NGAM Pre-Proposal Conference 13 Oct 10 Brief.pdf

Next Generation Aegis Missile (NGAM) Concept Definition and Program Planning (CDPP)p g g ( )

RFP HQ0147-10-R-0027

Pre-Proposal Conferencep

13 October 2010

Marie Hickox NGAM CDPP Contracting Officer

13 October 2010

NGAM CDPP Contracting Officer Missile Defense Agency

Approved for Public Release 10-MDA-5844 (18 Oct 10) DISTRIBUTION STATEMENT A. Approved for public release: distribution is unlimited.

Agenda (1 of 2)

• Introduction and Administrative Remarks .....................................0800-0815

- Purpose

- Reminder

• Acquisition Strategy ……………………..........................................0815-0830

- Background

- Offeror and Teaming Restrictions

• SF33 0830-0845SF33………………………………………………….…….…….…..0830-0845

- CLIN Structure

- Section J

• Section L Instructions …………………….…………….……...…..0845-0900

- Volume I - Executive Summary (Tabs 1 through 4)…….…….0900-0915

NGAM CDPP Pre-Proposal Conference 2Approved for Public Release 10-MDA-5844 (18 Oct 10)

- Volume II - Technical (Tabs 1 through 4)……………….…….0915-1000

Agenda (2 of 2)

• Break………………………………………….……............................1000-1015

- Volume III - Past Performance (Tabs 1 through 9)……………1015-1030

- Volume IV - Management (Tabs 1 through 4)…………...…….1030-1045

- Volume V - Cost/Price…………………………………………...1045-1100

• Section M………………………………..……..……………………..1100-1130

- List of Evaluation Factors

- Technical and Management

- Past Performance

- Cost/Price

• Break…………………………………………………………………1130 -1145

NGAM CDPP Pre-Proposal Conference 3Approved for Public Release 10-MDA-5844 (18 Oct 10)

• Question and Answer Session.............................................................1145-1230

• Closing Remarks……………………………...……………...……....1230-1245

Introduction and Administrative Remarks

NGAM CDPP Pre-Proposal Conference 4Approved for Public Release 10-MDA-5844 (18 Oct 10)

Purpose

• Ensure Industry understands proposal preparation requirements for the Next Generation Aegis Missilerequirements for the Next Generation Aegis Missile (NGAM) Concept Definition and Program Planning (CDPP) Request for Proposal (RFP) HQ0147-10-R-0027 Off i d f ll d d f ll h• Offerors are cautioned to carefully read and follow the instructions in the RFP

NGAM CDPP Pre-Proposal Conference 5Approved for Public Release 10-MDA-5844 (18 Oct 10)

Reminder for Industry

• IAW FAR 15.303, the Procuring Contracting Officer (PCO) i th l i t f t t f thi i iti(PCO) is the sole point of contact for this acquisition

• Question and Answer Session will be held at the end of today’s sessiony

- Write all questions on note cards

- Official answers to questions will be posted to FedBizOpsq p p

• Answers to Industry questions must be staffed through MDA management before posting to FedBizOps

NGAM CDPP Pre-Proposal Conference 6Approved for Public Release 10-MDA-5844 (18 Oct 10)

Acquisition Strategyq gy

NGAM CDPP Pre-Proposal Conference 7Approved for Public Release 10-MDA-5844 (18 Oct 10)

Background

• NGAM will provide early intercept capability against some Short Range Ballistic Missiles (SRBM), all Medium Range Ballistic Missiles (MRBM), all Intermediate Range Ballistic Missiles (IRBM) and non-advanced Intercontinental Ballistic Missiles (ICBM)

• Launched from Aegis Weapon System (AWS) BMD 5.1 and MK 41 g p y ( ) Vertical Launching System (VLS)

• Concept Definition and Program Planning Phase starting in FY11 with Competitive Product Development Phase in FY13with Competitive Product Development Phase in FY13

• The purposes of the Concept Definition and Program Planning contracts are to:

1. Define design objectives

2. Present trades to meet that capability

3 Optimize trades to minimize cost schedule and technical risks

NGAM CDPP Pre-Proposal Conference 8Approved for Public Release 10-MDA-5844 (18 Oct 10)

3. Optimize trades to minimize cost, schedule, and technical risks

Statement of Objectives 1.0

Acquisition Strategy

• Competitive Best Value Source Selection M- 02.1

- Integrated assessment of technical, past performance, management, and cost/price

• Award of up to three (3) Cost Plus Fixed Fee (CPFF) Contracts

M- 02.2

- The Government reserves the right to award fewer than three, more than three, or no award at all

• G t th i ht t d ith t• Government reserves the right to award without discussions

• Contract Period of Performance 32 months

M- 02.3

RFP S ti F 02

NGAM CDPP Pre-Proposal Conference 9Approved for Public Release 10-MDA-5844 (18 Oct 10)

• Contract Period of Performance 32 months RFP Section F-02

Offeror and Teaming Restrictions

• Offeror is to be the single U.S. contractor with the responsibility d th it f th ll f f th t t L-04.1and authority for the overall performance of the contract

