HDTRA1-09-R-0025 Amendment 1.pdf

OSA090012835

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The amendment makes changes to sections F, G, H, J, K, L, and M, provides responses to offerors' questions, and extends the response date.

1. CONTRACT ID CODE PAGE OF PAGES

J 351

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Sep-2009

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-09-R-0025

X 9B. DATED (SEE ITEM 11)

14-Aug-2009

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

2. AMENDMENT/MODIFICATION NO.

10A. MOD. OF CONTRACT/ORDER NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Sep-2009

CODE

4. REQUISITION/PURCHASE REQ. NO.

CODE

DEFENSE THREAT REDUCTION AGENCY/BE-BC

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

See Item 6

CODE FACILITY CODE

EMAIL:TEL:

HDTRA1-09-R-0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Sep-2009 12:00 PM Eastern Standard Time to 22- Sep-2009 12:00 PM Eastern Standard Time.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 28-FEB-2010 TO

27-FEB-2015

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732 FOB: Destination

OSA

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-JAN-2010 TO

31-DEC-2014

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 28-FEB-2010 TO

27-FEB-2015

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2010 TO

31-DEC-2014

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 28-FEB-2010 TO

27-FEB-2020

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2010 TO

31-DEC-2014

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 28-FEB-2010 TO

27-FEB-2015

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2010 TO

31-DEC-2014

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 1001 has been changed from:

POP 28-FEB-2015 TO

27-FEB-2020

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2015 TO

31-DEC-2019

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 1002 has been changed from:

POP 28-FEB-2015 TO

27-FEB-2020

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2015 TO

31-DEC-2019

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 1003 has been changed from:

POP 28-FEB-2015 TO

27-FEB-2020

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2015 TO

31-DEC-2019

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

The following Delivery Schedule item for CLIN 1004 has been changed from:

POP 28-FEB-2015 TO

27-FEB-2020

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

POP 01-JAN-2015 TO

31-DEC-2019

N/A DEFENSE THREAT REDUCTION

AGENCY/OP-OSA

LYNN GIBBY

8725 JOHN J. KINGMAN RAOD, MSC 6201

FORT BELVOIR VA

703-767-2732

SECTION G - CONTRACT ADMINISTRATION DATA

The following have been deleted:

252.232-9011 Voucher Submittal, DFAS MAY 2007

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

252.242-9000 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) (NOV 2002)

1. As required by FAR Parts 42 and 15, and DTRA policy for the Contractor Performance Assessment Reporting System (CPARS) and Past Performance Information Retrieval System (PPIRS), formerly known as PPAIS, effective July, 2001, the Government shall complete a CPAR each year of the period of performance of this contract. The contractor will have an opportunity to provide their comments in each CPAR before it is completed. In accordance with DTRA CPARS policy the completed CPARs will be entered into PPIRS, a retrieval system for Government source selection teams to access the CPARs of contractor's performance. The DTRA CPARS and PPIRS policy includes an explanation of the process and procedures that will be utilized under this contract. A copy is available for contractor reference via the DTRAlink (www.dtra.mil) by accessing Acquisition, Doing Business With Us.

2. The CPARs shall occur annually in accordance with the schedule established below:

(i) Initial CPAR: 12 months after contract start date (date performance begins) TBD (by PCO)

(ii) Interim CPAR(s) will be performed annually on the anniversary of the contract start date according to the following schedule: TBD (by PCO)

(iii) A Final CPAR will be completed upon contract termination, transfer of program management/contract management responsibility outside of DTRA, the delivery of the final end item on contract and/or the completion of the performance period.

(iv) An Out-of-Cycle CPAR may be required when there is a significant change in performance that alters the assessment in one or more evaluation area(s). An Out-of-Cycle CPAR is optional and shall be processed in accordance with DTRA CPARS policy referenced in paragraph 1. above.

3. Each CPAR shall only cover the period elapsing from the last annual CPAR. The final CPAR shall not be used to summarize or "roll-up" the contractor's performance under the entire contract. Each annual CPAR and the final CPAR together will comprise a total picture of contractor performance.

4. At the request of the Government, a verbal, informal review of the Contractor’s performance may be held 3-6 months before the completion of the Interim or Final Evaluation periods. This review entails discussing any problems or areas of concern regarding the Contractor’s performance to date. No written evaluation form or other formal documentation is required for this evaluation. It may be conducted with the Contractor by telephone, teleconference or face-to-face. This is designed to offer the Contractor an opportunity to correct known deficiencies or weaknesses prior to the formal written evaluation.

