Atch_1_SOW_DB_Richland_FB_Elec.pdf

Design-Build (DB) Statement of Work (SOW)

Design-Build Delivery Method

VERSION 0.1

U.S. General Services Administration Public Buildings Service

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Design Build Richland Federal Building, USPO, Courthouse – Electrical Upgrade

Project Number: VWA00045

Region: 10

Building Name: Richland Federal Building, US Post Office, Courthouse (WA0063ZZ)

Building Address: 825 Jadwin Avenue Richland, WA 99352-3589

10/14/2014

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Goals and Objectives

1.2 Project Delivery Approach

1.3 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Project Development Study (PDS)

2.2 Project Milestones Schedule

2.3 Performance Objectives

2.3.1 Standards and Criteria Documents

2.3.1.1 Standards

2.3.1.2 Criteria Documents

2.3.2 Elevator Construction ..............................................Error! Bookmark not defined.

2.3.3 Energy Performance

2.4 Project Management Responsibilities

2.4.1 Communications Plan

2.4.2 Detailed Project Schedule

2.4.3 Project Progress Meetings/Presentations

2.4.4 Meeting Agendas, Attendance, Minutes, and Correspondence

2.4.5 Design Quality Assurance

2.4.5.1 Owner’s Review

2.4.5.2 Codes and Standards Review

2.4.5.3 Constructability Review

2.4.6 Design Review Procedures

2.4.7 Electronic Project Management System

2.5 Electronic/Print Media

2.5.1 (CAD) Standards

2.5.2 Other Electronic Documents

2.5.3 Plans and Specifications

2.6 Personnel Security Requirements

2.7 Document Security

2.8 Record Keeping

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Design Stage Commissioning

3.1.2 Project Development Study (PDS)...........................Error! Bookmark not defined.

3.1.3 Design Development (DD) Phase

3.1.3.1 Coordination

3.1.3.2 Construction Work Sequence Planning

3.1.3.5 DD (35% Design) Submission

3.1.3.6 DD Reviews

3.1.4 Construction Documents (CD) Phase

3.1.4.1 CD Phase Commissioning

3.1.4.3 CD Coordination

3.1.4.4 In-Progress CD (65 & 95% Design) Submissions

3.1.4.5 In-Progress CD Reviews

3.1.4.6 Pre-Final CD (100% Design) Submissions ..............Error! Bookmark not defined.

3.1.4.7 Pre-Final CD Reviews .............................................Error! Bookmark not defined.

3.1.4.8 Final CD (100% Design) Submissions

3.1.4.9 Final CD Commissioning Activities ..........................Error! Bookmark not defined.

3.1.4.10 GSA CAD Library Coordination ...............................Error! Bookmark not defined.

3.2 Construction Stage

3.2.1 Construction Start Coordination

3.2.1.1 Pre-Construction Conference

3.2.1.2 Construction Progress Photographs

3.2.2 Construction Administration

3.2.2.1 Payment Requests

3.2.3 Construction Delivery Phase Commissioning

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates

3.2.3.2 Commissioning Schedule

3.2.3.3 Construction Delivery Phase Commissioning Coordination

3.2.3.4 Systems Coordination Plans

3.2.3.5 Commissioning Testing and Inspection Procedures

3.2.3.6 Construction Checklists

3.2.3.7 Commissioning Testing and Inspection

3.2.3.8 Commissioning Documentation

3.2.3.9 Commissioning Test Certifications

3.2.3.10 Commissioning Issues Log

3.2.4 Turnover Process

3.2.4.1 Substantial Completion

3.2.4.2 Punch-List

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals

3.2.4.4 Warranties, Guarantees and Certificates

3.2.4.5 Final As-Built Drawings and Specifications

3.2.4.6 Material Samples, Attic Stock and Spare Parts

3.2.4.7 Preparation for Occupancy

3.3 Closeout Stage

3.3.1 Final Record Documents

3.3.2 GSA CAD Library Coordination

3.3.3 Final Project Photographs

3.3.4 Closeout Stage Commissioning Activities

3.3.5 Contract Closeout

4 ADMINISTRATION

4.1 Submission and Review Table

4.2 Travel

4.3 Reproduction and Delivery

5 APPENDIX

5.1 APPENDIX A – Program of Requirements

5.2 APPENDIX B – Performance Specification

5.2.1 Template Attachment A – DESIGN-BUILD CLAUSEError! Bookmark not defined.

5.2.2 Design-Build Contract Firm Fixed Price

5.2.2.1 General

5.2.2.2 Definitions. The following definitions shall apply to this entire clause:

5.2.3 Division 1

1 PROJECT DESCRIPTION

Project Name: DB Richland Federal Building Electrical Upgrade

Project Number: VWA00045

Region: Region 10

Building Name: Richland Federal Building, US Post Office, Courthouse (WA0063ZZ)

