Appendix_E_-_Consolidated_Closeout_and_Commissioning_Procedures.pdf

DISA WMD/MPE

Facilities Engineering

DISA CSI 360-95-3

Page i Consolidated Closeout and Commissioning Procedures Version: 16 September 2015

Consolidated Closeout and Commissioning

TABLE OF CONTENTS

00 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 77 00 Project Closeout Procedure

01 77 01 Applicability 01 77 05 Definitions 01 77 06 Project Complexity 01 77 10 Phased Completion of Projects 01 77 20 Requirements for Substantial Completion 01 77 21 Record Documents 01 77 22 General Requirements 01 77 23 Inspection Procedure for Substantial Completion 01 77 30 Requirements for Final Acceptance 01 77 33 Inspection Procedure for Final Acceptance 01 77 40 Required Project Record Documents 01 77 41 As-Built Record Documents

01 77 41.10 Maintenance of As-Built Drawings during Construction 01 77 41.20 Supplemental Drawings 01 77 41.30 Preparation of Final As-Built Record Drawings

01 77 42 As-Built Record Specifications 01 77 43 Operations & Maintenance (O&M) Manuals & Binders

01 77 43.10 Required Equipment Data 01 77 45 Record Documentation Submittals 01 77 47 Commissioning & Closeout Manual (CCM) 01 77 50 Conditions at Substantial Completion 01 77 60 Conditions at Final Acceptance

01 79 00 Demonstration and Training 01 79 10 Submittal Requirements 01 79 20 Training Responsibilities 01 79 30 Coordination 01 79 40 Instruction Program

01 91 00 Commissioning 01 91 13 General Commissioning Requirements 01 91 14 Commissioning Tools & Equipment 01 91 15 Scheduling 01 91 40 Commissioning Team Roles and Responsibilities 01 91 41 Government Role and Responsibilities 01 91 42 A/E’s Role and Responsibilities 01 91 43 Contractor’s Role and Responsibilities 01 91 44 TAB Vendor’s Role and Responsibilities 01 91 50 Commissioning Documentation Requirements 01 91 51 Equipment List 01 91 52 Request for Start-Up/Functional Performance Test Form

01 91 52.20 Request for Start-up 01 91 52.40 Request for Functional Performance Test 01 91 54 Prefunctional Checklist

DISA WMD/MPE

Facilities Engineering

DISA CSI 360-95-3

Page i Consolidated Closeout and Commissioning Procedures Version: 16 September 2015

01 91 60 Pre-Commissioning Meeting 01 91 65 Commissioning Progress Meetings 01 91 70 Commissioning Procedures

01 91 72 Initial Start-up 01 91 72.10 Start-up of Independent Devices 01 91 72.30 Start-up of Building Systems

01 91 74 Functional Performance Tests (FPTs) 01 91 74.20 FPT Objective and Scope 01 91 74.40 Development of FPT Procedures 01 91 74.50 FPT Requirements 01 91 74.60 FPT Coordination and Scheduling

01 91 76 Integrated System Tests (ISTs) 01 91 76.20 IST Objective and Scope 01 91 76.40 Development of IST Procedures 01 91 76.50 IST Requirements 01 91 76.60 IST Coordination and Scheduling

01 91 80 Documentation and Non-Conformance 01 91 82 Non-Conformance 01 91 84 Disputes 01 91 90 Deferred Tests

20 08 00 Fire Suppression, Plumbing, & HVAC Systems Commissioning 20 08 20 Prefunctional Checklists 20 08 25 Minimum Prefunctional Checklist Procedures 20 08 50 Functional Performance Test (FPT) Procedures 20 08 55 Sample FPT Procedures 20 08 56 Sample FPT Acceptance Form 20 08 60 Seasonal & Deferred Testing 23 05 90 System Testing, Adjusting, and Balancing (TAB) for HVAC

25 08 00 Building Automation System (BAS) Commissioning 26 08 00 Electrical Systems Commissioning

26 08 10 Coordination Between Testing Parties 26 08 11 Factory Start-ups 26 08 12 Independent Testing Agencies 26 08 20 Prefunctional Checklists 26 08 25 Minimum Prefunctional Checklist Procedures 26 08 26 Sample Prefunctional Checklist Procedures 26 08 50 Functional Performance Test (FPT) Procedures 26 08 55 Sample FPT Procedures 26 08 56 Functional Performance Test Acceptance Form 20 08 60 Seasonal & Deferred Testing

ATTACHMENTS LIST

1. Request for Start-up or Functional Performance Test (FPT) Form

2. Minimum Prefunctional Checklist Procedures

3. Prefunctional Checklist (Electrical & Power Systems)

4. Functional Performance Test - AHU

5. Functional Performance Test - Pumps

6. HVAC Testing, Adjustment and Balancing (TAB) Procedures

7. BAS Commissioning Procedures

8. Minimum Functional Performance Test (FPT) Procedures

9. Functional Performance Test Acceptance Form

01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 77 00 Project Closeout Procedures

The purpose of the required project closeout and commissioning procedure is to ensure that projects, when completed and transitioned to their lifecycle sustainment phase, are complete and able to be supported as designed and constructed. This document is organized in MasterFormat 2004 order.

