NGAM DRAFT Section L - HQ0147-10-R-0027.pdf

DRAFT dated 24 August 2010 Source Selection Information FAR 2.101 and 3.104

Next Generation Aegis Missile (NGAM)

Section L:

Instructions, Conditions, and Notices to Offerors

For

HQ0147-10-R-0027

24 August 2010

Section L: Instructions, Conditions, and Notices to Offerors

TABLE OF CONTENTS

L-01. CLAUSES ................................................. ERROR! BOOKMARK NOT DEFINED.

L-01.1 CLAUSES INCORPORATED BY REFERENCE ERROR! BOOKMARK NOT DEFINED.

L-01.2 CLAUSES INCORPORATED BY FULL TEXT ERROR! BOOKMARK NOT DEFINED.

L-02. POINT OF CONTACT

L-02.1 POINT OF CONTACT 5

L-03. USE OF CONTRACTOR SUPPORT SERVICES

L-03.1 NON-GOVERNMENT ADVISORS 5

L-03.2 OBJECTIONS 5

L-04. SOURCE SELECTION METHODOLOGY

L-04.1 OFFEROR 6

L-04.2 INTERNATIONAL PARTICIPATION 6

L-04.3 COMPETITIVE, BEST VALUE SOURCE SELECTION 6

L-04.4 OFFEROR’S BEST TERMS 6

L-04.5 FINAL PROPOSAL REVISIONS 7

L-04.6 POST AWARD DEBRIEFING 8

L-04.7 ERRORS/OMISSIONS 8

L-04.8 MISTAKES 8

L-04.9 RFP REVISIONS/AMENDMENTS 8

L-04.10 RESERVED 8

L-05. PROPOSAL PREPARATION INSTRUCTIONS

L-05.1 CLASSIFICATION AND PRESENTATION 8

L-05.2 COMPLETENESS 9

L-05.3 DUE DATE 9

L-05.4 ORGANIZATION 9

L-05.5 EVALUATION NOTICE 12

L-05.6 GLOSSARY 12

L-05.7 TABLE OF CONTENTS 12

L-05.8 VOLUME SEGREGATION 13

L-05.9 INDEXING/TABS 13

L-06. PROPOSAL COPIES & ADDRESSES

L-06.1 PROPOSAL PACKAGE REQUIREMENTS 13

L-06.2 HARDCOPY 13

L-06.3 ELECTRONIC COPIES 14

L-06.4 PROPOSAL DELIVERY ADDRESS 14

L-07. VOLUME I - EXECUTIVE SUMMARY

L-07.1 TAB 1: COVER LETTER 15

L-07.2 TAB 2: POC LIST 15

L-07.3 TAB 3: SUMMARY INFORMATION 15

L-07.4 TAB 4: MASTER TABLE OF CONTENTS 16

L-07.5 TAB 5: WORK BREAKDOWN STRUCTURE 16

L-07.6 TAB 6: PROPOSAL CROSS REFERENCE MATRIX 16

L-07.7 TAB 7: SOLICITATION/CONTRACT FORM (SF33) SECTIONS A-K, CONTRACT DATA 16

Section L: Instructions, Conditions, and Notices to Offerors

REQUIREMENTS LIST 16

L-07.8 TAB 8: IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE

RESTRICTIONS 16

L-07.9 TAB 9: ORCA INFORMATION 17

L-07.10 TAB 10: ORGANIZATIONAL CONFLICT OF INTEREST (OCI) PLAN 18

L-07.11 TAB 11: SMALL BUSINESS SUBCONTRACTING PLAN (LARGE BUSINESSES ONLY) 19

L-08. VOLUME II – TECHNICAL (FACTOR 1)

L-09. VOLUME III – MANAGEMENT (FACTOR 2)

L-09.1 MANAGEMENT VOLUME, TAB 1: MANAGEMENT PLAN AND PROCESSES 26

L-09.2 MANAGEMENT VOLUME, TAB 2: SUBCONTRACT MANAGEMENT. 29

L-09.3 MANAGEMENT VOLUME, TAB 3: SMALL BUSINESS PARTICIPATION. 29

L-10. VOLUME IV – PAST PERFORMANCE (FACTOR 3)

L-10.1 GENERAL 29

L-10.2 PAST PERFORMANCE REFERENCE LIST (PPRL) (SECTION L, ATTACHMENT L-8) 30

L-10.3 RECENCY 31

L-10.4 RELEVANT CONTRACTS 31

L-10.5 ADVERSE PAST PERFORMANCE 31

L-10.6 PAST PERFORMANCE INFORMATION (PPI) (SECTION L, ATTACHMENT L-5) 31

L-10.7 PAST PERFORMANCE QUESTIONNAIRES (PPQ) (SECTION L, ATTACHMENT L-6) 32

L-10.8 SUBCONTRACTOR CONSENT LETTERS (SECTION L, ATTACHMENT L-3) 33

L-10.9 CLIENT AUTHORIZATION LETTERS (SECTION L, ATTACHMENT L-4) 34

L-10.10 SUBCONTRACTING REPORTS 34

L-10.11 PAST PERFORMANCE - SMALL BUSINESS ALL OFFERORS (LARGE AND SMALL.) 34

L-10.12 VOLUME IV - PAST PERFORMANCE FORMAT AND SUBMISSION INSTRUCTIONS 35

L-11. VOLUME V – COST/PRICE (FACTOR 4)