• Exclusive teaming, exclusive teaming arrangements, and all agreements that include guaranteed work share are prohibited under g g p the NGAM CDPP effort

- Doesn’t include subcontract agreements based on scope or type of work L 04 1- Firm Fixed Price (FFP) subcontract agreements

• No individual who is not a U.S. citizen may participate in any way in writing or submitting a proposal for or on behalf of an offeror, L-04.1

L-04.2 writing or submitting a proposal for or on behalf of an offeror, contractor, member of a contractor's team, or any entity supporting or working with the offeror or contractor

NGAM CDPP Pre-Proposal Conference 10Approved for Public Release 10-MDA-5844 (18 Oct 10)

Key Dates

RFP Release to Industry 28 September 2010y p

Pre-Proposal Conference 13 October 2010

P t P f D 25 O t b 2010• Past Performance Due 25 October 2010

• Complete Proposals Due 12 November 2010

• Estimated Contract Award Second Quarter FY11

NGAM CDPP Pre-Proposal Conference 11Approved for Public Release 10-MDA-5844 (18 Oct 10)

SF33

NGAM CDPP Pre-Proposal Conference 12Approved for Public Release 10-MDA-5844 (18 Oct 10)

CLIN Structure

• CLIN 0001

- Basic Performance as defined in the PWS (submitted by the offeror) for

C t D fi iti d P Pl iConcept Definition and Program Planning

- Cost plus fixed fee (completion)

- Offeror proposes fixed fee and inserts proposed fee% in CLIN 0001

• CLIN 0002

- Data in support of CLIN 0001, defined in the CDRLs attached in

Section J

- Not separately priced

• CLIN 0003

- Other Direct Costs

- Examples include travel, renewable licenses, leases, consultants, special tooling, and royalties

C ( f b i )

NGAM CDPP Pre-Proposal Conference 13Approved for Public Release 10-MDA-5844 (18 Oct 10)

- Cost (non fee bearing)

- Limitations flow down to subcontractors

Section J

• GFI List

- Required (mandatory) vs Reference Documents- Required (mandatory) vs Reference Documents

- Select documents or updates will be provided after award

• DD254

- Top Secret

- Three security classification guides

- Fill in Offeror name, subcontractor and place of performance in blocks 6, 7 and 8

- Finalized at awardFinalized at award

• In addition to the attachments provided with the RFP

- Awardees' PWS, OCI plan, Subcontracting Plan, IMP, and Summary

NGAM CDPP Pre-Proposal Conference 14Approved for Public Release 10-MDA-5844 (18 Oct 10) level IMS will be incorporated at award

Section L

NGAM CDPP Pre-Proposal Conference 15Approved for Public Release 10-MDA-5844 (18 Oct 10)

Proposal Preparation Instructions

Offeror’s proposal shall:

• Be unclassified

• Be written in Standard English

• Be clear and concise

• Respond to all factors and subfactors

• Comply fully with Section L instructions

• Be properly marked if it contains proprietary or restricted i f tiinformation

NGAM CDPP Pre-Proposal Conference 16Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-05.1 and L-05.2

• Delivery Address:

Missile Defense AgencyMissile Defense Agency

ATTN: Ms. Marie Hickox/DAC

Building 5222, Martin Road 35898Building 5222, Martin Road 35898

Redstone Arsenal, AL

(256) 450-1493( )

E-mail: Marie.Hickox@mda.mil or MDARFP10R0027@mda.mil

• All hand carried proposals shall be coordinated with the PCO no later than 24 hours in advance of the proposal due date

• NOTE: The address above clarifies the delivery address information noted in Section L-06.4 and L-09.8

NGAM CDPP Pre-Proposal Conference 17Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-06.4 and L-09.8

• Proposal shall be prepared as set forth in Table L-05-1, Volume Organization

• Proposal page limitations shall be treated as maximums

• Each page shall be counted except:

L-05 4 2 1 Volume Cover PagesL-05.4.2.1 Volume Cover Pages L-05.4.2.2 Table of Contents L-05.4.2.3 List of Tables and Figures L-05.4.2.4 Glossaries (Definitions, Abbreviations, and Acronyms) L-05.4.2.5 Tabs L-05.4.2.6 Dividers 05. . .6 v de s L-05.4.2.7 Blank Pages L-09.11.11 Subcontracting Reports for Individual Contracts in the Past

Performance Volume

NGAM CDPP Pre-Proposal Conference 18Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-05.5

Performance Volume

Each volume shall :

• Contain a glossary of all specialized terms, abbreviations, and acronyms

• Contain a detailed table of contents (with hyperlinks in electronic version)

• Include Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) within that volume

• Cross referencing between Volumes is not allowed• Cross-referencing between Volumes is not allowed.

• Use tab indexing to identify sections within each Volume

• NOTE: L 06 3 Hyperlinks should be within that volume 1 CD/DVD shall• NOTE: L-06-3 - Hyperlinks should be within that volume. 1 CD/DVD shall be prepared for each volume, with as much information on 1 CD/DVD as possible.

