Solicitation-AMD001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

S 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Mar-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC104725R0005

X 9B. DATED (SEE ITEM 11)

20-Mar-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 0001 is to update provisions/clauses FAR 52.204-8, 52.223-10 (DEV) and 52.223-23 (DEV) in accordance with Revocation of Executive Order on Sustainability (Deviation 2025-O0004), revise Section L8.1 General, provide Attachment 18 - Questions & Answers, and to provide an updated version of Attachment 3 - Past Performance Questionnaire.

All other terms and conditions remain unchanged and in full force and effect.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Mar-2025

CODE

DISA/DITCO-NCR

P.O. BOX 549

FT. MEADE MD 20755-0549

HC1047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HC104725R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

52.223-10 (DEV)

52.223-10 WASTE REDUCTION PROGRAM (MAR 2025) (DEVIATION 2025-O0004)

As prescribed in 23.406(c), insert the following clause:

(a) Definitions. As used in this clause— Recycling means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

Waste prevention means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials.

Waste reduction means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products.

(b) The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor's programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C. 6962, et seq.) and implementing regulations (40 CFR part 247).

(End of clause)

52.223-23 (DEV)

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAR 2025) (DEVIATION 2025-O0004)

As prescribed in 23.109(a), insert the following clause:

(a) Definitions. As used in this clause— Biobased product means a product determined by the U.S. Department of Agriculture (USDA) to be a commercial product or industrial product (other than food or feed) that is composed, in whole or in significant part, of biological products, including renewable domestic agricultural materials and forestry materials, or that is an intermediate ingredient or feedstock. The term includes, with respect to forestry materials, forest products that meet biobased content requirements, notwithstanding the market share the product holds, the age of the product, or whether the market for the product is new or emerging. (7 U.S.C. 8101) (7 CFR 3201.2).

Recovered material means waste materials and by-products recovered or diverted from solid waste, but the term does not include those materials and by-products generated from, and commonly reused within, an original manufacturing process. (42 U.S.C. 6903).

Sustainable products and services means

(1) Products containing recovered material designated by the U.S. Environmental Protection Agency (EPA) under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) Energy- and water-efficient products that are ENERGY STAR® certified or Federal

Energy Management Program (FEMP)-designated products (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/eere/femp/search-energy-efficient-products and https://www.energystar.gov/products?s=mega).

(3) Biobased products meeting the content requirement of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR part 3201) (https://www.biopreferred.gov).

(4) Acceptable chemicals, products, and manufacturing processes listed under EPA's Significant New Alternatives Policy (SNAP) program, which ensures a safe and smooth transition away from substances that contribute to the depletion of stratospheric ozone (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap).

(b) Requirements.

(1) The sustainable products and services, including the purchasing program and type of product or service, that are applicable to this contract, and any products or services that are not subject to this clause, will be set forth in the statement of work or elsewhere in the contract.

(2) The Contractor shall ensure that the sustainable products and services required by this contract are—

(i) Delivered to the Government;

(ii) Furnished for use by the Government;

(iii) Incorporated into the construction of a public building or public work; and

(iv) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract (versus costs which are normally applied to the Contractor's general and administrative expenses or indirect costs). This includes services performed by contractors performing management and operation of Government-owned facilities to the same extent that, at the time of award, an agency would be required to comply if an agency operated or supported the facility.

(3) [Reserved]

(c) Resource. The Green Procurement Compilation (GPC) available at https://sftool.gov/greenprocurement provides a comprehensive list of sustainable products and services and sustainable acquisition guidance. The Contractor should review the GPC when determining which statutory purchasing programs apply to a specific product or service.

(End of clause)

The following have been deleted:

52.223-10 Waste Reduction Program MAY 2024 52.223-23 Sustainable Products and Services. MAY 2024

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

SECTION J - ATTACHMENTS

DOCUMENT TYPE DESCRIPTION

Attachment 1 ID/IQ - DD254 Attachment 2 Q&A Template Attachment 3 Past Performance Questionnaire (PPQ) Updated Attachment 4 (CUI) Appendix 2 – System Architecture Diagrams Attachment 5 Appendix 4 – Non-Disclosure Agreement for Contractor Personnel

