AMENDMENT 0005 21R0031.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to issue he follow ing changes:

1. Incorporate the COVID CLINs.

2. Revise the PWS, pricing sheet and "Questions and Answ ers" sheet.

3. Incorporate the follow ing FAR and DFAR Clauses 52.208-9, 52.223-2, 252.223-7999.

4. Incorporate the CBA.

5. See Schedule

1. CONTRACT ID CODE PAGE OF PAGES

J 1 63

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Oct-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003421R0031

X 9B. DATED (SEE ITEM 11)

03-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Oct-2021

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003421R0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Oct-2021 02:00 PM to 15-Nov-

2021 02:00 PM.

The following have been modified:

QUESTIONS AND ANSWERS

1). We understand that top security clearance is required, what is the process for a contractor who will need to obtain such clearance?

Contractors will not be sponsored to obtain clearance on this requirement.

2). We have learned that we are not able to bid this contract as a prime, because we do not have the required Facility Clearance. However, we are hopeful that we can participate as a subcontractor. Are there any contractual pricing or other benefits a prime could realize by utilizing a Native American firm as a subcontractor? If there is not, may we request you consider adding such a clause?

There will not be any changes to provide additional benefits to prime contractors for utilizing certain subcontractors.

3). PWS 2.1 states “…the Contractor shall maintain a minimum 96% AQL…” PWS Part 7 and RFP Section E.2 also refers to a 96% AQL rate as being acceptable.

In other words, maintaining an AQL of 96% or greater (i.e., unacceptable rate of 4% or less) is acceptable.

However, PWS 2.4 states that the Contractor is to exceed the 96% AQL, in which case, any requirement meeting an AQL of 96% would be considered unacceptable. While we always strive to exceed, when possible, the designated minimum requirement, it is unclear whether the minimum acceptable requirement is 96% or if it is greater than that – perhaps 96.1% or 96.5%? Please clarify.

PWS 2.4 revised to state The Contractor shall implement quality control strategies that produce continuous quality deliverables that maintain a minimum or exceed the 96% AQL. The rest of the paragragh remains the same.

4). Would the Government please clarify the purpose and applicability of the table that appears in the PWS on page 31 of 118, following PWS 3.8 and just before

PWS 3.9?

PWS revised to show the table now title Federal Guidance.

5). PWS 6.1.1 states that equipment that produces water pressure greater than the standard building supplied potable water pressure is prohibited. What is the standard building-supplied potable water pressure?

65 psi

6). PWS 8.1 references Attachment JC3, PFPA NCIC Building Access Form. We cannot locate Attachment JC3. Would the Government please provide the referenced attachment?

PWS revised. Form will be attached to the apparent awardee and not to the solicitation.

7). PWS 8.12 states, in part, that “the Contractor shall notify the COR at least five (10) days in advance when safety meetings are scheduled.” Is the Contractor to notify the COR five (5) or ten (10) days in advance?

Please clarify.

PWS Corrected to show 10 days.

8). PWS 8.14 requires a complete QC Program be submitted within 15 days from contract start. PWS 9.9.

requires the QC Plan to be submitted within 10 days of contract award. Please clarify when the QC Program/Plan is due.

Revised to show 15 days.

9). The response times listed under PWS Part 10, “Work Priorities,” differ from the response times listed

Changed to 15 min for emergency work in normal hours.

at PWS 3.7. Which response times take precedence?

Please clarify.

10). PWS Part 10, “Work Priorities,” does not specify response times for outside normal work hours. Please clarify.

Refer back to Work Priorites: It states There is no fixed response time for afterhours work.

11). Section E.2.A, as an example for deductions, references “.04 percent.” In a mathematic equation,

0.04 would calculate 4.0%; but 0.04% would, mathematically, be 0.0004 in a calculation (0.04 of 1%). Based on the example calculation used, it would seem the Government means EITHER “If more than 4% [or 4 percent] of the total actual restroom square footage…” OR “If more than 0.04 of the total actual restroom square footage…” as opposed to “.04 percent.” Please clarify.

Total actual from the restroom from the revised JB1 Pricing Sheet look at restrooms. See A23 Pricing Sheet.

12). RFP Section E.2.A references Attachment JB1.

There does not appear to be an Attachment JB1.

Attachment J1 – which, when opened, is titled “Attachment JC1” at the top – is a map for Snow & Ice Treatment Areas. Please clarify.

ATTACHMENT 1 IS JCI SNOW AND ICE

TREATMENT

13). RFP Section E.2.B references Attachment JC2. Is the Government referring to Attachment J2, “MAXIMO QA Job Plan Task Inspections”? Please clarify.

Yes, that’s the Government Job Plan that the QA’s uses in their inspections

14). Page 60 of 118 of the RFP is blank. Would the Government please confirm that it was left blank intentionally and that there is no missing data?

Just a contracting writing system format error. It can be ignored.

15). Section L-4, Proposal Content, states the Offeror’s proposal is to include “A. A completed Standard Form 1449” and “B. Cover Section.” Please confirm that a “Cover Section” is required for each of the three volumes.

Yes for each volume.