NGAM CDPP Pre-Proposal Conference 19Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-05.7 through L-05.10 and L-06.3

Section L - Volume I - Executive Summary

Tab 1: Cover letter

Tab 2: POC List

Tab 3: Summary Information

Tab 4: Master Table of ContentsTab 4: Master Table of Contents

Tab 5: Proposal Shall Will Cross Reference Matrix (Section L – Attachment 10)

Tab 6: Solicitation/Contract Form (SF33) Sections A-K, CDRL

Tab 7: Identification and Assertion of Use, Release, or Disclosure Restrictions

Tab 8: ORCA Information

Tab 9: OCI Plan

Tab 10: Small Business Subcontracting Plan (Large Businesses Only)

NGAM CDPP Pre-Proposal Conference 20Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 1 Cover Letter, Tab 2 Points of Contact List

L-07.1 Tab 1 Cover Letter – 2 pages

• Proposal validity period (reference L-05.3)

• All information referenced in FAR 52.215-1(c)(2)

Li t ll ti t k t d• List all exceptions taken or asserted

• Affirmative statement regarding exclusive teaming arrangement

(L.4.1)

• Affirmative statement regarding International Participation

Prohibition (L.4.2)

L-07.2 Tab 2 POC List - 1 page per Prime or Subcontractor

• One page summary for the prime Offeror and each teammate/subcontractor

NGAM CDPP Pre-Proposal Conference 21Approved for Public Release 10-MDA-5844 (18 Oct 10) teammate/subcontractor

Tab 3 Summary Information, Tab 4 Master Table of Contents

L-07.3 Tab 3 Summary Information – 5 pages

• Provide an overview of the Offeror’s proposal

• Material presented here shall not be considered as meeting• Material presented here shall not be considered as meeting the requirements for any portion of other volumes of the proposal

L-07.4 Tab 4 Master Table of Contents Summary Information – Unlimited

• Include a master table of contents (with hyperlinks in the electronic version) of the entire proposal

NGAM CDPP Pre-Proposal Conference 22Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 5 Proposal Shall Will Cross Reference Matrix

L-07.6 Tab 5 – Proposal Shall Will Cross Reference Matrix - 1 Spreadsheet

• Cross reference all Shall, Will, and May RFP statements to h lthe proposal

• Identify areas of noncompliance and state why

• Identify content beyond requirements of the Statement of• Identify content beyond requirements of the Statement of Objectives (SOO)

- Clearly define value added

NGAM CDPP Pre-Proposal Conference 23Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 6 SF33 Sections A-K and CDRL

L-07.7 Tab 6 SF33 Sections A-K and CDRL – 250 pages

C l t S ti A S li it ti /C t t F bl k 13 14• Complete Section A- Solicitation/Contract Form blocks 13, 14, 15A, 15B, 15C, 16, 17, and 18

• Clearly mark "original" copyy g py

• Complete sections A-K and all fill-ins

• Modify the DD Form 1423 in accordance with proposed Technical Approach and PWS – only if required

• Will provide word documents upon contractor request

Addi i l i d ifi i i d b• Additional representations and certifications required by Section K not in Online Representations and Certifications Application (ORCA) Data Sheet

NGAM CDPP Pre-Proposal Conference 24Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 7 Data Restrictions

L-07.8 Tab 7 Identification & Assertion of Use, Release, or Disclosure Restrictions – 50 pagesp g

• The Government shall have unlimited rights on all data developed with the funding supplied under the NGAM CDPP p g pp contract

• Include any technical data and computer software which the Contractor intends to pro ide ith less than nlimited rightsContractor intends to provide with less than unlimited rights IAW DFARS 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions; and exceptions/ deviations t RFP i tto RFP requirements

• If no assertions are made, submit an assertion list stating “none”

NGAM CDPP Pre-Proposal Conference 25Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 8 ORCA Information

L-07.9 Tab 8 Online Representations and Certifications Application (ORCA) Summary Information – 100 pages

• Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov)

• Provide ORCA data sheet print-out

NGAM CDPP Pre-Proposal Conference 26Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 9 OCI Plan

L-07.10 Tab 9 Organizational Conflict of Interest (OCI) Plan – 10 pages

Add t i i ll li t d i L 07 10• Address, at a minimum, all areas listed in L-07.10

• Procedures for complying with FAR 9.5, DFAR 209.5, and Clause H-9

• Affirmative statement that actual or potential OCI does not exist

• Address OCI Disclosures explain compliance with MDA’s OCI policy• Address OCI Disclosures, explain compliance with MDA s OCI policy

• List contracts or subcontracts the offeror will continue to support

• List contracts that may be terminated /lapse to eliminate conflicts

• Other OCI resolution and mitigation measuresg

• OCI disclosure Forms – apply to offeror and teammates

• Comply with paragraph *f(1), Representations and Disclosures, of H-9

• OCI Plan will be incorporated into the contract at award

• Failure to provide adequate information to avoid or mitigate an OCI may cause a proposal to be rejected

