HQ003420R0087-0001.pdf

HQ0642034801

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to update the Site Visit information. See attached detailed information.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003420R0087

X 9B. DATED (SEE ITEM 11)

15-Jul-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jul-2020

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003420R0087

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L – Instructions to Offerors – Proposal Submission Requirements

L1.0 GENERAL INFORMATION

The Washington Headquarters Services, Acquisition Directorate (WHS/AD) intends to award a single award firm-fixed price contract offered as a Competitive 8(a) award utilizing procedures in accordance with FAR 19.805

Competitive 8(a).

L-1 General Proposal Requirements In order to maximize efficiency and ensure fairness during the evaluation process, all Contractors must comply with the following instructions for the proposal format and content. All proposals must unconditionally accept all solicitation terms and conditions without any deviations, conditions, exceptions or red-lines. Proposals that contain exceptions, conditions, red-lines or other deviations from the Request for Proposal (RFP’s) terms shall render the entire proposal unacceptable and ineligible for award.

L-2 Deadline for Receipt of Questions from Prospective Offerors

Potential offerors may submit questions, in writing, regarding any aspect of this solicitation by email to Melvina L.

McNeill at Melvina.L.McNeill.civ@mai.mil and Stormy L. Anthony at Stormy.L.Anthony.civ@mail.mil.

Telephone inquiries or other oral requests will not be entertained. All questions must be received, in writing, no later than 10:00 AM EST, on Monday, July 27, 2020. Only written responses will bind the Government. To alter or change the RFP’s terms, the Government’s responses must be incorporated in the RFP via written amendment to the RFP. Questions/comments will only be responded to if received in email and only when submitted on

Attachment L1, Questions and Answer Template in Section L.

L-3 Site Visit – The site visit is MANDATORY and a REQUIREMENT to this solicitation. No exception will be made for this solicitation. Please adhere to the following instructions:

a) The Pentagon Heating and Refrigeration O&M site visit/walk will be conducted on Thursday, July 23, 2020 @ 9am EST. The first name, last name, and email address of all attendees must be submitted to

Melvina.L.McNeill.civ@mail.mil no later than Monday, July 20, 2020 @ 8am EST (the subject line of the email must be titled):

HQ0034-20-R-0087 – H&RP OM Site Walk & Parking

**All contractors are allowed to register up to three (3) names to attend the H&RP site visit.**

b) Parking Access: Parking on the Pentagon Reservation is limited and requires 48-hours advanced notice.

Contractors shall provide the following information to Melvina L. McNeill and Stormy Anthony to request parking:

1. Vehicle Tag

2. Vehicle Description

3. Vehicle Owner Name

Information for parking clearance is due by Monday, July 20, 2020 @ 8am EST.

mailto:Melvina.L.McNeill.civ@mai.mil mailto:Stormy.L.Anthony.civ@mail.mil mailto:Melvina.L.McNeill.civ@mail.mil

L-4 Proposal Content

The Government reserves the right to not evaluate or consider any incomplete proposal. An incomplete proposal is defined as one that is lacking the information required below. An incomplete proposal may be considered unacceptable by the Government. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation solely on the information presented in the offeror’s proposal.

Administrative

The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead stationery. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. In addition, it shall clearly state the length of proposal validity, which shall be at least 90 days. No Page Limitation.

The following are further descriptions of the information that shall be provided with the proposal.

Administrative – Cover Letter, Tax Identification Number, CAGE Code and DUNS Number.

Volume I: Technical Proposal

1. All proposals must clearly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and will devote the resources necessary to meet or exceed the requirements. The technical proposal must demonstrate an ability to comply with all requirements in the Request For Proposal (RFP). General statements that the offeror can or will comply with the requirements, that standard procedures will be used, that well known techniques will be used, or paraphrases of the RFP’s Performance Work Statement (PWS), will not constitute compliance.

Offeror shall address their technical capability to adequately perform the requirements set forth in the PWS. At a minimum, the proposal shall provide information supporting the offeror’s ability to meet contract requirements in the areas listed below.

