Combined Questions and Answers Template.pdf

RFI #

RFP

Page

RFP

Section/

Paragraph

CLIN/

Clause/Appendix/A ttachment/Other

QUESTIONS/COMMENTS/RECOMMENDATIONS GOVERNMENT OFFICIAL RESPONSE

1 21 1.6.10.1 General Information Key Personnel - Are Key Personnel required to be direct employees of the company or can they be subcontractor personnel?

Key Personnel can be employees of either the prime contractor or the proposed subcontractor. However, if the KP must meet the same qualifications as if they were employed by the Prime.

2 22 1.6.11.1 General Information

Technicians - The PWS states that "Contractor's technician shall respond to emergency calls within two

(2) hours." Is this correct, and is it in addition to the Project Managers responding and being on site within 2 hours?

Project Manager(s) shall call-in the appropriate technician to respond within two (2) hours to the emergency service call. Per Section 1.6.10.2.5, "At least one project manager must be on-site for all corrective maintenance and service call work."

3 43 5.11.4.1 DCS

Electricians/Technicians - The PWS states that "Contractor's technician shall respond to emergency calls within two (2) hours." Is this correct, and is it in addition to the Project Managers responding and being on site within 2 hours?

DUPLICATE - See Response #2

4 32 5.3.2.1 Cost - Invoice

Service Call Routine Response - The PWC says that "Upon receiving a routine call, the Project Managers shall respond within one (1) hour with a plan of action and be available to walk the job with the

Government." Is this correct? Does this turnaround time also apply to after hours, weekends, and holidays?

Yes, this is correct. No, it does not apply to after hours, weekends, and holidays.

5 32 5.3.2.2 Cost - Invoice

Service Call Emergency Response - The PWC states that "Project Managers shall respond with a call back in 30 minutes, and shall be on site wihin two (2) hours." Does this mean that both Project Managers are to show up on site when they are called in?

No, only one Project Manager is required to respond to and be on-site for an emergency service call.

6 33 5.3.3.2.2 Service Calls Tickets

Service Call Estimates - Routine estimates are required to be developed within 48 hours; Emergency estimates are required to be developed within 6 hours. These turnaround requirements are more aspirational than practical. While we would act with urgency to achieve these services as quickly as practical, factors outside our control (complexity, reaching vendors, obtaining pricing, delivery of parts) may make the 48-hour or 6-hour timeframe unreasonable and unattainable. While this task would be performed with urgency, we request that these timeframes be revised to reflect historic data from

MCDean and use a more practical timeframe.

Timeframes will be not revised. Routine Response Service Call ticket cost estimates shall be developed within 48 hours. Emergency Response Service Call ticket cost estimates shall be developed within 6 hours.

7 40 5.8.2 Chilled Water System

Chilled Water System - Are the tasks in the identified sections considered as part of the "all-inclusive package" referenced in 5.8? We would expect that this would be a maintenance inspection item, with repair costs to be bid with the estimate. Please confirm if this is the intent and if the wording needs to be revised to reflect that.

The Contractor shall provide an all-inclusive package (including all material, parts and labor). Per Section 5.8.2.1, "The Contractor shall perform all preventative maintenance, corrective maintenance and service call tickets on all ten (10) PH&RP chillers."

8 N/A

Insulation - Please confirm that the existing insulation on piping and other components will only be what is disturbed during work/repairs on this contract and that no wholesale replacement of existing deteriorated insulation is to be included in the bid.

Replacement of insulation shall not be included in the bid. Any replacement of insulation shall be issued through a service call or corrective maintenance ticket.

9 65 H-11 e.

H-11 Invoicing

Instructions -

Supplementary

Labor Category Deductions for Leave - The subject paragraph under Invoicing Instructions seems to require that contractor personnel on leave, training, etc. have their pay rates deducted when they are in that status. This seems to reflect terms of a Time & Materials Contract, rather than acknowledging that

Union agreements include fringe benefits and leave in their hourly rates and cannot be withheld when the employee is on leave. Additionally, key personnel are on call 24/7/365 and have to travel and come in for additional hours outside the defined core hours. This will incur additional costs at overtime & holiday rates, but the contract does not address the additional labor costs of on-call or after-hours services. Can this requirement be revised to account for the contractor's risk and cost of providing these services?