Attachment 6 Appendix 5 – Acronym List Attachment 7 (CUI) Appendix 6 – GEMSIS System Diagrams Attachment 8 Appendix 7 – SIS (GEMSIS) Key Performance Parameters Attachment 9 ID/IQ Labor Rates Spreadsheet Attachment 10 ID/IQ GFP Attachment Attachment 11 ID/IQ QASP Attachment 12 TO 001 PWS* Attachment 13 (CUI) TO 001 – Materials/Other Direct Costs Break-Out Attachment 14 TO 001 – CLIN Pricing Spreadsheet Attachment 15 TO 001 - QASP Attachment 16 Labor Category Descriptions Attachment 17 Enclosure 2i - Mission-Essential Contractor Services Attachment 18 Questions and Answers from Original Solicitation

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

The following have been added by full text:

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2025) (DEVIATION 2025-O0003)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541511.

(2) The small business size standard is $34,000,000.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] Paragraph (d) applies.

[ ] Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xix) [Reserved]

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.)

This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

X (i) 52.204-17, Ownership or Control of Offeror.

X (ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification.

(vi) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

( (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [ offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L1 – INFORMATION TO OFFERORS

L1.0 Program Title

Spectrum Information System (SIS) Sustainment and Enhancement, Indefinite Delivery, Indefinite Quantity (ID/IQ) Contract

L1.1. Objectives

The objective of this requirement is to support the sustainment, maintenance, operation, enhancement, and training of the baseline software capabilities described above by leveraging the existing operational enterprise capability within the Defense Information Systems Agency (DISA) Stratus the Non-Secure Internet Protocol Router Network (NIPRNet) and Secure Internet Protocol Router Network (SIPRNet) cloud environment. These capabilities have been assessed to meet DoD operational requirements which will need to be sustained and expanded to further meet the operational spectrum needs of the Department of Defense (DoD). This requirement shall support the extension of the current software architecture, data storage, and feature sets supporting the integration of additional data sets and analytics. This contracting effort includes tasks for accelerating the development and maintenance of blue system data, improving the data development processes and visualization features, enhancing the databases, and adding additional data sources for the planning and execution of Joint Electromagnetic Spectrum (EMS) operations.

L1.2 Contract Information

L1.2.1 This Request for Proposal (RFP) seeks competitive proposals, utilizing the best-value trade-off evaluation (BVTO) method. BVTO shall be utilized after the completion of Phase One and Phase Two. This RFP is set-aside for small businesses and will be awarded as a single-award ID/IQ contract. The contract type will be awarded as a hybrid single-award ID/IQ with Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), and Cost Reimbursement (CR) CLINs. The contract type and CLIN structure will be determined at the task order level. Task orders placed under the SIS single award ID/IQ contract can use any combination of FFP, CPFF, and CR CLINs.

The applicable North American Industry Classification System (NAICS) Code is 541511.

L1.2.2 A Top-Secret (TS) Clearance from the Defense Counterintelligence Security Agency Facility Clearance Branch is required for this solicitation and contract. Please reference Phase One, Factor 1: Prior Experience/Facilities Clearance Approach, subfactor 2 for specific requirements. The DD254 (Attachment 1) provides additional details on this this solicitation and contracts security requirements. The work to be performed under this contract is up to the TS level and will require Sensitive Compartmented Information (SCI) access eligibility for some personnel, to include subcontractor and independent consultants. Personnel requiring TS/SCI clearance must possess a current FINAL TS/SCI security clearance granted by the U.S. Government. The TS Facility Site Clearance is required at the time proposals are due. An offeror that does not meet this requirement will be removed from consideration and will not be evaluated. Please note that the offeror named and submitting the proposal is required to possess the clearance. If the offeror is a joint venture, partnership or other entity, that joint-venture, partnership or entity must also possess the clearance to be eligible. It is not acceptable for each company in the joint-venture, partnership or entity to possess the clearance individually.

L1.2.3 The proposal shall describe the capability of the offeror to perform the resulting contract. The proposal shall be specific and complete in every detail as well as be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract.

L2.0 General Instructions

This section of the Information to offerors provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the RFP and must be submitted in accordance with (IAW) these instructions. The offeror’s proposal shall be compliant with the requirements, as stated in the ID/IQ and Task Order (TO) 001. Non-conformance with the instructions provided in this solicitation may result in removal of the proposal from further evaluation.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation.

