HDTRA2-15-R-0005_Amend._0004.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENTS & EXHIBITS

Attachment Description

No. of Pages

Statement of ObjectivesWork entitled, Instrumentation 2

Support dated 8 Jul 2015

2.

Awardable Task Order 1 dated 19 Oct 2015

3.

Sample Task Order 2 dated 19 Oct 2012

4.

DD Form 254

5.

Master Government Property List

(Excel Spreadsheet)

6.

Socio-Economic Commitment

7.

Past Peformance Information, L-1

8.

Past Peformance Questionaire, L-2

9.

Pre-proposal Conference & Site Vist

10.

Subcontracting Plan for Small and Small

Disadvantaged Business Concerns

*Large businesses are required to submit a small business and small

Disadvantaged subcontracting plan which will be incoporated into the resultant contract.

b. Exhibits applicable to this contract are identified as follows:

Exhibit

Description

No. of Pages A

Contract Data Requirements List (CDRL), DD Form 1423, 15 Jul 2015

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

CLAUSES INCORPORATED BY REFERE

FAR 52.252-1

Solicitation Provisions Incorporated by Reference

FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

CLAUSES INCORPORATED BY REFERENCE

52.215-1 Instructions to Offerors – Competitive Acquisition

JAN 2004

52.215-16 Facilities Capital Cost of Money

JUN 2003

52.215-20 Requirements for Certified Cost or Pricing Data or Information

OCT 2010

Other Than Certified Cost or Pricing Data

52.215-22 Limitations on Pass-Through Charges—Identification of

OCT 2009

Subcontract Effort

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation

FEB 1999

52.232-13 Notice of Progress Payments

APR 1984

52.237-10 Identification of Uncompensated Overtime

OCT 1997

252.227-7017 Identification and Assertion of Use, Release, or Disclosure

JUN 1995

Restrictions

252.227-7028 Technical Data or Computer Software Previously Delivered

JUN 1995

to the Government

CLAUSES INCORPORATED BY FULL TEXT

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA

DEC 2007

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215-1(c)(3).

2. DTRA has one official mailing address in Albuquerque, NM. Due to heightened security measures, hand-carried proposals cannot be accepted. For all incoming packages to DTRA in the Albuquerque, NM (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: DTRA/J4COQ (Rudy Chavez)

1680 Texas St., SE

Kirtland AFB, NM 87117

3. Offerors are cautioned to allow 3 days* for processing , security screening, and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

*Note: The 3 days for processing, security screening, and delivery of proposals to the DTRA designated office is part of the 45 days for receipt of proposals.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contract Specialist (CS) is the primary point of contact for this acquisition.

The CS for this acquisition is:

Rudy Chavez

Defense Threat Reduction Agency/J4COQ

Phone: (505)846-8457

Email address: rudy.p.chavez.civ@mail.mil

The Contracting Officer (CO) for this acquisition is:

Herbert Thompson

Defense Threat Reduction Agency/J4COQ

Phone #: (505) 846-8799

Email: herbert.a.thompson8.civ@mail.mil

Offerors are instructed to address all questions or concerns regarding this solicitation via email to rudy.p.chavez.civ@mail.mil with the subject line Questions Concerning HDTRA2-15-R-0005.” Questions regarding this solicitation must be received no later than 10 days prior to the RFP closing date.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table 1-2 – Proposal Organization

I

1 electronic (original)

II

1 electronic (original), 4 printed copies

MISSION CAPABILITY

III

1 electronic (original), 2 printed copies

PAST PERFORMANCE

IV

1 electronic (original), 2 printed copies

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “ORIGINAL” copy is included in the copy count above. For electronic copies reference paragraph L.1.3.8.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in Albuquerque, NM” DEC 2007 (the clause is at the beginning of Section L). Completed Present and Past Performance Questionnaires (PPPQs) (Attachment L-2) shall be e-mailed in PDF format to the contract specialist and contracting officer at the email addresses shown in Paragraph L.1.1.1.

PLEASE NOTE THE INSTRUCTIONS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR 52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

· Be complete and respond directly to the requirements of the solicitation.

· Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

· Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

· Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

· Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns. Except for the lettering that is within a graphic, the font size shall be no less than 10 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

· past performance questionnaires

· past performance questionnaire point of contact list cover pages

· RFP cross-reference matrix

· teaming arrangements

· letters of commitment

· past performance consent letters

· client authorization letters

· tables of contents

· revision matrix

· glossaries

· Small Business Subcontracting Plan

· Sample Task Order Statement of Works (SOWs)

· lists of figures, tables, or drawings

· tabs

· dividers

· blank pages

· resumes (shall not exceed one (1) page for each person).

· title pages

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader XI

- Microsoft Office Excel 2010*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to support cost calculation(s).