Requirements and specifications are discussed in 01 77 xx and 01 79 xx, with specific process and responsibilities following in 01 91 xx and specialty subsections.

01 77 01 Applicability

The requirements of this document, “Consolidated Closeout-Commissioning shall apply to all projects

01 77 05 Definitions

“Building Automation System” (BAS) is the system and components associated with the Building Automation System

“Commissioning” is the planned structured process of assuring that all equipment, systems, and components modified or installed during a project are properly installed, tested, and have correct functional interactions with the surrounding (logical and/or physical) facility, equipment, and systems.

A “Commissioning Consultant” or CC is a Government representative or contracted consultant who performs technical reviews of contract Technical Specifications, observes completion of construction, verifies equipment and system start-up by the Contractor (or their subcontractor), observes Prefunctional Checklists, Functional Performance Tests, & Integrated System Tests for compliance with the contract Technical Specifications, tracks deficiencies, and recommends solutions.

The “Commissioning Plan” is the document prepared by Contractor and approved by the Government that provides the structure, schedule, and coordination plan for the commissioning process from the construction phase through the warranty period.

The “Commissioning Team” is the working group made up of representative(s) from the Architect/Engineer (A/E), Contractor, TAB (Test, Adjust, and Balance) contractor, BAS vendor, specialty subcontractors, specialty manufacturers and suppliers, CC, and CD521 project manager.

“Datalogging” means monitoring flows, current, status, pressures, et cetera of equipment using stand-alone dataloggers or the BAS

“Deferred Tests” are authorized Functional Performance or Integrated System Tests performed after Substantial Completion due to partial occupancy, partial equipment acceptance, seasonal requirements, design, or other site conditions that prohibit the test from being performed prior to Substantial Completion.

A “Deficiency” is a condition of a component, piece of equipment, or system that is not in compliance with the contract Technical Specifications.

“Factory Testing” is the testing of equipment at the factory, by factory personnel with the CC present, if deemed necessary by the Government.

“Functional Performance Tests” (FPTs) are tests of dynamic function and operation of equipment and systems executed by the Contractor.

“Functional Performance Test Procedures” are formal, written commissioning protocols and detailed test procedures and instructions in tabular and script-type format that fully describe system configuration and steps required to determine if the system is performing and functioning properly http://en.wikipedia.org/wiki/Project_commissioning

“Integrated System Tests” (ISTs) are tests of dynamic function and operation of multiple systems

“Integrated System Test Procedures” are formal, written commissioning protocols and detailed test procedures and instructions in tabular and script-type format that fully describe system configurations and steps required to determine if the interacting systems are performing and functioning properly.

“Indirect Indicators” are indicators of a response or condition without direct physical linkage.

A “Manual Test” involves the use of hand-held instruments, immediate control system readouts or direct observation to verify performance “Overwritten Values” involves writing over a sensor value in control system to see response of a system

“Prefunctional Checklists” are lists of static inspections and material or component tests that verify proper installation of equipment

“Simulated Conditions” are those conditions created specifically to test component(s) and system(s) responses

“Simulated Signals” are those transmitted to components or systems artificially to induce responses.

“Start-up” means the activities where equipment is initially energized, tested and operated.

An HVAC Testing, Adjusting, and Balancing (TAB) contractor may be engaged by the Contractor or Government to conduct specific functions as described in section 23 05 9X (System Testing, Adjusting, and Balancing (TAB) for HVAC).

“Test Requirements” are those specifying what systems, modes and functions, et cetera must be tested during a commissioning process. Test requirements are not detailed test procedures..

“Trending” refers to mathematic interpretation of data collection of monitoring point values using the BAS or dataloggers over a period of time.

01 77 06 Project Complexity

DISA MPE projects are typically categorized into four (4) levels of complexity to determine when during the project specific deliverables will be required.

Project Complexity Description Example

None Projects that do not require equipment start-up or formal commissioning.

Power whip installation. Furniture installation. Design (only) projects.

Minor facility renovations.

Engineering studies. Configuration management surveys.

Simple

Projects involving new equipment installations into existing systems, or minor systems without significant or complex interactions with other systems. Simple projects typically take less than three months to complete, not including product or component manufacturing and delivery lead times.

Addition of CRAC units to an existing chilled water loop. Installation of a pair of new PDUs to support a new zone.

Installation of a leak detection system and connection to the facility BAS. Does not involve a separate or formal Design phase or an A/E.

Moderate

Projects involving simple and/or stand-alone systems, but that are large in scale or scope, or have significant interactions with other facility systems. Moderate projects typically take three months to one year to complete.

Rezoning and replacement of all PDUs in a datacenter space. Facility-wide security system upgrades or replacements. Roof replacements.

Major build-outs inside existing facilities.

May involve a formal Design phase and may require an A/E.

Complex

Major projects involving large and/or complex systems, multiple systems of moderate complexity, major construction, and similar.

Complex projects generally take longer than one calendar year to complete.