The example is how you will calculate partial billing in the event there is a lapse in contract coverage. Paragraphs 1.6.10.2.5 and 5.3 address on-call and after-hours services.

10 65 H-11 g.

H-11 Invoicing

Instructions -

Supplementary

Deduction of Labor hours on services that do not conform - In this paragraph, the government is said to be able to decrease the costs of expended labor hours, if the work is not fully in conformance of the requirements when invoice is submitted. Due to the nature of troubleshooting, and the requirements of full coverage of staffing and labor costs, labor hours may be expended even if first attempts at repairs may not be successful. The hours will still have been expended, and presumably the contractor will justifiably be entitled to labor hours worked. Please confirm that actual expended labor hours will not be subject to non-payment.

There will not be a decrement to hours for work justifiably entitiled to labor hours worked. However, if the work is not performed an adjust invoice must be submitted.

11 32 5.3 Cost - Invoice

Service Calls Approvals by COR/KO - In this section, and several others, it is stated that the COR/KO must be notified to coordinate work, approve parts, pricing, and estimates of labor & materials. With short turnarounds of 6-hour of 48-hour estimates and other tasks during after hours, weekends, holidays, etc., will the COR/KO be available to respond and provide the needed coordination or approval for the contractor/subcontractor to perform their required tasks?

Yes, the COR/KO will be available.

12 33 5.3.3.4 Service Calls Tickets

Method of Procedure Requirments - This paragraph states that "The Contractor shall include a Method of

Procedure (MOP) for all work, including contingency plans in case any unexpected problem/failure occurs that could affect/impair said piece of equipment for a period of time5.3.3.4 longer than 24 hours."

We question the reasonableness of being able to predict "any unexpected problems/failures" and have concerns about the practicality and cost-prohibitive nature of preparing an MOP for ALL work. Please confirm that this is what the government is requesting or revise the wording to a more practical, cost-effective standard.

Yes, the Government is requesting a Method of Produre per Section 5.3.3.4.

13 35 5.5.5.1 PPMI Plan

Spare Parts Inventory Management - This paragraph requires that within 60 days of NTP the Contractor provide a complete parts list with extensive descriptions, quantities, and expected lead/delivery time. Is there an existing spare parts inventory that can be used and revised for this purpose?

No, Contractor shall develop spare parts list for all equipment based on Equipment

Nameplate Data and field verification.

14 36 5.6.1 PPMI Plan

Asset Data & Maintenance Records - This paragraph requires the Contractor (within 90 days of award) to provide all asset data, job plans, PM schedules, and associated costs for all planned maintenance activities in MAXIMO. Since MAXIMO is currently being used as the CMMS, will the Contractor be provided with current asset maintenance data, records, historical info for schedules and costs?

After award, the Contractor will be provided with the most current asset data that is available.

15 29 4.5

Contractor Furnished

Items and

Responsibiliites

Contractor Furnished - The Contractor is required to provide the COR with SDS for each material in use or stored on the Pentagon Reservation and (within 30 days of award) provide approximate quantities

(within 10%) and locations of all materials requiring an SDS. Additionally, the Contractor is required to update this information whenever there is more than a 10% change within the volume/quantity of these items. The fluctuation in volume/quantity of such items will make it nearly impossible to track changes of

10%. Is there a current inventory of such materials that will be on hand or left behind? And can this quantity requirement be eliminatied or alternately be reported as a maximum volume/quantity?

No, there is not a current inventory that will not be on hand or left behind. This section of the PWS refers to only materials brought and stored on site by the

Contractor, not a requirement for the entire plant.

This requirement cannot be eliminated it is required by WHS Safety. The

Government is also required to follow this requirement.

16 31 5.1.6 Specific Tasks

Access - The PWS states that there is no permanent parking available nor included and that temporary parking request will be handled by the COR on a case-by-case basis. This restriction will have an impact on the Contractor's ability to provide a timely response to routine and emergency service calls with the personnel that are required to respond or perform work. What provisions can be made to address this conflict?