Building Address: 825 Jadwin Avenue Richland, WA 99352-3589

The General Services Administration (GSA) intends to award a firm fixed-price Design-Build contract for electrical upgrades at the Richland Federal Building/US Post Office/Courthouse, Richland WA. The design-build scope of work includes all labor and materials required to provide design, engineering, construction, and other related services necessary to upgrade the electrical system as identified in the project development study and in accordance with GSA goals and objectives in compliance with all applicable codes.

The project is intended to upgrade the electrical system which is at the end of its useful life. Project will consist of the following major components:

1. Replace switchgear with outdoor NEMA 3R switchgear

2. Replace original dry-type transformers

3. Replace main 480V distribution switchboards

4. Replace panel boards dated prior to 1993

The Richland Federal Building, U.S. Post Office, and U.S. Courthouse was constructed in 1965 to support the U.S. Post Service, U.S. Courts, the Atomic Energy Commission (now the Department of Energy) , and other federal agencies. It continues to serve that purpose.

This building is near the center of downtown Richland and is surrounded by local government offices, a hotel, a city part, some commercial office space, and some retail buildings. Richland’s proximity to the Hanford Nuclear Reservation means there is a large Department of Energy presence and thus the largest tenant.

The building has eight levels including the basement. The building is supported by a framework of steel girders that are coated with asbestos fireproofing. The exterior façade is precast concrete and glass.

The roof is currently a rubber membrane type. The interior of the building consists of suspended ceilings with sheet rock or metal partition walls dividing individual offices and tenant spaces. Electrical and telephone wiring are routed through an underfloor duct system. Heating, ventilation, and air conditioning (HVAC) is provided by constant volume variable temp mixing boxes and multi-zone air handling units (AHUs) with some package units for cooling of conference rooms, judges’ chambers, or local area network (LAN) rooms. Lighting for the most part, is fluorescent and has been retrofitted with parabolic reflectors, T-8 lamps, and electronic ballasts.

DOE is the largest tenant occupying 70% of the building housed in the office tower. The other major tenant is the U.S. Courts in one wing with the U.S. Postal Service in the other.

No sustainable design elements have been incorporated into this building, and it is not LEED Certified.

National Register Ranking - Level 1

The electrical system is original to the building and at the end of serviceable life.

1.1 Project Goals and Objectives

The overall goal is to utilize a highly collaborative design build delivery approach for this project, with the outcome that the DB contractor will work closely with the GSA, building manager, and elevator contactor to deliver the project.

MAIN GOALS:

The main objectives of the project are;

- Install greatest efficiency equipment possible

- Reduce maintenance costs

- Minimize disruption to tenant operations during construction.

1.2 Project Delivery Approach

GSA envisions a highly collaborative design build delivery approach for this project. The expectation is that the DB contractor will work closely with the GSA and building manager to deliver a project that meets the expectations and needs of the GSA as defined within the supporting document.

During the development period from initial concept to final concept the DB team will work in close consultation with GSA and a third party CMa (construction manager) to ensure that all of the goals are addressed.

1.3 Reference Materials

Any conflicts or ambiguities within or among the referenced Standards and Criteria Documents, or any deviations from requirements contained in the Standards and Criteria Documents, must be reported to the GSA in writing, for determination as to applicability. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA Contracting Officer in writing, for determination as to applicability.

All contractual references – documents, codes, and standards – shall be used to measure compliance of the design completion and construction of the facility modernization with contractual expectations.

Project Development Study

GSA PBS P100 (2010) – Facilities Standards for Public Building Service Handbook http://www.gsa.gov/portal/content/220569

National Electric Code (NEC) (latest edition)

Energy Codes

Division 1 Specifications

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Program of Requirements (POR)

The Design Stages services and Construction Stage work under this Statement of Work must comply with GSA’s Project Development Study documentation provided attached herewith. The Project Development Study is provided as a performance based description of the project. The requirements set forth in this section apply to all stages and phases of the project as described in the scope of services section below.

