” and “as required”.

Develop the PWS using performance based language. The PWS shall be inclusive of all required performance efforts, based upon the overall program objectives and constraints as stated in the SOO (Section J Attachment 1) and fully captures the discrete requirements of the Offeror’s Technical Approach. The PWS shall encompass the entire scope of work as stated in the SOO. Correlate the PWS with the Offeror’s Technical Approach and with the Offeror’s Integrated Master Schedule (IMS). The winning Offerors’ PWS will be incorporated into the contract at contract award.

(2) System Engineering: Describe a structured and systematic systems engineering process to perform missile system level trades, subsystem level trades, and determine performance drivers that include technology development and integration risk, schedule, and average unit production and lifecycle cost, as key trade parameters. Define trade studies that span the full range of missile concepts including, but not limited to, the System/Weapon System and Missile attributes in the SOO while ensuring functional and physical concepts, missile component technologies, and system interfaces which provide capability in the NGAM reference missions and are within the constraints of the Aegis Weapon System (AWS) (including the Aegis BMD 5.1 and Mk 41 Vertical Launching System (VLS)), shipboard qualification requirements and the BMDS architecture as defined by the Government.

(a) Describe the level of component and sub-component trade studies planned and the methodology for trading individual component capabilities with their impact on sub-system and system level capabilities. Describe how factors such as performance, cost, risk, and schedule are measured and used for making decisions. Identify the analysis and performance assessment tools that support the trade studies.