NGAM CDPP Pre-Proposal Conference 27Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 02.4.2

* Note: Clarification—incorrect reference in final RFP

Tab 10 Small Business Subcontracting Plan

L-07.11 Tab 10 Small Business Subcontracting Plan – 40 pages

• Submit a Small Business Subcontracting Plan IAW Federal Acquisition Regulation (FAR) 52.219-9 and paragraphs (d) (1) through (d) (11)through (d) (11)

• Additional requirements in Section L, paragraphs 7.11.1.1 - 7.11.1.4

• There are no small business goals listed in the RFP

• Assessment of small business participation under the t f t i t f th FAR i t fmanagement factor is separate from the FAR requirement for a Small Business Subcontracting Plan

• Must be acceptable to be eligible for contract award

NGAM CDPP Pre-Proposal Conference 28Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.2.1 p g

Section L - Volume II - Technical

Tab 1: Systems Engineering

Tab 1(a) : Performance Work Statement

Tab 2: Technical Capabilities

3 i iTab 3: Technology Risk Reduction

Tab 4: Program Planning Approach

NGAM CDPP Pre-Proposal Conference 29Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 1 Systems Engineering

L-08.1 Tab 1 Systems Engineering – 12 pages

1. Systems Engineering

2. Technology Maturity/Risk Assessment and Risk Mitigation PlanningPlanning

3. Analytical Approach

1. Performance Work Statement

L-08.1 Tab 1a Performance Work Statement (PWS) – 15 pages

NGAM CDPP Pre-Proposal Conference 30Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.1

L-08.1 Tab 1 Systems Engineering – 12 pages

1. Systems Engineering

• Describe a structured and systematic systems engineering process to perform missile system level trades, subsystem level trades, and determine performance drivers

- … within the constraints of the Aegis Weapon System (AWS) (including g p y ( ) ( g the Aegis BMD 5.1 and Mk 41 Vertical Launching System (VLS))

- Describe how trades on derivatives of the Aegis BMD 5.1 concept are to be conducted to balance performance, cost, risk, and schedule

• Describe the approach(es) to evaluate concepts for both land and sea-basing

NGAM CDPP Pre-Proposal Conference 31Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-08.1 Tab 1 Systems Engineering – 12 pages

1. Systems Engineering (continued)

• Describe the weapon system level trades to be conducted including the relationships between system performance versus the following items: missile velocity, divert capability, and seeker capabilities

• Describe how the trades will ensure launch system compatibility and Packing, Handling, Shipping, and Transportation (PHS&T) compatibility for the missile

• Describe required missile characteristics that may drive potential government modifications to the MK 41 VLS launch control g system

• Describe the approach(es) to developing the technology roadmap for compliance with insensitive munitions policy

NGAM CDPP Pre-Proposal Conference 32Approved for Public Release 10-MDA-5844 (18 Oct 10) for compliance with insensitive munitions policy

L-08.1 Tab 1 Systems Engineering – 12 pages

1. Systems Engineering (continued)

• An all-solid propulsion stack is the preferred solution to ensure maximum compatibility for future shipboard use. Describe themaximum compatibility for future shipboard use. Describe the approach to fully exhausting solid propellant configuration concepts

• Describe the approach to demonstrating the full life cycle cost and logistics implications of any alternate concepts assessedlogistics implications of any alternate concepts assessed

• Describe missile subsystem trade studies to include the following:

seeker concepts with improved acquisition/discrimination ranges, b d ff b d di i i ti h d ton-board versus off-board discrimination approaches, and counter measures mitigation capabilities

NGAM CDPP Pre-Proposal Conference 33Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-08.1 Tab 1 Systems Engineering – 12 pages

2. Technology Maturity/Risk Assessment and Risk Mitigation Planning

• Describe the process for assessing technical maturity of interceptorDescribe the process for assessing technical maturity of interceptor concepts using MDA defined Technology Readiness Levels (TRL) and Engineering Manufacturing Readiness Levels

• Describe data sources used for assessments• Describe data sources used for assessments

• Describe a risk management process

NGAM CDPP Pre-Proposal Conference 34Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-08.1 Tab 1 Systems Engineering – 12 pages

3. Analytical Approach

• Describe the analysis and modeling/simulation approach

- Describe the means for fully analyzing stressing events in the interceptorDescribe the means for fully analyzing stressing events in the interceptor flight profile (e.g. staging, nose cone separation)

- Describe the heritage, fidelity, and validation of tools employed in the analysisanalysis

• Define a structured approach to allocating and tracking mass allocations for the interceptor including their approach to mass growth allowancesallowances

• Describe performance assessment tools that fully capture concept performance including Launch Area Denied/Defended Area/Operating A l i d P b bilit f E t S l i

NGAM CDPP Pre-Proposal Conference 35Approved for Public Release 10-MDA-5844 (18 Oct 10)

Area analysis and Probability of Engagement Success analysis

Tab 1a Performance Work Statement

L-08.1 Tab 1a Performance Work Statement (PWS) – 15 pages 1 Performance Work Statement (PWS)1. Performance Work Statement (PWS)