2.2 Project Milestones Schedule

The anticipated award is 12/12/2014.

2.3 Performance Objectives

2.3.1 Standards and Criteria Documents

2.3.1.1 Standards

All efforts, materials and work performed under this contract shall comply with and/or shall be with knowledge and forethought of applicable federal, state and local building codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations, including, but not limited to documents found below in the document list.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to GSA’s Contracting Officer in writing, for determination as to applicability.

2.3.1.2 Criteria Documents

Project Development Study

PBS-P100, Facilities Standards for the Public Buildings Service Current at the time of the award, including all applicable standards, criteria, and guides listed therein. The Design Stage submissions shall comply with PSB-P100 Appendix A unless otherwise indicated in this SOW.

GSA/PBS Building Commissioning Guide

GSA PBS Pricing Desk Guide

NEC (National Electrical Code)

2.3.2 Elevator Upgrade

Project will affect elevator upgrade that will be performed concurrent. Contractor will be expected to coordinate construction activities with others.

2.3.3 Energy Performance

Contractor will comply with energy codes and ensure all work meets energy standards.

2.4 Project Management Responsibilities

2.4.1 Communications Plan

The Contractor, in consultation with the stakeholders of the project, shall assist GSA in developing and complying with a project communications plan. The Contractor shall review and comply with GSA’s communication plan. This plan shall be used and maintained throughout the project and modified as necessary to suit each project phase.

The Contractor shall direct all questions and requests from tenant agency and local community interests to GSA’s project manager. Prior to contacting any parties other than GSA regional personnel, the Contractor shall confirm all meetings and/or communications with GSA’s project manager.

The Contractor shall not release any oral, written, or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project shall be referred to GSA’s contracting officer for response.

All presentations to non-GSA entities must first be approved by GSA.

2.4.2 Detailed Project Schedule

GSA’s overall project schedule will be provided after award

The Contractor shall assist GSA in the development and maintenance of the master project schedule. The master project schedule shall conform to the milestones and durations provided in GSA’s overall schedule.

Before starting any other work, the Contractor shall develop and provide a detailed schedule for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Stage work, the Contractor shall provide and maintain a detailed schedule for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations, and shall conform to the milestones and durations provided in GSA’s overall schedule, and in the Submission and Review Table provided below in the Administration section. The Contractor shall also provide and maintain the construction schedules as further described elsewhere. After approval by GSA, the Contractor schedules shall be incorporated into the master project schedule.

The Contractor shall provide monthly schedule updates to GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. The Contractor immediately shall notify GSA of any anticipated delay in performance of the work.

2.4.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, DB Contractor shall host project progress meetings and/or presentations with GSA and primary tenant group heads. The meetings and presentations will keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the GSA Construction Manager (CMa) will host the weekly stakeholders meetings, and observe the weekly subcontractor meeting(s). The Contractor shall also attend construction oversight meetings with representatives from GSA on a weekly basis.

Refer to the Scope of Services section below for detailed requirements for progress reporting.

2.4.4 Meeting Agendas, Attendance, Minutes, and Correspondence The Contractor shall prepare and distribute an agenda for each contractor-hosted project meeting, in advance of the meeting date.

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Contractor shall provide minutes of all contractor-hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within seven calendar days after each meeting.

2.4.5 Design Quality Assurance

GSA requires that contractor design and construction documents submissions undergo three general types of design review: owner’s review, codes and standards review, and constructability review.

2.4.5.1 Owner’s Review

The owner’s review ensures that established functional, aesthetic and spatial requirements of the project are satisfied, including but not limited to:

The design is responsive to GSA program goals, objectives and priorities.

The completed facility can be efficiently operated and maintained.

The design adequately and efficiently accommodates the space program.

Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

Commissioning design reviews are provided as indicated in GSA’s PBS Building

Commissioning Guide. (Commissioning plan provided by others)

2.4.5.2 Codes and Standards Review

The codes and standards review ensures that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. Such reviews shall not be construed as relieving the Contractor of any code compliance responsibilities.

2.4.5.3 Constructability Review

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the Contractor shall ensure that:

The level of design complexity is consistent with the project schedule and budget constraints.

Building systems are compatible and viable.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction duration and phasing plans are reasonable and logical.

Refer to the Electronic Print/Media section below.