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

· All text must be searchable

· Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

· Keep embedded graphics as simple as possible; large graphic files are discouraged

· Minimize the use of scanned images (except for Adobe Acrobat requirements)

· Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Cost Volume IV. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to support cost calculation(s).

L.1.3.10 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted form the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of Interest assertions which must be submitted in Volume I but may be cross-referenced in other volumes, and paragraph L.5.3.1.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.13

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, point of contact (POC), POC’s email address, telephone, and fax numbers for your respective Defense Contract Administration Agency (DCMA) and Defense Contract Audit Agency

(DCAA). The aforementioned information also applies to your major subcontractors/teaming partners.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, CAGE Code, DUNS number, Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation, if applicable.

I.2.6 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to offeror’s facility clearance and the contact information for the offeror security office. Information relative to subcontractor(s) security requirements shall also be included.

L.2.7 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995) If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.8 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the sample task, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.8. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.8 – Solicitation Exceptions

L.2.9 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S) (SECTIONS K AND L) The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for Award Management site, https://www.sam.gov/portal/public/SAM/

L.2.10 SMALL BUSINESS SUBCONTRACTING PLAN

IAW FAR 19.704 and DFARS 219.704 Other than small business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003

L.2.11 SOCIO-ECONOMIC COMMITTMENT

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the Total Contract Value proposed is considered to be the numerical sum of the total dollar value for two (2) initial task orders as contemplated under this solicitation. DTRA will use the System for Award Management (SAM) and Online Representations and Certification Application (ORCA) website data to verify proposed small business entities meet the assigned RFP NAICS (541712) small business size standard 500 employees. Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 25% of the total contract value proposed to Small Business, of which at least 5% of the 25% is subcontracted to Service Disabled Veteran Owned Small Business (SDVOSB). The SDVOSB percentage equates to 5% of the total contract value proposed. Offeror’s socio-economic commitment will be evaluated relative to meeting both the 25% Small Business and the 5% SDVOSB subcontracting requirements. The SDVOSB subcontractors may be counted as part of the Small Business subcontracting percentage. Alaska Native Corporation (ANC) and Indian tribe subcontractors may be counted as part of the Small Business subcontracting percentage in accordance with FAR 19.703(c).

Small business prime contractors may include the cost of work self-performed toward meeting the 25% Small Business requirement.

SDVOSB prime contractors may include the cost of work self-performed toward meeting both the 25% Small Business and 5% SDVOSB requirements.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business and SDVOSB concerns.

Figure L.2.1

L.2.12 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as Attachment 6 of the RFP. This attachment will be used by all offerors to document the proposed Small Business participation as required in paragraph L.2.11. Attachment 6 will be compared to the offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an offeror meets the criteria as specified in paragraph L.2.11 and through discussions provides a Final Proposal Revision (FPR), the criteria for paragraph L.2.11 must be met and the offeror must resubmit the SB calculation attachment.

L.2.13 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST

a. The Contracting Officer has determined this contract may give rise to potential conflicts of interest due in part to contractors currently providing support to DTRA, who may have access to information that could potentially provide an unfair competitive advantage. Moreover, the nature of the work required by this contract could provide the awardee access to information that could potentially provide an unfair competitive advantage for future contracts. Offerors are directed to FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Each offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the offeror has a possible organizational conflict of interest.

c. The Contracting Officer may require further relevant information from an offeror and may, at his discretion, permit an offeror to clarify errors or omissions in relevant information or in a statement required by (b) above. Refusal to provide a statement required by (b) above, refusal to provide further relevant information required by the Contracting Officer, or the misrepresentation of any relevant information will result in disqualification of an offeror from further consideration for award of a contract under this solicitation.

d. Relevant information regarding possible organizational conflicts of interest will not be treated like a separate evaluation factor, however, it will be addressed during the evaluation of proposals. Relevant information regarding each offeror will be analyzed by the Contracting Officer in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

e. The Contracting Officer will use all relevant information submitted by the offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the Contracting Officer determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means. Although the terms of any special clause are subject to negotiation, it is likely that the contract will include a clause substantially the same as DTRA Clause 252.209-9000 which is included in Section H of the contract.

L.3.0 VOLUME II – MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in Section M, “Evaluation for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 Volume Organization:

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Section 1, Management Approach

f. Section 2, Technical Capability

g. Section 3, Sample Task Order 1

h. Section 4, Sample Task Order 2

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability subfactor, as well as, their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM) The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

Section/Paragraph Proposal Volume/ Section/Paragraph

L.3.3.2 SECTION 1: SUBFACTOR A - MANAGEMENT APPROACH

The Offeror shall submit its Management Approach addressing the five areas below for managing the contract and the task orders to be awarded under the contract. The Management Approach should discuss how the Offeror will provide for maximum flexibility to innovatively and cost-effectively manage the program schedule, performance, risks, subcontracts, and data to support the program objectives.