L-11.1 COMPLIANCE 36

L-11.2 COST AND FEE –COST FORMAT A 38

L-11.3 GENERAL INSTRUCTIONS 38

L-11.4 SUMMARY DESCRIPTION OF CURRENT DEFENSE CONTRACT AUDIT AGENCY

DETERMINATION 38

L-11.5 GOVERNMENT PROVIDED PRODUCTION AND RESEARCH PROPERTY 39

L-11.6 COST TRACEABILITY 39

L-11.7 BASIS OF ESTIMATES (BOES) 39

L-11.8 ESTIMATING RATIONALE 40

L-11.9 PROPOSED LABOR CATEGORIES 41

L-11.10 SCHEDULE OF HOURS BY LABOR CATEGORIES 41

L-11.11 OTHER DIRECT COSTS (ODCS) 41

L-11.12 RECURRING AND NON-RECURRING COSTS 41

L-11.13 MATERIAL 41

L-11.14 OFFEROR’S PRICES BY GOVERNMENT FISCAL YEAR (GFY) 42

L-11.15 OTHER COSTS OR FACTORS 42

L-12. LIST OF SECTION L ATTACHMENTS AND EXHIBITS

ATTACHMENT #2: COMMENT RESOLUTION MATRIX 43

ATTACHMENT #3: SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM 44

ATTACHMENT #4: COMMERCIAL CLIENT AUTHORIZATION LETTER 45

Section L: Instructions, Conditions, and Notices to Offerors

ATTACHMENT #5: PAST PERFORMANCE INFORMATION SHEET 46

ATTACHMENT #6: PAST PERFORMANCE QUESTIONNAIRE 52

ATTACHMENT #7: PAST PERFORMANCE QUESTIONNAIRE TRACKING RECORD 60

ATTACHMENT #8: OCI ANALYSIS/DISCLOSURE FORM 61

LIST OF TABLES

Table L-05-1. Volume Organization Table L-11.2-1. Cost Format A – Cost Element Summary Table L-11.8-1. Subcontract/Interorganizational Transfers Price Summary

L-01. RESERVED

(End of provision)

L-02. POINT OF CONTACT

L-02.1 Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns to the CO. Written requests for clarification shall be sent to the CO via an e-mail. E-mail is the preferred method of communication. The CO for this acquisition is as follows:

Ms. Marie Hickox Missile Defense Agency (MDA) Contracts Directorate – MDA/DAC Building 5222, Martin Road Redstone Arsenal, AL

(256) 450-1493 E-mail: Marie.Hickox@mda.mil or MDARFP10R0027@mda.mil

L-03. USE OF CONTRACTOR SUPPORT SERVICES

L-03.1 Non-Government Advisors MDA may release proposal data submitted to non-Government advisors for review, analysis, and evaluation. The non-Government advisors are:

Kepler Research Defense Acquisition, Inc. (DAI) Millenium Engineering & Integration Johns Hopkins University/Applied Research Lab Paradigm, Inc. (JHU/APL)

These support Contractor advisors are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to Organizational Conflict of Issue (OCI) restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

L-03.2 Objections Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above must be provided in writing to the CO within five (5) business days of solicitation issuance. If no objections are submitted, the Government will consider this as Offeror concurrence with the Government’s use of non-Government advisors.

mailto:Marie.Hickox@mda.mil mailto:MDARFP10R0027@mda.mil

YOUR WRITTEN OBJECTIONS MUST INCLUDE A DETAILED STATEMENT OF THE

BASIS FOR YOUR OBJECTION AND IDENTIFY SPECIFIC PORTIONS OF THE

PROPOSAL YOU OBJECT TO DISCLOSURE TO NON-GOVERNMENT, CONTRACTOR

ADVISORS.

L-04. SOURCE SELECTION METHODOLOGY

L-04.1 Offeror The Offeror is to be the single U.S. contractor with the responsibility and authority for the overall performance of the contract. The Government anticipates the Offeror may form teams and/or develop other business relationships for this effort. While the Government recognizes teaming may be necessary, it discourages any business relationship or guaranteed work share agreement that may inhibit the Offeror’s flexibility in meeting emerging and changing requirements or prevents the Offeror from introducing new technology, new sources or re-evaluating its procurement approach. Guaranteed work share, for the purpose of this proposal, is defined as an agreement in writing or otherwise that guarantees anticipated dollars, a total dollar amount, a percentage of anticipated or actual dollars earned, and/or a percentage of anticipated or actual work to be performed.

L-04.2 International Participation Foreign participation will not be authorized at the prime contractor or subcontractor level.

L-04.3 Competitive, Best Value Source Selection The Government contemplates the competitive award of up to three Cost Plus Fixed Fee (CPFF) contracts resulting from this solicitation. The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the proposed approach to accomplish all contractual requirements. Section M provides further detail as to how the proposals will be evaluated.

This is a best value source selection based on proposals received from Offerors. The Government will select for award the most advantageous proposal representing the best value to the Government based on the Source Selection Authority’s (SSA) integrated assessment of the stated factors, subfactors, and general considerations. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the Offeror accedes to all solicitation requirements and identified constraints. The Government intends to award up to three single award CPFF contracts to Offerors that are deemed to provide the best overall value to MDA. The Government reserves the right to make more than three contract awards or no award.

L-04.4 Offeror’s Best Terms The Offeror’s initial proposal shall contain the Offeror’s best terms for technical, management, past performance, and cost/price. The Government intends to award without discussions.