Installation of an upgraded chiller plant.

Installation of an upgraded facility-wide UPS and generator system. Construction of a new facility. Involves a formal Design phase and generally requires an A/E.

The amount of time estimated as necessary to complete a project from Notice to Proceed (NTP) until Final Acceptance is the basis for projects timelines.

Project Complexity O&M “Binder”

Structure Due Date All Individual O&M Manuals Delivered

None N/A N/A Simple N/A Final Acceptance

Moderate NTP +60 60 day prior to scheduled Commissioning date Complex NTP +90 90 day prior to scheduled Commissioning date

For the purposes of this table, NTP is the formal written Notice to Proceed delivered by the Contracting Officer to the Contractor for the “build” portion of a design-bid-build project or the overall NTP for a smaller project. (Some contracting offices provide NTPs only through the execution of a contract modification.) Commissioning is the beginning date of the formal commissioning process.

01 77 10 Phased Completion of Projects

Depending upon the design and nature of any given project, the closeout procedures related to completion and acceptance may be either a single period of time for the entire project, or a series of periods for individual portions or phases of the project that are to be certified as substantially complete at different dates.

“Simple” projects are not subject to phased completion; closeout procedures shall only be followed at the conclusion of the overall project.

If the project is to be accepted in phases then project closeout requirements shall pertain to each separately accepted portion or phase of the project.

01 77 20 Requirements for Substantial Completion http://en.wikipedia.org/wiki/Design-bid-build http://en.wikipedia.org/wiki/Design-bid-build

Substantial Completion and Final Acceptance (section 01 77 30) may be combined so long as the requirements of both sections are completely met.

01 77 21 Record Documents

Record documents for project closeout include, but are not necessarily limited to, the following documents, which are required at Substantial Completion:

• Redline Drawings.

• As-Built Record Drawings.

• As-Built Record Specifications.

• Operating and Maintenance (O&M) Manuals & Binders.

• Record Approved Submittals and Samples.

• Material Safety Data Sheet (MSDS) Binder.

• Completed Punch Lists.

• Completed CCM.

01 77 22 General Requirements

Prior to requesting an A/E to schedule a Substantial Completion inspection, the Contractor shall complete the following and list known exceptions in the request.

• For the progress payment request coincident with the period of time anticipated for substantial completion, the Contractor's payment request should reflect a minimum of 95% completion for all applicable work.

• The Contractor shall submit to A/E a complete copy of the most current punch list covering the portion(s) of the project claimed as substantially complete. The punch list shall indicate dates of Contractor re- checks and schedule for completion of work items remaining. All items remaining outstanding on the punch list shall include a projected date of completion and/or correction with an explanation of why such item is not presently completed.

• The Contractor shall submit to A/E for review the full set of marked-up as-built record drawings and marked-up as-built record specifications as described later in this section.

• The Contractor shall submit to A/E for review the preliminary copies of Operating and Maintenance (O&M) Manuals as described later in this section.

• The Contractor shall provide access to Contractor’s copy of the CCM for review by A/E. The CCM must be up-to-date before the Contractor requests the Substantial Completion inspection.

• The Contractor shall obtain and submit any necessary releases enabling the full and unrestricted use of the project and access to services and utilities, including (where applicable) operating certificates, and similar releases.

• The Contractor must deliver tools, spare parts, extra stocks of materials, and similar physical items.

If decided to occupy project upon substantial completion acceptance, the Contractor shall make provisions for final changeover of locks or similar access- restrictive devices with personnel. Upon written directive from project management for convenience in completing punch list activity, the final changeover of locks may be waived until final acceptance.

The Contractor must complete instructing and training personnel for all systems and equipment serving the areas claimed as substantially complete

The Contractor must complete the initial clean up requirements as described later in this section for the entire portion of the project claimed as substantially complete. The Contractor shall touch up and otherwise repair and restore marred exposed finishes.

01 77 23 Inspection Procedure for Substantial Completion

Refer to the contract Quality Assurance section for additional specific guidance.

The Contractor shall ensure the work is ready for inspection and/or re-inspection. If the work is found not to be as stated in the Contractor’s punch list or the items have not been substantially corrected/completed, the inspection will be terminated.

01 77 30 Requirements for Final Acceptance

Prior to requesting A/E to schedule Final Inspection for the project, the Contractor shall complete the following:

• The Contractor shall submit a copy of the A/E’s Substantial Completion punch list including evidence that each item has been completed or otherwise resolved.

• The Contractor must submit final meter readings for utilities, and similar data as of time of Substantial Completion or when project management took possession of and responsibility for corresponding elements of the work.

• The Contractor must submit final record as-built drawings and specifications, bound original signature hard copy warranties, and all approved submittals and Operating and Maintenance (O&M) Manuals as described later in this section. This includes specific warranties, maintenance agreements, product certifications and similar documents. The A/E must approve record closeout documentation in writing prior to issuance of final payment.

• The Contractor must transmit the completed CCM. The CCM shall be complete, acknowledging receipt of all bench stock, spare parts, training/demonstration, test reports and any other requirements of the contract Technical Specifications.