2.4.6 Design Review Procedures

The Contractor shall respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.4.7 Electronic Project Management System

Proliance software from Meridian Systems, a secure, web-based, electronic project management (ePM) system will be provided by GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

The Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General Requirements.

2.5 Electronic/Print Media

2.5.1 (CAD) Standards

Starting with the design development submission, all drawing materials provided by the Contractor, including final as-built drawings, shall conform to GSA PBS computer-aided design (CAD) standards. Refer to http://www.gsa.gov/cifm for requirements.

2.5.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in electronic format. All electronic media must be in a form readable by standard office automation applications.

2.5.3 Plans and Specifications

Provide 4 hardcopy sets of plans (4 full-size, 4-half size) and all plans and specifications, in electronic format, at each required design development and construction documents submission.

Additionally, the updated construction cost estimate is to be provided with the plans and specifications submittal, in electronic format.

2.6 Personnel Security Requirements

Refer to GSA’s HSPD-12 Personal Identity Verification and Credentialing Standard Operation Procedure (SOP) at http://insite.gsa.gov/graphics/staffoffices/personalidentity.pdf for further guidance.

The required forms may be downloaded from GSA’s Web site at: www.gsa.gov/forms. The Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Contractor Personnel Security Requirements section.

2.7 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The Contractor shall comply with the requirements regarding handling, disseminating, and storing SBU building information as described in GSA Order PBS 3490.1.A.

2.8 Record Keeping

The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each phase. The

Contractor is responsible for maintaining records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below and Division 1 of the performance specification.

3 SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements section above.

3.1 Design Stage

3.1.1 Design Stage Commissioning

To support Design Stage Commissioning, the Contractor shall review and comment on GSA’s commissioning plan. Contractor shall review and comment on GSA’s commissioning plan updates defining roles and responsibilities for the Project Delivery Team in managing the commissioning process. The Contractor shall participate in commissioning coordination meetings with the Project Delivery Team.

3.1.2 Design Development (DD) Phase

3.1.2.1 Coordination

3.1.2.1.1 Program Review Workshop

Conduct a program review workshop prior to the start of DD.

3.1.2.1.2 Systems Selections Analysis Meetings

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for major/critical building systems and components.

3.1.2.1.3 Elevator Construction Coordination

Coordinate construction efforts with others performing elevator upgrades

3.1.2.1.4 Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.1.2.2 Construction Work Sequence Planning

In coordination with GSA and the tenant agencies, develop, maintain and update a construction work sequence plan addressing:

Construction phasing approach Use of any fast tracking or multiple construction document packages to achieve best value for the Government Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning Possible labor and/or material shortages Ordering of long-lead delivery materials

3.1.2.3 DD (35% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS- P100 - 2010 and the following additional requirements.

Provide a draft construction specification for DB Contractor self-performed work and subcontracts, subcontractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the latest Master format version Coordinate Division 1 requirements with GSA.

3.1.2.4 DD Reviews

Reconcile DD review comments, and provide GSA with written responses to all comments.

3.1.3 Construction Documents (CD) Phase

Upon receipt of notice to proceed with the Construction Documents Phase work, the Contractor shall perform all services described in this section.

3.1.3.1 CD Phase Commissioning

3.1.3.1.1 Design Stage Commissioning Record

Review and comment on the GSA Design Stage commissioning record.

3.1.3.1.2 Commissioning Specifications

The Contractor shall review and comment on GSA commissioning specifications for all commissioned equipment and integrate the commissioning specifications into the construction specifications.

3.1.3.1.3 Systems Manual Outline

The Contractor shall review and comment on GSA’s systems manual outline.

3.1.3.1.4 Testing and Inspection Plan

The Contractor shall review and comment on GSA’s testing and inspection plan, and commissioning plan, defining all special testing requirements and procedures, to be coordinated with and reflected in construction specifications and the Construction Delivery Phase commissioning services contract.

3.1.3.1.5 Program of Requirements

During the CD phase, the Contractor shall assist GSA in updating and refining the Program of Requirements for additional detail and clarity based on CD Phase decisions.

The Contractor shall incorporate the results of the Program of Requirements review in the design narratives accompanying the CD submissions.

3.1.3.2 CD Coordination

3.1.3.2.1 CD Program Review Meetings

Prior to the start of CD, the Contractor shall conduct program review meetings. These meetings can be held concurrently with the program review workshop.

