TRLS_Sec_J-Atch_001_Statement_of_Objectives_13Nov2017.pdf

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Threat Reduction Logistics Services (TRLS) HDTRA1-17-R-0027

Section J, Attachment 001

STATEMENT OF OBJECTIVES

FOR

THREAT REDUCTION LOGISTICS SERVICES

Revision [FINAL DRAFT | 13 NOVEMBER 2017 | HDTRA1-17-R-0027]

Prepared by:

DEFENSE THREAT REDUCTION AGENCY

Section J, Attachment 001—Page 2 of 7

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1.0 INTRODUCTION

Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) is seeking a single contractor to provide logistics services across CTR’s portfolio including Cooperative

Biological Engagement Program (CBEP), Chemical Weapons Destruction (CWD), Global

Nuclear Security (GNS), Strategic Offensive Arms Elimination (SOAE), and Weapons of

Mass Destruction Proliferation Prevention Program (WMD-PPP). The Threat Reduction

Logistics Services (TRLS) contract will support DTRA’s mission with partnering nations to develop infrastructure, equip, train, mentor, collaboratively research, draft policy, and establish sustainable counter weapons of mass destruction (CWMD) capabilities.

2.0 PURPOSE

The objective of the TRLS contract is to provide efficient and effective logistics support for

CTR programs throughout all areas of responsibility (AORs).

3.0 SCOPE/MISSION

The TRLS contract will leverage a single prime contractor to perform global materials transit, customs clearance in a technical aid environment, personnel travel/events support, document translation, language interpretation, and surge support capability all incorporated into an enterprise management system (EMS). Other DTRA departments, outside of CTR, may use this contract and may issue separate task orders.

4.0 PERIOD AND PLACE OF PERFORMANCE

The period of performance (PoP) for TRLS is five (5) years from award, 2018 to 2023. If CTR exercises the optional two-year ordering period, the breakdown of the proposed PoP will be as follows:

(Base) Three-year ordering period: 2018 to 2021

(Option 1) Two-year ordering period: 2021 to 2023

Task Order performance can extend 12 months beyond the ordering period

The primary place of performance is outside the continental United States (OCONUS).

Locations may include the United States, CTR partner nations, and any future locations required by Office of the Secretary of Defense (OSD) Policy determinations. TRLS contract program management office (PMO) personnel shall be available to attend key meetings at the

Defense Threat Reduction Center (DTRC), as needed. The contractor shall provide an adequate amount of continental United States (CONUS) warehouse space to facilitate the consolidation of CTR CONUS imports and exports.

5.0 BACKGROUND

CTR created the Single Shipper Program in order to secure a centralized approach to global distribution. According to CT SOP 2013-03 ‘Mandatory use of the CTR Single Shipper

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Program’, all CTR contractors must use the CTR Single Shipper Program for all United States import and export shipping activities. The TRLS contract serves as the implementer of the

CTR Single Shipper Program.

DTRA has issued major logistics ID/IQ contracts supporting the CTR program since fiscal year (FY) 2005. During this period, the scope of CTR’s logistics operations shifted towards heavily supporting the biological threat reduction and proliferation prevention missions.

Consequently, CTR transitioned away from long-term construction projects in the Former

Soviet Union (FSU), which required shipping large volumes of construction materials via ocean liners. CTR adapted logistics operations to address the changing environment, focusing more on executing rapid transit requests, supporting a wide-array of events, and providing language services (interpretation and document translation) in an expansive list of partner nations throughout the world.

6.0 PERFORMANCE OBJECTIVES

The following sections are required capabilities and performance characteristics of the supplies and services.

6.1 Global Materials Transit

6.1.1 Perform world-wide materials transportation, consolidation warehousing, storage, and import/export procedures pursuant to Export Administration

Regulations (EAR) and International Traffic in Arms Regulations (ITAR)

6.1.2 Provide CONUS and/or OCONUS warehousing and storage for ambient, temperature-controlled, hazardous, and perishable materials

› Maintain international, scalable storage alternatives for shipments in-transit (underway)

› Inventory management and tracking

› Optimize consolidation of items in order to provide best economic value within the schedule constraints

› Ability to properly handle, mark, store, and arrange for various shipments

6.1.3 Capability to support an accelerated operational tempo by transporting cargo shipment in an expeditious and cost effective manner

6.1.4 Execute door-to-door shipments using variety of transit methods

› Surface transit (e.g. ocean liner, roll-on/roll-off (Ro/Ro) vessels, truck, rail, etc.)

› Air transit (e.g. passenger, cargo, chartered aircraft, etc.)