• The Contractor must submit updated O&M information developed or discovered during the commissioning process, if applicable.

• The Contractor must complete final cleaning requirements including touch- up of marred surfaces.

01 77 33 Inspection Procedure for Final Acceptance When the Contractor has completed the work required in the Substantial Completion punch list and has complied with the close-out requirements in this section and elsewhere in the contract Technical Specifications, then the Contractor must provide written notice to the A/E that the project is ready for Final Inspection.

01 77 40 Required Project Record Documents

01 77 41 As-Built Record Documents

The Contractor shall not use original Record Documents for construction purposes. The Contractor must protect original Record Documents from deterioration and loss in a secure location, and adhere to any security requirements set forth in the contract Technical Specifications. The Contractor must provide access to Record Documents for A/E reference or review during normal working hours.

The Contractor must furnish as-built record drawings made from the A/E’s design drawings, or subsequent updates there of Specific as-built record drawing requirements are described in section 01 78 39 (Project Record Documents).

As-built drawings must show all changes in the work relative to the original design documents, and must show additional information of value not indicated in the original contract Technical Specifications.

Submissions of as-built record documents must include marked-up copies of design drawings and Technical Specifications, including newly prepared drawings if applicable or necessary to achieve the intended result, and shop drawings including all changed conditions issued through addenda and/or change orders.

As-built record documents must include marked-up product data submittals, field records for variable and concealed conditions such as excavations and foundations, and miscellaneous record information on work that was recorded only schematically or not recorded at all.

Certain individual sections of the Technical Specifications may indicate specific requirements, which may clarify requirements of this section.

The Contractor shall bear all costs associated with obtaining the A/E’s original contract Technical Specifications and design drawings, any subsequent revised or updated versions thereof, drafting as-built information, reproduction, or other related work.

01 77 41.10 Maintenance of As-Built Drawings During Construction

During progress of the work, the Contractor shall maintain a redline set of Record Drawings (along with the record Technical Specifications) and the shop drawings in the construction office. The Contractor must update these drawings weekly, at a minimum, with mark-ups of actual installations that vary from the work as originally shown. The Contractor shall include all drawings issued as addenda, clarifications, and/or change orders.

Use of electronic redline drawings using the requirements of section 01 78 39 (Project Record Documents) is strongly.

The Contractor must fully and accurately mark-up whatever drawing(s) is most compatible for showing actual physical condition, and must reference all other appearances of this work to the updated sheet. The Contractor must include cross-references to the official change number on the updated redline sheet and all additional redline sheets where the work is shown.

Redlines, whether electronic or manual, should use separate colors and styles to distinguish between changes for different categories of work at the same general location, in order to reduce confusion and difficulty in drafting the final as-built record drawings.

The Contractor must mark-up important additional information, which was either shown schematically only or omitted from the original drawings.

On redline drawings, the Contractor must record alternative numbers, change order numbers and similar identification for any change.

The Contractor shall maintain and have available for review in conjunction with the regular project progress meetings, a current set of the marked-up as-built redline drawings and specifications marked with "as-constructed" information. Availability for review and acceptability of both the format and the content, is a prerequisite condition for certification of the monthly pay requests by the A/E.

01 77 41.20 Supplemental Drawings

The use of shop drawings as supplements to the as-built Record Drawings is required for all items in which the larger scale employed on the shop drawings is needed to show the work in sufficient detail. When marked-up shop drawings are included in the as-built drawing deliverables, the Contractor must mark-up and cross-reference on the Record Drawings the corresponding location(s) and new drawings as applicable.

Use of such shop drawings is particularly applicable to ductwork and electrical shop drawing layouts. Use of shop drawing supplements is acceptable provided the following conditions are met:

• The applicable supplemental sheet must be placed in the drawing set directly behind the appropriate Record Drawing which it supplements (or as otherwise required in section 01 78 39 (Project Record Documents) based on content), with appropriate reference notes on both the applicable Record Drawing(s) and all other affected drawings.

• The Contractor must retain a copy of all shop as-built drawings for inclusion with the record product submittals.

• The supplemental document must be identified as a "Supplementary Record As-Built Drawing" and must be numbered with an extension to the Record Drawing and its supplements.

01 77 41.30 Preparation of Final As-Built Record Drawings

See section 01 78 39 (Project Record Documents) for detailed requirements and guidance.

In association with Contractor’s request for Substantial Completion inspection, the Contractor must submit the marked-up site copy of the as-built drawings to the A/E for review.

Following the A/E’s review of the marked-up redline drawings and supplemental drawings, and upon the A/E’s acceptance that the marked-up information is accurate and complete, the Contractor shall proceed with preparation of a full set of professionally drafted As-Built Record Drawings in electronic format made from A/E’s design drawing files.

All redline and as-built (but not Record) drawings shall bear the official project name and number.

Once the final As-Built Record Drawings are complete, the Contractor shall transmit them for Final Acceptance, which shall occur within sixty (60) calendar days of Substantial Completion.