16). Section L-4, Volume I: Technical, 2) Proposal Length, requires double-spaced 11 point font, excluding tables and charts. Is text in headers and footers (e.g., Offeror name, solicitation number, page numbers) also excluded from the double-spaced 11 point font requirement, so long as legibility is maintained? Please clarify.

Yes

17). Are captions for tables and charts excluded from the double-spaced 11 point font requirement, so long as legibility is maintained? Please clarify.

See response to question 16

18). Both Section L-4, Volume II and Section M-4, (2) Past Performance Factor, (c) reference Past Performance Data Sheet at Attachment M-1. Is the Government referring to Attachment J4? Please clarify.

Yes, 19). Section L-4, Volume II references the PPQ as being Attachment M-2. Is the Government referring to Attachment J3? Please clarify.

Yes, 20). In Attachment J3, Past Performance Questionnaire (PPQ), Section 2 is titled “Description of Construction Project Services.” The proposed contract is for janitorial services. Please clarify.

Corrected to show JANITORIAL SERVICES. But if you have already turn in your PPQ with the description of construction project services it will be accepted by the Government.

21). Attachment J4, Past Performance Data (PPD) Sheet, Block 12 refers to “utility cleaning and plumbing preventative maintenance services.” The proposed contract is for janitorial services. Please clarify.

Corrected. This is for the Janitorial Services . But if you have already turn in your PPD sheet with the utiity cleaning preventative maintenace service it will be accepted by the Government.

22). Section L-4, Volume II: Past Performance, paragraph 1) states that each reference – utilizing Attachment J4 -- is to be no more than two pages.

Attachment J4 states that Block 14, which falls on the second page of the attachment, calls for a summary description of contract work that is not to exceed two pages ATTACHED (i.e., in addition to) to Attachment J4, which would make each reference not to exceed four pages total. Please clarify the page limits for each reference.

Two (2)

23). Attachment J4, Item 13c requires a copy of the most recently submitted SF 294/295 IF an Offeror’s response is “Yes” to Item 13a. If it is required to be submitted, will the SF 294/295 be EXCLUDED from the page limit established for each reference?

The SF294/295 is not included as part of your page limit.

24). Section L-4, Volume II: Past Performance, paragraph 3) refers to the PPQ as Attachment M-2. Is the Government referring to Attachment J3? Please clarify.

Yes, corrected. The soliciation is in the Uniform Contract Format (UCF) IAW FAR 15.204-1 therefore, Section M refers to Evaulation for Award, Section J is Exhibits

25). Section L-4, Volume II: Past Performance, paragraph 3) states, in part, “As stated in Attachment M-1, the reference will complete this form and return it directly to the Government by the solicitation closing date.” Presuming that the Government is actually referring to Attachment J3, which is the PPQ, there is no such direction for references; there is no indication to whom the completed PPQ is to be provided, how it is to be submitted, or when it is due. Please clarify.

When the amendment is release it will have a due date which is Monday November 15, 2021 2PM

26). Will the Government allow a second round of RFIs to be asked after the site walk.

No

27). Who is the current incumbent cleaning company? R & R Building Services 28). What is the incumbent’s full contract price? $3,276,487.18 29). How many employees does the current company have cleaning that floor?

Proprietary information you will need to ask the current contractor.

30). Can we please have a list of all the attendees at the site visit?

List was posted in Amendment 02

31). Is there a specific time that the janitorial staff has to work each day?

Refer to section 1.3 in the PWS

32). Is a day porter required? If so, how many? No 33). How much supplies are used monthly? Not Specified 34). Can we have a list of all the supplies and are we required to maintain a specific brand?

No product lists provided during solicitation period.

Refer to section 5.2 in the PWS

35). We understand that top security clearance is required, what is

See question 1 for response the process for a contractor who will need to obtain such clearance?

36). What the current contract amount for: Notice ID HQ003421R0031 was?

This is a solicitation number no dollar value is associated

37). Is there a current or previous contract for these same services, if yes, could you please provide the contract number and solicitation number?

HQ0034-20-C-0138, HQ003415C0034

See response to question 36

38). Who is the incumbent and total contract value? See response to 27 & 28 39). Is top security clearance to be hold by all the employees from the company or ONLY cleaners who ever assigned to this contract, please clarify us.

No, not all employee are TS cleared. However, there are employee’s that needs to be TS cleared to enter TS/SCIF locations on the second floor under contract.

40). Can the Offer sponsor a subcontractors for a clearance after award of the contract or do all teammates, subcontractor, Joint Venturer, etc., need to have a clearance adjudicated at time of proposal submission?

Yes, the prime contractor who is the apparent winner can sponsor its subcontractors during the life of the contract. Yes, you must have a clearance at time of submission. No, to teammates, subcontractor, Joint Venturer, etc., to have a clearance adjudicated at time of proposal submission, just the prime.

41). Is the incumbent eligible to bid on the contract? Yes 42). Can the contractor use a system besides Clorox 360 as long as the chemicals are approved for COVID 19 disinfection?

No substitutes accepted for the Clorox 360 Electrostatic Sprayer or Clorox disinfecting product.

43). Can the government identify the locations of the walk mats and sizes?