Permanent parking shall be provided to (7) key personnel. All other personnel shall be provided limited temporary parking requests approved by the COR on a case-by-case basis.

17 20 1.6.8.9 General Information

OPSEC Requirements - Contractors and their personnel are required to have OPSEC awareness and education training initially and annually as required by the Government. What are the details for how this training will be provided?

OPSEC training is provided annually by the Government, free to the Contractor.

Only Contractors with CACs are required to complete OPSEC training.

18 30 4.8

Contractor Furnished

Items and

Responsibiliites

Uniforms - This paragraph requires the Contractor to provide uniforms and require that all employees, supervisors, and subcontractors wear said uniforms. We find the requirement to provide these to

(sometimes unknown or emergency responding) subcontractors impractical and cost-prohibitive. We request that the subcontractor uniform requirement be eliminated for this reason.

Concur. The key personnel and subcontractor shall wear distinguishable clothing that identifies their respective employer.

19 42 5.11 DCS

Boiler Plant Maintenance - The requirement to support boiler controls PLC and Iconics is not currently available to MCDean and are they are not able to provide this service. Please address how access will be provided or the responsibility assigned to another agent.

Conduct market research. The Governement cannot provide or recommend another agent.

20 43 5.11.9 DCS

Upgrades to Software or Licenses - Since the software belongs to the Government, we cannot provide this service. Please address this issue and how this can be provided.

Per Section 5.11.9, "PLC System software support. Any regularly released patches and version upgrades by the Allen Bradley, or other PLC manufacturer shall be provided as a part of this service contract. Labor to install and support software shall be included."

The intent is that the Contractor install the released patched and version upgrades provided by the Governement.

21 48 5.2 Cost - Invoice Equipment/System Warranty Management - Please provide a list of all warranties and dates. List of all warranties and dates shall be provided after award.

22 3, 4 Section B CLIN 0001

Please provide a guideline to estimate the off-hours work to be required under CLIN 0001. These employees would be covered under SCA or DBA depending on the work being performed, so these are not salaried positions and would be in addition the regular duties performed by the key personnel in CLIN

0001 during normal working hours

Off-hours work is not required per CLIN 0001. Only a service call ticket can authorize off-hours work per CLIN 0003 or CLIN 0004.

23 3, 4 Section B CLIN 0001 Please verify that the personnel under CLIN 0001 may perform services under CLINS 0002-0004, even though they cannot separately charge for these services under CLINs 0002-0004 Concur.

24 32 5.3 CLIN 0003

Please verify that the costs of materials for the Preventative Maintenance and Services Calls under $2000 is to be covered under CLIN 0003. If so, then please provide a guideline to estimate these costs.

Costs of materials for Preventative Maintenance and Service Calls under $2000 shall be covered under CLIN 0002.

25 32 5.3.1

CLIN 0002 & CLIN

If the contractor is to be responsible for Preventative Maintenance and Services Calls under $2,000, then what safeguards are in place to protect the contractor from the Government making incremental requests under the $2,000 limit?

Typically twenty-five (25) service call repairs with a value less than or equal to

$2,000 per year would be expected.

Typically seventy-five (75) corrective maintenance repairs with a value less than or equal to $2,000 would be expected.

26 3 Section B CLIN 0002

During the site walk, was there equipment identified that was not on the Equipment Nameplate Datasheet that needs to be covered in CLIN 0002 Preventative Maintenance. If so, please identify this equipment so we may adequately price this FFP requirement.

The Equipment Nameplate Data list adequately covers the Preventative Maintenance that will be required for this contract.

27 32 5.3 Service Calls Tickets

Service Call Tickets - please provide the process the government intends to use to confirm and approve costs for service calls and corrective maintenance identified by the contractor. How is fair and resonable pricing determined by the government?

Reference CLINS 0004, 1004, 2004, 3004. 4004 and Section 5.3, Services Call for the process. Pricing fair and reasonableness with be determined in accordance with

FAR 15.402, Pricing Policy

28 32 5.3.1 Service Calls Tickets Service Call Tickets - please confirm that costs associated with repairs under $2,000 are to be included in

CLIN 0003

Costs associated with service call tickets under $2,000 are to be included in CLIN

0002.