The Contractor shall ensure that all drawings issued as addenda, clarifications and/or change orders are incorporated into the as-built record drawing set and fully shown on the applicable Record Drawing

01 77 42 As-Built Record Specifications

During progress of the work, the Contractor must maintain and update one record copy of the contract Technical Specifications at the job site, including addenda, change orders and similar modifications issued during construction, indicating all significant variations between the actual work and the text of original specifications. This redline copy of the Technical Specifications may be either paper or electronic.

The Contractor must give particular attention to substitutions, selection of options, and similar information on work where the exact products used are not clearly identified or readily discernable in the original specifications. When applicable, the Contractor must cross-reference related record drawing information and product data.

It is not necessary to re-type an entire section if modified, but it is mandatory that all changes to specified materials, installation, warranty, et cetera be clearly and fully marked within the applicable specification section in a manner acceptable to the A/E and CD521. The Contractor should review with project management any changes to assure an acceptable procedure early in the construction phase.

The Contractor must neatly transcribe and post all as-built marked-up information to a "clean" copy of the Technical Specifications, ensuring that similar types of information are annotated in like fashion throughout the Technical Specifications.

In association with the Contractor’s request for Substantial Completion inspection, the Contractor must submit the marked-up site copy of the Technical Specifications to the A/E for review.

Once the marked-up specifications are found acceptable by the A/E, the Contractor will proceed with preparation of the final as-built Record Documentation specifications. The final Record Documentation copy of the Technical Specifications shall be submitted in electronic format in MS Word .docx format with tracked redline changes from the original, and in final (complete) Adobe Acrobat .pdf format.

01 77 43 Operations & Maintenance (O&M) Manuals & Binders

The delivery of O&M information shall be accomplished as early in the project as feasibly possible to allow for a more organized transition to lifecycle services at the conclusion of the project..

The material and equipment data required by this section must include all data necessary for the proper installation, removal, normal operation, emergency operation, startup, shutdown, maintenance, cleaning, adjustment, calibration, lubrication, assembly, disassembly, repair, inspection, trouble-shooting, and warranty service of the equipment or materials.

Paper-based O&M records continue to remain an acceptable backup medium, but they shall only be used to augment the primary electronic O&M records required. O&M Binders for projects shall be submitted in Adobe Acrobat .pdf format. Binders are compendium tomes of individual equipment/system O&M Manuals, which contain operating, maintenance, troubleshooting, and similar detailed instructions for each subcomponent installed or changed by the project.

O&M Manuals are the manufacturer-provided instructions that come with the equipment, or similar.

They are typically generic in nature.

Within a set number of calendar days of the Notice to Proceed (NTP) with construction, the Contractor shall submit the proposed format, content and tab structure for all O&M Binders for review and approval.

The tab structure for O&M Binders shall follow MasterFormat 2004 specification format as accepted by the Construction Specification Institute. The Contractor shall make revisions and corrections to O&M Binder format and content as reasonably requested by CD521The Contractor shall create and deliver initial electronic tabbed Binders within twenty-one (21) calendar days. The Contractor shall transmit updates to the content of the electronic O&M Binders in a timely manner as the work progresses, and the Binders shall be 100% complete for Substantial Completion.

O&M documents in the electronic O&M Binders shall include, but are not limited to, approved submittals, manufacturer’s operating and maintenance instructions, brochures, shop drawings, performance curves and data sheets annotated to indicate equipment actually furnished (e.g. identifying impeller size, model, horsepower, etc), procedures, wiring and control diagrams, records of factory and field tests and device/controller settings and calibration, program lists or data compact discs, maintenance and warranty terms and contact information, spare parts listings, inspection procedures, emergency instructions, and other O&M documentation that may be useful.

All electronically submitted documents must include a complete, hyperlinked table of contents.

The Contractor shall submit each individual O&M Manual document within fourteen (14) calendar days of the document’s availability to facilitate inspections, testing, commissioning planning, maintenance & lifecycle services planning,. All O&M Manuals shall be made completely available not less than the number of days prior to the scheduled commissioning date for the project

The requirements of this section are separate, distinct and in addition to product submittal requirements that may be established by other sections of the project Technical Specifications. Owner's manuals, manufacturer's printed instructions, parts lists, and other submittals required by other sections of the Specifications may be included in the O&M Manuals provided that they are approved and are formatted in a manner consistent with the requirements of this section.

Test data and commissioning data included in the O&M Manuals need not be duplicated in the CCM and vice versa.

Equipment is defined as any mechanism, mechanical, electrical or electronic device, or any combination thereof, which is made up of two (2) or more working parts to perform a particular function.

When an item of equipment is a packaged unit furnished by one manufacturer and the package as furnished contains proprietary items of equipment obtained from other sources, the Contractor must include copies of equipment data for each item of such equipment as if each item of equipment had been separately furnished.

Any equipment, material, or system which requires periodic and/or recurring inspection or maintenance in order to remain in fully functional operating condition during that equipment, material, or system lifecycle requires the delivery of O&M data.

01 77 43.10 Required Equipment Data

Description of Equipment. Refer also to equipment list requirements of section 01 91 00 (General Commissioning Requirements).

