HDTRA1-08-R-0001 0001.pdf

BIX070005809

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Modify L.1.3.5.1, 2nd to last sentence, to read: "Pages shall be numbered sequentially for Volumes II, III, and IV. Volumes I and V may be numbered at the contractor's discretion".

2) Modify L.2.5.5, to ADD "Facility" after "Top Secret".

3) Modify L.4.3, to REMOVE the sentence, "The offeror shall provide a list of deliverable documents with a corresponding schedule of delivery".

4) Modify L.5.3, 2nd para. last sentence, to read: "Failure to submit L-1s early will not result in offeror disqualification".

5) Modify L.6.1, 2nd para. last sentence, to ADD (begin with): "With the exception of Attachment S-1, which is to be provided with Volume 1,".

SEE BLOCK 14 CONTINUATION PAGE

1. CONTRACT ID CODE PAGE OF PAGES

S 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Apr-2008

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-08-R-0001

X 9B. DATED (SEE ITEM 11)

28-Mar-2008

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Apr-2008

CODE

DEFENSE THREAT REDUCTION AGENCY/BE-BC

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA1-08-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

6) Modify L.6.2, Section 5, to ADD, "CASB-CMF (if applicable, form required by clause 252.230-9000)" under “Cumulative Task Order Cost Proposal”.

7) Modify L.6.3.4, to REMOVE "and any team member".

8) Modify Section M, to REMOVE the FIRST Section M.

9) Modify Attachment 2, Task Order #1 SOO to REMOVE the comment on page 2.

10) Modify Exhibit A (CDRLs, DD Forms 1423-2), to incorporate corrected CDRLs C001 through C008.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L.

Section L - INFORMATION TO OFFERORS (ITO) and INSTRUCTIONS FOR PROPOSAL

PREPARATION

L.1.0 GENERAL INSTRUCTIONS

L. 1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contracting Officer (CO) is the primary point of contract. The CO for this acquisition is:

Mr. Brian Wilt

Defense Threat Reduction Agency Business Enterprise & Agency-Wide Contracts Support Division (BE-BCB)

The Contract Specialist (CS) is the alternate point of contact for this acquisition. The CS for this acquisition is:

Ms. Temple Ferrell

Business Enterprise & Agency-Wide Contracts Support Division (BE-BCB) Phone: (703)767-7875 Fax: (703) 767-4441 Temple.ferrell@dtra.mil

L.1.1.2 Debriefings

L.1.1.2.1 Pre-award Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CS for debriefing within three (3) business days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief the unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CS. The Government will notify Offerors of the source selection decision within three (3) business days after award. Offerors that desire debriefing must request one in writing within three (3) business days after receipt of the notification. To the maximum extent practicable, debriefings will be conducted within five (5) business days after the unsuccessful Offeror's request.

L.1.1.3 Discrepancies

If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CS in writing with supporting rationale.

L.1.1.4 Teaming Arrangements

The Offeror shall submit signed teaming arrangement or letter(s) of commitment for all proposed first-tier subcontractors. The arrangements or letter(s) of commitment shall unconditionally bind both parties to performance under this contract should it be awarded to the Offeror. The offeror’s proposed first-tier subcontractors will be considered “team members” for the purpose of this RFP.

The Offeror is the Prime Contractor and the Point of Contact for the contract. The offeror is solely responsible for the overall contract management, integration, and task management.