29 33 5.3.2 Service Calls Tickets Corrective Maintenance - please confirm that costs associated with repairs under $2,000 are to be included in CLIN 0003

Costs associated with corrective maintenance tickets under $2,000 are to be included in CLIN 0002.

30 21 1.6.10.2.5 Key Personnel

Please clarify the following clause: "The Project Managers’ time or “Labor Rate” is carried as a firm fixed priced, as they are identified as Key Personnel and required to be on-site during core hours, and therefore will not be included in any additional cost estimates for service calls and corrective maintenance. The only exception being if the repair work takes place during off-hours, e.g., emergency service call.". This statement seems to be in contrast with other statements that say the Key Personnel's time is not billable. Is Key Personnel labor for off-hours or emergency service calls billable?

Key Personnel labor is only billable for off-hours on service calls or corrective maintenance tickets.

31 16 1.4 Scope

"This contract scope covers all associates equipment, including but not limited to cables, sensors, dampers, and transmitters necessary for proper operation of the equipment and systems even if not specifically identified in the Equipment Nameplate Data Attachment."

Please identify any equipment and systems not specifically identified in the Equipment Nameplate Data

Attachment so that we can include it in our our bid. A definable scope is necessary for a Firm Fixed

Price bid.

The Equipment Nameplate Data list adequately covers the Preventative Maintenance that will be required for this contract.

32 21 1.6.10.4.1 Key Personnel

"The electrician must possess certification in the high, medium and low voltage equipment (e.g., NICET, NETA, ANSI are all acceptable certifying bodies and NICET Electrical Testing Certification)."

NICET, NETA, and ANSI do not provide such certifications, and NICET Electrical Testing Certification is reserved for testing companies such as Potomac Testing where testing repreents a large amount of their revenue. Please provide the specific certification(s) required. If we have a qualified and Licensed

Journeyman Electrician with experience in with this type of work, is that qualification acceptable?

Here are the specific certifications:

ANSI/NETA Electrical Testing Technician Level 3 Certification

NICET Level III Electrical Power Testing Certification

No, the licensed journeyman electrician with ten (10) years of relevant work experience and must possess one of the certifications listed above.

33 40 5.8.5.3 Are all items under section 5.8 considered Full maintenance/all-inclusive or just the 10 chillers and head control valves?

The Contractor shall provide an all-inclusive package (including all material, parts and labor) per PWS Section 5.8.2.1, "The Contractor shall perform all preventative maintenance, corrective maintenance and service call tickets on all ten (10) PH&RP chillers, including but not limited to, M Contact Panel, soft start panel, exciters, compressor, speed increaser, motor, controls and all devices, ten (10) chiller head control valve, receivers, refrigerant scales, and refrigerant monitoring system for the duration of the base."

The PH&RP has nine (9) York OM TurboMaster chillers, one (1) York YD Chiller, and three (3) R-22 refrigerant receiver tanks and one (1) R-134a refrigerant receiver tank

34 41 5.8.5.2

5.8.5.2 is an open ended statement, please provide a list of exact equipment or at least definition of within and outside of the PH&RP.

Equipment is included on the Equipment Nameplate Data list.

35 40 5.8 There was no mention of Eddy Current testing on the 10 Chillers. Should it be added this task in our proposal?

No, this task should not be added to proposals.

36 41 5.8.5 Could you provide a count, type and size of valves to be maintained? Equipment is included on the Equipment Nameplate Data list.

37 40 5.8.2 There was no mention of damage by others or damage by outside source, concerning the all-inclusive part of the contract. Can the government please clarify and can exclude these situations?

Government is unaware of any damage for the all-inclusive portion of this contract that has not been repaired or is not scheduled for repair.

38 117

Volume I:

Technical

Proposal - 1

Does the government require each line to be double-spaced or each paragraph? Yes, the Government requires double-spaced paragraphs.

39 119

Volume II –

Past

Performance.