• Develop the PWS using performance based language

• Description of the tasks to be performed in terms of required outcomes or results

• The PWS shall encompass the entire scope of work as stated in the SOOthe SOO

• Correlate the PWS with the Offeror’s Technical Approach and with the Offeror’s Integrated Master Schedule (IMS)

NGAM CDPP Pre-Proposal Conference 36Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 2 Technical Capabilities

L-08.2 Tab 2 Technical Capabilities - 6 pages

1. Ballistic Missile Defense Interceptors

2. Planning and Executing Missile Development

3. Missile Production Capabilities/Proven Production Capacity

4. Missile/Weapon System Integration

5. Missile Ground and Flight Test Planning and Execution

6. Missile System Engineering and Modeling and Simulation

7. Quality, Safety, and Mission Assurance Processes

NGAM CDPP Pre-Proposal Conference 37Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.2

L-08.2 Tab 2 Technical Capabilities - 6 pages

1. Ballistic Missile Defense Interceptors

• Knowledge and experience designing, developing, and manufacturing state-of-the-art ballistic missile defensemanufacturing state of the art ballistic missile defense interceptors

• Ability to develop highly producible missile designs and manufacturing processesmanufacturing processes

2. Planning and Executing Missile Development

• Demonstration of such knowledge and expertise on prior missile g p p programs

NGAM CDPP Pre-Proposal Conference 38Approved for Public Release 10-MDA-5844 (18 Oct 10)

L-08.2 Tab 2 Technical Capabilities - 6 pages

3. Missile Production Capabilities/Proven Production Capacity3. Missile Production Capabilities/Proven Production Capacity

• Demonstrated interceptor production capability, infrastructure, and capacity for ballistic missile defense interceptorsinterceptors

• Demonstrated experience qualifying production facilities and processes

4. Missile/Weapon System Integration

• Knowledge and experience for interceptor system integration and testing

• Design of electrical and mechanical interfaces to the launcher system and canister; naval systems integration 5 Missile Ground and Flight Test Planning and Execution

NGAM CDPP Pre-Proposal Conference 39Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.2

5. Missile Ground and Flight Test Planning and Execution

• Design verification, safety, and component qualification

L-08.2 Tab 2 Technical Capabilities - 6 pages

6. Missile System Engineering and Modeling and Simulation

• Modeling and simulation for missile performance assessment, high fidelity six degree-of-freedom simulation, simulation accreditation

7. Quality, Safety and Mission Assurance Processes

• Adherence to the intent of the Missile Defense Agency (MDA)• Adherence to the intent of the Missile Defense Agency (MDA) Assurance Provisions (MAP) and Parts Materials and Processes Mission Assurance Provisions (PMAP) and US Navy Instructions and Standardsand Standards

NGAM CDPP Pre-Proposal Conference 40Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 3 Technology Risk Reduction

L-08.3 Tab 3 Technology Risk Reduction - 16 pages

1. Contribution to NGAM Performance Goals

2. Test Approach and Execution Risk

NGAM CDPP Pre-Proposal Conference 41Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.3

Tab 3 Technology Risk Reduction

L-08.3 Tab 3 Technology Risk Reduction - 16 pages

1. Contribution to NGAM Performance Goals

• Describe how government technology investments are considered in technology selectiontechnology selection

• Describe, with rationale, the TRL before and after the proposed tests

• Provide a Requirements Applicability Matrix

2. Test Approach and Execution Risk

• Describe the test article hardware and software configuration, test facility configuration test objectives data collected and test schedulefacility configuration, test objectives, data collected, and test schedule

• Describe how MDA MAP, PMAP, and US Navy standards and instructions requirements are incorporated

NGAM CDPP Pre-Proposal Conference 42Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.3

Tab 4 Program Planning Approach

L-08.4 Tab 4 Program Planning Approach - 8 pages

1. Development, Production, and Lifecycle Tasks

2. Development, Production, and Lifecycle Schedule

3. Development, Production, and Lifecycle Cost Estimation

NGAM CDPP Pre-Proposal Conference 43Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.4

L-08.4 Tab 4 Program Planning Approach - 8 pages 1 Development Production and Lifecycle Tasks1. Development, Production, and Lifecycle Tasks

• Land- and sea-basing

• Compliance with ordinance safety requirements, MDA core p y q , standards, MDA MAP, PMAP, and US Navy Instructions and Standards

2. Development, Production, and Lifecycle Schedule2. Development, Production, and Lifecycle Schedule

• Identifies the critical path, schedule risks, and external dependencies

- Method for assessing schedule risk

- Identifying and documenting external dependencies

• Provide a preliminary integrated top level schedule for the product development production and deployment effort to demonstrate your

NGAM CDPP Pre-Proposal Conference 44Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.4 development, production, and deployment effort to demonstrate your approach

L-08.4 Tab 4 Program Planning Approach - 8 pages

3. Development, Production, and Lifecycle Cost Estimation

• Including necessary support equipment

• Describe how cost estimating tools and methodology are anchored in historical data

