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911 Federal Building Elevator Modernization 911 NE 11th Ave Portland, OR PCN # - ROR10013

03/25/2016 GSA 017419 Construction Nonhazardous Waste Management & Disposal

SECTION 017419 - CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT, DISPOSAL and DIVERSION

PART 1

1.1 GENERAL

1. Drawings and general provisions of the Contract, including Federal Acquisition Regulation (FAR}, General Services Administration Acquisition Regulation (GSAR} contract clauses, Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for the following:

1. Salvaging nonhazardous construction and demolition waste

2. Recycling nonhazardous construction and demolition waste.

3. Disposing of nonhazardous construction and demolition waste.

B. Related Requirements:

1. Division 01 Section "Multiple Contract Summary" for coordination of responsibilities for waste management.

2. Division 02 Section "Structure Demolition" for disposition of waste resulting from demolition of buildings, structures, and site improvements.

3. Division 02 Section "Selective Structure Demolition" for disposition of waste resulting from partial demolition of buildings, structures, and site improvements

4. Division 04 Section "Unit Masonry" for disposal requirements for masonry waste .

5. Division 04 Section "Stone Masonry" for disposal requirements for excess stone and stone waste.

6. Division 31 Section "Site Clearing" for disposition of waste resulting from site clearing and removal of above- and below-grade improvements.

1.3 DEFINITIONS

A. Construction Waste: Building and site improvement materials and other solid waste resulting from construction, remodeling, renovation, or repair operations. Construction waste includes packaging.

03/25/2016 GSA 017419 Construction Nonhazardous Waste Management & Disposal

B . Demolition Waste: Building and site improvement materials resulting from demolition or selective demolition operations i.e. dismantling of all structures and buildings and associated infrastructure .

C. Construction & Demolition (C&D) Waste includes, but not limited to, the following non-hazardous items:

1. Building components and structures (wall studs, insulation, doors, windows)

2. Materials such as concrete, asphalt, wood, metals, panels, trim, gypsum , wallboard, roofing, and land clearing debris

3. Carpet and other flooring materials

4. Adhesives, sealants, paints and coatings

5. Mechanical systems

6. Plumbing systems

7. Electrical systems

D. Disposal: removal of demolition and construction waste materials by means other than reuse, recycling, or salvaging (e.g. landfill, incineration, waste-to-energy disposal)

E. Recycle: Recovery of demolition or construction waste for subsequent processing in preparation for reuse.

F . Salvage: Recovery of demolition or construction waste and subsequent sale or reuse in another facility.

G. Salvage and Reuse: Recovery of demolition or construction waste and subsequent incorporation into the Work.

H. Diversion: Reuse, recycle, or salvage

1.4 PERFORMANCE REQUIREMENT

A. General: Unless state or local regulations require a higher percentage, achieve end-of-project diversion rate of 50 percent by weight of total non-hazardous solid waste generated by the Work, unless additional rates are indicated. Practice efficient waste management in the use of materials in the course of the Work. Use all reasonable means to divert construction and demolition waste from landfills and incinerators .While GSA's minimum waste diversion requirement is 50 percent, achieving a higher diversion rate of 70 percent can also achieve LEED credits.

1.5 ACTION SUBMITTALS

A. Waste Management Plan: Submit preliminary plan with offer documentation. Full Plan should be submitted at the completion of construction documents phase of the project, or within 14 days of date established for the Construction Notice-to-Proceed. Approval of the contractor's Plan does not relieve the contractor of responsibility for compliance with applicable environmental regulations. This plan must meet at least the following requirements:

1. Establish a target diversion rate for all construction and demolition waste of at least 50% or higher (70% when attempting to gain LEED credits), by weight.

2. If any waste materials encountered during the demolition or construction phase are found to contain lead, asbestos, PCBs, fluorescent lamps, or any hazardous substances, they are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections. These materials and any other hazardous materials must be excluded from the construction waste stream calculations.

3. Identify target waste diversion goal and list anticipated type and whether it will be salvaged, recycled, or disposed of in landfill. The diversion goal should be an estimated percentage of total diversion targeted for achievement by project completion. E.g. 5 tons diverted out of 10 total tons of C&D waste = 50% estimated total rate of diversion.

4. Salvaged or Recycled Materials: For materials that will be sold, revenues, savings, rebates, tax credits, and other incentives received for recycling waste materials shall accrue to Contractor.

GSA will not receive proceeds from the sale of salvaged materials. Contractor shall consider all revenue they will obtain from the sale of salvaged or recycled materials when developing price proposals

5. Delineate storage and collection methods of disposed materials and diverted materials, handling procedures, and means of keeping diverted materials free of contamination. The contractor must not use the site facility's dumpsters or trash receptacles for waste diversion.