5. As set forth in DTRA CPARS policy, any disagreements between the Contractor and the Program Manager regarding the CPAR(s) that cannot be resolved shall be reviewed by the designated Reviewing Official prior to completion of the CPAR.

6. Special Requirements for Indefinite Delivery Contracts (IDIQ and Requirements type), CPARs shall be processed (select one)

_X___ for all existing orders (combined) at the time the CPAR is processed

____ on an order-by-order basis

____ on a grouped order basis

7. The policy and procedures set forth in this clause and DTRA CPARS policy are not subject to "Disputes" as described in FAR Part 33.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Amendment 0001 replaces Attachments 2, 3, 4, and 6 and replaces the cover page of Attachment 7. Changes in the text of the SOWs will be underlined. A summary of the chare are as follows:

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Statement of Objectives

(SOO)

Attachment 2 Sample Task SOW - RCP Attachment 3 Sample Task SOW - ICP Attachment 4 Sample Task SOW -

DTIRP

Attachment 5 ICP Schedule Notes Attachment 6 ICP Schedule Attachment 7 ICP Equipment List Attachment 8 DD254 Attachment 9 CDRL (RCP) Attachment 10 CDRL (ICP) Attachment 11 CDRL (DTIRP) Attachment 12 Small Business

Calculation Template

Attachment 13 Attachments L-1 and L-2 Attachment 14 Training Support

Requirements to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

DOCUMENT TYPE DESCRIPTION

Attachment 1 Statement of Objectives (SOO) Attachment 2 Sample Task SOW – RCP

(Revised)

18-AUG-2009

Attachment 3 Sample Task SOW - ICP (Revised)

18-AUG-2009

Attachment 4 Sample Task SOW - DTIRP (Revised)

18-AUG-2009

Attachment 5 ICP Schedule Notes Attachment 6 ICP Schedule 03-SEP-2009 Attachment 7 ICP Equipment List (Revised

Cover Page)

Attachment 8 DD254 Attachment 9 CDRL (RCP) Attachment 10 CDRL (ICP) Attachment 11 CDRL (DTIRP) Attachment 12 Small Business Calculation

Template

Attachment 13 Attachments L-1 and L-2 Attachment 14 Training and Support

Requirements

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

Amendment 0001 deletes the refrence to the the business size standard as it relates to the number of employees, (a)(3).

The following have been modified:

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2009)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is -------------- 541990

(2) The small business size standard is -------------- $7.0mil

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is ___ employees.

(b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

(_X_) Paragraph (d) applies.

(__) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in ORCA are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $100,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at 52.204-7, Central Contractor Registration.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business).This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vi) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(vii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(viii) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(ix) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(x) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xi) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xiii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xiv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xv) 52.225-2, Buy American Act Certificate. This provision applies to solicitations containing the clause at 52.225- 1.

(xvi) 52.225-4, Buy American Act--Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternate I, and Alternate II) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $67,826, the provision with its Alternate II applies.

(xvii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xviii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification.

(xix) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to--

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following certifications are applicable as indicated by the Contracting Officer:

(Contracting Officer check as appropriate.) NOT APPLICABLE

----(i) 52.219-19, Small Business Concern Representation for the Small Business Competitiveness Demonstration Program.

------(ii) 52.219-21, Small Business Size Representation for Targeted Industry Categories Under the Small Business Competitiveness Demonstration Program.

------(iii) 52.219-22, Small Disadvantaged Business Status.

------(A) Basic.

------(B) Alternate I.

------(iv) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

------(v) 52.222-48, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification.

------(vi) 52.222-52 Exemption from Application of the Service Contract Act to Contracts for Certain Services-- Certification.

------(vii) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA- Designated Products (Alternate I only).

------(viii) 52.223-13, Certification of Toxic Chemical Release Reporting.

------(ix) 52.227-6, Royalty Information.

------ (A) Basic.

------ (B) Alternate I.

------(x) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below (offeror to insert changes, identifyingchange by clause number, title, date). These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.

(End of Provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

Amendment 0001 revises Table 1-2, Paragraph L.1.3.10, Section L.4.0, and Paragraph L.4.3 as indicated by the text that is underlined.