• Cost impact of changes is fed back to the technical team• Cost impact of changes is fed back to the technical team

NGAM CDPP Pre-Proposal Conference 45Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.1.4

Section L - Volume III Past Performance

Tab 1: Organizational Overview

Tab 2: Past Performance Reference List (PPRL) with narrativesTab 2: Past Performance Reference List (PPRL) with narratives

Tab 3: Prime Contractor Past Performance Information Sheets and Subcontractor Past Performance Information Sheets (Section L – Attachment 5)

Tab 4: Past Performance Questionnaire Tracking Record (Section L – Attachment 7)

Tab 5: Subcontractor/ Teaming Partner Consent Forms (Section L – Attachment 3)

T b 6 C i l Cli t A th i ti L tt (S ti L Att h t 4)Tab 6: Commercial Client Authorization Letters (Section L – Attachment 4)

Tab 7: Small Business Utilization

Tab 8: Other Potentially Relevant Contractsy

NGAM CDPP Pre-Proposal Conference 46Approved for Public Release 10-MDA-5844 (18 Oct 10)

Section L - Volume III – Past Performance Tab 1 and Tab 2

L-09.1 - L-09.5 Tab 1 Organizational Overview - 5 pages

• Provide a brief overview to the volume

• Key Subcontractor/Subsidiary• Key Subcontractor/Subsidiary

- Perform 10% or more of cost of effort

- Or – significant impact to program success

R 5 i d di RFP l d t• Recency – 5 yr period preceding RFP release date

• Relevant – similar complexity and scope

- Government not bound by Offeror’s opinion of relevancy

• Adverse Past Performance

- Less than satisfactory ratings or unfavorable comments

- Identify and discuss actions taken or planned to correct issues

L-09.6 Tab 2 Past Performance Reference List with narratives - 3 pages

• Complete Past Performance Reference List (PPRL) with narratives 3 pages or less (total)

NGAM CDPP Pre-Proposal Conference 47Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.2

- A consolidated list with brief narratives to help clarify relevancy

- Map the effort to the list of areas in L-09.1

Tab 3 Past Performance Information Sheets

L-09.7 Tab 3 Prime Contractor Past Performance Information (PPI) Sheets and Subcontractor Past Performance Information Sheets - 10 pages per contract (not to exceed 3 contracts per Prime Contractor) and 10 pages per contract (not to exceed 3 contracts per subcontractor)

• Follow the format in Attachment L 5• Follow the format in Attachment L-5

• Maximum of 10 PPIs may be submitted for entire team

- No more than 10 pages per contractNo more than 10 pages per contract

- No more than three contracts for prime contractor

- No more than three contracts per subcontractor

NGAM CDPP Pre-Proposal Conference 48Approved for Public Release 10-MDA-5844 (18 Oct 10)

M- 04.2

Tab 4 Past Performance Tracking Record

L-09.8 Tab 4 Past Performance Questionnaire Tracking Record - 2 pages per contract

• Provide status of Past Performance Questionnaires (PPQ)

- Insert data into the Past Performance Tracking Record (Attachment

L-7) and discuss any problems) y p

- Send PPQs (Attachment L-6) to at least two (2) of points of contacts and document effort

• Shows Offeror’s best effort to get PPQ’s to Government• Shows Offeror’s best effort to get PPQ’s to Government

- Preferred method of submission to MDA is via email:

− MDARFP10R0027PRAG@mda.mil

• Maximum Tracking Record – 2 pages per contract

NGAM CDPP Pre-Proposal Conference 49Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 5 and Tab 6

L-09.9 Tab 5 Subcontractor/Teaming Partner Consent Forms – 1 per Teammate

• For key subcontractors and/or subsidiaries

• Allows Government/Prime Contractor to discuss Teammates

PPI

• Section L – Attachment L-3

• 1 per Teammate

L-09.10 Tab 6 Commercial Client Authorization Letters – 1 per Teammate

• Consent for Past Performance Questionnaires (PPQ)Consent for Past Performance Questionnaires (PPQ)

• Section L – Attachment L-4

• 1 per Teammate

NGAM CDPP Pre-Proposal Conference 50Approved for Public Release 10-MDA-5844 (18 Oct 10)

Tab 7 Small Business Utilization

L-09.11 Tab 7 Small Business Utilization – 1 page per contract

1 i• 1 page narrative per contract

• Limit to past 5 years

L B i Off• Large Business Offerors

- Submit Individual Subcontracting Reports (ISRs) or SF 294s for four (4) contracts with last 5 years

- Submit Summary Subcontracting Reports (SSRs) or SF 295s for past 4 years (if applicable) up to four contracts

May include contracts other than those with submitted PPIs- May include contracts other than those with submitted PPIs (if needed to reach four contracts)

• Subcontracting reports not counted against page limit

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Tab 8 Other Potentially Relevant Contracts

L-09.5.1 Tab 8 Other Potentially Relevant Contracts– Tabular format: Table L-09-1

• List other potentially relevant contracts not reported in Past• List other potentially relevant contracts not reported in Past Performance Information Sheets