1.6 INFORMATIONAL SUBMITTALS

A. Conversion Factors: The contractor must record and track the type and quantity by weight in tons of each material diverted or disposed on the Construction and Demolition Waste Management Report.

When actual weights are not known, the contractor must use volume-to-weight conversion factors established by a reputable organization. Possible sources include Federal and State agencies such as these:

1. California State CalRecycle Conversion factors at: http://www.calrecycle. ca.gov/LGCentral/Library/DSG/ICandD. htm

2. "U.S. EPA WasteWise Update "The Measure of Success-Calculating Waste Reduction" at:

http://www. epa.gov/smm/wastewise/pubs/converstons. pdf

3. State Solid and Hazardous Waste Programs may have volume-to-weight conversion factors.

Links to State programs are located at: http://www.epa.gov/epawaste/wyl/stateprograms .htm

B. Construction and Demolition Waste Progress Report: Contractor shall submit monthly waste diversion progress reports. If monthly reports are infeasible, the contractor shall submit summary data at 50% and 100% completion. The format of this monthly report is up to the project team and general contractor. Include the following information:

1. Material category

2. Generation point of waste. (Building address) http://www.epa.gov/smm/wastewise/pubs/converstons http://www.epa.gov/epawaste/wyl/stateprograms

3. Total quantity of waste in tons.

4. Quantity of waste salvaged, both estimated and actual in tons.

5. Quantity of waste recycled, both estimated and actual in tons.

6. Total quantity of waste recovered (salvaged plus recycled) as a percentage of total waste.

C. If the contractor has more than one construction project occurring at the facility, the contractor can submit a C&D Waste Management Report that combines the results from this project and any other concurrent project at the facility. However, if the contractor is submitting a C&D Waste Management Report that combines 2 or more concurrent projects at the facility, the contractor must indicate the names of all projects being captured on the Report. It is important that the contractor not double count any waste being diverted or disposed on any C&D Waste Management Reports being submitted for the facility.

D. Waste Hauler Receipts (deliverable): The contractor must deliver to GSA all waste hauler receipts for materials disposed or diverted on the contract. If the contractor has more than one construction project occurring at the facility, the contractor can submit waste hauler receipts that combine the waste from this project and any other concurrent project at the facility.

E. Recycling and Processing Facility Records (deliverable): Indicate receipt and acceptance of recyclable waste by recycling and processing facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

F. Landfill and Incinerator Disposal Records (deliverable): Indicate receipt and acceptance of waste by landfills and incineration facilities licensed to accept them. Include manifests, weight tickets, receipts, and invoices.

G. Certificate of Reclamation/Recycling: The contractor must provide a certificate of reclamation/recycling with the final Construction and Demolition Waste Management Report. This certification must contain the information per state and local requirements.

1.7 QUALITY ASSURANCE

A. Regulatory Requirements: Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state and local requirements.

B. Waste Management Conference: Conduct conference at Project site to comply with requirements in Division 01 Section "Project Management and Coordination." Review methods and procedures related to waste management including, but not limited to, the following:

1. Review and discuss waste management plan roles and responsibilities.

2. Review requirements for documenting quantities of each type of waste and its disposition.

3. Review and finalize procedures for materials separation and verify availability of containers and bins needed to avoid delays.

4. Review procedures for periodic waste collection and transportation to recycling and/or disposal facilities.

5. Review waste management requirements for each trade.

FY15 Update Oct. 1, 2014 Construction Nonhazardous Waste Management & Disposal 017419 - 7

1.8. EXECUTION

A. General: Implement approved waste management plan. Provide handling, containers, storage, signage, transportation, and other items as required to implement waste management plan during the entire duration of the Contract.

B. Training: Train workers, subcontractors, and suppliers on proper waste management procedures, as appropriate for the Work.

C. Distribute waste management plan to entities when they first begin work on-site.

Review plan procedures and locations established for salvage, recycling, and disposal.

D. Site Access and Temporary Controls: Conduct waste management operations to ensure minimum interference with tenant operations, roads, streets, walks, walkways, and other adjacent occupied and used facilities.

E. Designate and label specific areas on Project site necessary for separating materials that are to be salvaged, recycled, reused, donated, and sold.

F. Waste Management in Historic Zones or Areas: Hauling equipment and other materials shall be of sizes that clear surfaces within historic spaces, areas, rooms, and openings.

END OF SECTION 017419

Portland, OR PCN#ROR10013

03/25/2016 Closeout Procedures 017700 - 1

SECTION 017700 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. See section III of the Agreement for Definition of Substantial Completion.

B. All electronic record documents submittals shall be uploaded to GSA’s electronic Project Management (ePM) system.

C. This Section includes administrative and procedural requirements for Contract closeout including, but not limited to, the following:

1. Substantial Completion procedures.

2. Project record document submittal.

3. Operation and maintenance manual submittal.

4. Final cleaning

5. Repair of the Work.

D. Phased Completion/Partial: N/A

E. Closeout requirements for specific construction activities are included in the individual sections in Divisions 2 through 49.