1. Management Approach that demonstrates an established cost effective method to concurrently manage multiple test programs locally and at remote locations.

2. Management Approach that demonstrates an effective process for successfully responding to and prioritizing Task Orders, scheduling conflicts, short notice test events, and unplanned test delays.

3. Management Approach, to include resumes, that demonstrates an effective personnel management approach to staff, recruit and retain appropriate personnel at all required skill levels to support all types of tests defined in the SOO, during periods of steady work requirements, surging work requirements or declining work requirements.

4. Management Approach that demonstrates a cost effective and efficient process for “cradle-to-grave” management and sustainment of GFP/GFE.

5. Management Approach that demonstrates an effective plan to meet the socioeconomic commitment of at least 25% of the total contract value proposed to small businesses and the ability to meet 5% of the socioeconomic commitment to Service Disabled Veteran Owned Small Business (SDVOSB). Reference paragraph L.2.11.

L.3.3.3 SECTION 2: SUBFACTOR B - TECHNICAL CAPABILITY

The Offeror shall provide a written approach which describes their technical capability to accomplish the following technical considerations in accordance with the Statement of Objectives and Sample Tasks:

1. Provide a technical approach to demonstrate an understanding and capabilities to design and develop cost effective and efficient instrumentation plans for all CBRNE testing.

2. Provide a technical approach to demonstrate an understanding and capabilities to conduct Instrumentation Research & Development using Commercial off-the-shelf (COTS) components and technologies for all CBRNE testing.

3. Provide a technical approach to demonstrate an understanding and capabilities for configuring and fielding Data Collection systems for all CBRNE testing environments.

L.3.3.4. SECTION 3: SUBFACTOR C - SAMPLE TASK ORDER 1 (Awardable) The Offeror shall include sufficient detail in Section 3 to demonstrate their practical application of the processes, procedures, and approaches provided in Section 2, towards the sample task’s SOW (Attachment 2). The offeror shall identify the personnel and provide a technical proposal that describes how the Offeror will perform the Sample Task Order 1. The Offeror shall provide a technical approach for implementing a cost effective sample task order. The approach must address the technical capability, labor mix, and personnel that meet the appropriate skill level to successfully perform the SOW. The qualifications of all proposed subcontractor and consultants will also be evaluated in a like manner.

L.3.3.5. SECTION 4: SUBFACTOR D - SAMPLE TASK ORDER 2 (Not Awardable) The Offeror shall include sufficient detail in Section 4 to demonstrate their practical application of the processes, procedures, and approaches provided in Section 2, towards the sample task’s SOW (Attachment 3). The offeror shall identify the personnel and provide a technical proposal that describes how the Offeror will perform the Sample Task Order 2. The Offeror shall provide a technical approach for implementing a cost effective sample task order. The approach must address the technical capability, labor mix, schedule, equipment required, and personnel that meet the appropriate skill level to successfully perform the SOW. The qualifications of all proposed subcontractor and consultants will also be evaluated in a like manner.

L.4.0 VOLUME III –PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. Description of Team

c. Present and Past Performance References

d. Organizational Structure Change History

L.4.2 DESCRIPTION OF TEAM

The offeror shall provide a matrix of all proposed subcontractors/team members and the specific areas within the SOO for which they will be utilized. Offerors shall also provide an approximate percentage of effort, based on overall cost, that each subcontractor/team member will contribute to the overall effort. For purposes of this evaluation, the overall effort shall consist of two sample task orders. If there are additional subcontractors which are not anticipated to play a role on the actual and sample tasks orders but may be utilized in the future, the projected future role of these subcontractors should be clearly addressed. This information will be utilized to determine relevancy for the subcontract references. In addition, the Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES

The offeror shall identify a minimum of three and a maximum of five references for the prime offeror as well as a minimum of one and maximum of two references for each of the subcontractors/teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. Task orders issued against the Indefinite Delivery Indefinite Quantity(IDIQ) contracts may be included as references. Each task order shall be counted as a separate reference. The base IDIQ shall not be cited as a reference if an individual task order of the IDIQ is referenced.The references shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each reference, the offeror shall provide a narrative describing the effort and the results of the Offeror’s performance. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Present and Past Performance Information Form (attachment L-1). For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.2, Factor 2: Past Performance. In addition to the information provided in the Past Performance Volume, the offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment L-2). This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed PPPQs shall be emailed in PDF format to the Contracting Officer and Contract Specialist at the e-mail addresses shown in Paragraph L.1.1.1.