Section A

Will the government consider releiving the requirement for ongoing projects to have completed at least three (3) years of performance by solicitation issuance if ongoing projects that meet all other soliciation requirements? For instance, a contract may have completed within a shorter period of time within less than a year with a total value of $2M or more.

The Government has considered the request. We have determined that it best represents the government's requirements as written. Thus, the requirement will not be changed.

40 117

Volume I:

Technical

Proposal - 1

Can the PM Schedule be excluded from the page count? No, PM schedule shall be included in the page count.

41 117

Volume I:

Technical

Proposal - 1

Will the government allow 11X17 foldouts in order to allow the schedule and other items to be printe legibily?

Yes, the Government will allow paper size 11X17 for schedules only - not company brochures.

3, 5,7,9 and 11

Section B -

Supplies or

Services and

Prices

CLIN#s 0001, 1001, 20001, 3001 and 4001

All services requested under this PWS are non-personal in nature. Can the government please provide clairification of this statement? This CLIN involves Labor.

FAR 37.101 - Nonpersonal services contract means a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4,6,8,1

0 and

Section B -

Supplies or

Services and

Prices

1004, 2004, 3004, and

Can the government confirm that the contractor is required to insert the maximum ($5M) amount for each of these line items.

No dollar amount is inserted in CLINS 1004, 2004, 3004, and 4004. This is an IDIQ

CLIN and it is not executed until major repairs include any corrective maintenance repair or service call work that exceeds $2,000.01 up to $5,000,000.00 are needed.

and 118

2.1.6 and 1

2.1.6 KEY PERSONNEL states: "When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. However, 1. KEY PERSONNEL states: "Prospective offerors are required to submit Attachment J0 – Key Personnel Qualifications in lieu of resumes, signed letter of commitment, and certificates and licensures for all personnel that meet or exceed the following certifications and work experience:" Can the government confirm that resumes, signed letters of commitment and certificates and licensures are NOT required to be included in the proposal response?

No. Attachment J0 – Key Personnel Qualifications must be submitted in lieu of resumes. Signed letters of commitment, and certificates and licensures for all personnel that meet or exceed the following certifications and work experience must be submitted as well.

45 40 5.7.9.4

The Contractor shall provide welding and pipefitting support on the Steam Distribution System including, but not limited to, steam trap repair and/or replacement, repair/replacement of pipe sections, partial and/or full outage support. Can the government provide the steam trap and pipe section count?

No, we cannot provide steam trap and pipe section count. Welding/Pipefitting support is issued as a service call ticket.

46 118

2. Management

A. Preventative

Maintenance

(PM) Plan:

Can the government confirm that the supporting maintenance and repair job plans are to be submitted for

Boilers only? Similar to the requirement for the PM schedule.

Yes, job plans are to be submitted for Section 5.7 Boiler Plant Maintenance.

47 120 Volume III–

Price #2

The government refers to Attachment L4: Pricing Template, however this template is not included in the soloication package. Please confrim Offerer is to use the J2 pricing that was provided in the solicataion documents.

Attachment L4 is a typographical error. The pricing template is Attachment J2.

This correction has been made via Amendment 0001.

48 126

2.3 Factor 1:

PASS/FAIL

Key Personnel:

The government references soliciation section L.3.2.1 however, no such section exists in the document, please claifiy

L.3.2.1 is a typographical error. The correct reference L4 - Proposal Content, 1 -

Key Personnel. This correction has been made via Amendment 0001.

49 126

Subfactor 1 –

Preventative

Maintenance

(PM) Plan.

The government references soliciation section L3.2.2A however, no such section exists in the document, please claifiy

L.3.2.2A is a typographical error. The correct reference L4 - Proposal Content, 2 -

Management Approach, Paragraph A. - Preventative Maintenance (PM) Plan. This correction has been made via Amendment 0001.

50 126

Subfactor 2 –

Management

Plan

The government references soliciation section L3.2.2B however, no such section exists in the document, please claifiy

L.3.2.2A is a typographical error. The correct reference L4 - Proposal Content, 2 -

Management Approach, Paragraph B. - Management Plan. This correction has been made via Amendment 0001.