1.2 SUBSTANTIAL COMPLETION

A. Preliminary Procedures: Before requesting inspection for Substantial Completion, complete the following.

1. Provide supporting documentation for completion as indicated elsewhere in the Contract Documents.

2. Submit a list to the Government, of incomplete items, the value of incomplete construction, and reasons the Work is not complete.

3. Obtain and submit releases enabling the Government unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

4. Submit closeout submittals from other Division 1 sections, project record documents including electronic documents, operation and maintenance manuals, final project photographs, damage or settlement survey, and utility lines survey.

5. Warranties and guarantees shall not begin until substantial completion. Warranties and guarantees for any equipment that comes on line at a later date which is accepted by the Government shall commence on that date..

6. Contractor shall make final changeover of permanent locks and transmit all keys (including duplicates) to GSA. Complete startup testing of systems and instruction of the Government operation and maintenance personnel. Discontinue and remove temporary facilities from the site, along with mockups, construction tools, and similar elements. Submit test/adjust/balance records.

03/25/2016 Closeout Procedures 017700 - 2

7. Warranty of any systems or items being used during the occupancy period shall have been completed and submitted at the time of government's written acceptance including the date for Notice of Substantial Completion. The Authority Having Jurisdiction is the Government.

8. The punch list of non-completed work and items shall be entire, valued, and submitted.

9. Completion of punch list items must be completed within one month.

10. The electronic format for Operations and Maintenance materials must contain word search features.

B. Inspection Procedures: On receipt of a request for inspection, GSA will either proceed with inspection or advise the Contractor of unfulfilled requirements. GSA will notify the Contractor of Substantial Completion following the inspection or advise the Contractor of construction that must be completed or corrected before Substantial Completion.

1. GSA will repeat the inspection when requested and when assured that the Work is substantially complete.

2. Results of the completed inspection will form the basis of the requirements for Final Acceptance.

3. Items that are not included on the punch-list will not relieve the Contractor from performing all work required and in accordance with the construction documents.

1.3 FINAL ACCEPTANCE FOR CONTRACT COMPLETION

A. Preliminary Procedures: Before requesting re-inspection for Final Acceptance, complete the following:

1. Submit an updated final statement, accounting for final additional changes to the Contract price.

2. Submit a certified copy of the previous Substantial Completion inspection list of items to be completed or corrected. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance, and shall be endorsed and dated by the Contractor.

3. Submit specific warranties, workmanship bonds, maintenance agreements, final certifications and similar documents. State warranty commencement dates.

4. Scan warranties and bonds and assemble complete warranty and bond submittal package into a single indexed electronic PDF file with links enabling navigation to each item.

5. Scan warranties and bonds and assemble complete warranty and bond submittal package as individual electronic PDF files.

6. Deliver tools, spare parts, extra stock and similar items.

7. Complete final clean-up requirements including touch-up painting of marred surfaces.

8. At the end of the acceptance submit final payment request with releases and supporting documentation not previously submitted and accepted.

B. Re-inspection Procedure: GSA will re-inspect the Work upon receipt of notice from the Contractor that the Work, including inspection list items from earlier inspections, has been completed, except for items whose completion is delayed under circumstances acceptable to GSA.

03/25/2016 Closeout Procedures 017700 - 3

1. Upon completion of re-inspection, GSA will notify the Contractor of Final Acceptance or will advise the Contractor of Work that is incomplete or of obligations that have not been fulfilled and are required for Final Acceptance.

2. If necessary, re-inspection will be repeated.

C. Contractor’s Responsibility for Re-Inspection Following Substantial Completion: If the final completion or acceptance is delayed for more than thirty calendar days following substantial completion through no fault of the Government, CM, or the A/E; the Contractor shall be responsible for the Government’s additional costs associated with re-inspections. During this 30-day period, the CM and/or A/E will make only one (1) re-inspection to verify completion of the punch list. Any additional re-inspections, administrative services, or direct costs will be considered CM and/or A/E additional services. The Government’s actual costs for CM and/or A/E additional re-inspections, administrative services, or direct costs will be charged to the Contractor through an appropriate contract modification in the form of a credit to the Government.

D. Contractor’s Responsibility for Repeated Efforts to Commission: If acceptance is delayed for more than 30 calendar days following the initial efforts to commission through no fault of the Government, CM, or the A/E; the Contractor shall be responsible for the Government’s additional costs associated with resolving continued commissioning efforts. During this 30-day period, the CM and/or A/E will make only one (1) additional effort to resolve and commission. Any additional effort to resolve and commission, administrative services, or direct costs will be considered CM and/or A/E additional services. The Government’s actual costs for CM and/or A/E additional effort to resolve and commission, administrative services, or direct costs will be charged to the Contractor through an appropriate Change Order.