Section L: Instructions, Conditions, and Notices to Offerors

However, if required, the Government may conduct discussions with Offerors in the competitive range in accordance with (IAW) FAR 15.306(c). Prior to discussions, the Offerors may be given the opportunity IAW FAR 15.306, to clarify certain aspects of their proposals (e.g., the relevance of an Offeror’s past performance information and adverse past performance information to which the Offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors.

The Government reserves the right to consider as acceptable, only those proposals submitted in accordance with all instructions set forth or referenced in this solicitation. A proposal that omits material elements required of the solicitation may be omitted from further consideration. Failure to comply with the requirements of laws and regulations set forth or referenced in the solicitation may affect eligibility for award. The Government may reject any or all offers if such action is determined to be in the Government’s best interest.

The Government may reject any proposal that is evaluated to be unrealistic, including contract terms and conditions, or unrealistically high or low in cost/price when compared to the Government cost realism analysis, or such that the proposal is deemed to reflect an inherent lack of understanding/competence or failure to comprehend the complexity and risks of the Next Generation Aegis Missile (NGAM) requirement. The Government will consider, throughout the evaluation, the correction potential of any deficiency or problem. The judgment of such "correction potential" is within the sole discretion of the Government. If any aspect of an Offeror's proposal not meeting the Government's requirements is not considered correctable, the Offeror may be eliminated from the competitive range, if applicable. The Government will use this information to support competitive range and contract award decisions, as applicable.

At the Government's discretion, a competitive range determination may be utilized IAW FAR

15.306. Offerors are hereby notified that IAW FAR 15.306(c) (2), the CO may limit, with SSA approval, the number of the most highly rated proposals to a number at which an efficient competition can be conducted. The CO will promptly notify any Offerors of any decision to exclude them from the competitive range IAW FAR 15.503, whereupon they may request and receive a debriefing IAW FAR 15.505.

L-04.5 Final Proposal Revisions Once discussions have been concluded with Offeror(s) determined to be in the competitive range, if conducted, the CO will request that the Offeror provide a Final Proposal Revision (FPR) in accordance with FAR 15.307. The Offeror is advised that any changes to the proposal in the FPR must be fully addressed and/or explained and reflected in the proposed cost/price.

Failure to comply with this requirement can adversely influence the evaluation of the proposal.

The CO will establish a common due date and time for submission of the FPR.

When final proposal revisions are requested, any revisions or non-concurrence with contract terms and conditions submitted in the final proposal revision may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures, e.g., prices, discounts, or percentage rates. Rather, it is intended to preclude any misunderstandings by the

Section L: Instructions, Conditions, and Notices to Offerors

Government, which could result if new or revised terms and conditions are submitted in the final proposal revision that have not been fully disclosed, discussed, and understood during discussions or negotiations. Hence, such new or revised terms and conditions are not solicited and, if submitted in the final proposal revision, may render the offer unacceptable to the Government.

L-04.6 Post Award Debriefing An unsuccessful Offeror will have three (3) business days from the date of Government notice of contract award to submit a written request for a post-award debriefing IAW FAR 15.506. An unsuccessful Offeror who fails to submit a timely request will not be entitled to a debriefing.

IAW FAR 15.506, the CO may elect to conduct the debriefing orally, in writing, or any other acceptable method. An Offeror will receive no more than one (1) debriefing.

L-04.7 Errors/Omissions If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale no later than five (5) business days after release of this solicitation. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation no later than five (5) business days after the release of this solicitation. All comments must be submitted on the comment resolution matrix, Attachment 2.

L-04.8 Mistakes Mistakes in an Offeror’s proposal shall be handled IAW FAR 14.407-4 as referenced in FAR 15.508.

L-04.9 RFP Revisions/Amendments The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be posted to FedBizOpps using Standard Form (SF) 30. If such amendments require material changes, the proposal due date may be extended at the discretion of the CO and by enough days to enable an Offeror to revise its proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide acknowledgement in Block 14 of the SF 33 of any solicitation amendments issued by the Government.

L-04.10 RESERVED

L-05. PROPOSAL PREPARATION INSTRUCTIONS

L-05.1 Classification and Presentation Each proposal volume shall be unclassified. Each volume shall be written in Standard English and be complete in itself (e.g. the Government will evaluate technical capabilities IAW Section M based solely on information in the Technical Volume. Do not include Technical information in other volumes unless they are required to support evaluation of the relevant Section M factor/subfactor for that volume). Unless otherwise specified, the Offeror may use any form of

Section L: Instructions, Conditions, and Notices to Offerors presentation, such as narrative, pictures, tables, graphs, schematics, logic, and other functional block diagrams to convey a concise description of information.

L-05.2 Completeness The Offeror's proposal shall include all data and information requested and shall be submitted IAW these instructions. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

The Offeror’s proposal shall be clear, concise, and include sufficient detail for effective evaluation by the Government and for substantiation of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the areas to be evaluated. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal. The Offeror’s proposal shall respond to all factors and subfactors. The proposal shall demonstrate that the Offeror possesses the technical expertise, experience, and program management capability to plan, organize, and deliver the NGAM Concept Definition and Program Planning effort in a coordinated, technically competent fashion that is timely and cost efficient. Innovative management, technical, and business approaches to improve efficiencies and reduce costs are encouraged; but will not constitute an alternate proposal. The proposal shall include all of the information requested and must comply fully with these Section L instructions. Failure to do so may cause the proposal to be eliminated from consideration for award. Contingent or alternate proposals are not allowed and will not be considered or evaluated by the Government.

Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

L-05.3 Due Date Proposals are due at the location specified in L-06.4 on XX XXX 2010, 1500 hours (Eastern Time) except for Volume IV Past Performance. Volume IV Past Performance is due at the location specified in L-06.4 on XX XXX 2010, 1500 hours (Eastern Time). All Offerors’ proposal(s) shall be valid at least 180 days after the due date of XX XXX 2010. The Offeror shall make a clear statement in Volume I, Tab 1: Cover Letter (ref. L-07.1) that its proposal is valid until the applicable date as referenced above. NOTE: IF A PROPOSAL IS NOT

RECEIVED BY THE DUE DATE/TIME SPECIFIED, THE OFFEROR’S PROPOSAL IS

CONSIDERED LATE IN ACCORDANCE WITH FAR 52.215-1.

L-05.4 Organization

L-05.4.1 Page Limits Proposal page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it shall be counted as two pages. These limitations shall apply to both electronic and hardcopy proposals. Hardcopy proposals shall be separately bound in three-ring, loose-leaf binders.

Section L: Instructions, Conditions, and Notices to Offerors

L-05.4.2 Page Limit Exemptions Each page shall be counted except the following:

L-05.4.2.1 Volume Cover Pages L-05.4.2.2 Table of Contents L-05.4.2.3 List of Tables and Figures L-05.4.2.4 Glossaries (Definitions, Abbreviations, and Acronyms) L-05.4.2.5 Tabs L-05.4.2.6 Dividers L-05.4.2.7 Blank Pages L-05.4.2.8 Online Representations and Certifications Applications (ORCA) information L-05.4.2.9 Proposal Matrix L-05.4.2.10 Consent Letters L-05.4.2.11 Subcontracting Reports for Individual Contracts in the Past Performance Volume

L-05.4.3 Page Size Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document, the text size shall be no less than Microsoft Word Times New Roman 12 point font. Use at least 1-inch margins on the top and bottom and 1-inch side margins. Pages shall be numbered sequentially by volume. In the event the Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. Special considerations will not be given for colors, pictures, or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media will not be accepted.

Hardcopy foldout pages may be used for diagrams or illustrations; paper size shall not exceed 11 x 17 inches. Each printed side of a foldout will count as two pages. Exhibits shall be legible;

font shall be no smaller than 10 point using Microsoft Word Times New Roman. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches. Foldout pages shall fold so that the Government can read and evaluate them without removal from the proposal binder. Foldout pages shall fold entirely within the volume.

L-05.4.4 Volume Organization and Structure The Offeror shall prepare the proposal as set forth in Table L-05-1, Volume Organization. The title and contents of the volumes are defined in this table, all of which shall be within the required page limits, and with the specified number and type of copies. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders. The contents of each proposal volume are described in the proposal organization paragraphs as noted in the table below.

The table below (Table L-05-1) shall serve as the Offeror’s guide for proposal organization and content by volume.

Table L-05-1. Volume Organization

Title Page Limit Original Signed

# of Paper Copies

CD/

DVD Due Date

VOLUME I EXECUTIVE

SUMMARY

1 1 2 XX XXX

Tab 1: Cover letter 2 pages

Tab 2: POC List 1 page per Prime or Subcontractor

Tab 3: Summary Information 5 pages Tab 4: Master Table of Contents Unlimited Tab 5: Proposal Cross Reference Matrix 1 Spreadsheet

Tab 6: Solicitation/Contract Form (SF33) Sections A-K, CDRLs Unlimited

Tab 7: Identification and Assertion of Use, Release, or Disclosure Restrictions

Unlimited

Tab 8: ORCA Information Unlimited Tab 9: OCI Plan** 10 pages Tab 10: Small Business Subcontracting Plan (Large **Businesses Only)

VOLUME II TECHNICAL 1 3 2 XX XXX

Tab 1: Systems Engineering

Performance Work Statement **

30 pages

15 Pages

Tab 2: Technical Capabilities 20 pages Tab 3: Program Planning Approach

Concept Definition and Program Planning:

Integrated Master Plan ** Integrated Master Schedule***

20 pages

10 Pages

VOLUME III MANAGEMENT 1 2 2 XX XXX

Section L: Instructions, Conditions, and Notices to Offerors

Tab 1: Management Plan and Processes 15 pages

Tab 2: Subcontract Management 5 pages Tab 3: Small Business Participation 5 pages

VOLUME IV PAST

PERFORMANCE

1 2 2 XX XXX

Tab 1: Organizational Overview 10 pages

Tab 2: Prime Contractor Past Performance Information Sheets

5 pages per contract (not to exceed 3 contracts)

Tab 3: Subcontractor Past Performance Information Sheets

5 pages per contract (not to exceed 3 contracts per subcontractor)

Tab 4: Past Performance Questionnaire Tracking Record Unlimited

Tab 5: Subcontractor/ Teaming Partner Consent Letters Unlimited

Tab 6: Commercial Client Authorization Letters Unlimited

Tab 7: Subcontracting Reports for Individual Contracts Unlimited

VOLUME V COST/PRICE 1 2 2 XX XXX

Cost/Price Data Unlimited *Each volume shall be submitted on a separate CD/DVD.

** will be incorporated at contract award ***the summary level will be incorporated at contract award

L-05.5 Evaluation Notice The Government may need to conduct exchanges with Offerors which will be in the form of an Evaluation Notice (EN) issued by the CO. Page limits, format limitations, and submittal timelines will be placed on responses to Evaluation Notices (EN) in the event ENs are issued.