• Data may or may not be usedy y

- Allows Offeror opportunity to expand potentially relevant contract list

- Aids Government in researching sources for other relevant contracts

• Use tabular formatUse tabu a o at

• Table L-09-1* is limited to 1 page

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NOTE: *Clarification to Section L, page limit was not listed

Section L - Volume IV - Management

Tab 1: Management Plan and Processes

Tab 1a: Resumes of Key Personnel

Tab 2: Integrated Master Plan and Integrated Master Schedule

Tab 3: Contract Work Breakdown Structure (CWBS)

Tab 4: Small Business Participation

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Tab 1 Management Plan and Processes

L-10.1 Tab 1: Management Plan and Processes – 10 pages

• Include as a minimum:

a. Management and Organization

b. Program Controls and Operations

c. Government Controls d Teaming Section

g. System Configuration and Changes

h. Quality Methodology

i. Security/IA Management j Planning and Execution Activityd. Teaming Section

e. Key Personnel and Staffing Management

f. Risk Management

j. Planning and Execution Activity

k. Earned Value Management

• Describe how Offeror will lead and control contract execution

L 10 1 3 T b 1 R f K P l 2 k

• Identify and describe key management processes to assure effective utilization of managed resources

L-10.1.3 Tab 1a: Resumes of Key Personnel – 2 pages per key person

• Detail experience managing system development programs of this magnitude

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M- 04.3

• Role in contracts identified in the Past Performance Volume

Tab 2 Integrated Master Plan / Schedule

L-10.2 Tab 2: Integrated Master Plan and Integrated Master Schedule – Unlimited

D fi t k d il t t li h PWS SOO d t h i l h• Define tasks and milestones to accomplish PWS, SOO, and technical approach

• Document interrelationship of technical tasks, risk mitigation, and critical path

• Correlate detailed tasks to technical approach and SOO/PWS in a common b i tnumbering system

• Include planned events and milestones, accomplishments, exit criteria, and activities from contract award to the completion of the contract Id tif t h d l i k• Identify top schedule risks

• Logically integrate and resource load (labor only) up to the 4th level of indenture of the WBS where appropriate P id i l t i f t CD/DVD i Mi ft P j t ( ) f t• Provide in electronic format on a CD/DVD in Microsoft Project (.mpp) format showing critical path and major milestones

• Guidance- AFMC Pamphlet 63-5, “Integrated Master Plan and Schedule Guide ” may tailor guidance as required for particular approach

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M- 04.3

Guide. …may tailor guidance as required for particular approach

• Will incorporate summary level IMS into contracts at award

Tab 3 Contract Work Breakdown Structure (CWBS)

L-10.3 Tab 3: Contract Work Breakdown Structure (CWBS) – 5 pages

• Capture project tasks in a visual, organized manner using the Government furnished WBS as a guideline

• Decompose project scope to level necessary to create a work breakdown structure that provides − Useful information for control of costs deadlines andUseful information for control of costs, deadlines, and a clear linkage between cost and work performed

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Tab 4 Small Business Participation

L-10.4 Tab 4: Small Business Participation – 5 pages

• This factor is separate from the PCO review and acceptance of the Offeror's Small Business Subcontracting Plan

• Small business "participation" is small business contributions to contract performance at the prime contract and first tiercontract performance at the prime contract and first tier subcontract levels

• Describe new contract specific initiatives and tools to enhance small b siness tili ation and capabilities both in the instantsmall business utilization and capabilities both in the instant acquisition and to meet future BMDS requirements

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Section L - Volume V - Cost/Price

Cost/Price Data (includes BOEs, Cost Narrative, and the Prime Contractor’s Cost Schedule/Spreadsheets)Cost Schedule/Spreadsheets)

Cost/Price Data (Major Subcontractors)

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Section L - Volume V – Cost/Price Data

L-11 Cost/Price – 180 pages Prime/40 pages per Major Subcontractor

• General Instructions

- Note Different page counts for Prime and Subcontractor proposals − Prime – 180 pages, includes BOEs, Cost Narrative, and the Prime’s cost schedule/spreadsheets − Plus – 40 pages per major subcontractor for schedules/ spreadsheetsp g p j p

- 1 Original and 2 additional copies required (correction to section L)

- Electronic excel spreadsheets with formulas and links required

• Cost Format A (Cost Element Summary - Attachment 9)

- Applies to Offeror, teammates, and all subcontractors

• Subcontractors/intra-corporate work transfers provide supporting rationale to the prime for inclusion within the prime’s proposal

• Subcontractors are not required to disclose proprietary cost/price information to the prime

- Subcontractor proposals shall be forwarded directly to the Government no later than the closing date of the solicitation

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M- 04.4 later than the closing date of the solicitation

• Certified cost or pricing data is not required at this time

• Provide a Summary Description and Status of Estimating, Purchasing, and Accounting Systems

• Government Furnished Production and Research Property

- The RFP does not list any known GFP required for the NGAM CDPP

Id tif GFP i l d d i th l- Identify GFP included in the proposal

– Include all information identified in Section L, paragraph L.11.5

• Ensure the traceability of cost information within the proposalEnsure the traceability of cost information within the proposal