• A complete description of each equipment item in the following order:

basic descriptive terminology first, followed by modifying words describing the model, size and weight, flow rate, amperage, voltage, http://www.csinet.org/masterformat http://www.csinet.org/ material, et cetera, as applicable, plan designation, if any, and package serial number.

• Part Number. Manufacturer's and supplier's part number.

• Quantity. Total quantity of this equipment item installed under the project.

• Specification Paragraph Reference. State the specification section, paragraph, and page number under which the item of equipment was procured.

• Source. Manufacturer's name and address and supplier's name and address.

• Serial Number. Complete manufacturer's serial number(s) or other identity symbol(s) as applicable.

• Location. State the name of the system and/or sub-system in which each like item of equipment is installed and state the physical location of each like item of equipment by identifying the columnar grid intersections, as shown on the facility drawings, near which the item is located and also state the building, floor, and room or space title as applicable (see section 01 67 00 (Facility and Device Labeling and Identification)).

Parts Lists. The Contractor must clearly identify every part in the item of equipment with the proper manufacturer's name, part nomenclature and number, supply source, and list price.

Recommended Spare Parts. The Contractor must furnish a list of recommended spare parts (see section 01 93 24 (Bench Stock)) and critical spare parts (see section 01 93 25 (Critical Spares)) for each equipment item that will likely be needed within a 60-month (five calendar year) period to support and operate that item of equipment. The quantities of spare parts recommended must be based upon the quantity of like equipment items installed under the project. The Contractor must prepare the recommended spare parts list for each equipment item and must include the following information for each part.

• Part Description. Complete descriptive nomenclature plus manufacturer's complete model and part number, and list price cost for each part.

• Quantity Per Assembly. Quantity of listed part that occurs in the item of equipment.

• Quantity of Equipment Items. Quantity of like equipment items installed under the project.

• Shelf Life. Storage life of part, in months, if the part has limited life.

• Recommended Quantity. Quantity of parts needed to support the installed quantity of equipment in which the part appears for a period of twelve (12) months.

• Source for Part. Name, address, website address, and phone number of three (3) technically acceptable suppliers for the part.

Normal Operating Instructions. The Contractor must furnish normal operating instructions with sufficient detailed information to permit a journeyman mechanic to adjust, start-up, operate and shut down the equipment. Special start-up precautions must be noted as well as other action items required before the equipment is put into service.

Emergency Operating Procedures. The Contractor must furnish a detailed description of the sequence of action to be taken in the event of a malfunction of the unit, either to permit a short period of continued operation or emergency shutdown to prevent further damage to the unit and to the system in which it is installed.

Preventative Maintenance. The Contractor must furnish detailed information to cover routine and special inspection requirements, including but not limited to, field adjustments, inspections for wear, adjustment changes, lubrication points, frequency and specific lubrication type required, cleaning of the unit and type solvent to use, and such other measures as are applicable to preventative maintenance program.

Predictive Maintenance. The Contractor shall furnish detailed information on manufacturer recommended predictive techniques, frequencies, and thresholds, if available.

Calibration. The Contractor must furnish detailed data on what to calibrate, how to calibrate, when to calibrate and procedures to enable checking the equipment for reliability or indications as well as data for test equipment, special tools and the location of test points.

Scale and Corrosion Control. The Contractor must furnish detailed information covering the prevention of and removal of scale and corrosion.

Troubleshooting Procedures. The Contractor must furnish detailed information and procedures for detecting and isolating malfunctions and detailed information concerning probable causes and applicable remedies.

Removal and Installation Instructions. The Contractor must furnish detailed information concerning the logical sequence of steps required to remove and install the item including instructions for the use of special tools and equipment.

Disassembly and Assembly Instructions. The Contractor must furnish detailed illustrations and text to show the logical procedure and provide the instructions necessary to disassemble and assemble the unit properly. The text shall include all checks and special precautions as well as the use of special tools and equipment required to perform the assembly or disassembly.

Repair Instructions. The Contractor must furnish detailed repair procedures to bring the equipment up to the required operating standard including instruction for examining equipment and parts for needed repairs and adjustments, and tests or inspections required to determine whether old parts may be reused or must be replaced.

System Drawings. The Contractor must furnish detailed drawings, where applicable, that clearly show wiring diagrams, utility service diagrams, control diagrams, system schematics, pneumatic and fluid flow diagrams, etc., which pertain to the unit function. System drawings must show major pieces of equipment, such as chillers, boilers, heat exchangers, pumps, air handlers, tanks, switchgear, et cetera, as meaningful to the project. Fluid flow and direction and valves with their valve tag identification numbers must be clearly noted on drawings. Drawings must show modifications to another manufacturer's standard unit when it is incorporated into the assembly or package unit.

• The requirements of this paragraph are separate, distinct, and in addition to similar requirements that may be established by other sections. Where such system diagrams are required for submittal by other specification sections, the same diagrams will be acceptable for inclusion herein, so long as the diagrams used were approved during the submittal phase and are reproduced for clarity and to fit the size format of O&M Manuals.