L.1.1.5 Non-government Advisors and/or Administrative Assistants

The following contractors will serve as advisors and/or administrative assistants on this acquisition:

Systems Planning Coroporation Solid Network Solutions (SNS)

L.1.1.6 DTRA Information Technology (IT) Infrastructure/Information Disc

Interested prime contractors/offerors must register with DTRA to receive the DTRA Infrastructure/Information disc, dated March 14, 2008. To register the following information must be submitted to ITAT@acq.dtra.mil with the following subject line: “DTRA Infrastructure/Information Disc”:

Company Name:

Company mailing address:

Point of Contact (POC):

POC’s Title:

POC’s Phone:

POC’s Email:

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

(a) The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L.1-1, below. The titles and contents of the volumes should be as defined in Table L.1-1 of this document, all of which shall be within the required page limits and with the number of copies as specified in the table. In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1-1 – Proposal Organization

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I Proposal/Contract Documentation 1-original 3-copies

1-electronic Unlimited

II Overall Approach (Factor 1)

1-original 7-copies

1-electronic

Section 1 – Overall Approach Narrative 25 pages Section 2 – Resumes of Key Personnel 2 pages per person

III Task Orders 1, 2 and 3 (Factors 2, 3, and 4)

1-original 15-copies

1-electronic

20 pages total for all 3 task order narratives *

Section 1 – Task Order 1 Section 1.1 – Narrative * Section 1.2 – Performance Work Statement Unlimited Section 1.3 – Resumes of Key Personnel 2 pages per person Section 2 – Task Order 2 Section 2.1 – Narrative * Section 2.2 – Statement of Work/

Performance Work Statement Unlimited

Section 2.3 – Resumes of Key Personnel 2 pages per person Section 3 – Task Order 3 Section 3.1 – Narrative * Section 3.2 – Statement of Work/

Performance Work Statement Unlimited

Section 2.3 – Resumes of Key Personnel 2 pages per person

IV Past Performance (Factor 5)

1-original 5-copies

Section 1 - Roadmap 5 pages Section 2 –Present and Past Performance

Information (Attachment L-1) 5 pages per L-1

V Cost Proposal (Factor 6)

1-original 3-copies

Unlimited

* Limit 20 pages (collectively) for Task Order Narratives (Sections 1.1, 2.1, and 3.1).

(b) The “original” copy of Volumes I – V of the proposal shall have no staples and no holes punched, and shall be provided under separate cover clearly marked, “Original”.

(c) All other paper copies shall be submitted in separate 3 ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the offeror’s name. The same identifying data shall be placed on the spine of each binder.

(d) In addition to the copies required in Table L.1-1, two (2) copies of the cost volume shall be forwarded to the offeror's cognizant DCAA office concurrent with complete proposal delivery to the CS. Note: Delivery to DCAA does not constitute delivery of the proposal to the Government.

L.1.2.2 Official DTRA Addresses in the National Capital Region (NCR)

Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. Offerors may not HAND CARRY or HAND DELIVER proposals as they will not be accepted at the DTRC. Delivery to the addresses listed below is the only locations that constitute delivery of the official proposal. Failure to use the addresses listed below, including the point of contact and office symbol will result in delay in delivery.

Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation (FAR)52.215-1(c)(3).

DTRA has 2 official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted, therefore offerors are to select one address below based on the method of mailing.

The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency Attn: BE-BCBB/Temple Ferrell 8725 John J. Kingman Rd. Stop 6201 Fort Belvoir, VA 22060-6201

DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Attn: BE-BCBB/Temple Ferrell 6200 Meade Road Fort Belvoir, VA 22060-5264

If mailing via USPS, offerors are cautioned to allow 1-2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

NOTE:

Mail sent without an office symbol may be misdirected within DTRA. Please use the most current office symbol assigned. If an office symbol changes during the term of this contract, the contracting officer may advise of this change via letter in lieu of a contract modification.

PLEASE NOTE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR 52.215-1

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the Information to Offerors (ITO) and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in non-evaluation of the proposal.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

- Be complete and respond directly to the requirements of the solicitation.

- Address the factors listed in Section M of the solicitation.

- Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

- Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet these requirements.

- Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal except for past performance.