ENs may be sent electronically via email at the discretion of the Government. The ENs typically will request an email or a paper response; but may request both and/or CD updates.

L-05.6 Glossary Each volume shall contain a glossary of all specialized terms, abbreviations, and acronyms used for the entire proposal, with an explanation for each.

L-05.7 Table of Contents

Each volume shall contain a detailed table of contents (with hyperlinks in the electronic version) to delineate the subparagraphs within that volume.

The table of contents shall contain a detailed List of Tables, Figures, and/or Exhibits (with hyperlinks in the electronic version) to identify Tables, Figures, and/or Exhibits within that volume.

The Master Table of Contents contained in Volume I shall be a consolidation of the individual table of contents for all Volumes (I through V).

L-05.8 Volume Segregation Cross-referencing between Volumes is not allowed. Each Volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other Volumes of the proposal.

L-05.9 Indexing/Tabs Tab indexing shall be used to identify sections within each Volume. The Offeror shall index the sections as identified in Table L-05-1, Volume Organization, outlined in each Volume. Tabs do not count against the page limitations for their respective Volumes.

L-06. PROPOSAL COPIES & ADDRESSES

L-06.1 Proposal Package Requirements All copies (hardcopy and electronic copy) of an Offeror’s proposal shall be submitted together IAW the scheduled submission date for the particular volumes. All Prime and teammate/subcontractor information shall be incorporated into one (1) coherent submittal to the address provided in L-06.4 no later than XX XXX 2010, 1500 hours (Eastern Time). The only exception to the aforementioned is the Volume IV Past Performance submittal that will be provided separately in its own one (1) coherent submittal to the address provided in L-06.4 no later than XX XXX 2010, 1500 hours (Eastern Time). Ensure appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

L-06.2 Hardcopy One hardcopy of each volume shall be clearly identified as original. The original shall be formatted as follows:

L-06.2.1 Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror’s name, solicitation title, and solicitation number.

L-06.2.2 The original shall be unbound and contain original signatures.

L-06.2.3 Proposals shall be addressed to the PCO.

Each hardcopy volume of the proposal, with the exception of the original, should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

Staples shall not be used. A cover sheet should be bound in each book, clearly marked to

Section L: Instructions, Conditions, and Notices to Offerors indicate volume number, copy number, Offeror’s name, solicitation title, and solicitation number [reference FAR 52.215-1(c)(2)].

The front cover of each binder shall clearly identify volume number, copy number, Offeror’s name, Offeror’s address, solicitation title, and solicitation number. The spine of each binder shall clearly identify volume number, copy number, Offeror’s name, solicitation title, and solicitation number.

L-06.3 Electronic Copies Complete electronic volumes shall be submitted in Microsoft Office format, readable by Microsoft (MS) Word, MS Excel, MS Power Point, MS Project and/or Adobe Acrobat (.pdf).

Electronic files contained on the CD/DVD shall not be read/write/password protected.

Regarding the use of MS Excel, all formulas and hidden columns shall be viewable by evaluators. All electronic copies shall be submitted on a read-only CD/DVD in a protector (sleeve or jewel box). Place as much documentation onto one CD/DVD as possible to limit the number of disks received. Each CD/DVD and protector shall be clearly marked as to volume number, Offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory (with hyperlinks in the electronic version) shall contain a Master Table of Contents for that Volume. Offerors shall ensure electronic copies on CD/DVD are virus free. Electronic versions of the proposal shall be provided on read-only CD/DVDs and shall be an exact duplicate of the original hardcopy proposal. Page format restrictions and limitations apply. Sound or video (e.g., MPEG) files shall not be embedded into the proposal files. If discrepancies are identified between the electronic proposal and the original hardcopy proposal, the original hardcopy proposal shall prevail.

Cost/Price CD/DVD requirements: Files contained on the Volume V Cost/Price CD may not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links shall be intact and maintained through all revisions.

L-06.4 Proposal Delivery Address Proposals shall be submitted to the following address:

Missile Defense Agency ATTN: Ms. Marie Hickox Missile Defense Agency (MDA) Contracts Directorate – MDA/DACT c/o MDA Source Selection Support Team, RFP HQ0147-10-R-0027 Building 5222, Martin Road Redstone Arsenal, AL

(256) 450-1493 E-mail: Marie.Hickox@mda.mil or MDARFP10R0027@mda.mil

All hand carried proposals shall be coordinated with the Contracting Officer (CO) no later than 24 hours in advance of the proposal due date.

Section L: Instructions, Conditions, and Notices to Offerors

HQ0147-10-R-0027

mailto:MDARFP10R0027@mda.mil

L-07. VOLUME I - EXECUTIVE SUMMARY

L-07.1 Tab 1: Cover Letter The Executive Summary volume shall contain a cover letter that includes, but is not limited to proposal validity period (reference L-05.3) and all information referenced in FAR 52.215- 1(c)(2).

The Offeror is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Provide a statement in the cover letter specifying the extent of agreement with all terms, conditions and provisions included in the solicitation and shall state all exceptions taken or asserted.