6.1.5 Initiate and facilitate property transfer documents, material disposition, and property records management from initial receipt to final destination

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6.2 Customs Clearance in a Technical Aid Environment

6.2.1 Demonstrate a well-established export compliance program following industry standards and best practices

6.2.2 Coordinate export/import procedures and customs clearance in accordance with

DTRA program agreements, Status of Forces Agreements (SOFA), and other diplomatic notes, as applicable, to ensure relief from duties, taxes, fees, value-added taxes (VAT), permit requirements, & other applicable levies

6.3 Procurement

6.3.1 Provide ad-hoc purchases of equipment, services, and support incidental to

DTRA mission requirements with capability to internationally source from local or regional vendors

6.4 Personnel Travel Logistics

6.4.1 Global travel logistics support to DTRA delegations, training collaborators, sponsored conference attendees, and other program sponsored travelers

6.4.2 Streamline DTRA personnel logistics operations, sponsored events, meetings, conventions, seminars, training courses, assessments, site visits, audits & evaluations, reviews, inspections, and other DTRA events, as required

6.4.3 Sourcing global vendors who diligently adhere to required safety standards

6.4.4 Provide ad-hoc, small-scale purchases of materials for overseas training, conference events, and other related travel services

6.4.5 Ability to provide DTRA sponsored travelers with stipend payments using or facilitating world-wide financial transactions

6.4.6 Planning and coordination support for DTRA-sponsored events, conferences, meetings, and seminars

6.4.7 Travel support includes, but not limited to:

› Visa acquisition

› Hotel accommodations, conference, and meeting facilities reservations

› In-country travel support

› Door-to-door, in-country ground transportation and airport transfers

› Procurement of tickets for other modes of in-country transportation

› International cell phone procurement, issuance, and support

› Global Positioning System (GPS) device procurement, issuance, registration, and support

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› Satellite phone procurement, issuance, and support

› Ability to track travelers

› 24/7 travel emergency on-call services

› DTRA ‘Global Tavel User Guide’

6.5 Language Interpretation & Document Translation

6.5.1 Provide simultaneous and consecutive interpretation services globally, in multiple languages, to include DTRA’s specialized technical subject matter

[e.g. WMD counterproliferation, biosurveillance (BSV), biosafety & security

(BS&S), biological research, laboratory construction, strategic weapons delivery systems, physical infrastructure security, DoD acquisition documents

& contracts, audits & examinations, international agreements, etc.]

6.5.2 Perform associated services to facilitate language support for conferences, delegations, meetings, and other DTRA sponsored events

6.5.3 Translate various types of documents [e.g. scientific, contractual, official correspondence, etc.] into numerous languages

6.5.4 Prequalify language specialists to ensure their ability to perform at the required interpretation and/or translation level

6.6 Surge Support

6.6.1 The Surge Support requirements will incorporate all TRLS logistics services to provide DTRA with rapid-response capability during a global crisis-level event

6.7 Enterprise Management System (EMS)

6.7.1 Provide a seamless, efficient record keeping and workflow tool for accomplishing all global materials transit, customs clearance, personnel travel logistics, procurements, language interpretation, and document translation

6.7.2 Web-based, scalable, password-protected, workflow system for requesting, tracking, and reporting all TRLS shipping activity, import/export documentation, personnel travel, bills of material, purchase orders, and language requests

› Searchable, auditable database of all required documents, customs and export permits, certificates and declarations

› Capable of accepting user-defined queries and producing reports based on those queries

› System must be capable of robust recordkeeping and financial reporting

6.7.3 Provide training on EMS usage, functionality, and capabilities

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6.7.4 Provide software/hardware configuration management services to operate and maintain the EMS performance, function, and design

6.7.5 Software licensing obtained in the name of DTRA

› All data transferred and/or contained within the system is Government property

› All associated license and maintenance agreements, documents, software, design documents, operating manuals and configuration database is

Government property

6.7.6 Adhere to the following information security requirements:

› No direct interface between the contractor’s IT servers to any DTRA network system

› Compliance with the DoD cyber security standards as described in DoD

5220.22-M, “National Industrial Security Program Operating Manual

(NISPOM),” February 2006

› Handle information with markings of For Official Use Only (FOUO), Personally Identifiable Information (PII), and Operational Security

(OPSEC) information

7.0 SECURITY CONSIDERATIONS

The proposed contract may involve handling of classified information. The TRLS solicitation and contract will include a Contract Security Classification Specification, DD Form 254. The

TRLS contract does not include requirements for a contractor to maintain a corporate facility clearance. At the request of the Government, the contractor shall provide access to one (1) contract employee with at least a SECRET security clearance, who can view classified information at the Defense Threat Reduction Center (DTRC).

CTR conducts some engagement efforts in less than permissive environments. The TRLS contractor shall develop evacuation and security plans in accordance with DoD Antiterrorism

Program Standards and each respective U.S. Embassy and DoD Combatant Commands

(COCOM) requirements. Task Order requirements will determine additional security considerations.

8.0 OPERATING CONSTRAINTS

The provision of logistics services for the CTR requirements are unique in that the services support and are funded by several CTR programs and require significant coordination among the programs, the CTR contractors, the State Department, host countries, Defense Threat

Reduction Office (DTRO) and embassy personnel. Further, the logistics services are separately tracked for congressional reporting and funded by each CTR program.

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Congressional legislation prevents CTR from: engaging in peacekeeping exercises or any related activities with the Russian Federation, promoting defense conversion with any former

Soviet Union (FSU) country, elimination of conventional weapons or delivery vehicles primarily intended to deliver conventional weapons, provisions of housing, provision of assistance to promote environmental restoration, and provision of assistance to promote job re-training.