L.1.3.3 Validity Statement

The parties mutually agree that the Offeror's complete proposal shall be valid for 180 calendar days from the date of submission. The Offeror is instructed to enter 180 in Block 12, SECTION A of the SF33 solicitation. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. Proposals will be submitted in paper and electronic copies. Paper copies of the proposal must lie flat when open. No models, mockups or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

A page, not including foldouts, is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 10 point type. Line spacing or the amount of vertical space between lines of text shall not be less than single line spacing (Microsoft Word's default line spacing). Character spacing shall be "Normal", not "Expanded" or "Condensed." The margins may contain headers and footers, but shall not contain any proposal content to be evaluated. Proprietary statements, security markings, and page numbers may be placed within the defined margin areas. Pages shall be numbered sequentially for Volumes II, III, and IV. Volumes I and V may be numbered at the offerors discretion. In the event discussions are held, these page format restrictions shall also apply to responses to Evaluation Notices (ENs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the Offeror as soon as practicable. The excess pages will also be deleted from the electronic copy of the proposal (if applicable). In the event discussions are held, page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Not Counted

The following will not be included in the page count:

- Cover pages

- Tabs, dividers, blank pages

- Teaming arrangements

- Letters of commitment

- Past performance questionnaires (L-2)

- Past performance consent letters

- Client authorization letters

- Tables of contents

- Glossaries

- List of figures, tabs, dividers, and blank pages

- Revision matrix

- Subcontracting Plan

- Socio-Economic Commitment Template (S-1)

- Task Order SOW/PWS

L.1.3.5.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.1.3.5.5 Foldouts (Electronic Displays)

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.5.6 Electronic Copies

Offerors shall submit one (1) Electronic copy of each volume on individual CD-ROMs in a protective sleeve or case.

Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the offeror’s name. The CD-ROM(s) will be included with the “Original” paper copy of the proposal. Offerors are responsible for ensuring electronic copies on CD-ROM are virus free.

The electronic copy shall be in Adobe Acrobat portable document file (PDF) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.”

The electronic copy shall be compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 6.0 or more current version

- Microsoft Excel 2003 or more current version *

*All cost information, with the exception of the cost narrative, shall be submitted in Microsoft Excel format.

Offerors shall include formulas and working links to the maximum extent practicable.

NOTE:

Electronic file directory titles and organization shall reflect the titles and organization of these instructions. Each directory shall contain a readable file with a table of contents for that directory. The Offeror shall not embed sound or video (e.g. MPEG) files into the proposal files.

Electronic Media additional information:

- All text must be searchable

- Limit colors to 256 colors at 1280x1024 resolution; avoid color gradients

- Keep embedded graphics as simple as possible; large graphic files are discouraged

- Minimize the use of scanned images

L.1.3.5.7 Cost Information

All cost information shall be addressed ONLY in the Cost volume. All prices shall be rounded to the nearest dollar.

L.1.3.5.8 Minimum Cross-Referencing

Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume, to include cross referencing as necessary, will be assumed to have been omitted from the proposal. Teaming Arrangements and Letters of Commitment submitted in Volume I may be cross-referenced in other volumes.

L.1.3.5.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I – PROPOSAL DOCUMENTATION

The purpose of the Proposal Documentation section of Volume I is to provide information to the Government for preparing the contract document and supporting file. Documents shall be in the order described below in L.2.1 through L.2.5.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents List of Tables and Drawings Glossary Documents listed at L.2.2 through L.2.5

L.2.2 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L.2-1. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.2-1 – Solicitation Exceptions Solicitation Document Paragraph/Page Requirement/

Portion Rationale

Statement of Objectives (SOO), Solicitation Section, Attachment, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain basis for exception and impact on contract

L.2.3 SOLICITATION/CONTRACT FORM

Completion of blocks 12 through 16 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.4 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTIONS K AND L)

The contractor is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the http://www.bpn.gov/orca site.

L.2.5 OTHER INFORMATION REQUIRED

L.2.5.1 Authorized Offeror Personnel Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also, identify those individuals authorized to negotiate with the Government.

L.2.5.2 Offices

Provide the mailing address, telephone, fax numbers, and facility codes for the cognizant Defense Contract Management Agency (DCMA) office, DCAA office, and Government paying office. Also provide the name, telephone number, fax number, and e-mail address for the Administrative Contracting Officer (ACO).