1.4 RECORD DOCUMENT SUBMITTALS

A. Certificates of Release: From authorities having jurisdiction.

B. Certificate of Insurance: For continuing coverage.

C. Do not use record documents for construction purposes. Protect record documents from deterioration and loss in a secure, fire-resistant location. Provide access to record documents for GSA's reference during normal working hours.

D. Record As-Built Drawings: Maintain both electronic media copies and a clean, undamaged set of blue or black line white-prints of all Contract Documents. Mark the set to show the actual installation where the installation varies substantially from the Work as originally shown. Mark the drawing that is most capable of showing conditions fully and accurately. Where Shop Drawings are used, record a cross-reference at the corresponding location on the Contract Drawings. Give particular attention to concealed elements that would be difficult to measure and record at a later date. Electronic record copies showing changes shall be done clearly such that the changes are understood so that they can be constructed. Upload to ePM.

1. Mark record print sets with red erasable pencil. Use other colors to distinguish between variations in separate categories of the Work.

2. Mark new information not shown on Contract Drawings or Shop Drawings.

3. Note related modification numbers where applicable.

4. Organize record drawing sheets into manageable sets. Bind sets with durable-paper cover sheets. Print suitable titles, dates, and other identification on the cover of each set.

03/25/2016 Closeout Procedures 017700 - 4

E. Record Specifications: Maintain one complete copy of the Specifications with addenda. Include one copy of other written construction documents, such as modifications issued in printed form during construction.

1. Mark these documents to show substantial variations in actual Work performed in comparison with the text of the original contract Specifications and modifications.

2. Give particular attention to substitutions and selection of options, and information about concealed construction that cannot otherwise be readily determined later by direct observation. Provide digital photos or videos of construction areas before being concealed.

3. Note related record drawing information and Product Data.

F. Record Product Data: Maintain one copy of each Product Data submittal. Note related modifications and markups of Record Drawings and Specifications.

1. Mark these documents to show significant variations in actual Work performed in comparison with information submitted. Include variations in products delivered to the site and from the manufacturer's installation instructions and recommendations.

2. Before concealing areas document with digital photos or video on a CD or DVD. Give particular attention to concealed products and portions of the Work that cannot otherwise be readily determined later by direct observation.

G. Record Samples: Immediately prior to Substantial Completion, the Contractor shall meet with GSA's Representative at the Project site to determine which samples are to be transmitted to the Government for record purposes. Comply with GSA's instructions regarding delivery to the Government's Sample storage area.

H. Miscellaneous Record Submittals: Refer to other Specification sections for requirements for miscellaneous record keeping and submittals in connection with actual performance of the Work.

Place miscellaneous records in good order. Identify records properly and bind or otherwise organize to allow for use and reference. Retain the following article if Section 01782 is not included. This article is usually sufficient except for large projects where detailed records are required.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

B. Use cleaning products that comply with Green Seal GS-37, or if GS-37 is not applicable, use products that comply with the California Code of Regulations maximum allowable Volatile Organic Compounds (VOC) levels. During design coordinate with the sustainability expert and building manager as to cleaning products that should not be used if in an occupied building.

PART 3 - EXECUTION

3.1 CLOSEOUT PROCEDURES

03/25/2016 Closeout Procedures 017700 - 5

A. Operation and Maintenance Instructions: Arrange for each Installer of equipment that requires regular maintenance to meet with the Government's personnel to provide instruction in proper operation and maintenance. Provide instruction by manufacturer's representatives if installers are not experienced in operation and maintenance procedures. Include a detailed review of the following:

1. Electronic File: Scan warranties and bonds and assemble complete warranty and bond submittal package as individual electronic PDF files.

2. Operation and Maintenance manuals.

3. Material and Finishes Maintenance Manuals

4. Record documents.

5. Photo CDs or DVDs of any hidden or concealed construction areas.

6. Spare parts and materials.

7. Attic stock.

8. Tools.

9. Lubricants.

10. Fuels.

11. Identification systems.

12. Control sequences.

13. Hazards.

14. Cleaning.

15. Warranties and bonds.

16. Maintenance agreements and similar continuing commitments

17. Keys, security hardware or security information.

B. As part of instruction for operating equipment, demonstrate the following procedures:

1. Startup.

2. Final commissioning coordination.

3. Shutdown.

4. Emergency operations.

5. Noise and vibration adjustments.

6. Safety procedures.

7. Economy and efficiency adjustments.

8. Effective energy utilization.

3.2 FINAL CLEANING

A. Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program.

Comply with manufacturer's instructions.

B. Do not use caustic or acidic cleaning materials that will mar or etch finished work.

1. Complete the following cleaning operations before requesting inspection for Final Acceptance.

a. Remove labels that are not permanent labels.

b. Clean transparent materials, including mirrors and glass in doors and windows.