The Government Est. Daily Sq. Ft. = 7,850. Locations are (10 Count) Center Court Yard entrances includes 1st & 2nd floors. 1st floor (15 Count) MEF & Visitor Center. (5 Count) A&E Drive. (9 Count) Mall, River & Corridor 5 entrances.

44). Is there currently a snow removal contractor and if so who?

Is the parking lot and the sidewalks different contracts?

Yes, Top Dog Yes

45). Where are the chemicals for ice and snow to be stored?

The Government provides and stores all snow and de-icing product on location and is readily available on demand. Location of de-icing product identified at time of award.

46). Can the government estimates the number and sizes of the interior windows?

Total Est. number of 2nd floor widows to be cleaned 10,670. Est. Total Interior 5,335 windows and size 57”W & 67”H.

47). Are the window cleaners required to be US citizens?

All personnel on this contract needs to be legally authorize to work in the United States.

48). Can the window cleaners be escorted inside the court yard and can they be escort to the roof?

The current Window Washing requirement has employees vetted for no-escort access, reservation wide. Review CLIN0005 & CLIN0006 for complete locations. There is supervised Light well access, but no “Roof” access required for exterior window washing and all are reachable by Boom lift and ladders.

49). SPVs Review 5.13. Special Purpose Vehicles (SPVs) 50). Will the contractor be responsible any new hygiene measurement technologies if the ATP HT does not suffice?

No, the contractor is “Not” responsible for purchasing any ATP testing equipment during the life of the contract. A separate Government entity provides ATP equipment and performs all testing.

51). Are contractor safety meetings scheduled five or 10 days in advance?

10 days, SOW is corrected.

52). Is the QCP to be submitted 10 or 15 days after contract award or contract start date? Section 8.14

15 days states 15 days from contract start date and section 9.9 says 10 days after contract award.

53). Since parking permits will not be issued to contractors or subcontractors and public transportation is not feasible can alternative parking arrangements be made available? If not, would the Government consider reimbursement to the contractor making alternative parking arrangements?

NO

54). On the diagram for snow removal, there is a yellow/green highlight line, if snow removal to be done inside the line closet to the building or outside the line towards the street and parking, or on the line, if it’s a sidewalk? If outside yellow line, does snow removal include parking lot?

Attachment JC1 Snow & Ice, has “No” Yellow designated areas. Green only.

55). The Past Performance Data Sheet is already two pages, by saying offeror shall not submit no more than 2 pages are you saying that only the current two pages shall be submitted or two pages in addition to the existing 2 pages equating to 4 pages all together?

See response to question 22

56). With respect to the facilities/areas included in this project, what is the total occupancy level (Government and contractors)? Also, please provide data on floor Types and areas.

There is no occupancy level data for the 2nd floor available. Overall estimated building occupancy “Pre- COVID19” is 23K, including visitor tours. Floor types vary from concrete, terrazzo, carpet & vinyl. There is no data in the percentages of each flooring type.

57). Please confirm that, in general, custodial task frequencies are determined by the contractor, unless specifically identified in the PWS.

Common area frequencies based on need. Example;

Restrooms near entrances like MEF and 2nd corridor pedestrian-bridge entrance, require a multiple visit, valet type service to keep paper and soap products stocked, vanities/sinks cleaned and toilet stalls refreshed. Tenant spaces have cleaning schedules that very per-mission. There are three main cleaning schedules five, three, two & one day(s) a week. Tenant cleaning schedules are mission driven. Only the COR approves or disapproves changes to tenant cleaning schedules in writing.

58). (PWS 2.6) Please provide information on the equipment and system that QA will use for ATP testing, data recording/analysis, and reports.

QA inspected restroom spaces conducted through the Industrial Hygienist (IH) program. Not affiliated with the QA program. The current ATP tester and data recorder used at the Pentagon is the Hygiena SystemSURE Plus + UltraSnap Surface ATP Swabs.

Results uploaded to Maximo and data analysis and reports conducted through IBM Cognos application.

59). (PWS 3.1) This paragraph contains a reference to Attachments JB1-JB6. Is this the same as A23-Price Sheet? If not, please provide.

Yes, COR review the PWS to confirm attachments.

Yes, JB1-JB6 A revised A23 Pricing Sheet will be attached with amendment 0003 and previous pricing sheet is no longer relevant.

60). (PWS 6.4) Please clarify if the 50 portable latrines (PWS 6.4.9) includes the 40 portable latrines (PWS 6.4.2) and other references to portable latrines in PWS 6.4.

PWS corrected 6.4.4. & 6.5.5 “Portable Latrines” removed. 6.4.1. (50) updated to (40) Portable Latrines max for July 4th special event. 6.4.9. (40) individual Portable latrines updated to (50) for CLIN0008. The 10 remaining latrines to be used for other PBMO related activities.

61). (PWS 6.10) Please clarify reference to Attachment DF1, See 4.3.1.

DF1 attachment - DISINFECTING WIPES EPA REG.

NO. 6836-340. See attachment “is used as an example.

62). (PWS 9.10) Please confirm that the custodial contractor is authorized to submit work orders into Maximo for the items listed in this PWS paragraph.