L.2.5.3 Company/Division Address, Identifying Codes, and Applicable Designations

Provide the company/division’s street address, county and facility code; CAGE Code; DUNS number; size of business (large or small); final facility clearance; and labor surplus area designation. The Contractor shall provide the company’s CAGE code for verification of TS Facility clearance.

L.2.5.4 Teaming Arrangements and/or Letters of Commitment

Provide all Teaming Arrangements and/or Letters of Commitment as referenced in L.1.1.4.

L.2.5.5 DD254 Security Requirements

Contractor shall have final Top Secret Facility Clearance before submission of proposal. If the offeror fails to meet this requirement their proposal shall not be evaluated.

L.2.5.6 Information required by DFARS Clause 252.227.7017 IDENTIFICATION AND ASSERTION OF

USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995).

If applicable contractor shall include 252.227.7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.5.7 Subcontracting Plan required by FAR 19.704 and DFARS 219.704

The plan shall comply with the requirements of FAR 19.704 and DFARS 219.704. The small business subcontracting plan requirement only applies to large business companies responding to this RFP. Large business firms under the DoD Comprehensive Subcontracting Plan Test Program shall submit this subcontracting information relative to the their approach for the proposed contract award.

L.2.5.8 Socio-Economic Commitment

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. This is an unrestricted requirement and all primes proposing must meet the socio economic commitment described for this requirement.

All offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment assessment purposes, the Total Contract Value proposed is considered to be the numerical sum of the total dollar value for all three initial task orders as contemplated under this solicitation. DTRA will use the Central Contractor Registration (CCR) website data to verify proposed small business entities meet the assigned RFP NAICS (541513) small business size standard ($23 million annual revenue).

The offeror shall subcontract at least 25% of the total contract value proposed to Small Business and/or Historically Black Colleges/Minority Institutions (HBCU/MI) of which at least 40% of the 25% is subcontracted to Service Disabled Veteran Owned Small Business (SDVOSB). The SDVOSB percentage equates to 10% of the total contract value proposed. Offeror’s socio-economic commitment will be assessed relative to meeting both the 25% Small Business-HBCU/MI and the 10% SDVOSB subcontracting requirements. The SDVOSB subcontractors may be counted as part of the Small Business-HBCU/MI subcontracting percentage.

Small business prime contractors may include the cost of work self-performed toward meeting the 25% Small Business requirement.

SDVOSB prime contractors may include the cost of work self-performed toward meeting both the 25% Small Business and 10% SDVOSB requirements.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business-HBCU/MI and SDVOSB concerns.

Figure L.2.1

25%

15%

10%

75%

Any Company(s)

Cumulative Small Business

Any Small Business Entity

SDVOSB

L.2.5.9 Small Business Commitment Template

To ensure consistency in calculation of Small Business Commitment, a calculation template is provided as Attachment S-1 of the RFP. This attachment will be used by all offerors to document the proposed Small Business participation as required in paragraph L.2.5.8. Attachment S-1 will be compared to the offeror’s proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the offeror may be contacted by the Contracting Officer for immediate clarification.

If an offeror fails to meet the mandatory criteria for Small Business utilization in their initial proposal submission, the proposal will not be evaluated and not considered for award.

In the case that an offeror meets the criteria as specified in paragraph L.2.5.8 and through discussions provides a Final Proposal Revision (FPR), the criteria for paragraph L.2.5.8 must be met and the offeror must resubmit the Small Business calculation attachment.

Failure to meet the Small Business criteria in a FPR submission will also result in the proposal not being considered for award.