L2.1. The Government intends to conduct the evaluation process in two (2) PHASES:

1. Phase One: Prior Experience/Facilities Clearance Approach. This step requires a written submission (Volume I).

2. Phase Two:

a. Technical/Management Approach. This step requires both a written and oral presentation

(Volumes II – III and V).

b. Cost/Price. This step required spreadsheets and a written submission (Volume IV).

A notional schedule for this procurement is outlined below:

Event Date Draft Solicitation Release 28 February 2025 Draft Solicitation – Questions and Comments** 7 March 2025 Release Final Solicitation 20 March 2025 Questions and Comments** 25 March 2025 Phase One – Written Proposals (Volume I) Due** 3 April 2025 Phase One - Advisory Down Select Letters Sent 24 April 2025 Phase Two – Oral Presentation/Slide Deck (Volumes II – V) Due

5 May 2025

Oral Presentations 12 May – 14 May 2025 Award NLT 11 July 2025

*Please note, this schedule is subject to change based on Government need and potential unforeseeable events.

** The draft solicitation Q&A, Phase One proposal, and the final solicitation Q&A due dates are hard dates and will not be subject to change.

L2.1.1. Participation in Phase One is a mandatory part of this acquisition. Failure to participate in Phase One of the procurement precludes further consideration of an offeror. Phase Two submissions will not be accepted from offerors who have not submitted Phase One proposals by the due date and time stated in the solicitation.

L2.1.2. Proposals must be clear, concise, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Proposals shall cover all aspects of this solicitation and the associated contract and TO PWS. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include convincing rational and substantiation of all claims. A proposal with significant informational deficiencies may be found technically unacceptable, and an offeror’s extensive restating of an RFPs requirements may be considered as evidence of the offeror’s failure to demonstrate a clear understanding of the requirement.

L2.1.3. The offeror shall describe its proposal, through the use of charts, diagrams, and narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach. In evaluation and confidence assessments, the Government will consider the degree of substantiation of the proposed approaches in the proposal volumes and in response to any discussions, should the Government decide to enter into discussions.

L2.1.4. Elaborate brochures or documentation, binding, detailed artwork, internet hyperlinks, or other embellishments are unnecessary and are not desired. Similarly, for oral presentations, elaborate productions are unnecessary and not desired.

L2.1.5. The offeror shall make a clear statement in Volume I cover page that the proposal is valid for a minimum of 180 days from the proposal due date.

L2.1.6. In accordance with (IAW) FAR Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

L2.1.7. Failure to submit any of the information required by this solicitation shall render a proposal unacceptable. In the event the Government enters into discussions, the Government may, at its discretion, include an unacceptable proposal. The Government will not pay any pre-award or travel costs incurred by the offeror in preparing a response to this solicitation.

L2.1.8. Portions of the successful offeror’s proposal may be incorporated into the contract as an attachment in Section J.

L2.1.9. Point of Contact.

The Contracting Officer (KO) and the Contract Specialist (CS) are the sole points of contact for this procurement.

Address any questions or concerns to the KO and CS. Written requests for clarification must be sent to the KO at the email address located in Section G. Written requests for clarification must be sent to the KO and CS. Oral communications are not permissible. No telephonic communications will be permitted.

Name: Ramona Lin (KO) Email: ramona.y.lin.civ@mail.mil

Name: Quin Conerly-Anderson (CS) Email: quin.s.conerly-anderson.civ@mail.mil

L2.1.10. Debriefings. The KO will notify unsuccessful offerors who were advised to or opted to proceed to Phase Two of the source selection decision in accordance with FAR 15.503 once Phase Two is complete. Upon such notification, unsuccessful offerors selected or who opt to proceed to Phase Two may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR

15.505 or 15.506, as applicable. Excluded offerors are only entitled to one debriefing for each proposal

L2.1.11. Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion; therefore, the offeror’s initial proposal should contain the offerors best terms from a cost/price and technical standpoint.

L2.1.12. Electronic Reference Documents. All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://sam.gov/. Potential Offerors are encouraged to subscribe to SAM, for real-time e-mails notifying interested parties that solicitation information has been posted to the website. The Government will communicate all formal information regarding this solicitation via the SAM website.

This is the only mechanism by which Offerors will have access to unclassified solicitation documentations released by the Government. It is the exclusive responsibility of interested/prospective offerors to gain access to and retain an account with SAM. Any and all technical, connectivity, or other access-related issues (electronic or physical) regarding SAM must be directed to the SAM systems administrators, Federal Service Desk (FSD) by phone at 1- 866-606-8220. The KO for this solicitation has no influence over SAM regulations, policy and protocol.