51 126

Subfactor 3 –

Quality

Control (QC)

Plan

The government references soliciation section L3.2.2C however, no such section exists in the document, please claifiy

L.3.2.2B is a typographical error. The correct reference L4 - Proposal Content, 2 -

Management Approach, Paragraph C. - Quality Control (QC) Plan. This correction has been made via Amendment 0001.

52 5.8.5 Valves Could you provide a count, type and size of valves to be maintained? Equipment is included on the Equipment Nameplate Data list.

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1.6.11.2.12 Motorized Valves Will transmission lines be dumped annually to allow for valve preventative maintenance? Contractor will be responsible for preventative maintenance job plans.

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5.8.4.1.6

Should HRP move forward with more chiller replacements, or should another contractor have chillers down to perform plant construction work, would this count as chillers out of service and prohibit maint.

Work

No, this wouldn’t count as chillers out of service.

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5.8.5.2

This section appears to be open ended, please provide a list of exact equipment or at least a definition of

"within" and "outside" of HRP Equipment is included on the Equipment Nameplate Data list.

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5.8 CWS There is no mention of Eddy Current testing on the 10 chillers. Was this missed? Should it be added? No, this task should not be added to proposals.

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5.8 CWS

Please confirm 5.8.2.1 - 5.8.2.5 are the only components in the all inclusive contract; thus indicating items 5.8.3, 5.8.4 and 5.8.5 are not all inclusive.

All sections of 5.8, except are 5.8.5, are included in the all inclusive portion of the

PWS.

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5.8 CWS

There is no mention of acts of God, damage by others or damage by outside source, this must be addressed for the all-inclusive part of the contract.

The Contractor shall not be held responsible if an Act of God, damage by others or damage by an outside source occurs for the all-inclusive part of the contract.

59 Key Personnel

Please confirm if this contract clasifies as a service contract with 51% self performance requirements as it was in the past or is it acceptable to contract out the majority of the work including key personnel as on the current bridge contract

51% of the work must be performed by the prime contract.

60 General Are there any typically scheduled preventative maintenance tasks that have not been completed during the current bridge contract? Is there any equipment not in working order?

Government is unaware of any non-functioning or non-serviced equipment that has not been repaired or is not scheduled for repair.

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Section 1.6.10 Key Personnel Are executed commitment letters required for projected staff not already on payroll?

Per the RFP Section 2.1, Definitions - Paragraph 2.1.6, Key Personnel. Yes. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. Personnel must be on payroll before the Period of Performance start date.

62 General Will all contractors and site personnel be allowed RDF access? Is there a daily limit?

Permanent parking shall be provided to (7) key personnel. All other personnel shall be provided limited temporary parking requests approved by the COR on a case-by-case basis. RDF access is considered a temporary parking request.

63 General

Due to 24/7/365 emergency requirements please confirm that all primary contractors will be eligible for badging; In order to meet the contract requirements and emergency response time all primary contractors personnel need to be eligible for badging. Supplemental / non-essential contractors can be escorted by our on site personnel.

Yes, the COR will work with the Contractor to determine badging requirements for personnel.

64 General Please confirm that the only insulation repairs required are insulation that was disturbed during preventative maintenance or repair work performed under this contract.

Replacement of insulation shall not be included in the bid. Any replacement of insulation shall be issued through a service call or corrective maintenance ticket.

65 General Please confirm make up air fans 205 & 206 will be excluded from maintenance as they cannot be accessed due to piping/obstructions.

No, make up air fans 205 & 206 will not be excluded. Another Government

Contractor is in the process of making the fans accessible for maintenance.

66 General Please confirm that a back-up is not required for key personnel utilizing leave.

Per paragraph 1.6.10.12 - the Project Manager is the only position that requires an alternate.

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HII - C Total Hours Worked

If "extra" COVID19 pay is awarded in the follow on to the CARES ACT that requies employers to pay

"extra" $ to all essential workers (in the event of a stay at home order) will there be a modification to the contract.

In the event there is an issue of national security or pandemic, the RFP contains

DFAR Clauses 252.237-7023 and 252.237-7024 and will be executed via modification if needed.