L.2.5.10 Pre-award Organizational Conflicts of Interest

a. The Contracting Officer has determined this contract may give rise to potential conflicts of interest due to on-site contractors currently providing support to DTRA, who may have access to information that could potentially provide a competitive advantage. Offerors are directed to FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Each offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the offeror has a possible organizational conflict of interest.

c. The Contracting Officer may require further relevant information from an offeror. Refusal to provide a statement required by b. above, refusal to provide further relevant information required by the Contracting Officer, or the willful misrepresentation of any relevant information will result in disqualification of an offeror from further consideration for award of a contract under this solicitation.

d. Relevant information regarding possible organizational conflicts of interest will be considered as part of the review of proposals for award of a contract. Relevant information regarding each offeror will be analyzed by the Contracting Officer in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

e. The Contracting Officer will use all relevant information submitted by the offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the Contracting Officer determines that a potential conflict exists, the offeror shall not receive an award unless the conflict can be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means.

Although, the terms of any special clause are subject to negotiation, it is likely that the contract will include a clause substantially the same as clause 252.209-9000, in Section H.

L.3.0 VOLUME II – OVERALL APPROACH (FACTOR 1)

L.3.1 GENERAL

The Overall Approach Volume should describe the offeror’s capability to satisfy the requirements of the Basic IDIQ contract SOO. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications.

The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

L.3.2 VOLUME II ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents List of Tables and Drawings Glossary Section 1, Overall Approach Narrative Section 2, Key Personnel Resumes

L.3.3 VOLUME II, SECTION 1, OVERALL APPROACH NARRATIVE

The Overall Approach narrative shall describe the Offeror’s proposed approach to meeting the requirements of the basic contract statement of objectives (HDTRA1-08-R-0001, Attachment 1).

The Offeror shall describe its approach to managing the contract and the task orders to be awarded under the contract. The Offeror is the Prime Contractor and the Point of Contact for the contract. The offeror is solely responsible for the overall contract management, integration, and task management. The management approach shall include but is not limited to:

• Executive Summary

• Integration of task orders

• Management of day to day operations

• Approach to recruit, retain and train personnel

• Approach to handling surge requirements

• Transition approach

• Quality Control approach

• Use of Teaming and subcontractors to fulfill mission requirements (structure, team member roles and responsibilities)

• Approach to Subcontract management

L.3.4 VOLUME II, SECTION 2, KEY PERSONNEL RESUMES

Offeror shall submit resumes for all key personnel identified in the base contract overall approach. All individuals identified as key personnel for the base contract will be listed in clause 252.215-9004.

L.4.0 VOLUME III – TASK ORDERS 1, 2, and 3 (FACTORS 2, 3, and 4)

L.4.1 GENERAL

Each section shall address the offeror’s approach to meeting the SOOs provided for Task Orders 1, 2, and 3. The offeror shall respond with a statement of work (SOW)/performance work statement (PWS) for each task order. The offeror’s SOW/PWS will be incorporated into the Task Order and shall not contain proprietary information.

L.4.2 VOLUME III ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents List of Tables and Drawings Glossary Section 1, Task Order 1

1.1 Task Order 1 Narrative

1.2 Task Order 1 PWS

1.3 Resumes of Key Personnel

Section 2, Task Order 2

2.1 Task Order 2 Narrative

2.2 Task Order 2 SOW/PWS

2.3 Resumes of Key Personnel

Section 3, Task Order 3

3.1 Task Order 3 Narrative

3.2 Task Order 3 SOW/PWS

3.3 Resumes of Key Personnel

L.4.3 TASK ORDER NARRATIVES (Volume III, Sections 1.1, 2.1, and 3.1)

The offeror’s narrative shall describe their comprehensive approach as captured in their proposed SOW/PWS. The offer shall identify the staffing levels to include identification of personnel by type and skill level to be used for each of the Task Orders. Particular proposal strengths or unique and innovative approaches should be emphasized.

Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

L.4.4 TASK ORDER SOWs/PWSs (Volume III, Sections 1.2, 2.2, and 3.2)

Each task (and any identified sub-tasks) on the task order SOOs shall be addressed. The task order SOOs provided in the solicitation shall be used as the basis of the offeror’s proposed SOWs/PWSs.