• System drawings may, for purpose of clarity, be prepared upon a major subsystem basis.

• System drawings, except where integrated into Record Drawings, are intended to be included in O&M Binders and other O&M documentation, and are not subject to the requirements of section 01 78 39 (Project Record Documents).

Special Tools and Test Equipment: The Contractor must furnish a detailed list of the special tools and test equipment needed to perform repair and maintenance for each equipment item. The list must contain the special tool and test equipment part number, size, quantity, price, manufacturer's name and address, and name and address of three (3) technically acceptable suppliers for the tools and test equipment.

Warranties and Guarantees: The Contractor must include, within the tabbed section for each system, equipment item, or material, an executed copy of the specified warranty/guarantee with warranty effective dates covering that particular system, equipment item, or material.

• The Contractor must include both the manufacturer's warranty as specified and the installing Contractor's guarantee for workmanship and system operation.

• This copy of the particular warranty/guarantee is in addition to the Final Acceptance deliverable requirement for original (hard copy) signature copies of all project warranties and guarantees bound together separately.

• As clarification, it is intended that at Final Acceptance the Contractor provide a separate hard copy binder containing all original project warranties and guarantees. The Contractor must also provide, at Substantial Completion, a (soft) copy of the appropriate warranty in the same section as the equipment (or system) data furnished in individual tabbed sections of the O&M Binder for convenient reference.

Training of Owner/Operator Personnel: The Contractor must furnish documentation of owner/operator personnel training regarding operation of particular systems within the tabbed section for that particular system. The Contractor must include identification of parties receiving training and date(s) of such training.

01 77 45 Record Documentation Submittals

During progress of the work, the Contractor must maintain approved copies of each product data submittal and shop drawing. The Contactor must mark up significant variations in the actual work in comparison with submitted information. The Contractor must include both variations in product as delivered to the site and variations from manufacturer's instructions and recommendations for installation.

The Contractor must maintain during the course of the project, a separate binder with one copy of all Material Safety Data Sheets (MSDS) for any and all products incorporated into the project, to include consumables and operating fluids for use during the lifecycle of the equipment. The Contractor must include this binder in the record submittal documents at Substantial Completion.

The Contractor must give particular attention to concealed products and portions of the work that are not clearly identified in the original submittal or cannot otherwise be readily discerned at a later date by direct observation. The Contractor must cross reference to change orders and mark-up of record drawings and specifications.

Upon completion of as-built revisions, the Contractor must submit a complete electronic set of all approved submittals to Architect/Engineer for review. The Contractor must organize and group files for each separate specification division. All electronically submitted documents must include a complete, hyperlinked table of contents.

01 77 47 Commissioning & Closeout Manual (CCM)

The Contractor shall incorporate all commissioning and closeout documentation and/or verification documents not included in the O&M Binder into a separate Commissioning & Closeout Manual (CCM) for transmittal at Substantial Completion. The CCM is intended to be a consolidation of documentation/verification for the project commissioning and closeout process. By updating the CCM throughout the project, the documentation process can be expedited and monitored.

The format for the CCM shall include, but is not limited to, the following:

• Testing, Start-Up, and Commissioning documentation as described in sections:

o 01 91 XX (General Commissioning Requirements).

o 20 08 XX (Fire Suppression, Plumbing, & HVAC Systems Commissioning).

o 23 05 9X (Contractor Coordination with Testing, Adjusting, and Balancing).

o 25 08 XX (BAS Commissioning).

o 26 08 XX (Electrical Systems Commissioning).

• Closeout Documentation Matrix. A spreadsheet listing of system/equipment documentation that the Contractor must submit as required by the Technical Specification requirements and containing columns for submittal dates, approval (if required) dates, and project management signature or initials for acknowledgement.

• Commissioning Plan. The Commissioning Plan shall address methodology for documentation of equipment and system operational performance in the following areas: 1) Conformance to contract Technical Specifications, 2) Equipment Installation, and 3) Prefunctional Checklist, Functional Performance Tests, and Integrated System Tests. The Commissioning Plan shall include:

o An executive summary.

o List of commissioning process participants and roles.

o Brief description of the building, system(s), or equipment.

o Overview of the commissioning and testing scope.

o General description of testing and verification methods.

• Specifically list all outstanding non-conforming items (Deficiencies).

Recommendations for improvement to equipment or operations, future actions shall also be listed. Each non-conforming issue shall be referenced to the specific Functional Performance Test or Integrated System Test where the Deficiency is documented.

• Deficiency reports indicating resolution of all non-conforming items.

• Project Commissioning schedules with Commissioning milestone activities and

Equipment List.

• Completed Request for Start-Up/Functional Performance Test Forms with all attachments.

• Completed Prefunctional Checklists and Prefunctional test results, Functional

Performance Tests, Integrated System Tests, and Owner Demonstration test records and results of each.

• Paint/Finish Schedule.

o The Contractor must include a schedule of all paints, flooring, finishes, et cetera used on the project.

o The Contractor must provide manufacturer, model number, color formula, location on project, purchase source and any other information helpful to maintenance personnel.