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL

The Offerors shall provide an unburdened itemized cost proposal ONE LEVEL BELOW THE SUMMARY COST LEVEL (reference L.5.4), for Sample Task Orders 1 and 2 that is consistent with the technical approach provided in Volume II. The proposals should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract/task orders being sought.These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal. The Socio-Economic Commitment table required by L.2.12 is excepted from this provision and shall be included in Volume I.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data may be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents

Glossary

Cost Narrative

Cost or pricing information and supporting data, to include estimating methodology

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Contractor Systems

The cost narrative shall include information for the prime contractor and any subcontractor/teaming members on the following contractor systems:

L.5.3.4. Estimating System Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing this proposal or future task order proposals under this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval. Offerors shall indicate whether there are any Forward Pricing Rate Agreements (FPRAs) in place and identify the applicable Defense Contract Audit Agency (DCAA) office of the prime contractor and major subcontractors/teaming partners.

L.5.3.4.1 Purchasing System

Provide a summary description of the Offeror’s purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing these or future task order proposals under the contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval.

L.5.3.4.2 Accounting System

Indicate whether the Offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from the Offeror’s standard procedures in preparing this proposal.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror’s shall provide an unburdened cost proposal itemized by major cost element; labor categories, labor hours, overhead, fringe, materials, equipment, travel, other direct costs, G&A, fee etc. (cost proposal shall be itemized and priced one level below the Summary Cost level), for Sample Task Orders 1 and 2 that is consistent with the technical approach provided in Volume II. All dollar amounts shall be rounded to the nearest dollar. Labor rates and unit rates shall be rounded to the nearest penny. Other than applicable cost supporting data by major cost element no extraneous cost data is necessary. Please include formulas used in the calculations. All proposed costs must be fully explained and provide all supporting cost documentation. Also, any subcontractor cost proposal shall be itemized by major cost element as the prime’s cost breakout. Sample Task Order 1 is Firm-Fixed Price (FFP). Sample Task Order 2 is Cost Plus Fixed Fee.

If available, for both the prime and subcontractor(s), provide the most current DCMA/DCAA audit report for your proposed labor rates and indirects. Should offerors and subcontractors not have Forward Pricing Recommended Rates (FPRRs) or Forward Pricing Rate Agreement Rates (FPRA), please submit a Labor Rate Sheet and Employee Roster or similar to support your proposed labor rates and worksheet(s) detailing each indirect expense pool, the allocation bases, and the calculation for each proposed indirect rate(s).

These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data may be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

If subcontractors are utilized, the offeror shall provide the results of the price or cost analysis conducted by the offeror (prime contractor) establishing reasonableness of proposed subcontract prices (reference FAR 15.404-3(b) and (c)).

L.5.5 PROFIT OR FEE

Offerors shall include their proposed fee (dollar amount and percentage) for the Sample Task Order 1 and Sample Task Order 2 and shall specify the base upon which the fee percentage is applied. Pursuant to DTRA 252.216-9005, there will be no fee on any travel. There will also be no fee on any materials.

FAR 52.233-2

Service of Protest

SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

52.237-1 SITE VISIT (APR 1984)

(a) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(b) A Pre-proposal Conference & Site Vist will be conducted, reference Section J, attachment 9 for specifics.

252.215-9013 QUESTIONS CONCERNING THIS SOLICITATION (OCT 1998)

Any and all questions concerning this RFP, including technical questions, shall be submitted in writing to the Contracting Officer, Rudy Chavez at rudy.p.chavez.civ@mail.mil. All DTRA technical personnel have been strictly prohibited from discussing this requirement with any contractor personnel. All questions shall be submitted by 11/02/015.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

M.0 EVALUATION INSTRUCTIONS

M.1 EVALUATION INSTRUCTIONS

CLAUSES INCORPORATED BY REFERENCE

52.252-1 Solicitation Provision Incorporated by Reference

FEB 1990

52.217-5 Evaluation of Options

JUL 1990

M.1.1 EVALUATION OF PROPOSALS

The Government will evaluate fully, carefully and impartially all responsive proposals in accordance with the evaluation factors and subfactors outlined in M.2.0.

M.1.2 AWARD WITHOUT DISCUSSIONS

The Government intends to award this effort based on the initial proposal, as received, without discussions (except clarifications as described in FAR 15.306(a)). Each offeror should submit its best proposal as the opportunity to submit a revised proposal is not anticipated.

M.1.3 DISCUSSIONS/COMPETITIVE RANGE

While the Government intends to award without discussions, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, these discussions will be held with only those Offerors determined by the Contracting Officer, with approval of the source selection authority, to be in the competitive range. The Contracting Officer may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted and may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. In addition, the Contracting Officer may also eliminate from the competitive range offerors originally determined to be in the competitive range, based on results of written or oral discussions, if those offerors no longer have reasonable chances of being selected for award.

M.1.4 REJECTION OF UNREALISTIC OFFERS

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

M.1.5 CORRECTION POTENTIAL OF PROPOSALS

The Government will consider throughout the evaluation the “correction potential” of any deficiency or proposal weakness. The judgment of such “correction potential” is within the sole discretion of the Government.