Attachment 18 - QA from Original Solicitation.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- HC104725R0005
- Issued by
-
Defense Information Systems Agency
About this file
This file is a Questions and Answers (Q&A) document from the original solicitation for the Spectrum Information System (SIS) Sustainment and Enhancement contract (Solicitation Number HC104725R0005). The document contains 15 detailed questions and responses from potential vendors, covering critical proposal submission requirements such as document formatting, page limitations, facilities clearance, and technical clarifications. Key technical details include that the contract involves sustainment and enhancement of the Global Electromagnetic Spectrum Information System (GEMSIS), which supports Department of Defense spectrum operations across multiple network environments.
Significant procedural details include a two-phase solicitation process with Phase One proposals due by 12:00 PM ET on 1 April 2025, and strict guidelines for proposal submission. The Q&A clarifies that offerors can submit Parts A-F in a single PDF file, must adhere to specific page limitations, cannot use text boxes or pop-ups, and must provide facility clearance documentation. The contract requires expertise in component technologies like access control, data services, analytics, UI/UX development, and integration of complex data sources across DoD spectrum management platforms. Past performance submissions are limited to three recent questionnaires and will be used for responsibility determination but will not impact technical evaluation.
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Instructions
| Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of answering questions. Please do not change the format of this document. |
| Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. Examples provided in the spreadsheet. **Please delete the examples before submitting your questions. |
COLUMN A: Complete the "Page" column. This is the page number from the RFP located in the upper right hand corner of the page. Do not include the total page number. Enter only the page number where the topic begins.
COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. For example: B2, C, or L5.1.2. For a section and paragraph number reference do not place a dot between the letter and the first number. Additional subparagraph references should be separated with a dot regardless of the format in the RFP, for example, L5.1.2.a. Do not including any other extraneous identifiers or other information other then instructed here. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column. At a minimum you will always insert at least the Section letter A through J in this column.
COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number. For example: CLIN 0001, 52.217-8, Appendix A, or Attachment L3. Insert the section letter only in the Column B. This column will be completed only when there is not a more precise RFP reference number. NOTES: CLINs are in Section B. Most sections contain clauses so ensure you reference the correct section.
COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process. For example: Minimum Qualifications Checklist or Performance Area 10. Then insert the question or comment.
Issues must be submitted to the Contracting Officer and Contract Specialist listed in L2.1.1 (edit as necessary).
Q&A
| Question Number | RFP Page | RFP Section/ Paragraph | CLIN/ Clause/Appendix/Attachment/Other | Questions/Comments/Recommendations | Government Response |
| 1 | N/A | N/A | Attachment+18+-+Question+and+Answers+from+Draft+RFP.xlsx | It appears that the intention of this file was to provide answers to vendor questions about the draft RFP. The spreadsheet on SAM.gov is an empty template and contains no Q&A. Can the Government please provide these Q&A, and defer the Phase 1 submission date to provide time to process them? | There were no questions recceived during the draft RFP phase. Attachment 18 was not included in the final solicitation (Section J) and the attachment has been removed from SAM.gov. |
| 2 | 100 | L2.1 | Notional Schedule | Will the Government consider adding the opportunity for a Phase II round of Q&As? | Please reference Section L4.0, Advisory Notification. Phase I and Phase II and both part of this solicitation and will not be posted separately. All questions regarding Phase II must be provided in Phase I and no additional Q&A's will be conducted after the 25th of March 2025. |
| 3 | 102 | L2.2.1 | Table 1.1 | Can Part A and Part B documents be submitted in PDF format, to prevent inadvertent editing? | Yes. |
| 4 | 102 | L2.2.1 | Table 1.1 | Re. Part C Table of Contents, what items should this TOC cover? Are Parts A through F meant to be submitted in a single PDF file, where the TOC relates to all parts in this single file? | The Table of Content (TOC) should cover Volume I, Parts A-F. The TOC refers to all parts. Parts A-F can be submitted in a single file. However, each part must adhere to the page limit specified in Section L2.2.1, Table 1.1 - Proposal Organization and L2.2.2-L2.2.8 and L2.3. |
| 5 | 102 | L2.2.1 | Table 1.1 | In Part D, what does the "Facilities Clearance" in the title refer to, given that proof of facility clearance is provided in Part E? | Please reference Section L3.4.5.1 - L3.6.1 and Section M2.1.1. |
For Volume I, Part D, the prime will indicate whether or not they have the appropriate facilities clearance to be determined to be acceptable (must indicate what facilities clearance they have). The facilities clearance levels for all subcontractors/independent consultants will also be listed in Part E (must indicate if it is INTERIM or FINAL). Reference Factor 1, subfactor 2 of Section M2.0, Evaluation Factors (Specifically M2.1.1).
For Volume I, Part E must include proof of facilities clearance (Facilities Verficiation Notification) for the prime and all sub-contractors and independent consultants proposed from the Defense Counterintelligence and Security Agency Facility Clearance branch.