• Spare Parts, Bench Stock and Keys Checklists.

• Elevator Checklist.

• Electrical Test Reports (including factory tests and settings).

• Miscellaneous Equipment Test Reports (including factory tests and settings).

• HVAC Testing and Balancing Reports (see section 23 05 9X).

• Fire Alarm Test Reports.

• Fire Suppression System Test Reports.

• Piping Test Reports.

• Sewer Video Log.

• Demonstration / Training Reports.

• Alignment Report. The Contractor must include a report of the coupled mechanical equipment after the equipment has been set and installed.

• Code-required Certifications as described within Technical Specifications.

• Miscellaneous Record Documents. The Contractor must provide categories of requirements resulting in miscellaneous work records including, but not be limited to, the following o Required field records on excavations, foundations, underground construction, wells and similar work.

o Accurate survey showing locations and elevations of underground lines, including invert elevations of drainage piping.

o Surveys establishing lines and levels of building.

o Plant treatment records (wood, soil, et cetera).

o Certifications received in lieu of labels on products and similar record documentation.

o Batch mixing and bulk delivery records.

o Testing and qualification of tradesmen.

o Documented qualification of installation firms.

o Load/performance testing.

o Final inspection and deficiency corrections.

The Contractor shall maintain and provide two (2) copies of the CCM. The Contractor shall transmit one copy to the s Project Engineer for use during the project. The Contractor shall keep the other copy and shall update both copies as the work progresses. The Project Manager will initial the Closeout Documentation Matrix to acknowledge receipt of various documentation, spare parts, bench stock, et cetera.

The Contractor must insert the accumulated documentation into the CCM with tabbed formatting according to the table of contents for each project.

The commissioning process may develop or discover O&M processes or information that differs from the information provided prior to commissioning. The CCM shall note altered or new O&M information. Concurrent with submission of the CCM the Contractor shall integrate with and submit any new or updated O&M information for the O&M Binder(s) for the project. Approval for these changes is conducted in the project manager’s approval of the completed commissioning.

The Contractor shall bind the documentation in heavy-duty 3-ring vinyl-covered binders including pocket folders for folded sheet information. The Contractor must mark project identification on both the front and spine of each binder.

At Final Acceptance the Contractor must provide one electronic Adobe Acrobat .pdf file for each bound CCM that includes each Manual’s content. The Contractor must organize data to match the CCM tab structure.

The Contractor shall prepare the initial Closeout Documentation Matrix sufficiently early in the project to ensure tracking of this process throughout the project.

The CCM is not intended to impose duplication of closeout documentation. Those items and/or data that are incorporated into the O&M Binders need not be included in the

CCM.

01 77 50 Conditions at Substantial Completion

The Contractor must maintain the project and the site in a clean and orderly condition throughout the course of construction. In addition to continuous during-project cleaning, the following requirements are related to project closeout.

• Special cleaning for specific units of work may also be specified in other sections of the project Technical Specifications.

• The Contractor must perform an initial cleaning of the work consisting of cleaning each surface or unit of work to normal "clean" condition expected for a first-class building cleaning and maintenance program.

• The Contractor must comply with manufacturer's instructions for cleaning of all system components, equipment, and materials incorporated into the project.

• The Contractor must further comply with all guidance for materials and techniques to be used for cleaning of all system components, equipment, and materials incorporated into the project. This guidance may be found in O&M Module 14, Custodial Services, of CSI 360-95-3A (TIM), the Enterprise Operations & Maintenance Services Standard.

• The Contractor must perform the following "initial" final cleaning on items installed, constructed, or impacted by the work immediately prior to the time the Contractor requests Substantial Completion inspection.

http://tiny.cc/StdsFolder775 o The Contractor must remove labels that are not required as permanent labels.

o The Contractor must clean exposed hard-surfaced finishes, including glass, metals, stone, concrete, painted surfaces, plastics, tile, wood, special coatings, and similar surfaces, to a dirt-free condition, free of dust, stains, films and similar noticeable distracting substances. The Contractor must restore reflective surfaces to original condition.

o The Contractor must remove debris and surface dust from limited-access spaces including plenums, shafts, and similar spaces.

o The Contractor must clean concrete floors in non-occupied spaces, wet-mop and broom clean.

o The Contractor must clean fixtures of all dust and debris. The Contractor must replace lamps in accordance with project Technical Specifications after final project cleaning.

o The Contractor must remove crates, cartons and other flammable waste materials or trash from the site. The Contractor must provide a finished project that is free of concealed garbage, trash and rodent infestation. If concealed garbage, trash and rodent infestation are revealed, or odors from them occur, the Contractor shall remove and correct at the Contractor’s expense. The Contractor must restore property to its original condition where no improvements are shown.

o The Contractor must clean and leave free from rubbish, loose plaster, mortar drippings, extraneous construction materials, dirt and dust spaces which are generally unfurnished such as elevator shafts, electrical closets, pipe and duct shafts, chases, furred spaces, and similar spaces.

o The Contractor must remove rubbish by way of chutes, taken down on…