L2.1.13. Communications. Exchanges of source selection information between Government and offerors will be controlled by the KO or CS. The subject line of the email shall be titled: “RFP HC104725R0005, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Emails must be used to transmit such information to the offeror only if the email can be sent and receieved encrypted.

Questions/comments are due no later than 11:00 AM ET on 25 March 2025. The Government reserves the right to not answer questions submitted after this time.. The email address for the KO and CS are contained in para L2.1.9, Point of Contact, above.

L2.2.1 Organization/Number of Copies/Page Limits.

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table 1.1 - Proposal Organization

VOLUME/PA

RT

RFP

Paragraph Number

VOLUME TITLE ORAL/

WRITTEN

FORMAT PAGE LIMIT

Phase One Submission I/PART A L3.1 Cover Page/Executive Summary

Volume Written Microsoft Word 3 Pages

I/PART B L3.2 Table of Contents – Phase One Proposal

Written Microsoft Word No Limit

I/PART C L3.3 Contract Documentation:

Includes: Compliance, Joint Venture/Partnership Agreements, FAR/DFARS Provisions/Clauses (Section I and K) and SAM.gov Report.

Written Microsoft Word/Adobe

PDF

No Limit

I/PART D L3.4 Factor 1: Demonstrated Prior Experience/Facilities Clearance

Written Microsoft Word/Adobe

PDF

6 Pages

I/PART E L3.5.1 Facilities Verification Notification

Written Adobe PDF No Limit

I/PART F L3.6.1 DD Form 254 Security Classification

Written Microsoft Word/Adobe

PDF

No Limit

Phase Two Submission II L5.0 Factor 2: Technical/Management

Approach

Oral Presentation Slide Deck (Please include a Table of Contents for Phase Two Proposal in Slide Deck)

Written Microsoft Power Point 25 Pages (The Table of Contents will not be counted towards the page limit)

II L5.0 Factor 2: Technical/Management

Oral Presentation

Oral Microsoft Teams 90 Minutes

III L6.0 Key Personnel Resume for Information System Security Officer (ISSO)

Written Microsoft Word 3 pages

IV L7.0 Factor 3: Cost/Price Proposal (Narrative, CLIN Price Spreadsheet, and ID/IQ Labor Rates Spreadsheet)

Written Microsoft Word (for Cost Narrative and all supporting documentation)

Microsoft Excel (for Spreadsheet)

No Limit

V L8.0 Past performance questionnaire Written Microsoft Word 3 pages

VI L9.0 Contract Documentation:

Includes: SCRM Plan, Mission- Essential Contractor Services Plan, and OCCI Mitigation Plan.

Written Microsoft Word No Limit

L2.2.2. Page Limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) should the Government enter into discussions. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except resumes, blank pages, or those identified in Table 1.1, Proposal Organization, as having no limit.

L2.2.3. Page Size and Format.

L2.2.3.1. A page is defined as each face of a sheet of paper containing information for written submissions. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11-point Ariel, Times New Roman, or Courier New font for all text. The Phase One proposa1 shall be submitted as both an MSWord 2007 or newer file and as an Adobe PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. The Phase Two technical proposal shall be submitted as a slide deck using MS Power Point. The text size shall be no less than 11-point Ariel, Times New Roman, or Courier New font for all text utilized in the MS Power Point slide deck. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

L2.2.3.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 11-point Ariel, Times New Roman, or Courier New font for all text included in a table. These limitations shall apply to both electronic and hard copy proposals.

L2.2.3.3 Cost or Pricing Information All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volumes. Cost trade-off information, work-hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

L2.2.4. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is not permitted.

L2.2.5. Labelling. Each volume of the proposal should be separately labeled to include the volume number, title, solicitation identification, and the offeror’s name. The offeror shall apply all appropriate markings, including those prescribed in accordance with FAR Subpart 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.2.6. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L2.2.7. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L2.2.8. Classified Information. The proposal shall not include classified information. If an offeror believes its response must include classified information in order to be responsive to this solicitation, the offeror shall immediately notify the KO and CS in writing with specific rationale.

L2.3. Electronic Offers.