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H11 - E

Deductions for

Unworked Hours

Will COVID19 related absences per the CARES ACT (or follow on the CARES ACT) be excluded from the deduction back to the Government per per "E" of the RFP

The CARES Act will expire September 30, 2020. We will address that question as future guidance (if necessary) is provided.

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Item 0003 CLIN 0003

Is the CLIN XXX3 IDIQ and to be supplied by CO? On price template it is shown as 1,000,000. Please confirm.

CLIN 0004 is the IDIQ CLIN and is only executed when repairs between $2,000.01 up to $5,000,000.00 are needed. The $1,000,000.00 on CLIN 0003, 2003, 3003, and

4003 is correct

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Item 0004 CLIN 0004

Is the amount for CLIN XXX4 going to be supplied by CO? There is mention in the RFP of task orders between 2,000 up to 5,000,000.

CLIN 0004 is the IDIQ CLIN and is only executed when repairs between $2,000.01 up to $5,000,000.00 are needed. The $1,000,000.00 on CLIN 0003, 2003, 3003, and

4003 is correct.

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Item 0003 &

General

Please confirm that Overhead and Profit for CLIN XXX3 and XXX4 are to be added with each task order and not on the FFP portion of the contract since the amount of funds utilized is unknown at this time.

Concur. Overhead and Profit for CLIN XXX3 and XXX4 are to be added with each service call and corrective maintenance.

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1.6.8 General

Please confirm that personal computers are allowed to be utilized by on site personnel for non DOD information such as scheduling / estimating programs and general administration documents.

Per Section 1.6.8.3, "Personal Devices: Contractor shall not use any personal or other non DoD approved devices (e.g., laptops, cell phones, cameras, voice recorders) to store, receive, process or transmit DoD information."

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5.14.2 Are all inspections / Annual / SPCC for the Fuel Oil Storage Tanks included in the Contractors SOW?

No, this is no longer a requirement. The work will be completed by another contractor.

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5.14.2 When was the last API inspection performed on Above Ground Fuel Oil Storage Tanks? This is no longer a requirement. The work will be completed by another contractor.

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Section

1.6.10.1.2

Project Manager

Qualifications

Please confirm if both project managers must meet the requirment set forth in 1.6.10.1.2 or if one can serve as an assistant with less experience but equally certified. We understand the need for this requirement and are only asking if the second project manager can hold lessor experience, not zero experience.

Both project managers must meet the PWS requirements in Section 1.6.10.2.

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H-3 Parking Is there an estimated % of parking passes that will be issued for Contractor Employees

Permanent parking shall be provided to (7) key personnel. All other personnel shall be provided limited temporary parking requests approved by the COR on a case-by-case basis. RDF access is considered a temporary parking request.

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Part 4

Contractor furnished items Will HRP be supplying the Electrical Test Equipment / Megger

No, contractor shall supply all parts and materials needed to perform the work on this contract.

32 0f

5.3.1 Service Calls

Please confirm that CLIN 0003 is IDIQ as descriped elsewhere in RFP and that paragraph 5.3.1 should read that service calls with value less than or equal to 2,000 shall be inlcuded in the FFP portion of contract, specifically CLIN 0002 (not 0003) as listed. Also confirm that the cap is 25 for said service calls.

CLIN 0004 is the IDIQ CLIN. $2,000 or less shall be included in the firm fixed price of the PM Contract (CLIN 0002). Section 5.4.1 has been corrected to reflect

CLIN 0004. The RFP states in paragraph 5.3.1, "Typically twenty-five (25) service call repairs with a value less than or equal to $2,000 per year would be expected."

The estimated number of 25 is based off historical data from previous contracts.

This number is not definite.

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5.4 Corrective Maintenance

Please confirm that the cap on the # of "repairs less than $2,000" that are inlcuded in the monthly firm

PM fixed-priced CLIN 0002 is 75

The RFP states in paragraph 5.4.1, "Typically seventy-five (75) corrective maintenance repairs with a value less than or equal to $2,000 would be expected."

The estimated number of 75 is based off historical data from previous contracts.

This number is not definite.