Removing glazing compounds and other substances that are noticeable vision-obscuring materials. Replace chipped or broken glass and other damaged transparent materials.

03/25/2016 Closeout Procedures 017700 - 6

c. Clean exposed exterior and interior hard-surfaced finishes to a dust-free condition, free of stains, films, and similar foreign substances. Restore reflective surfaces to their original condition. Leave concrete floors broom clean. Vacuum carpeted surfaces on floors and soft surfaces in any other location.

d. Wipe surfaces of mechanical and electrical equipment. Remove excess lubrication and other substances. Clean plumbing fixtures to a sanitary condition. Clean light fixtures and lamps. Replace disposable air filters and clean permanent air filters.

Clean exposed surfaces of diffusers, registers, and grills. Clean interiors of all ductwork to render facility safe for human occupancy.

e. Clean the site, including landscape development areas, of rubbish, litter and other foreign substances. Sweep paved areas broom clean, and remove stains, spills, and other foreign deposits. Rake grounds that are neither paved nor planted to a smooth, even-textured surface.

f. Remove debris and surface dust from limited-access spaces including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics and similar spaces.

g. Clean food service equipment, if present, to a condition of sanitation ready and acceptable for intended food service use.

C. Removal of Protection: Remove temporary protection and facilities installed for the protection of the Work during construction.

D. Compliance: Comply with the regulations of authorities having jurisdiction and with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from the site and dispose of it lawfully.

E. Remaining Materials of value that remain after completion of associated work, become Government property. Dispose of or salvage/recycle these materials as directed by GSA.

3.3 REPAIR OF THE WORK

A. Complete repair and restoration operations before requesting inspection for determination of Substantial Completion.

B. Repair, or remove and replace, defective construction. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment. Where damaged or worn items cannot be repaired or restored, provide replacements. Remove and replace operating components that cannot be repaired. Restore damaged construction and permanent facilities used during construction to specified condition. All components of the construction including operational and material shall be in new condition and new working order at the completion of Repair of the Work.

END OF SECTION 017700

PART 1 - GENERAL

1.1 SUMMARY

A. See section III of the Agreement for Definition of Substantial Completion.

B. All electronic record documents submittals shall be uploaded to GSA’s electronic Project Management (ePM) system.

C. This Section includes administrative and procedural requirements for Contract closeout including, but not limited to, the following:

1. Substantial Completion procedures.

2. Project record document submittal.

3. Operation and maintenance manual submittal.

4. Final cleaning

5. Repair of the Work.

D. Phased Completion/Partial: N/A

E. Closeout requirements for specific construction activities are included in the individual sections in Divisions 2 through 49.

1.2 SUBSTANTIAL COMPLETION

A. Preliminary Procedures: Before requesting inspection for Substantial Completion, complete the following.

1. Provide supporting documentation for completion as indicated elsewhere in the Contract Documents.

2. Submit a list to the Government, of incomplete items, the value of incomplete construction, and reasons the Work is not complete.

3. Obtain and submit releases enabling the Government unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

4. Submit closeout submittals from other Division 1 sections, project record documents including electronic documents, operation and maintenance manuals, final project photographs, damage or settlement survey, and utility lines survey.

5. Warranties and guarantees shall not begin until substantial completion. Warranties and guarantees for any equipment that comes on line at a later date which is accepted by the Government shall commence on that date..

6. Contractor shall make final changeover of permanent locks and transmit all keys (including duplicates) to GSA. Complete startup testing of systems and instruction of the Government operation and maintenance personnel. Discontinue and remove tempo...

7. Warranty of any systems or items being used during the occupancy period shall have been completed and submitted at the time of government's written acceptance including the date for Notice of Substantial Completion. The Authority Having Jurisdicti...

8. The punch list of non-completed work and items shall be entire, valued, and submitted.

9. Completion of punch list items must be completed within one month.

10. The electronic format for Operations and Maintenance materials must contain word search features.

B. Inspection Procedures: On receipt of a request for inspection, GSA will either proceed with inspection or advise the Contractor of unfulfilled requirements. GSA will notify the Contractor of Substantial Completion following the inspection or advi...

1. GSA will repeat the inspection when requested and when assured that the Work is substantially complete.

2. Results of the completed inspection will form the basis of the requirements for Final Acceptance.

3. Items that are not included on the punch-list will not relieve the Contractor from performing all work required and in accordance with the construction documents.

1.3 FINAL ACCEPTANCE FOR CONTRACT COMPLETION

A. Preliminary Procedures: Before requesting re-inspection for Final Acceptance, complete the following:

1. Submit an updated final statement, accounting for final additional changes to the Contract price.

2. Submit a certified copy of the previous Substantial Completion inspection list of items to be completed or corrected. The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance, and shall be e...