Yes, the contractor is “Authorized” to submit work orders in Maximo to document daily systems failures as identified in 9.10. Note, the BOCC also will also generate Maximo work orders during daily operations related to custodial service request and the contractor to document general custodial maintenance. PWS updated.

63). (A23-Price Sheet) How should this file be submitted?

Fill it out and submit per instructions in the solicitation.

Refer to revised Volume III Price Proposal

64). (A23-Price Sheet) Please provide the square footage data on Line 66 for each contract period.

A23 has been update Column (C), line (66). = 12,915.

& Column (D), Line (66) = 369.

65). (A23-Price Sheet) What multipliers should be used to convert from Daily Prices to Monthly Prices, and Monthly Prices to Annual Prices.

Please provide the Daily, Monthly and Annual prices based on square footage provided in the price sheet.

Concurs. See Revised A23 Pricing Sheet

66). (A23-Price Sheet) There is no column for entering Unit Prices. Please confirm.

Please provide the Daily, Monthly and Annual prices based on square footage provided in the price sheet.

Concurs. See Revised A23 Pricing Sheet

67). (A23-Price Sheet) For CLINs X002 through X010, please confirm that only the annual price is required.

Please provide the Daily, Monthly and Annual prices based on square footage provided in the price sheet.

Concurs. Yes

68). Please provide a copy of the Pentagon Code of Conduct (PCC).

https://www.law.cornell.edu/cfr/text/32/part-234

69). 8.5. Project Manager (PM): Will the Incumbent’s Project Manager be “grandfathered” in to meet this requirement if he or she does not currently meet the education requirement?

No

70). 8.5. Project Manager (PM): Can 10 plus years of Custodial Management experience be accepted in lieu of the business degree requirement?

Yes, the PWS will be revised to reflect 10 years equalivant to business degree

71). 8.6 Assistant Project Manager (APM): Will the Incumbent’s Assistant Project Manager be “grandfathered” in to meet this requirement if he or she does not currently meet the education requirement?

No

72). 8.6 Assistant Project Manager (APM): Is the Assistant Project Manager position a new requirement for this project?

No. not a new position.

73). 8.6 Assistant Project Manager (APM): Can 10 plus years of Custodial Management experience be accepted in lieu of the business degree requirement?

Yes, the PWS will be revised to reflect 10 years equalivant to business degree

74). 8.7 Quality Control Manager (QCM): Will the Incumbent’s Project Manager be “grandfathered” in to meet this requirement if he or she does not meet the education requirement?

No, The QCM is a new “Key Position”. The QCM is not in the same chain of command as the PM or APM or perform PM and APM duties simultaneously. The customer’s expectation for the new QCM position is explained in, 2.4. Contractor Quality Control Program.

75). 8.7 Quality Control Manager (QCM): Is the Quality Control Manager position a new requirement for this project?

Yes, new Key Position.

76). 8.7 Quality Control Manager (QCM): Can 10 plus years of Quality Management experience be accepted in lieu of the business degree requirement?

Yes, but the in “Lieu” shall only be in the professional Quality Control (QC) field.

Section 3.4 Expectations (page 29 and page 30), states, “The Government requires the Contractor’s QCM and QCI”…Is this meaning that the government is requesting that the contractor have a Quality Control Inspector (QCI) as part of their offer, in addition to the

QCM?

No., but the size of this requirement in square footage exterior and interior, the data generated should reflect,

2.4. Contractor Quality Control Program.

78). Please provide DD254 CONTRACT Security Classification Specification

The DD254 will be given to the apparent awardee

79). Please clarify which positions require a TS clearance.

Custodians, who service SCIF/TS locations. Project Manager and Assistance Project Manager. PWS updated.

80). Please provide the average annual number of Priority (1), Priority (2), Priority (3), and Priority (4) requests.

FY21-Priority (1) service calls annually (0) Zero.

Priority (2) service calls annually (36) thirty-six.

Priority (3) service calls annually (15) fifteen. Priority

(4) service calls annually (416) four hundred-sixteen.

81). Please provide the number of cardboard recycling bins locations. Does the number of locations fluctuate, or is this a static number?

One (1) 30 yd. open top located at the RDF trash dock.

Average (15) bins, stage throughout 2nd floor corridors.

82). Does the Government provide training on use of Cognos data analysis software? If not, will the government provide a contact at Cognos to allow the contractor to obtain training directly?

Yes, the Government provides Maximo and Cognos Training.

83). Regarding the banned equipment Kaivac Spray- On No-Touch cleaning systems, is it only this brand, or is any similar type equipment also banned?

PWS 5.3.1 – PWS Corrected and Updated. Any type ‘No-Touch cleaning systems.

84). Please explain the ability of SPVs to be parked at on the Pentagon Reservation. Are there spaces available for contractor owned SPVs and is there a cost of parking or obtaining a storage area while not in use?

Does SPVs include trucks and vans to move supplies, equipment and contractor employees between the main Pentagon building and the PERC/Heating Building/Incinerator Buildings on the Pentagon Reservation?