L.4.5 TASK ORDER KEY PERSONNEL RESUMES (Volume III, Sections 1.3, 2.3, and 3.3)

The task order key personnel must be of sufficient capability and experience level to accomplish the requirements identified in the task order SOOs throughout the duration of the proposed task orders. Offeror shall submit resumes for all key personnel identified.

All individuals identified as key personnel for each task order must be listed in clause 252.215-9004 at the task order level.

Note: The Government intends to award Task Orders 1, 2, and 3 concurrent with contract award. However, the Government reserves the right to award any combination or none of the task orders at time of award of the basic contract.

L.5.0 VOLUME IV– PRESENT AND PAST PERFORMANCE (FACTOR 5)

L.5.1 VOLUME IV ORGANIZATION

The volume shall be organized according to the following outline:

Table of Contents Glossary Section 1, Road Map

Section 2, Present and Past Performance Information, Form L-1

L.5.2 VOLUME IV, SECTION 1, ROADMAP

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all proposed team members. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these "roadmaps" should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources.

L.5.3 VOLUME IV, SECTION 2, PRESENT AND PAST PERFORMANCE INFORMATION (HDTRA1-08-

R-0001, Attachment Form L-1)

The offeror shall provide a maximum of five (5) relevant present and past performance references for the prime and a maximum of five (5) for each team member. Present and Past Performance Information shall include recent contracts that the offeror considers most relevant in demonstrating the offeror’s ability to perform the proposed effort. Include rationale supporting the assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M.2.2.5, Factor 5: Past Performance.

For each Relevant Present and Past Performance reference, the offeror shall provide a Present and Past Performance Information Form (Attachment L-1). Each offeror is requested to submit the information shown in Attachment L-1 for each relevant contract ten (10) calendar days prior to the date set for receipt of proposals. Failure to submit L-1s early will not result in offeror disqualification.

In addition, offerors shall submit a consent letter, executed by each team member authorizing release of adverse past performance information to the offeror, so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance. These letters shall be submitted with Volume IV, Section 2.

However, they do not count against the page count limit identified in Table L.1-1.

L.5.4 PRESENT AND PAST PERFORMANCE QUESTIONNAIRE (PPPQ)

(HDTRA1-08-R-0001, Attachment Form L-2)

Each reference shall also be asked to complete a Present and Past Performance Questionnaire (PPPQ) (Attachment L-2). The responsibility to send out and track the completion of the PPPQs rests solely with the offeror. Completed PPPQs shall be either faxed to the Contract Specialist (CS) at (703) 767-4441 or emailed to: ITAT@acq.dtra.mil .

The offeror is responsible for ensuring the receipt of the PPPQs by contacting the CS identified in paragraph L.1.1.1 to confirm receipt. The questionnaires must be received directly from the offeror’s customer. Any questionnaires received from the offeror will not be considered.

L.6.0 VOLUME V – COST PROPOSAL (FACTOR 6)

L.6.1 GENERAL

The cost proposal should describe the costs associated with your company satisfying the requirements of this solicitation. These instructions are to assist the Offeror in submitting information other than cost or pricing data that is required to evaluate the reasonableness, realism and completeness of the proposed costs. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the Cost Volume (Volume V). With the exception of Attachment S-1, which is to be provided with Volume 1, under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, information other than cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, cost or pricing data shall be required (reference FAR 15.406-2). The offeror shall provide current, complete and accurate cost or pricing data within the business days specified in the Contracting Officer’s request.