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004 FAR 52.215-16 Facilities Capital Cost of Money JUN 2003 FAR 52.222-24 Preaward On-Site Equal Opportunity Compliance FEB 1999 Evaluation FAR 52.237-10 Identification of Uncompensated Overtime OCT 1997

FAR 52.216-1 Type of Contract APR 1984 The Government contemplates award of an indefinite-delivery/indefinite-quantity (IDIQ) contract with Cost-Plus-Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Defense Threat Reduction Agency Attn: DTRA Contracts (Code BE-BCOO)/Stephen R. Pierce 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007 Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215-1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted;, therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Attn: DTRA Contracts (Code BE-BCOO)/Tiffani Harris 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: DTRA Contracts (Code BE-BCOO)/Tiffani Harris 6200 Meade Road Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 1-2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

* Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. The CO for this acquisition is:

Mr. Stephen R. Pierce Defense Threat Reduction Agency (BE-BCOO) 8725 John J. Kingman Road MS 6201 Fort Belvoir, VA 22060-6201 Voice phone #: (703) 767-3502 FAX phone #: (703) 767-4691 Email: stephen.pierce@dtra.mil

• Address all questions or concerns via email to HDTRA1-09-R-0025@dtra.mil. Written requests for clarification will be sent through this means. Responses will be posted on the web site and will be made available via FedBizOpps (http://www.fbo.gov). Questions regarding this solicitation must be received no later than 12:00 p.m. EST August 28 , 2009.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification.

To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.1.4 Teaming Arrangements The Offeror and its first-tier subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractor(s) are not considered a “Team” and will not be evaluated as such.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

Contract Documentation I

3 copies Formal Offer and Other Contract Documents Unlimited

Mission Capability II

7 copies Executive Summary 3

Management and Technical Approach

Sample Tasks

(including resumes)

10 per task

Relevant Present and Past Performance

Description of Team 5

Past Performance Narrative 5

Present and Past Performance References 2 per reference

Organizational Change History 5

III

4 copies

Attachment L-1 4 per Attachment

IV

4 copies Cost Unlimited

(a) The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “original” paper copy shall have no staples and no holes punched in it. The “ORIGINAL” copy is included in the copy count above.

(b) As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

(c)All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L). Present and Past Performance Questionnaires (Attachment L-2) shall also be provided by mail or commercial express or ground carrier.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR

52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement The proposal acceptance period is specified in Block 12, Section A of the solicitation (Standard Form 33).

The Offeror shall make a clear statement that the proposal is valid for, ninety (90) days, the duration of the acceptance period. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in paper and electronic copies.

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

• No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns. Except for the lettering that is within a graphic, the font size shall be no less than 10 point. Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will also be deleted from the electronic copy of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to ENs. Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

• past performance questionnaires

• past performance questionnaire point of contact list

• cover pages

• RFP cross-reference matrix

• teaming arrangements

• letters of commitment

• past performance consent letters

• client authorization letters

• tables of contents

• revision matrix

• Small Business Subcontracting Plan

• Sample Task SOW

• glossaries

• lists of figures, tables, or drawings

• tabs

• dividers

• blank pages

L.1.3.6 Indexing Each volume shall contain a more detailed table of contents to delineate the sections within that volume.

Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

(a) Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

(b) Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 8.0

- Microsoft Office Excel 2003*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

(c) Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

(d) Electronic Media additional information:

• All text must be searchable

• Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

• Keep embedded graphics as simple as possible; large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information All cost information shall be addressed ONLY in the Contract Documentation and Cost volumes, Volumes I and V respectively. All labor rates shall be rounded to the nearest penny. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Minimum Cross-Referencing Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume, to include cross referencing as necessary, will be assumed to have been omitted from the proposal. Teaming Arrangements and Letters of Commitment submitted in Volume I may be cross-referenced in other volumes.

The offeror shall fill out a Cross Reference Matrix (CRM) indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the CRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict and proposal sections are internally consistent.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph Proposal Volume/ Section/Paragraph Solicitation Section/Paragraph Proposal Volume/ Section/Paragraph

L.1.3.11 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.6

L.2.2 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the sample task, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table 2.2. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.2 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale Statement of Objectives (SOO), Solicitation Section, Attachment, Sample Tasks, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.3 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.4 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the Online Representations and Certification Applications (ORCA) at http://www.bpn.gov/orca and the Central Contractor Registration site, http://www.ccr.gov/.

L.2.5 SMALL BUSINESS SUBCONTRACTING PLAN

IAW FAR 19.704 and DFARS 219.704 Other than small business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003

L.2.6 OTHER INFORMATION REQUIRED

L.2.6.1 Authorized Offeror Personnel http://www.bpn.gov/orca http://www.ccr.gov/

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.6.2 Government Offices

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners for which there is a teaming arrangement.