Submitting proposals via email: In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. It is the offeror’s responsibility to assure its complete proposal is received by the date and time specified in the solicitation. Responses received after the time and date for which proposals are due will be considered late and will not be evaluated. All proposals must be submitted electronically to the KO and CS via email. The offeror’s proposal submission will be considered complete when all volumes are received in accordance with each phase of this solicitation.

The content and page size of electronic copies must be as described in Section L. If the Offeror sends more than one email for their proposal, they must state as such in each email (“Email 1 of 2”). The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010 or compatible, MS Office Excel 2010 or compatible, and/or Adobe XI or compatible. The offeror shall submit with its proposal Attachment 14 CLIN Pricing Spreadsheet for TO 001 and Attachment 9 ID/IQ Labor Rates Spreadsheet.

To ensure delivery, no single email shall exceed 20MB and no single file shall exceed 5MB. Multiple emails and/or multiple files are acceptable to ensure delivery. File attachment types with extensions other than .doc, .docx, .xls, .xlsx, or .pdf may be blocked by email security protocols, and any emails quarantined as a result of restricted file types will preclude the proposal from being evaluated. Compressed files are not permitted given that zip files may be stripped from emails in accordance with DISA’s security policy. No zipped files will be evaluated. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government strongly recommends that the offeror test the files on more than one internal machine and more than one machine type or platform to ensure proposals are entirely virus free and accessible to the Government on any platform. In the event any file is corrupted or un-openable, the offeror’s proposal may be rejected. In the event any email is quarantined for security reasons, the Offeror’s proposal may be rejected.

PROPOSAL DUE DATE: There are two phases for this solicitation. Please review the notional schedule for this procurement in paragraph L2.1.

Phase One proposals are due NLT 12: 00 PM ET, 3 April 2025.

The Phase Two proposal due date will be provided in the instructions provided to offeror if the oferor is selected to proceed to Phase Two. The notional schedule provides an estimated due date for the Phase Two proposals.

L2.4. Distribution. Proposals shall be addressed to the KO with a copy to the CS at the following email addresses:

ramona.y.lin.civ@mail.mil (KO) and quin.s.conerly-anderson.civ@mail.mil (CS).

L3.0. Volume I – Factor 1: Prior Experience/Facilities Clearance Volume (Phase One) Phase One:

Factor 1: Prior Experience/Facilities Clearance Approach

Subfactor 1: Prior Experience Paper [Confidence Ratings] Subfactor 2: Facilities Clearance [Acceptable/Unacceptable]

In the cover page/executive summary volume, the offeror shall provide the following information:

L3.1. Part A – Cover Page/Executive Summary.

The executive summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

The offeror shall include the following information on the executive summary:

1. DUNS Number, CAGE code, and Taxpayer Identification Number (TIN);

2. Company name and mailing address;

3. Date submitted and proposal expiration date;

4. All of the above-cited information for each entity on the proposed team, if a team is proposed. Type of

Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the SAM website.

All offerors must be registered in SAM at the time the Phase One proposal is submitted and at the time of award, which is located at https://www.sam.gov;

5. All of the above cited information for each subcontractor, if subcontractors are proposed;

6. Company POC, phone, and email address;

7. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location;

8. Authorized negotiators:

The offeror represents the following persons are authorized to negotiate on its behalf with the Government in connection with the RFP. The only individual(s) authorized to bind the company is/are marked with a “*”. The offeror shall provide, at no additional cost to the Government, updated listings of authorized negotiators (names, titles, email addresses, and telephone numbers) as soon as changes are made.

In the Prior Experience/Facilities Clearance Volume for Phase One, the Offeror shall provide the following information in the format prescribed herein. Failure to comply with the administrative requirements of the solicitation may result in elimination from the competition.

L3.2. Part B - Table of Contents.

Include a master table of contents of the entire Phase One proposal.

L3.3. Part C - Contract Documentation. The offeror's proposal must include completion of Sections I and K. The Offeror shall fill-in all clauses specified in the RFP. The offeror shall comply with clauses and provisions provided herein. Please note that many clauses require the prime offeror to include the same or similar clause in contracts with subcontractors.

Offerors shall provide a copy of the “FAR and DFARS Report” found in the Representations and Certifications section of the System for Award Management (SAM) website. In addition, Offerors shall comply with the clause in Section I – 52.204-7 entitled “System for Award Management.” The Contracting Officer will check the System for Award Management (SAM). An Offeror shall be determined ineligible for contract award if not registered within SAM at the time of proposal submission and at the time of award. Offerors are also required to complete additional representations, certifications, acknowledgments and statements reflected in Section K of this solicitation.