TABLE L1 – Proposal Organization Table

Description Page Limit

Volume I Key Personnel Two (2) Pages per Key Personnel proposed

Management Approach

Maximum 65 pages

Preventative Maintenance Plan – 40 pages

Management Plan – 15 pages

Quality Control Plan – 10 pages

Volume II Past Performance 5 pages per project

Volume III Price No page limit

Proposal Length. The Proposal must be single-sided, (Excluded: blank pages, title pages, tab indices, representations, and table of contents). Each page shall be 8 ½ 11 inches, double-spaced, no smaller than 11 point font, with one (1) inch margin requirements. Font size and spacing for tables and charts are excluded. Font type and sizing must be legible to be evaluated. Non-legible proposals will be excluded from the evaluations. Submit

Attachment J0 – Key Personnel Qualifications in lieu of resumes. The Table for each Key Personnel candidate

(Items 1 – 4) shall not exceed two (2) total pages for each candidate. Any part of a table that exceeds two (2) pages for each proposed Key Personnel candidate shall not be considered or evaluated by the Government. Key Personnel

Qualifications are excluded from double-spacing requirements.

PASS/FAIL CRITERIA

The offeror will demonstrate their understanding of the Key Personnel requirements for this contract. To be eligible for contract award, offerors must submit Attachment J0 – Key Personnel Qualifications in lieu of resumes that meet or exceed the following certifications and work experience. There will be no exceptions or extensions of this requirement. By your proposal submission, you are representing that your firm has submitted qualified Key

Personnel Qualifications that will possess all licenses, and certifications and can perform all the requirements specified in the solicitation.

1. KEY PERSONNEL – Prospective offerors are required to submit Attachment J0 – Key Personnel Qualifications in lieu of resumes, signed letter of commitment, and certificates and licensures for all personnel that meet or exceed the following certifications and work experience:

Project Manager: The contractor’s Project Manager shall have a minimum of ten (10) years’ experience as a mechanical engineer or journeyman mechanic with field experience in either maritime or industrial plant

(construction, operation, or maintenance) as well as one of the following licenses:

1. National Institute for the Uniform Licensing of Power Engineers, Inc. (NIULPE) First Class Power

Engineer License

2. Washington DC, Department of Consumer and Regulatory Affairs, Board of Industrial Trades, Class 1 –

Steam Engineer License

MAXIMO Specialist: MAXIMO Specialists must have four (4) years’ experience of basic COTS CMMS IBM

Maximo knowledge of user function, asset, work orders, and inventory management.

Electrician: Must possess a Journeyman Electrician License in Virginia or District of Columbia. A journeyman's card showing membership in a recognized trade organization shall be considered as prima facie evidence that the applicant is qualified as a journeyman in that trade, and the examining board may accept that evidence. The electrician must possess certification in the high, medium and low voltage equipment (e.g., NICET, NETA, ANSI are all acceptable certifying bodies and NICET Electrical Testing Certification.

DCS Control Engineer: The DCS control engineer must have ten (10) years’ experience in industrial controls with

Allen Bradley RS Logix and shall obtain and maintain a NACI background check and a Common Access Card

(CAC).

Individual shall provide proof of completion of ICONICS System Integrator Gear-Up Buildings or

GENESIS64 Standard 3-day, instructor-led classes and possess a minimum of 1 years’ experience implementing ICONICS GENESIS 64 in a Building Automation application. Individual must provide documentation of specific project experience where the individual performed in a role that required:

A. Design and development of visualizations utilizing ICONICS GraphWorX including the use of smart symbols (version 10.9 or later, cumulative equivalent of one (1) year experience)

B. If documentation cannot be provided Contractor may take a Pentagon-Issued Proficiency Test to demonstrate adequate knowledge for network access.

DCS Control Technicians: The Contractor shall provide qualified, factory trained or certified maintenance personnel for all PH&RP equipment. Training and certification must be current. All lead technicians must be factory trained with a minimum of ten (10) years of related field experience in industrial controls with Allen Bradley RS

Logix.

2. MANAGEMENT APPROACH

A. Preventative Maintenance (PM) Plan:

The Offeror shall submit a Preventive Maintenance (PM) schedule that conforms to the requirement as described in the PWS.

The Offeror shall submit supporting maintenance and repair job plans that conforms to the requirement as described in Section 5.5.3 of the PWS.

The schedule and procedures shall be prepared for ONLY PWS Section 5.7 Boiler Plant Maintenance.

For the purpose of developing a schedule for the offeror’s proposal, the starting date for the PM schedule shall be July 2, 2020.

***This section may not exceed 40 pages***

B. Management Plan

The offeror shall submit a Management Plan that describes how the offeror will:

1. Maintain the PH&RP equipment to include chiller plant and chilled water distribution equipment maintenance, boiler plant and steam distribution system maintenance, electrical switching, sewage lift station system maintenance fuel handling and unloading equipment maintenance, parts issuance, and turn-in.