Please review – (5.13.) Special Purpose Vehicles (SPVs). “Space and/or parking” is limited on the reservation. Therefore, only a limited number of SPV’s will be allowed under contract, and pre-approved by the COR. Example, One (1) Pick-up truck is approved to operate on the reservation and assist in Special Events with an assigned parking pass. To shuttle supplies to and from the PERC/Heating Building/Incinerator Buildings on the Pentagon Reservation? Two (2) SPV’s tilt-dumps for hauling recyclables, trash and cardboard to the RDF trash dock. There is no contractor provided outdoor storage areas allowed.

85). Please provide the Original Equipment Manufacturer (OEM) directions to ensure door tracks are free of dirt, debris and control surfaces are free of smudges. If unavailable, please provide manufacturer and model of elevators.

Any cleaning schedules, schematics, drawings and equipment identifications listed in this solicitation are provided upon contract award.

86). During the site visit, the majority of the Terrazzo presented a glossy finish, while transitioning between areas, there were Terrazzo Floors that were matte or low/no finish. Can you please explain the differences in appearance in these areas? Are the matte finish areas those that have already been through the process as described under section 6.2.2? Please provide a square feet of Terrazzo floors that contractor will perform

The 2nd floor Terrazzo has been undergoing the 3M Hard Floor enhancement since December 2020. It’s estimated that upon contract start date the entire 2nd floor will have completed the 3M process. This would leave the Metro Entrance Facility (MEF) requiring the 3M Process. The estimated sq. ft. covered in CLIN 0007 Corridors/Circulation.

section 6.2.2, exclusive of areas that the current provider/other subcontractors will have performed

6.2.2 already.

87). Please provide a total square foot number for the Snow & Ice Treatment Areas shown in attachment JC1. Is there a historical average number of days that Snow and Ice Treatments have been applied?

Estimated SQ. FT. = 241,000. No historical info on number of applications.

88). "Are resumes required with proposal submission?

If yes, please clarify what resumes are required?"

PWS updated. “Key Personnel” resumes submitted to COR and Contracting Officer 10 days after award.

89). "Is there a page limit for each resume?

If yes, what is the page limit per resume?"

Yes, Key Personnel Resume minimum page count (3), maximum page count (5) pg.

90). "Is a TS clearance required for the PM?" Yes.

91). Is a TS clearance required for the APM? Yes.

92). Is a TS clearance required for the QCM? No.

93). Please clarify the number of days in advance to notify the COR of scheduled safety meetings - five as written or (10) shown in parentheses? Are these calendar days or business days?

10 days.

94). Please provide the percentage of secure areas (Confidential, Secret, or Top Secret) vs. percentage of non-secure areas.

Please review A23 Pricing Sheet. The space class count and sq. ft. provided between TS and non-TS location.

95). "There is no Attachment M-1 provided with the solicitation documents; however, A23 Attachment J3 Past Performance Data Sheet is provided with the solicitation documents.

Please confirm that bidders are to use Attachment J3, not M-1, to submit their past performance information.."

That is correct

96). "There is no Attachment M-2 provided with the solicitation documents; however, A22 97). Attachment J4 Past Performance Questionnaire is provided with the solicitation documents.

Please confirm that biddedrs are to use Attachment J4, not M-2, to complete the PPQ process."

That is correct

97). "Attachments JB1-JB6 are not provided with the solicitation documents.

Please provide these attachments."

Reference taken out from PWS.

98).

Please provide Attachment (JC3) PFPA NCIC Building Access Form.

Only the apparent awardee will receive the JC3 PFPA NCIC Building Access Form

99). "The submission requirements for Volume III, Price Proposal, does not mention the inclusion of A23 Pricing Sheet

Please clarify, are bidders to also complete and submit A23 Pricing Sheet, in addition to the completed Section B?"

Yes, All bidders are to complete and submit the A23 Pricing Sheet and Section B

100). L-4 Proposal Content "Please provide guidance as to which volume should this information be provided?

Is this information included in the page count?"

Please read L-4 Proposal Content in its entirely.

B Cover Section No not included in page count

101). In the - 3M Terrazzo Hard Floor Protector System** It states (Labor & Equipment Only) So where is the supplies priced?

Remove from PWS and now price in CLIN 0001 and out years under Corridors (3M Applied) Reference 6.2.2.

102). Parking on the Pentagon Reservation & Mark Center is by permit only, and illegally parked and/or unregistered vehicles shall be towed at the owner’s expense. Except as specifically authorized by the COR, contractor and subcontractor personnel may not be issued parking permits. However, beginning in 2018, all contracting parking renewal requests are on permanent hold, and contractor personnel are encouraged to utilize public transportation.

QUESTION: Is this still on Hold?

Yes

104). What kind of SPV is used, what is it used for and how many does the incumbent contractor utilize it during the performance period?

Please review response to question (84).

105). Is the contractor required to furnish their own forklift and/or pallet jacks for unloading supplies?

Yes.

106). The Pentagon’s Terrazzo floors are a mixture of

(3) components resulting in a Terrazzo that requires a specific level of cleaning maintenance as required by the NT&MA QUESTION: Will the furnish prior to the solicitation due date the NT&MA Cleaning Maintenance Standards as an exhibit to the solicitation

3M cleaning, maintenance and repair schedules will supersede NT&MA recommended cleaning and maintenance schedules.