3. Submit specific warranties, workmanship bonds, maintenance agreements, final certifications and similar documents. State warranty commencement dates.

4. Scan warranties and bonds and assemble complete warranty and bond submittal package into a single indexed electronic PDF file with links enabling navigation to each item.

5. Scan warranties and bonds and assemble complete warranty and bond submittal package as individual electronic PDF files.

6. Deliver tools, spare parts, extra stock and similar items.

7. Complete final clean-up requirements including touch-up painting of marred surfaces.

8. At the end of the acceptance submit final payment request with releases and supporting documentation not previously submitted and accepted.

B. Re-inspection Procedure: GSA will re-inspect the Work upon receipt of notice from the Contractor that the Work, including inspection list items from earlier inspections, has been completed, except for items whose completion is delayed under circum...

1. Upon completion of re-inspection, GSA will notify the Contractor of Final Acceptance or will advise the Contractor of Work that is incomplete or of obligations that have not been fulfilled and are required for Final Acceptance.

2. If necessary, re-inspection will be repeated.

C. Contractor’s Responsibility for Re-Inspection Following Substantial Completion: If the final completion or acceptance is delayed for more than thirty calendar days following substantial completion through no fault of the Government, CM, or the A/E...

D. Contractor’s Responsibility for Repeated Efforts to Commission: If acceptance is delayed for more than 30 calendar days following the initial efforts to commission through no fault of the Government, CM, or the A/E; the Contractor shall be respons...

1.4 RECORD DOCUMENT SUBMITTALS

A. Certificates of Release: From authorities having jurisdiction.

B. Certificate of Insurance: For continuing coverage.

C. Do not use record documents for construction purposes. Protect record documents from deterioration and loss in a secure, fire-resistant location. Provide access to record documents for GSA's reference during normal working hours.

D. Record As-Built Drawings: Maintain both electronic media copies and a clean, undamaged set of blue or black line white-prints of all Contract Documents. Mark the set to show the actual installation where the installation varies substantially from...

1. Mark record print sets with red erasable pencil. Use other colors to distinguish between variations in separate categories of the Work.

2. Mark new information not shown on Contract Drawings or Shop Drawings.

3. Note related modification numbers where applicable.

4. Organize record drawing sheets into manageable sets. Bind sets with durable-paper cover sheets. Print suitable titles, dates, and other identification on the cover of each set.

E. Record Specifications: Maintain one complete copy of the Specifications with addenda. Include one copy of other written construction documents, such as modifications issued in printed form during construction.

1. Mark these documents to show substantial variations in actual Work performed in comparison with the text of the original contract Specifications and modifications.

2. Give particular attention to substitutions and selection of options, and information about concealed construction that cannot otherwise be readily determined later by direct observation. Provide digital photos or videos of construction areas befo...

3. Note related record drawing information and Product Data.

F. Record Product Data: Maintain one copy of each Product Data submittal. Note related modifications and markups of Record Drawings and Specifications.

1. Mark these documents to show significant variations in actual Work performed in comparison with information submitted. Include variations in products delivered to the site and from the manufacturer's installation instructions and recommendations.

2. Before concealing areas document with digital photos or video on a CD or DVD. Give particular attention to concealed products and portions of the Work that cannot otherwise be readily determined later by direct observation.

G. Record Samples: Immediately prior to Substantial Completion, the Contractor shall meet with GSA's Representative at the Project site to determine which samples are to be transmitted to the Government for record purposes. Comply with GSA's instruc...

H. Miscellaneous Record Submittals: Refer to other Specification sections for requirements for miscellaneous record keeping and submittals in connection with actual performance of the Work. Place miscellaneous records in good order. Identify record...

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

B. Use cleaning products that comply with Green Seal GS-37, or if GS-37 is not applicable, use products that comply with the California Code of Regulations maximum allowable Volatile Organic Compounds (VOC) levels. During design coordinate with the su...

PART 3 - EXECUTION

3.1 CLOSEOUT PROCEDURES

A. Operation and Maintenance Instructions: Arrange for each Installer of equipment that requires regular maintenance to meet with the Government's personnel to provide instruction in proper operation and maintenance. Provide instruction by manufactu...

1. Electronic File: Scan warranties and bonds and assemble complete warranty and bond submittal package as individual electronic PDF files.

2. Operation and Maintenance manuals.

3. Material and Finishes Maintenance Manuals

4. Record documents.

5. Photo CDs or DVDs of any hidden or concealed construction areas.

6. Spare parts and materials.

7. Attic stock.

8. Tools.

9. Lubricants.

10. Fuels.

11. Identification systems.

12. Control sequences.

13. Hazards.

14. Cleaning.

15. Warranties and bonds.

16. Maintenance agreements and similar continuing commitments

17. Keys, security hardware or security information.

B. As part of instruction for operating equipment, demonstrate the following procedures:

1. Startup.

2. Final commissioning coordination.

3. Shutdown.

4. Emergency operations.

5. Noise and vibration adjustments.

6. Safety procedures.

7. Economy and efficiency adjustments.

8. Effective energy utilization.

3.2 FINAL CLEANING

A. Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Comply with manufacturer's instructions.