2. Manage the performance quality, inventory, and facilities.

3. Perform Major Maintenance and Repair Work, Service Call tickets, and Corrective

Maintenance tickets.

4. Manage the contract requirements and preparation of required records, reports and technical data.

5. Adhere to Environmental, Health and Safety Requirements.

***This section may not exceed 15 pages***

C. Quality Control (QC) Plan

The Contractor shall submit a quality control plan to ensure that operations, maintenance, and repairs in plant are conducted with high quality, in a timely manner, and efficiently in accordance with applicable laws and regulations, appropriate standards, manufacturer recommendations, utility codes, and commercial practices noted in the PWS.

***This section may not exceed 10 pages***

Volume II – Past Performance

A. References:

The Offeror shall submit with its proposal completed Attachment L2 - Past Performance Data Sheet, for three (3) total projects for the prime contractor. The three (3) projects can be for Government or commercial contracts for services directly related or similar to the services required in in the PWS.

Past performance for the contractor in a joint venture or partnership will be considered for the offeror’s three (3) total projects if recent and relevant, provided the offeror describes how the contractor significantly contributed to the referenced project and how the contractor will significantly contribute to the solicited work. To be considered relevant, the referenced projects shall be similar in scope, magnitude, and complexity to the PWS. The total contract value is between $10,000,000 to

$50,000,000 during a 5-year period or $2,000,000 to $10,000,000 annually. To be considered recent, projects submitted shall have been completed within the past three (3) years from the date of solicitation issuance or currently ongoing and have completed at least three (3) years of performance by solicitation issuance.

Past performance of the (3) three projects submitted shall collectively demonstrate experience in the following areas:

1. Experience maintaining and repairing large dual fuel boilers (>10,000 lbs./hour @ >100 psig) and maintaining steam distribution system.

2. Experience maintaining and repairing large centrifugal chiller (>2000 tons) with multiple large centrifugal chillers, performing regular refrigerant leak testing.

3. Experience maintaining and repairing modern/state-of-the-art PLC Distributed Controls

Systems (DCS) boiler and chiller plant controls.

4. Experience maintaining and repairing Sewage Life stations (>1,000 gallons/day), to include grinders, sluice gates, check valves, and emergency power.

B. Past Performance Questionnaire

As soon as practicable, offerors shall complete Section 1 of Attachment L3 - Past Performance

Questionnaire and provide it to all POCs for the contracts identified on Attachment L2 – Past

Performance Data Sheet. The reference POCs shall submit their completed questionnaires via e-mail to

Melvina.L.McNeill.civ@mail.mil by no later than the deadline for submission of proposals. The information contained in the submitted Past Performance Questionnaires is proprietary to the individual or the organization providing the reference; therefore, it will not be released to the offerors.

Questionnaires shall be submitted to the Government by the individual or the organization listed as the reference. Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires that are received after the deadline for submission of proposals will not be considered.

***Government personnel will incorporate all received Past Performance Questionnaires into the proposal. Past Performance Questionnaires do not count towards the overall page limit requirement for this volume. ***

Volume III– Price

The price proposal shall consist of the following:

1. Completed and signed SF1449

2. Written acknowledgement of all amendments that may be associated with this solicitation complete and include Attachment L4: Pricing Template with their proposal. For each labor category, provide a unit price and total price for the base and all option periods.

L-5 Proposal Delivery

1. Submitting Proposals Electronically. Offerors shall electronically deliver proposals by the required proposal due date and time. Electronic documents shall be separated into volumes as indicated in the instructions. All electronic documents shall be legible with proper signatures. There will be NO exceptions for failure to electronically deliver; no alternative documents will be accepted once an original electronic document is submitted.

2. Timely submission of electronic documents are the offeror’s responsibility. Electronic submissions shall be submitted by the proposal due date via email to Melvina L. McNeill at Melvina.L.McNeill.civ@mai.mil and Stormy L. Anthony at Stormy.L.Anthony.civ@mail.mil. All proposals shall be received, no later than

8:00 AM ET, on Monday, August 17, 2020. The electronic copies of the proposal shall be submitted in a format readable by Portable Document Format (PDF), Microsoft (MS) Office Word 2016, MS Office Excel

2016. Late submissions will not be considered.

(End of Summary of Changes) mailto:Melvina.L.McNeill.civ@mail.mil mailto:Melvina.L.McNeill.civ@mai.mil mailto:Stormy.L.Anthony.civ@mail.mil