L-07.2 Tab 2: POC List For the prime Offeror and each teammate/subcontractor, provide a one-page summary that identifies the following:

• Company/Division

• Mailing Address

• Commercial and Government Entity (CAGE) code

• Data Universal Numbering System (DUNS) code

• Tax Identification Number (TIN)

• Size of business (large or small) and NAICS

• Labor surplus area designation

• Congressional district of parent company

• Primary and alternate point of contact for all matters concerning their proposal (i.e.

including name, position title, address, phone, and e-mail address)

• Cognizant Defense Contract Management Agency (DCMA), Defense Contract Audit

Agency (DCAA), and Government Paying Office points of contact (i.e. including name, facility code, position title, mailing address, telephone number, and e-mail address).

• Cognizant Security Office

L-07.3 Tab 3: Summary Information Provide an overview of the Offeror’s proposal. This Section will not be considered in the Government’s evaluation, however failure to provide any information required in this section will make the Offeror nonresponsive and ineligible for award. Material presented here shall not be considered as meeting the requirements for any portion of other volumes of the proposal.

L-07.4 Tab 4: Master Table of Contents Include a master table of contents (with hyperlinks in the electronic version) of the entire proposal.

L-07.5 Tab 5: Work Breakdown Structure Use the top level Work Breakdown Structure (WBS) provided in Section J, Attachment X and expand to at least level 4 or lower as required to accumulated and track cost.

L-07.6 Tab 6: Proposal Cross Reference Matrix Provide a Proposal Cross Reference Matrix IAW Attachment L-9 to cross reference the proposal to the Work Breakdown Structure (WBS), the Statement of Objectives (SOO) (Section J, Attachment 1), the Performance Work Statement (PWS), Section L (Section J, Attachment 13), and Section M (Section J, Attachment 14). This proposal matrix is only a tool to assist in the proposal evaluation process. The Offeror is ultimately responsible for ensuring all areas are addressed fully and all requested information is completed and turned in appropriately IAW the solicitation.

L-07.7 Tab 7: Solicitation/Contract Form (SF33) Sections A-K, Contract Data

Requirements List Complete Section A- Solicitation/Contract Form blocks 13, 14, 15A, 15B, 15C, 16, 17, and 18.

Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover.

Complete sections A-K as well as all RFP sections requiring fill-ins to include: Section B Fee (Contractor Proposed); Section K, Representations, Certifications, and Other Statements of Offerors; RFP Amendment(s) Acknowledgement(s); and; any and all exceptions to or deviations from the terms and conditions of the RFP from either the prime or the subcontractors.

Modify and submit the Section J Exhibit A Contract Data Requirements List (CDRL) DD Form 1423 in accordance with their proposed Technical Approach, and Performance Work Statement (PWS). Exhibit A contains a variety of Data Items for handling various technical approaches. If a data item number appears in the solicitation but is not needed per the technical approach being proposed, retain content for Blocks 1 and 2, delete all other block entries and enter “Not Applicable” in Block 16.

Include additional representations and certifications required by Section K not provided in Tab 8, ORCA Data Sheet, of this volume in this section.

L-07.8 Tab 8: Identification and Assertion of Use, Release, or Disclosure Restrictions Include any technical data and computer software which the Contractor intends to provide with less than unlimited rights IAW DFARS 252.227-7017, Identification and Assertion of Use, Release, or Disclosure Restrictions; and exceptions / deviations to RFP requirements. Submit an assertion list even if no assertions are made. The following provides additional information on how to complete each of the columns in DFARS 252.227-7017.

Column 1: Technical Data or Computer Software to be Furnished with Restrictions

(Note: Identify the deliverable technical data and the Item, Component, or Process (ICP) to which it pertains.)

Column 2: Basis for Assertion

(Note: Specify whether “development” of the ICP or software was EXCLUSIVELY or PARTIALLY at private expense. Provide evidence of private expense, such as IR&D account numbers. “Developed” is defined at 252.227-7013(a) (6) for technical data and 252.227-7014(a)

(6) for software. Indicate whether the ICP or the software will be further developed with Government funding. If so, indicate whether the new development can be segregated from the original.)

Column 3: Asserted Rights Category

(Note: Identify the expiration date for Government Purpose Rights and Small Business Innovation Research (SBIR) Data Rights. Commercial technical data and software should be listed separate from the noncommercial items. See 252.227-7015(b) for the Government’s license rights in commercial technical data. Commercial software licenses shall comply with DFARS 227.7202-1; attach a copy of the license.)

Column 4: Name of Persons Asserting Restrictions

Column 5: 252.227-7028 – Similar Item Delivered to the Government

[Note: Identify if the same or similar technical data or software has been produced for, delivered to, or is subject to delivery to the Government under any contract or subcontract. Identify the contract number, organization, and any limitations on the Government’s rights to use and disclose (to include applicable expiration date).]

Date:

Printed Name and Title:

Signature:

The winning Offeror’s Identification and Assertion of Use, Release, or Disclosure restrictions will be incorporated into the contract at contract award.

L-07.9 Tab 9: ORCA Information Complete representations, certifications, acknowledgements and statements via the Online Representations and Certifications Application (ORCA) (http://orca.bpn.gov). A copy of the Offeror’s ORCA data sheet print-out shall be provided in this tab.

http://orca.bpn.gov/

L-07.10 Tab 10: Organizational Conflict of Interest (OCI) Plan

L-07.10.1 Submit an OCI Plan that addresses, at a minimum, internal processes and procedures for identification, disclosure, evaluation and resolution of potential, real and apparent, OCI and Personal Conflicts of Interest (PCI); provides a plan to track actual and potential OCIs, and; protects non-public information and proprietary data, including that to which NGAM will have access to during operations. Describe OCI training and oversight programs, and procedures for complying with FAR 9.5, DFAR 209.5, and the OCI clause at Section H-09 of this solicitation. Address mitigation efforts to include firewalls, separate corporate divisions, separate reporting chains and similar measures to ensure proprietary and nonpublic information is properly used and safeguarded consistent with the OCI clause at Section H-09 of this solicitation.