B. Do not use caustic or acidic cleaning materials that will mar or etch finished work.

1. Complete the following cleaning operations before requesting inspection for Final Acceptance.

a. Remove labels that are not permanent labels.

b. Clean transparent materials, including mirrors and glass in doors and windows. Removing glazing compounds and other substances that are noticeable vision-obscuring materials. Replace chipped or broken glass and other damaged transparent materials.

c. Clean exposed exterior and interior hard-surfaced finishes to a dust-free condition, free of stains, films, and similar foreign substances. Restore reflective surfaces to their original condition. Leave concrete floors broom clean. Vacuum carpet...

d. Wipe surfaces of mechanical and electrical equipment. Remove excess lubrication and other substances. Clean plumbing fixtures to a sanitary condition. Clean light fixtures and lamps. Replace disposable air filters and clean permanent air filter...

e. Clean the site, including landscape development areas, of rubbish, litter and other foreign substances. Sweep paved areas broom clean, and remove stains, spills, and other foreign deposits. Rake grounds that are neither paved nor planted to a smo...

f. Remove debris and surface dust from limited-access spaces including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics and similar spaces.

g. Clean food service equipment, if present, to a condition of sanitation ready and acceptable for intended food service use.

C. Removal of Protection: Remove temporary protection and facilities installed for the protection of the Work during construction.

D. Compliance: Comply with the regulations of authorities having jurisdiction and with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government property. Do not discharge volatile, harmful, o...

E. Remaining Materials of value that remain after completion of associated work, become Government property. Dispose of or salvage/recycle these materials as directed by GSA.

3.3 REPAIR OF THE WORK

A. Complete repair and restoration operations before requesting inspection for determination of Substantial Completion.

B. Repair, or remove and replace, defective construction. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment. Where damaged or worn items cannot...

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SECTION 017810 - PROJECT RECORD DOCUMENTS

A. This section includes administrative and procedural requirements that the Contractor must perform with regards to Project Record Documents. These include but are not limited to those defined in Part B. Electronic records that show identifiable changes shall be done. The following normally must be included, and the Contractor is required to show any other changes not listed below:

B. All electronic project record documents shall be uploaded to GSA’s electronic Project Management (ePM) system.

1. Marked-up copies of Contract Drawings.

2. Marked-up copies of Shop Drawings.

3. Newly prepared record drawings.

4. Marked-up copies of Specifications, addenda, and Change Orders.

5. Marked-up Product Data submittals.

6. Record Samples.

7. Field records for variable and concealed conditions.

8. Record information on Work that is recorded only schematically.

9. Operating manuals with a schematic diagram, sequence of operation, and system operating criteria for each system installed. Training materials and videos. Equipment maintenance manuals with complete information for all major components.

10. Computer Aided Design (CAD) drawings.

C. Maintenance of Documents and Samples: Store both electronic media and hard copy Record Documents and samples in the field office apart from the Contract Documents used for construction in clean, dry conditions. They shall be readily accessible. Do not use Project Record Documents for construction purposes. All electronic Project Record Documents should be uploaded to ePM.

1.3 RECORD DRAWINGS

A. Markup Procedure: During construction, the Contractor shall maintain a set of black-line white prints of Contract Drawings and Shop Drawings for Project Record Document purposes.

Contractor shall mark these Drawings to show all changes that have been done. If BIM is not used, Contractor shall maintain a copy of the Contract Document CAD files showing these changes to the physical conditions.

1. Mark record prints of Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions sufficient to construct the changes. Where Shop Drawings are marked, show cross-reference on Contract Drawings location. Identify each change to coordinate with accompanying, if any, Record Documents.

2. Mark hard copy record sets with red erasable colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Both the bound, organized, and labeled hard copies and the electronic media shall be submitted prior to Final Acceptance.

4. The Contractor is responsible for any printing costs associated with Project Record Drawings. The Contractor shall submit a preliminary set of record drawings (BIM or CAD) for review and acceptance. Before copying and distributing, submit corrected documents and the original marked-up prints to the Government for review and acceptance. If acceptable, the government will return the original marked-up prints to the Contractor for organizing into sets, printing, binding, and final submittal.

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B. Copies Distribution: After completing the preparation of [BIM or CAD] Record Documents, the Contractor shall provide electronic media of each drawing, whether or not changes and additional information were recorded. These full sets will be the hard copy of record drawings for filing purposes; they are not intended for use in later maintenance on the facility. Organize the copies into manageable sets. Include appropriate identification, including titles, dates, and other information on the cover sheets.