L.6.2 – VOLUME V ORGANIZATION

The volume shall be organized according to the following outline:

Table of contents Glossary Section 1.0, Overall Cost Narrative

1.1, Labor Category and Rate List Section 2, Task Order 1 Cost Proposal

2.1 Task Order 1 Narrative

2.2 Task Order 1 Cost or pricing information and supporting data, to include estimating methodology Section 3, Task Order 2 Cost Proposal

3.1 Task Order 2 Narrative

3.2 Task Order 2 Cost or pricing information and supporting data, to include estimating methodology

Section 4, Task Order 3 Cost Proposal

4.1 Task Order 3 Narrative

4.2 Task Order 3 Cost or pricing information and supporting data, to include estimating methodology Section 5, Cumulative Task Order Cost Proposal CASB-CMF (if applicable, form required by clause 252.230-9000)

L.6.3 – COST NARRATIVES (Volume V, Sections 1.0, 2.1, 3.1 and 4.1)

L.6.3.1 Assumptions:

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the overall and task order sections of the proposal that provides a corresponding discussion of the particular assumption.

L.6.3.2 Inconsistencies:

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low or high estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a question of the offeror’s fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost credibility rests with the offeror.

L.6.3.3 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

The cost narratives shall include a discussion of any GFP, GFE or base support that the offeror is assuming to be provided and timelines associated with receipt of GFP, GFE or base support.

L.6.3.4 Contractor Systems

The cost narrative shall include information for the prime contractor on the following contractor systems:

L.6.3.4.1 Estimating System Provide a summary description of offeror’s standard estimating system or methods. The summary description shall cover separately each major cost element (e.g. Direct Material, Engineering Labor, Manufacturing Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing this proposal or future task order proposals under this contract. Indicate if the offeror has Government approval of its system and if so, provide evidence of such approval.

L.6.3.4.2 Purchasing System Provide a summary description of offeror’s purchasing system or methods (e.g. how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing this or future task order proposals under this contract. Indicate if the offeror has Government approval of its system and if so, provide evidence of such approval.

L.6.3.4.3 Accounting System Indicate whether offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from offeror’s standard procedures in preparing this proposal.

L.6.3.4.4 Compensation System Indicate whether the offeror has Government approval of its system and if so, provide evidence of such approval.

Also identify any deviations from offeror’s standard procedures in preparing this proposal.

L.6.4 VOLUME V, SECTION 1.1, LABOR CATEGORY AND RATE LIST

The offeror shall provide a complete list and description of proposed labor categories and rates (to include on-site and off-site rates) associated only with Task Orders 1, 2, and 3. These labor categories and their associated rates will be incorporated into the basic contract and will be used on future task orders. Labor Category and Rate List shall be provided in Excel format.

L.6.5 VOLUME V, SECTION 2.2, TASK ORDER 1, COST OR PRICING INFORMATION AND

SUPPORTING DOCUMENTATION

The offeror shall provide a detailed cost proposal addressing the requirements as shown in the task order SOO, consistent with the offeror’s proposed PWS. The cost proposal shall delineate labor hours, labor categories, indirect costs (to include base and percentage used in calculation), other direct costs, and fee. All dollar amounts shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest penny.

For pricing purposes only, the following assumptions shall be incorporated into the cost proposal:

• Task Order 1 shall be priced as Cost Plus Fixed Fee.

• Period of performance for the task order shall begin on September 15, 2008.

• Offeror shall assume full responsibility for operations 60 days after date of award of task order, IAW offeror’s proposed transition approach.

• Task Order 1 will have a base period of 12 months followed by four, sequential, 12-month option years.

• Travel is estimated at $50,000 per year.

• Government has 79 equipped cubicles available at the DTRC to support Task Order 1 (60 days after date of award).

• Government has 7 equipped cubicles available in Albuquerque, NM to support Task Order 1(60 days after date of award).

• Government has approximately 3,000 end users.

The Government encourages innovative approaches to the requirements. Government FTE* estimates below are provided for informational purposes only based on DTRA’s current environment.