L3.3.1. Compliance Statement. The Offeror is required to sign and certify that all items submitted in the proposal comply with the RFP requirements and any differences, deviations or exceptions must be stated and explained in this section. Even if there are no differences, deviations or exceptions, the Offeror must submit the signed Compliance Statement stating that no differences, deviations or exceptions exist.

Furthermore, the Offeror shall state in the compliance statement that its proposal is valid for no less than 180 days from the date of submission of its proposal response to the RFP.

Sample: Statement of Compliance: This Offeror hereby certifies this proposal is in compliance with the solicitation and its requirements. There are no exceptions, deviations or differences and the proposal is valid for 180 days from the date of submission.

L3.3.2. Joint Venture/Partnership Agreement. Contractor Team Arrangements (“CTA”), as defined in FAR 9.601(1), may submit a proposal in response to this RFP. While the CTA is its own unique entity distinct from the member companies, for the purpose of evaluation, each member of the CTA is considered the prime offeror.

For example, purposes only: Company A and Company B form a CTA as a Joint Venture named Company C.

Experience and past performance from either Company A or Company B may be used to satisfy the requirements in the Technical/Management Approach (Evaluation Factor 1) as well as Past Performance (Factor 2). It is not necessary that Company C have the required experience or past performance. Similarly, either Company A or Company B can possess the required certifications outlined in the PWS/SOW.

An offeror may submit a proposal as a CTA in response to the solicitation subject to the following conditions:

1) The Joint Venture or Partnership is registered in the System of Award Management (SAM.gov) and has a corresponding DUNS Number.

2) The Joint Venture or Partnership meets the definition of a Joint Venture for size determination purposes (FAR 19.101(7)(i)).

3) The offeror must submit a complete copy of the Joint Venture or Partnership agreement that established the CTA relationship.

L3.4. Part D – Factor 1: Prior Experience/Facilities Clearance Approach.

L3.4.1 General. In the Prior Experience/Facilities Clearance Volume, Part D, provide relevant and recent (from the last three (3) years) experience that demonstrates that the offeror has relevant expertise in accordance with specifications defined in Section M, Evaluation Factors for Award. Responses will be evaluated against the subfactors defined in Section M, Evaluation Factors for Award. The Prior Experience written proposal shall include all the information the offeror wants the Government to consider and assess/evaluate regarding relevant and recent prior experience/expertise and the offeror’s ability to perform required tasks from the PWS at contract level and the TO level.

L3.5.1. Part E – Facilities Verification Notification. Offerors shall demonstrate they have a FINAL TS Facility Clearance from the Defense Counterintelligence and Security Agency at the time of proposal submission by providing their Facility Verification Notification from the National Industrial Security Program Central Access Information Security System as a PDF attachment to the proposal. The Facility Verification shall be retrieved within one week of quotation or proposal submission.

L3.6.1. Part F - DD254, DoD Contract Security Classification Specification. Offerors shall complete Blocks 6a- 6c, 7a-7c (if subcontracting), and 8a-8c of the DD254 with the appropriate information for their companies. A separate DD254 must be submitted for each subcontractor (when applicable) with proposal submissions. Completed DD254s and Facility Verification Notifications shall be submitted with proposal submission.

L4.0 Advisory Notification.

After the Government completes evaluations for Phase One, offerors will receive an advisory notification via e-mail from the KO. This notification will advise the offerors of the Government’s advisory recommendations to proceed or not to proceed with Phase Two submission.

Offerors who are rated most highly in subfactors 1 and 2 under factor 1 will be advised to proceed to Phase Two of the proposal submission process. Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors, along with the general basis for the Government’s advisory recommendation. The intent of this advice is to minimize proposal development costs for those offerors with little to no chance of receiving an award. Offerors should note that Phase One evaluation factors are as important as Phase Two evaluation factors. Offerors that were not rated most highly and advised that they are unlikely to be viable competitors and choose to proceed shall send an email to the KO and CS no later than two (2) days after the receipt of the advisory recommendation not to proceed to Phase Two.

The Government intends to provide no more than three (3) offerors with an advisory notification to proceed.

However, the Government advice will be a…