5. Organize and bind original marked-up set of prints that were maintained during the construction period in the same manner.

6. Organize record into sets matching the print sets. Place these sets in durable tube-type drawing containers with end caps. Mark the end cap of each container with suitable identification.

7. Submit the marked-up record set, transparencies, and the copy sets to the Contracting Officer for the Government's records.

D. Newly Prepared Construction Drawings into Record Drawings: When neither the original Contract Drawings nor Shop Drawings are not suitable for converting into ion, record drawings prepare new drawings instead of following procedures specified in part A.. These new drawings will be fully developed as contract drawings. New drawings may be required when a Change Order is issued as a result of accepting an alternate, substitution, or other modification.

1. Provide Drawings in a scale that allows for the scope of detailing and notations required to record the actual physical installation and its relationship to other construction.

2. When completed and accepted, integrate newly prepared Drawings with procedures specified for organizing, copying, binding and submitting record drawings.

1.2 RECORD SPECIFICATIONS

A. During the construction period, the Contractor shall maintain the Project Specifications, including addenda and other modifications issued, for Project Record Document purposes.

1. Mark the Specifications or provide new or edited Specifications to indicate the actual installation where the installation varies from that indicated in Specifications. Provide dates and other identifying information to discriminate them from the existing Specifications. These shall be fully coordinated with the other contract documents.

a. In each Specification section where products, materials or units of equipment are specified or scheduled, mark the copy with the proprietary name and model number of the product furnished.

b. Record the name of the manufacturer, supplier, installer, and other information necessary to provide a record of selections made and to document coordination with record Product Data submittals and maintenance manuals.

c. Give particular attention to substitutions, selection of product options, and information on concealed installations that would be difficult to identify or measure and record later.

2. Upon completion of markup, submit above mentioned Record Specifications to the Government in electronic mediums.

1.3 RECORD PRODUCT DATA

A. During the construction period, maintain one copy of each Product Data submittal.

1. Mark Product Data to indicate the actual product installation where the installation varies from that indicated in Product Data submitted. Include changes in the product delivered to the site and changes in manufacturer's instructions and recommendations for

03/25/2016 Project Record Documents 017810 - 3 installation.

2. Give particular attention to information about concealed products and installations that cannot be readily identified and recorded later.

3. Note related Change Orders and markup of Record Drawings, where applicable.

4. Upon completion of markup, submit a complete set of record Product Data to the

Government. Where record Product Data is required as part of maintenance manuals, submit marked-up Product Data as an insert in the manual instead of submittal as record Product Data.

5. Where BIM is used, individual Product Data in PDF format shall be linked to individual components in the record BIM and shall be compliant to section 013600 Construction Operations Building information exchange.

B. BIM Files: Provide the Government the BIM that has been established and updated throughout the course of construction. The final BIM submission IFC files must comply with the Construction Operations Building Information Exchange (COBie) version 2 Model View Definition as specified by the Whole Building Design Guide, a program of the National Institute of Building Sciences (NIBS). All data must be classified according to section 013600 Construction Operations Building information exchange.

1.4 RECORD SAMPLE SUBMITTAL

A. Immediately prior to the date of Substantial Completion, the Contractor shall meet with the Contracting Officer's Representative at the site who shall determine which of the Samples maintained during the construction period shall be transmitted to the Government for record purposes.

B. Comply with the Government's instructions for packaging, identification marking and delivery to the Government's sample storage space. Dispose of other samples in a manner specified for disposing of surplus and waste materials.

1.5 MISCELLANEOUS RECORD SUBMITTALS

A. Refer to other Specification sections for miscellaneous record-keeping requirements and submittals in connection with various construction activities. Prior to Final Acceptance, complete Miscellaneous Records and place in good order, properly identified and bound or otherwise organized to allow for use and reference.

B. Miscellaneous Records include, but are not limited to, the following:

1. Invert elevations of drainage piping.

2. Authorized measurements utilizing unit prices or allowances.

3. Ambient and substrate condition tests.

4. Certifications received in lieu of labels on bulk products.

5. Testing and qualification of tradespersons.

6. Documented qualification of installation firms.

7. Load and performance testing.

8. Inspections and certifications by governing authorities.

9. Final inspection and correction procedures.

10. Waste management records.

C. Submit to the Government.

PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION (Not Applicable)

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END OF SECTION 017810

03/25/2016 _________________ Operation & Maintenance Documentation 017822 - 1

SECTION 017822 - OPERATION AND MAINTENANCE DOCUMENTATION

A. This section includes administrative and procedural requirements for operation and maintenance electronic and hard copy manuals and instructions, including the following.

1. Instruction manuals covering the care, preservation and maintenance of materials and finishes.

2. Operation, maintenance,…