For Volume I, Part F, the offeror must complete the DD254, blocks 6a-6c, 7a-7c (if subcontracting), and 8a/8a-c of the DD254 with appropriate information for their company in accordance with L3.6.1 and M2.1.1. A completed DD254 must be submitted for the prime and all subcontractors/independent consultants that are included in the proposal.
| 6 | 103 | L2.2.2. | Page Limitations | The Government states that "page limitations shall not be circumvented by including inserted text boxes/pop-ups...". Can the Government please confirm that textboxes are allowed if they are not pop-ups? | No, text boxes are not allowed. IAW L2.2.2, text boxes and pop-ups or internet links to additional information are not acceptable and inclusion of these components will not be considered part of the proposal. |
| 7 | 127 | M2.1 | N/A | Please specify what "Component technologies of GEMSIS JSDR" refers to. | Components technologies of GEMSIS JSDR include, but are not limited to, experience with similar COTS products as depicted in the Appendix 1 – CSCIs and Appendix 2 – System Architecture Diagrams in support of Access Control, Data Services, Analytics, and UI/UX; with an integrated content management platform, such as Alfresco Content Services; development and sustainment of custom JavaScript UIs; interface, display, and manipulation of disparate data sources, such as Background Environmental Information, Joint Equipment Tactical and Space database, intelligence data, Spectrum XXI, Electronic Warfare Planning and Management Tool, Spectrum Services Framework, Foreign Coordination spectrum supportability data, EMBM-J EMS data; development and sustainment of REST APIs to provide data in SFAF and JSON formats, and for the distribution of Electromagnetic Interference (EMI) reporting. |
| 8 | 76 | N/A | N/A | Regarding DFARS 252.204-7012, is this clause applicable if all work is done at the Government's site? | Yes, it is applicable even if all work is completed at the Government site as this requirement contains CUI. Covered Defense Information (CDI) refers to unclassified, controlled technical information or other information, as described in the Controlled Unclassified Information (CUI) Registry, that requires safeguarding or dissemination controls and is either marked/identified in a contract and provided by the DoD or collected, developed, received, transmitted, used, or stored by the contractor. |
| 9 | 101 | L2.1.13 | N/A | The directions ask that emails to be sent “encrypted”. Should the questions be sent through DoD SAFE? Or can they be submitted through email? | Questions and comments are not considered source selection information. A consolidated and sanitized questions and comments attachment with answers and clarifications on the RFP will be shared to all offerors after the Q&C deadline as an RFP amendment. |
| 10 | 102, 104 | L2.2.1; L2.2.5 | N/A | Document Submission: Can the Government please clarify the volume submission format? Does the Government want Offerers to submit Part A, B, C, D, E, and F as standalone volume submissions adhering to section L2.2.5 "Labelling. Each volume of the proposal should be separately labeled to include the volume number, title, solicitation identification, and the offeror’s name" and the different document formats in Table 1.1. Or does the Government want Part A, B, C, D, E, and F submitted as a single file with section breaks, since they are all considered part of Volume I in Table 1.1. | Parts A-F can be submitted in a single file. However, each part must adhere to the page limit specified in Section L2.2.1, Table 1.1 - Proposal Organization and L2.2.2-L2.2.8 and L2.3. |
| 11 | 102, 103, 105 | L2.2.1; L2.2.2; L3.1 | N/A | Does the cover page count within the Part A Cover Page/Exec summary count towards the 3 page limit? | Yes. |
| 12 | 104 | L2.2.7 | N/A | Does the Glossary of Abbreviations and Acronyms count towards page count in each Volume requirement? | No. |
| 13 | 107 | L.3.4.1, L.3.5.1 | N/A | Since 3.5.1 is requesting proof of facility clearance, could the Government remove the facilities clearance requirement from 3.4.1? | Section L3.4.1 requires offerors to provide relevant and recent (from the last three (3) years) experience that demonstrates that the offeror has relevant expertise in accordance with specifications defined in Section M, Evaluation Factors for Award. While Section L3.5.1 Offerors shall demonstrate they have a FINAL TS Facility Clearance from the Defense Counterintelligence and Security Agency at the time of proposal submission by providing their Facility Verification Notification. Section L.3.4.1 requires you to demonstrate the work you have completed while Section L3.5.1 requires you provide proof of your facility clearance. L3.4.1 and L3.5.1 tie into Section M, Factor 1, Subfactor 1 and 2. Facilities clearance requirement will not be removed as it is an important subfactor under Factor One of Phase One evaluations. |
| 14 | 109 | L.7 | N/A | Could the Government provide the number of FTEs supporting the current effort? | Approximately 17 FTEs for TO 001. |
| 15 | 103/113 | L2.2.1. L8.0, L8.1 | N/A | Table 1.1- Proposal Organization for Phase Two Submission requires a Volume V Past Performance Questionnaire with a 3-page limit. The instructions for L8.0. Volume V - Past Performance/L8.1. General states "Submission of past performance is not required..." and "This Volume shall be included in the proposal with a completed Past Performance Questionnaire (Attachment 3)." There are no instructions on the number of Past Performance Questionnaires allowed to be submitted. Can the Government please provide clarification on submission of Past Performances (i.e. required/not required; max number of Past Performance Questionaires, etc.)? | Section L8.1 has been amended via Amendment 0001. Past Performance Questionaires (PPQ) are required; however, past performance will be reviewed as part of a responsibility determination but will not impact the technical evaluation. Contractors shall submit no more than 3 recent PPQs for evaluation. Recent efforts are those which have been performed during any portion of the last 3 years, including those efforts currently being performed. |
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