• Provide BOEs for each CLIN IAW the Minimum level WBS, Attachment 11, or lower

- Include summary labor hours phased by quarter or month

- The BOE must provide at a minimum

– Estimate of costs by WBS level

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– Specific key ground rules and assumptions

• Provide description of methodology for developing the BOEs A l i- Analogies

- Cost Estimating Relationships

- Commercial Models or Company Bidding SystemCommercial Models or Company Bidding System

- Subcontractor Estimates

- Material Quotes

- Engineering Judgment

• Proposed labor categories

- Include definitions of all levels of labor categories including explanatory notes of managerial, technical, business or specialized knowledge or experience or education level requirements

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• Schedule of Hours by Labor Categories

- Present proposed labor hours for each CLIN by proposed Labor- Present proposed labor hours for each CLIN by proposed Labor

Categories by CFY

• Direct Labor Rates/Indirect Rates/Escalation

- Information presenting proposed direct labor rates, indirect rates, factors, G&A and escalation

• Other Direct Costs (ODCs)Other Direct Costs (ODCs)

- Include cost/price BOEs for ODC proposed by CFY

• Recurring and Non-recurring Costs

- Supporting information presenting proposed costs by labor dollars, subcontract/inter-corporate work transfers, material, and ODC by

CFY

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• Material

- Submit a Bill of Material (BOM) for proposed material items

• Offeror’s Prices by Government Fiscal Year (GFY)

- Present distribution of total proposed cost and fee for each CLIN by GFY

• Other Costs or Factors• Other Costs or Factors

- Other information essential to support the cost position

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Section M Evaluation Criteria

NGAM CDPP Pre-Proposal Conference 64Approved for Public Release 10-MDA-5844 (18 Oct 10)

Section M 3.1 Evaluation Factors

• Non-cost/price factors are significantly more important than cost/price factor and are ranked below in descending priority order:

- Factor 1 (F1): Technical − Subfactor 1: Systems Engineering − Subfactor 2: Technical Capabilitiesp − Subfactor 3: Technology Risk Reduction − Subfactor 4: Program Planning Approach

- Factor 2 (F2): Past Performance( )

- Factor 3 (F3): Management

- TS1=TS2 and each is slightly more important than TS3 and TS4

- TS3=TS4- TS3 TS4

• Cost/Price proposal

• Is not ranked

Will b i ifi i

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• Will not be given specific rating

• Will be closely evaluated and considered in best value decision

Table M-1 Technical and Management Evaluation Ratingsg

Color Adjective Definition

BLUE Exceptional Greatly exceeds specified minimum performance, capability requirements, or objectives in a way beneficial to the Government.

Exceeds specified minimum performance, capability

PURPLE Excellent requirements, or objectives in a way beneficial to the Government.

GREEN Acceptable Meets specified minimum performance, capability requirements, or objectives.

YELLOW Marginal

Does not clearly meet some specified minimum performance, capability requirements, or objectives necessary for acceptable contract performance, but the problem is correctable.

RED Unacceptable Fails to meet specified minimum performance, capability requirements, or objectives.

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Past Performance Evaluation Process

Evaluation of Recency, Information

Confidence Assessment

Rating

Confidence Assessment

Rating

Relevancy, Quality and

SB

Gathered from Questionnaires, PPIRS and Other ggSB Utilization

PPIRS and Other Sources

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Table M-5 Past Performance Confidence Ratings

Rating Definition

Exceptional/High Confidence

Based on the Offeror's performance record, essentially no doubt exists that the Offeror will successfully perform the requiredConfidence exists that the Offeror will successfully perform the required effort.

Very Good/Significant Confidence

Based on the Offeror's performance record, little doubt exists that the Offeror will successfully perform the required effort.

Satisfactory/Confidence Based on the Offeror's performance record, there is some doubt due to the Offeror’s past performance record, but an adequate level of confidence exists that the Offeror will successfully perform the required effort.perform the required effort.

Marginal/Little Confidence

Based on the Offeror's past performance record, substantial doubt exists that the Offeror will successfully perform the required effort.

Unsatisfactory/No Confidence

Based on the Offeror’s performance record, extreme doubt exists that the offer will successfully perform the required effort.

Neutral/Unknown C fid

No performance record identifiable [see FAR 15.305].

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Confidence

Section M 4.4 Cost/Price Factor

• Burden of proof for cost/price reasonableness and realism rests with the Offeror

• Cost assessed as follows:

- Proposed cost and fee for all CLINsp

- Cost reasonableness

- Cost realism

– Probable cost

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Closing Remarksg

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Closing Remarks

• All communication takes place via the Contracting Officer

- Submit questions and comments in writing

• The Government intends to award without discussions

- Offerors are strongly advised to thoroughly examine their proposals for accuracy, full documentation, clear explanations and compliance with all requirements of the RFP prior to submission to the PCO on q p the due date

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FOR OFFICIAL USE ONLY

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