107). Section B - Items 0010,1010,2010,3010, and 4010 3M Terrazzo Hard Floor Protector System.

QUESTION: Requires a price for the base year and all option years. Therefore, is the honing required only for the base year, and not in option years? As PWS 6.2.2 states During the base year of this contract and written notification from the COR. Clarification is respectfully requested as to the intention of the Government on this specific language as it will have a deleterious affect on an offeror’s pricing for the subject referenced CLIN’s

Reference response in 101.

108). In reference to a Cyclic machine, does this mean the contractor can’t utilize an extraction machine?

There is no mention of a “Cyclic Machine”. (6.5.)

references “Cyclic Carpet Shampoo” Cyclic is references to reoccurring Carpet shampoo during the entire life of the contract. Please review (5.5.) on carpet cleaning equipment. PWS Updated.

109). Does the incumbent contractor have any motorized equipment for outside transportation? Or to be compliant with this Section “Trash collected under this requirement is “Prohibited” from transportation through the Pentagon building to the RDF Trash Dock” Wil the Government be providing a GFE (Government Furnished Equipment/Vehicle) to transport the refuse?

Yes, please review question (84). “No” on the Government providing any GFE (Government Furnished Equipment/Vehicle) to transport the refuse.

110). The following requirements are individually funded in the schedule of prices and can be stopped or started individually or all together at any time by the

KO.

Question: Section B does not reflect separate CLIN’s schedule to accommodate this PWS Section.

Section B is a Government decision regarding the breakdown structure of the CLINS. Refer to the pricing Sheet A23 for complete breakdown.

111). “The COVID19 Sanitize CLIN will be a square-foot priced requirement and ordered by the COR as needed, during normal business hours 0600 – 2200 Monday – Friday”

112). CLIN structure for this requirement is not indicated in Section B of this RFP.

Yes, order as needed by the COR or BOCC. No weekend work, Sanitizing can be done afterhours up until 10PM.

We have multiple follow up questions to these inquiries.

1). This statement seems to only apply 6.10.4, The COVID19 Sanitize CLIN will be a square-foot priced requirement and ordered by the COR as needed, during normal business hours 0600 – 2200 Monday – Friday. Will the government confirm or clarify. (1).

(Answer) Requierment 6.10.4 "Clorox 360 Spray Sanitizing System" is a stand alone service and services will be ordered through CLIN0012 - CLIN4012 by the square footage.

2). 6.10 seems to state that COVID19 will be the standard cleaning of the contract. This requirement replaced the Contractor’s previous 3-Color Microfiber liquid cleaning procedure and shall be the only method the Contractor uses during the life if the contract. (2).

"Correct" 3). In the CLIN structure, it describes Emergency Response and the unit is priced as EACH not SF as to represent an event or occurrence. This seems to line up more with paragraph 3.6. (3). (Answer) 3.6.

"Emergancy Responce Services" (ERS) not associated with any other requirement in the PWS. CLIN's 0009 - 4009 is an Event drivin service ordered by the COR, to assist in flood water recovery.

CLIN's 0009 – 4009 is no longer COVID

Will the Government please clarify which PWS Paragraph is aligned with CLIN 0009? Para. 3.6, 6.4 and 9.16.

113). Is the current contract under a Collective Bargaining Agreement (CBA); and if so?

Will the Government provide a copy so that the offeror will be in compliance with FLSA per DOL OFCCP (Office of Contractor Compliance Programs)

Cba will now be added in this amendment

114). Item No. 12 states relevance shall address

UTILITY CLANING AND PLUMING

PREVENTATIVE MEAINTENANCE SERVICES.

Should we disregard this, or a new attachment would be issued?

Disregard. Corrected to refer the Janitorial Services.

But if you have already turn in any of your Past performance informance it will be accepted

115). Will the government provide the number of toilets, urinals, and drinking fountains to be serviced?

PENTAGON RESTROOM & FIXTURE COUNTS

2ND FLOOR, HRP, MEF, PERC, PIP, PFPA-K9,

RDF & TRAILERS

TOTAL RESTROOMS: 102

TOTAL SINKS: 249

TOTAL TOILETS: 300

TOTAL URINALS: 87

TOTAL FIXTURES # 636

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

. Subject to Availability of Funds - 7850-3411-0923-0004

To:

Subject to Availability of Funds - 7850-3411-0923-0004

CLIN 0010

The CLIN description has changed from 3M Terrazzo Flooring to COVID19 Enhanced Common Spaces Disinfect.

The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

The unit of issue has changed from Months to Job.

CLIN 1010

116). Will the government accept CPARS in lieu of past performance questionnaires?

Yes

117). Will the government confirm this is not an Ability One contract? PWS 1.2 states “The Pentagon custodial requirements will be met by two contracts;

this contract and an Ability‐One contract with which coordination will often be required” while Part 11, Sect E, Deductions & Remedies states “Failure to maintain adequate quality control plan shall result in the Government pursuing termination of the Contractor in accordance with the Ability One Program Contractor removal and replacement process.”