L-07.10.1.1 If an Offeror determines that an actual or potential OCI does not exist, include a statement to that effect as part of its OCI Plan. Specifically address the OCI Disclosures required in this section (L-07.9.2) and explain how the prime is in full compliance with the agency's OCI policy. As part of the OCI Plan, identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts.

Address other OCI resolution and mitigation measures to include the divestment of business units.

L-07.10.1.2 An Offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected by the CO and relieves the Government of any further responsibility to resolve OCI issues. See FAR 9.504(e). Notices to Offerors of OCIs and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

The CO also reserves the right to obtain an OCI waiver and make an award when in the best interests of the Government.

L-07.10.2 Include OCI Disclosure Forms (see Section L, Attachment L-8). The submission shall identify all of its team's MDA-funded contracts or subcontracts; BMDS-related contracts or subcontracts; and any significant, non-BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, disclose the contract number;

name, and telephone number of the CO; a description of the work performed or being performed;

and such additional information as the CO may request to assist in the identification of actual or potential OCIs.

L-07.10.2.1 Comply with paragraph d.(1), Representations and Disclosures, of the Organizational Conflict of Interest (OCI) clause in Section H-09 of this solicitation, and provide the required disclosures in this tab.

The winning Offeror’s OCI Plan will be incorporated into the contract at contract award.

L-07.11 Tab 11: Small Business Subcontracting Plan (Large Businesses Only)

L-07.11.1 Submit a Small Business Subcontracting Plan IAW FAR 52.219-9 including information required in paragraphs (d) (1) through (d) (11) of that clause. The Small Business Subcontracting Plan must be determined to be acceptable by the Contracting Officer in order for the Offeror to be eligible for contract award. In addition to the content requirements specified in 52.219-9, plans shall include the following:

L-07.11.1.1 Percentage goals expressed in terms of total contract value.

L-07.11.1.2 Individual descriptions and dollar amounts of the planned use of Alaska Native Corporations, Indian tribes, Historically Black Colleges and Universities/Minority Institutes, and Ability One (formerly Javits-Wagner-O‘Day) organizations that are included in the small disadvantaged business and small business goals/dollars proposed.

L-07.11.1.3 A statement that block 15 of the Individual Subcontract Report and Summary Subcontract Report will contain the email addresses of both the Contracting Officer and the Missile Defense Agency Office of Small Business Programs (subcontracting-oversight@mda.mil).

L-07.11.1.4 A description of the process the prime Offeror will use to ensure timely and accurate small business subcontract reporting in the Electronic Subcontracting Reporting System (eSRS) for all tiers of subcontracting.

The successful Offeror’s Small Business Subcontracting Plan will be incorporated into the contract at contract award.

L-08. VOLUME II – TECHNICAL (Factor 1)

The Offeror shall describe its proposed approach for meeting the solicitation requirements addressed by each Technical subfactor. The Government will evaluate the Offeror's proposed approach against the Technical criteria in Section M. The Offeror's Technical Volume shall be consistent and correlate with its Cost/Price Volume, to include skill/labor mix and proposed hours.

The Technical Volume shall be specific, complete, and consistent with the SOO and Offeror’s Performance Work Statement (PWS). By submitting a proposal, the Offeror is representing that the proposed NGAM Concept Development and Program Plan solution will meet all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the technical requirements specified in the solicitation.

It is incumbent upon the Offeror to identify a specific requirement, describe how that requirement is being exceeded in objective, quantifiable, or qualifiable terms. Describe why exceeding the requirement is a significant, outstanding, or exceptional aspect of an Offeror’s

Section L: Instructions, Conditions, and Notices to Offerors proposal, and describe that aspect’s merit and how it exceeds specified performance, capability requirements, or objectives.

The Government technical evaluation team will evaluate the overall technical capability of each Offeror. The evaluation will focus on compliance with solicitation requirements including the Statement of Objectives (SOO), Performance Work Statement (PWS), Offeror’s Technical Approach, Offeror’s Interceptor Development Capability/Experience, and Program Plan. Each subfactor within the Technical factor will receive one of the color ratings described in Table M- 03-2 in Section M. Technical subfactor color ratings will be rolled up into an overall Technical factor color rating. Technical subfactors TS1 and TS2 are of equal importance and slightly more important than TS3.

L-08.1 Technical Volume, Tab 1: Technical Subfactor 1 (TS1) – Systems Engineering

Submit a technical approach to develop a fully defined and thoroughly characterized Next Generation Aegis Missile (NGAM) concept that meets NGAM constraints and performance guidelines. The Offeror’s proposed technical approach must address the following:

(1) Performance Work Statement (PWS): Submit a PWS for the NGAM concept definition and planning effort that uses “the contractor shall” language in the development of the PWS and refrains from the use of language such as “the contractor will” and “as required”. Develop the PWS using performance based language. The PWS shall be inclusive of all required performance efforts, based upon the overall program objectives and constraints as stated in the SOO (Section J Attachment 1) and fully captures the discrete requirements of the Offeror’s Technical Approach. The PWS shall encompass the entire scope of work as stated in the SOO. Correlate the PWS with the Offeror’s Technical Approach and with the Offeror’s Integrated Master Schedule (IMS).