L.2.6.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number;

Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6.4 Teaming Arrangements and/or Letters of Commitment

Provide all Teaming Arrangements and/or Letters of Commitment. Paragraph L.1.1.4 applies.

L.2.6.5 Department of Defense (DD) Form 254 Security Requirements

The On-Site Inspection Directorate Program Support requirement involves work with classified information. As a result, Contractor personnel shall have, at a minimum, an active interim Secret clearance before submission of proposal. Upon contract award, the contractor must have and be able to maintain active Secret through Top Secret / Sensitive Compartmented Information (TS/SCI) level clearances for personnel performing on the contract as required by individual task orders. Support requirements for training courses, seminars, and meetings are identified in Attachment 8 to this solicitation.

L.2.6.6 Information required by DFARS Clause 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.6.7 Socio-Economic Commitment

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the Total Contract Value proposed is considered to be the numerical sum of the total dollar value for all three initial task orders as contemplated under this solicitation. DTRA will use the Central

Contractor Registration (CCR) website data to verify proposed small business entities meet the assigned RFP NAICS (541990-All Other Professional, Scientific, and Technical Services), small business size standard ($7.0 million).

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 10% of the total contract value proposed to Small Business and/or Historically Black Colleges/Minority Institutions (HBCU/MI), of which at least 50% of the 10% is subcontracted to Service Disabled Veteran Owned Small Business (SDVOSB). The SDVOSB percentage equates to 5% of the total contract value proposed. Offeror’s socio-economic commitment will be evaluated relative to meeting both the 10% Small Business-HBCU/MI and the 5% SDVOSB subcontracting requirements. The SDVOSB subcontractors may be counted as part of the Small Business-HBCU/MI subcontracting percentage.

Small business prime contractors may include the cost of work self-performed toward meeting the 10% Small Business requirement.

SDVOSB prime contractors may include the cost of work self-performed toward meeting both the 10% Small Business and 5% SDVOSB requirements.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business-HBCU/MI and SDVOSB concerns.

Figure L.2.1

5%

5%

10%90%

Any Company (Large or Small) Any Small Business-

HBCU/MI

Only SDVOSB

L.2.6.8 Small Business Commitment Template

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as an attachment to the RFP. This attachment will be used by all offerors to document the proposed Small Business participation as required in paragraph L.2.6.7. The Small Business Calculation Template will be compared to the offeror’s proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an offeror meets the criteria as specified in paragraph L.2.6.7 and through discussions provides a Final Proposal Revision (FPR), the criteria for paragraph L.2.6.7 must be met and the offeror must resubmit the SB calculation attachment.

L.3.0 VOLUME II – MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of the On-Site Inspection Directorate (OP-OS) Program Support Contract Statement of Objectives (SOO) under this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized.

Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in Section M, “Evaluation for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

The volume shall be organized according to the following outline:-

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Executive Summary

f. Subfactor A: Management and Technical Approach

g. Subfactor B: Sample Task - International Counterproliferation (ICP) Program Support

h. Subfactor C: Sample Task - Regional Combating WMD Program (RCP) Support

i. Subfactor D: Sample Task - Defense Treaty Inspection Readiness Program (DTIRP) Support

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability subfactor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM) The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements.

An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

L.3.3.2 Executive Summary Provide a concise narrative summary of the entire proposal, including significant risks and a highlight of any key or unique features, excluding cost. The salient features should tie in with the Section M evaluation criteria. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal; however, may be used for meeting other portions of Volume II.

L.3.4 SUBFACTOR A: MANAGEMENT AND TECHNICAL APPROACH

L.3.4.1 The Offeror shall provide a detailed management and technical plan that clearly demonstrates a comprehensive approach to satisfy the requirements identified in the SOO. The plan shall address the following elements:

• The Offeror shall address the organizational and management structure and management approach, to include the Offeror’s organization, lines of authority (specifically for the Program Manager), coordination, and subcontractor management necessary for the efficient assignment of work within the team proposed.

• The Offeror should detail managerial procedures and administrative systems to plan, perform, monitor, and control work under the proposed effort, to include managing and monitoring subcontractor performance.

• The Offeror shall also detail the technical approach to satisfying the requirements, to include the capacity to meet project schedules, ability to provide personnel of sufficient quantity and capability, ability to respond to short-notice, quick-response requirements, etc.

• The…