Correct this is “Not” an Ability-One Contract. But the apparent winner will be require to do some coordination with the other custodial contracts that we have with Ability-One.

PWS correction made in Part 11.

118). Are there any specialty surfaces (other than terrazzo) that the contractor will be responsible for cleaning?

Please refer to question # (56) on floor types

119). Will the government provide the number and type of special purpose vehicles currently in use on the contract?

Please refer to question # (84) on SPV counts.

120). Are contractor personnel required to adhere to specific guidelines or procedures related to COVID‐ 19? Will personnel be required to be vaccinated?

Yes, on contract PoP date to proceed by the Contracting Officer. All Contract personnel performing custodial services under contract shall be, fully vaccinated under Executive Order 14042 Ensuring Adqeuate CONVID Safety Protocols for Federal Contractors, dated September 9, 2021. Adding DFAR Clause 252.223-7999

Disinfect.

CLIN 2010

Disinfect.

CLIN 3010

Disinfect.

CLIN 4010

Disinfect.

The pricing detail quantity has decreased by 11.00 from 12.00 to 1.00.

CLIN 0011 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 1 Job COVID19 Enhanced Office Spaces Disinfect

FFP

Subject to Availability of Funds - 7850-3411-0923-0004 FOB: Destination S201

NET AMT

CLIN 0012 is added as follows:

0012 1 Job COVID19 Electrostatic Sanitize

FFP

Subject to Availability of Funds - 7850-3411-0923-0004

CLIN 1011 is added as follows:

1011 1 Job OPTION COVID19 Enhanced Office Spaces Disinfect

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 1012 is added as follows:

1012 1 Job COVID19 Electrostatic Sanitize

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 2011 is added as follows:

2011 1 Job OPTION COVID19 Enhanced Office Spaces Disinfect

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 2012 is added as follows:

2012 1 Job COVID19 Electrostatic Sanitize

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 3011 is added as follows:

3011 1 Job OPTION COVID19 Enhanced Office Spaces Disinfect

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 3012 is added as follows:

3012 1 Job COVID19 Electrostatic Sanitize

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 4011 is added as follows:

4011 1 Job OPTION COVID19 Enhanced Office Spaces Disinfect

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

CLIN 4012 is added as follows:

4012 1 Job COVID19 Electrostatic Sanitize

FFP

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personnel, to perform custodial services as described within the PWS.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

DESCRIPTIONS AND SPECIFICATION

PERFORMANCE WORK STATEMENT

Section C - Descriptions and Specifications Part 1: General Information

1.1. Introduction

The Pentagon is the headquarters of the United States Department of Defense (DOD) and the world’s largest low-rise office building. It is at once an institution, museum and a national symbol. The Pentagon on a daily occurrence, houses approximately 26,000 military and civilian employees and 3,000 non-defense contract personnel dedicated to protecting our national interests. The Pentagon sits on 34 acres of land including the five-acre center courtyard, making a footprint large enough to accommodate five Capitol buildings.

1.2. Background

The Pentagon sits on 34 acres of land including the five-acre center court, making a footprint large enough to accommodate five Capitol buildings. In spite of the Pentagon’s tremendous size, it takes only seven minutes to walk between any two points of the building because of its unique design. There are approximately 6,600,000 gross square feet of space, 280 restrooms, 7,750 windows, 130 stairways, 40 escalators, elevators, 17.5 miles of corridors, and 700 water fountains. These figures are approximate, and are subject to change as the renovation is completed.

Pentagon custodial requirements are performed by three (3) separate contracts, this Small Business contract, and two

(2) separate Ability-One contracts with which coordination will often be required between all three contractors.

1.3. Custodial Business Hours

Pentagon normal business hours are; 0600 – 1800 hours Monday through Friday. Pentagon after hours are 1800 – 0600 Monday through Friday, excluding Federal Holidays.

1.3.1 Work Hours and Notifications: Contractor shall complete most work during normal hours. Normal Hours are from 0600 to 1800 hours on Government work days. Off Hours are defined as Government work days between 1800 to 0600 hours, and all day Saturday and Sunday. The Government requires all noise generating activities exceeding 80dB and work that requires outages during Off Hours. Contractor must coordinate Off Hours work with the Government in advance (at least 24 hours in advance). Contractor must not work Off Hours without Government approval.

Work shall not be conducted on Federal Holidays unless the Contractor has received written approval by the Government. The following Federal Holidays are observed:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th

Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas 25 December

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following day.

The Government can only approve Holiday work that is (1) essential to performance and (2) unavoidable. The Government can only approve work when the Federal property work site is closed for an emergency reason that is

(1) essential to performance and (2) unavoidable.

The Contractor must notify the Government at least fourteen (14) calendar days in advance before beginning any work.

1.4. This is a Firm Fixed Price (FFP) Performance Work Statement (PWS) with a twelve (12) month base with four

(4) additional (12) month options periods.

Part 2: Objectives

2.1. Objective

The objective of this contract is to provide the Pentagon with high quality, timely, proactive and responsive custodial services.