• Initial Start-up and Transition (base year only): 4.25 FTEs

1. Transition: 1.00 FTE

2. Discovery: 1.00 FTE

3. Establish processes and procedures: 2.25 FTE

• Integration and Oversight (Basic Contract Program Management/Administrative):

8 FTEs Per Year (Cost to be captured in Task Order 1)

• Task Order 1:

91 FTEs per year (84 at DTRC and 7 at DTRA’s Albuquerque sites, Located at Kirtland AFB, NM)

* DTRA estimates FTE = 1920 hours

L.6.6 VOLUME V, SECTION 3.2, TASK ORDER 2, COST OR PRICING INFORMATION AND

SUPPORTING DOCUMENTATION

The offeror shall provide a detailed cost proposal addressing the known requirements as shown in the task order SOO, consistent with the offeror’s proposed SOW/PWS. The cost proposal shall delineate labor hours, labor categories, indirect costs (to include base and percentage used in calculation), other direct costs, and fee. All dollar amounts shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest penny.

For pricing purposes only, the following assumptions shall be incorporated into the cost proposal:

• Task Order 2 shall be priced as Cost Plus Fixed Fee.

• Period of performance for the task order shall begin on September 15, 2008.

• Offeror shall assume full responsibility for operations 60 days after date of award of task order.

• Task Order 2 will have a base period of 12 months followed by four, sequential, 12-month option years.

• Travel is estimated at $10,000 per year.

• Government has 16 equipped cubicles available at the DTRC to support Task Order 2 (60 days after date of award).

The Government estimate below is provided for informational purposes only based on current environment:

• Task Order 2: 19 FTEs per year

L.6.7 VOLUME V, SECTION 4.2, TASK ORDER 3, COST OR PRICING INFORMATION AND

SUPPORTING DOCUMENTATION

The offeror shall provide a detailed cost proposal addressing the known requirements as shown in the task order SOO, consistent with the offeror’s proposed SOW/PWS. The cost proposal shall delineate labor hours, labor categories, indirect costs (to include base and percentage used in calculation), other direct costs, and fee. All dollar amounts shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest penny.

For pricing purposes only, the following assumptions shall be incorporated into the cost proposal:

• Task Order 3 shall be priced as Cost Plus Fixed Fee.

• Period of performance for the task order shall begin on September 15, 2008.

• No transition period for Task Order 3.

• Task Order 3 will have a base period of 12 months followed by four, sequential, 12-month option years.

• Travel is estimated at $5,000 per year.

• Government has 4 equipped cubicles available at the DTRC to support Task Order 3.

The Government estimate below is provided for informational purposes only based on current environment:

• Task Order 3: 4.25 FTEs per year

L.6.8 VOLUME V, SECTION 5, CUMULATIVE TASK ORDER COST PROPOSAL

The offeror shall provide a worksheet combining the costs of Task Orders 1, 2 and 3.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M.

Section M – EVALUATION FACTORS FOR AWARD

M.1.0 SOURCE SELECTION

The Government will evaluate fully, carefully, and impartially all proposals submitted in response to this Request for Proposal (RFP). However, the Contracting Officer may reject proposals that deviate significantly from the instructions in the RFP, or that clearly do not address the Government requirement for this source selection.

M.1.1 Award of Contract

The Government intends to evaluate proposals and award a contract without discussions. However, the Government may hold discussions if it is considered that discussions are in the best interest of the Government.

M.1.2 Discussions and Final Proposal Revisions

The Offeror is reminded that the Government intends to award this effort based on the initial proposal, as received, without discussion (except clarifications as described in FAR 15.306(a)). Each offeror should submit its best proposal, as the opportunity to submit a revised proposal is not anticipated. If during the evaluation period, it is determined to be in the best interest of the Government to hold discussions; these discussions will be held with only those offerors determined by the Contracting Officer to be in the competitive range. Offeror responses to clarification requests, deficiencies identified, and the Final Proposal Revision (FPR), if any, will be considered in making the best value decision.

M.1.3 Competitive Range

If discussions are to be conducted, the contracting officer shall establish a competitive range. Based on the ratings of each proposal against all evaluation criteria, the contracting officer shall establish a…