The winning Offerors’ PWS will be incorporated into the contract at contract award.

(2) System Engineering: Describe a structured and systematic systems engineering process to perform missile system level trades, subsystem level trades, and determine performance drivers that include cost and risk as key trade parameters. Define trade studies that address a full range of missile concepts including functional and physical concepts, missile component technologies, and system interfaces which provide performance in the NGAM reference missions and are within the constraints of the Aegis BMD 5.1 computer program, Mk 41 VLS, and BMDS architecture constraints defined by the Government. .

(a) Describe the level of component and sub-component trade studies planned and the methodology for trading individual component capabilities with their impact on sub-system and system level capabilities. Describe how factors such as performance, cost, risk, and schedule are measured and utilized for making decisions. Identify the analysis and performance assessment tools that support the trade studies.

(b) Describe the necessary evaluation criteria including system performance (Launch Area Denied, Defended Area, Probability of Engagement Success).

Include schedule, risk, mission assurance, safety, reliability, NGAM logistics impact, testability, manufacturability, production and life cycle cost, and average unit production cost.

(c) Describe the approach to evaluate concepts for both land and sea-basing. The baseline operational assumption is that NGAM will be initially land based with functionality and interfaces consistent with the Aegis Weapon System (AWS) BMD 5.1 concept, but must maintain maximum compatibility with sea basing. Describe the approach of evaluating alternative weapon system concepts for both land and sea-basing. Describe how trades on modifications of the BMD 5.1 concept are to be conducted to balance performance, cost, risk, and schedule. It may be assumed that ship basing would be implemented at a time beyond 2020.

(d) Describe the weapon system level trades to be conducted including the relationships between system performance versus the following items: missile velocity, divert capability, and seeker capabilities at varying levels of sensor and communication engagement support quality (which will be provided by the Government); concepts to satisfy keep out zones for intercept debris, missed intercepts, and spent booster stages; missile interfaces with the weapon system and the inflight communications architecture for the purpose of enhancing performance in raid scenarios; concepts that provide telemetry, flight termination, and kill assessment support.

(e) Describe missile-level trade studies to address a full range of potential concepts for the missile architectures including propulsion system options to maximize missile velocity by drag reduction, propellant formulation, reduction of structural weight, reduction of other inert component weights, and KW lethality versus threat types and payloads. Describe how the trades will ensure compatibility with the MK41 VLS (Note: designs that require no modifications to the MK41 VLS are preferred; however, modifications to the VLS module that do not impact external interfaces may be explored if necessary to meet performance requirements. For the purpose of these trade studies, the Government will provide the maximum inside dimensions of the missile canister.) Describe approach to propulsion trades. An all-solid propulsion stack is the preferred solution to ensure maximum compatibility for future shipboard use. Describe the approach to fully exhausting solid propellant configurationconcepts and the approach to demonstrating the full life cycle cost and logistics implications of any alternate concepts assessed.

(f) Describe missile subsystem trade studies to include the following: seeker concepts with improved acquisition/discrimination ranges, on-board versus off-board discrimination approaches, and counter measures mitigation capabilities; the nosecone’s shape, deployment, and thermal protection; the

Section L: Instructions, Conditions, and Notices to Offerors minimization of weight and improved reliability of the avionics architecture which includes cables, connectors, and wireless options; lightweight and reliable batteries; control concepts to minimize weight, provide stable flight, and provide the needed maneuver capability throughout the mission; the inertial measurement unit to support guidance, navigation, and control for inflight environments; the guidance, navigation, and control system concepts to achieve handover error conditions and terminal intercept; trajectory shaping to enhance flyout performance.

(g) Describe the approach to evaluate the trade between performance, risk, cost, and schedule versus compliance with MDA and U.S. Navy standards which includes HEMP/HAENS Level II core standard compliance, anti-tamper regulations, and safety standards regarding insensitive munitions and use of liquid propellants.

(h) Describe the approach to estimate missile system reliability and address reliability concerns.

(3) Technology Maturity/Risk Assessment and Technology Risk Reduction: Describe the process for assessing technical maturity of interceptor concepts using MDA defined Technology Readiness Levels (TRL).

(a) Describe what criteria will be used to assess risk, what data will be used for the assessment, how the necessary data will be obtained, and how the resulting assessment will be documented with clear rationale for each assessment. Describe the component breakdown level of the assessment and how different levels will be combined into a consolidated assessment. Describe a risk management process to include identifying program risk, assessing the risk, and developing risk mitigation strategies. Describe the approach for assessing concept manufacturability, and define manufacturability risks.

(b) Describe how the technologies selected for demonstration/testing can contribute to NGAM performance goals. Describe, with rationale, the TRL before and after the proposed tests. Describe the test article hardware and software configuration, test facility configuration, test objectives, data collected, and test schedule. Provide a risk assessment for executing each proposed test.

(4) Describe the analysis and modeling/simulation approach for conducting system level trades studies, missile concept trade studies, and estimating weapon system performance.

Address the following in describing the analytical approach used:

(a) Substantiate the feasible concepts through detailed analysis. Describe the specific analysis tools used to characterize the flight characteristics, environments, control features, seeker capabilities, guidance, and navigation functions that establish high confidence estimates of performance characteristics

Section L: Instructions, Conditions, and Notices to Offerors for selected interceptor concepts.