This Small Business (SB) PWS shall provide custodial services to the Pentagon’s second (2nd) floor, Pentagon Heating & Refrigeration Plant (PH&RP), Pentagon Emergency Response Center (PERC), Pentagon Incinerator Plant (PIP), Pentagon Force Protection Agency K-9 Building (PFPA-K9B), Pentagon Ancillary Support Facility (PASF) and selected support trailers, with responsive custodial services with emphasis on proactive Quality Control Program (QCP). In order to earn the highest possible CPARS ratings, the Contractor shall maintain a minimum 96% AQL without additional costs to the Government. These principles shall encourage the Contractor’s commitment and efforts to exceed all standards in this PWS.

2.2. Approach

The Contractor shall maintain a clean sanitary state of all assigned spaces classes, considering the environmental risks of products and processes associated with custodial services. The Contractor and its employees shall focus on health and safety as guiding principles; mindful of tenant mission(s), locations cleaned, and behaviors of facility’s occupants in the execution of is PWS.

2.3. Prohibited

The Contractor shall not use employee or Contractor owned electronic devices to record any information as it relates to Pentagon locations, condition of locations, or time of services. The Contractor shall not transmit any contract related data to unsecured private servers, including Contractor home office servers. The Contractor shall adhere to all DoD policies as they relate to electronic recording devices in Secret, Top Secret and SCIF locations.

2.4. Contractor Quality Control Program

The Contractor shall implement quality control strategies that produce continuous quality deliverables that maintain a minimum or exceed the 96% AQL. The Contractor’s Quality Control Manager (QCM) shall at every opportunity, monitor deliverables continuously, without government notice to eliminate defects. The Contractor shall strive to create a consistently improving quality control business environment that produces professional results, exceeding the 96% AQL. The Government intends too aggressively assess the effectiveness of all the Contractor’s quality control strategies to detect instances of poor, incomplete, omitted or sub-standard deliverable services and other discrepancies that prevents the contractor from consistently exceeding all contract requirements.

2.5. Government Quality Assurance Program

The Government intends to assess the effectiveness of the Contractor’s continuous quality control program through the Pentagon’s Quality Assurance Program (PQAP). The Government will provide the Contractor’s QCM and Quality Control Inspectors (QCI) with electronic recording devices and access to Maximo for used as a data repository of all data generated from the Contractors QC inspections. The Government will provide the necessary training and access to Cognos software for the Contractor to successfully monitor and maintain a proactive, accurate and robust QC program. The Government shall be the administrator of the Contractors’ QC inspections processes as it relates to Government owned property, data, databases, electronic recording devices, software and all other property rights.

2.6. Adenosine Triphosphate Testing \

The QA program will utilize Adenosine Triphosphate (ATP) Hygiene Test (HT) to verify consecutively failed QA inspected restroom spaces through the Industrial Hygienist (IH) program. Testing perimeters are zero (0) to one-hundred (100) percent passing, above one hundred percent is a failed ATP score. Under this contract, locations initially failed by the Governments QA inspection program will be re-inspected after the Contractor has notified the Government through a follow-on Maximo re-inspection work order, that corrective janitorial actions are complete.

Should the Contractors re-perform services fail a second QA re-inspection? The government will HT the entire restroom, and the results tabulated that business day justifying monetary remedies as outlined in Section E– Deductions/Remedies. All ATP failed locations shall remain in a failed state on a daily occurrence, until the Contractor has successfully demonstrated cleaning techniques as identified in the PBM and passed a second COR scheduled ATP re-inspection. The QASP has detailed examples of both QA and IH electronic task inspections. Note:

Under this Contract, the Government reserves the right to implement new Hygiene measurement technologies at any time to detect instances of poor, incomplete, omitted or sub-standard services.

2.7. Reserved

Part 3: Scope

The purpose of this contract is to provide the Pentagon with high quality, timely, proactive and responsive custodial services.

3.1. Location of Services

The Contractor shall provide custodial services to all common and tenant spaces, which include Secret and Top Secret (TS) locations on the second (2nd) floor of the Pentagon building. Attachments in Section J provide details on types of space classes, additional reservation out-buildings and associated square footages covered under Section C of this

PWS.

3.2. Recurring Services

There are nine (9) major custodial components performed on a daily reoccurrence:

3.2.1. Carpet shampoo,

3.2.2. Exterior hard surfaces policing,

3.2.3. Integrated recycling & waste management program,

3.2.4. Miscellaneous services,

3.2.5. Continuous quality control,

3.2.6. Repetitive common area services,

3.2.7. Interior custodial services,

3.2.8. Special Events support, and

3.2.9. COVID19 Response Services.

3.3. Repetitive Exterior/Interior Custodial Services

Cleaning of an area when the appearance of any particular area falls below a clean sanitary state as specified in the PBM. The Contractor shall perform cleaning services that may require a schedule that is repetitive in nature in addition to repetitive daily cleaning of high traffic areas.

Restrooms are a prime example of maintaining a clean sanitary state that befits the Pentagon’s status as a historical building and the nation’s military headquarters that hosts many dignitaries.

3.4. Expectations

The Contractor may employ flexible cleaning tasks of space class types and maintained in a clean and sanitary state at all times.