3.1.3.2.2 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, the Contractor shall prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among all trades. The Contractor shall provide a corresponding schedule of planned in-progress and final CD submissions for all work packages. The Contractor shall update the construction work sequencing plan and submission schedule periodically throughout the CD phase.

3.1.3.3 In-Progress CD (65 & 95% Design) Submissions

For each construction work package, the Contractor shall prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work.

For each construction work package, the Contractor shall provide an in-progress construction specification sections emphasizing project phasing, Contractor requirements, and preliminary project-specific construction management issues. The construction specification shall be prepared following the latest Master format version. The Contractor shall coordinate Division 1 requirements with GSA.

3.1.3.4 In-Progress CD Reviews

The Contractor shall reconcile review comments and provide GSA with written responses to all comments.

3.1.3.5 Final CD (100% Design) Submissions

For each construction work package, the Contractor shall prepare and submit separate final CD submissions in accordance with PBS-P100 and NIH Design Requirement Manual and construction document submission requirements as they pertain to the scope of the construction work.

For each construction work package, the Contractor shall provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, Contractor requirements, and project-specific construction management issues. The construction specification shall be prepared following the latest MasterSpec version and shall include Division 1 General Requirements.

3.2 Construction Stage

The Contractor shall construct the project in accordance with the requirements of this scope of work, other portions of the contract, and the construction documents prepared by the Design-Build contractor, reviewed and accepted by GSA. The Contractor shall be responsible for the purchase and installation of all materials, related services, and other items, as well as the means and methods of construction for all aspects of the project.

Upon receipt of notice to proceed with the Construction Stage work, the Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Start Coordination

3.2.1.1 Pre-Construction Conference

The Contractor shall participate in a pre-construction conference.

3.2.1.2 Construction Progress Photographs

At intervals during construction, the Contractor shall take photographs of the project’s progress from different points of view documenting progress of the work. The Contractor shall take photographs weekly, adjusting the timing of the photographs each month to coincide with the cut-off date associated with each application for payment. Some photographs shall be taken from the same vantage point each time to best show the status of construction and progress since taking previous photographs.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a JPG format, with a minimum resolution of 1024x768 pixels.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing GSA to reproduce the images in print and electronic media without additional compensation. All pictures will be labels in the file name with a specific description of the image

3.2.2 Construction Administration

In order to administer the construction of the project properly and efficiently, the Contractor shall provide the following services and deliverables.

GSA Construction Site Office – The GSA may provide a project office with utilities and furnishings.

The Contractor shall provide to GSA one licensed set of the construction schedule software being used for detailed CPM scheduling.

Schedule of Values – The Contractor shall prepare and submit a schedule of values for GSA approval, as required in Division 1 of the contract performance specifications.

Construction Delivery Phase Recordkeeping – Refer to Division 1 of the contract performance specification for requirements.

Construction Progress Reporting – Refer to Division 1 of the contract performance specifications for requirements.

Construction Safety Program – Refer to Division 1 of the contract performance specification for requirements.

Project Progress Meetings – GSA shall participate with the Contractor in progress meetings.

Refer to Division 1 of the DB contract performance specification for requirements.

Construction Schedules – The Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the contract performance specifications.

Submittal Processing – The Contractor shall prepare and submit a submittal schedule in accordance with Division 1 of the contract performance specifications. All submittals shall be processed using the ePM system in accordance with the procedures developed and approved by GSA.

Inspections and Testing – The Contractor shall develop an overall field inspections and testing plan. The Contractor shall conduct inspections and tests as required by the construction specifications.

The Contractor shall conduct construction safety (OSHA) inspections as required.

Clarifications/Requests for Information/Change Orders – Using ePM, and in accordance with procedures developed and approved by GSA, the Contractor shall promptly submit to GSA a written request for information (RFI) to request clarification of any owner-related issues, apparent conflicts, ambiguities, or omissions in the DB contract requirements. The Contractor shall ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for RFI processing.

Each RFI shall include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFIs shall only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, the Contractor shall coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

Contractor As-Built Drawings and Specifications – The Contractor shall update the CAD drawings (as-built drawings) and electronic specifications at least monthly in order to document the changes that occur during construction.

3.2.2.1 Payment Requests

The Contractor shall update the construction schedules monthly prior to each payment request and provide an advance copy of the construction progress report to the CMa. The Contractor shall provide documentation evidencing the cost of work performed to be included in the payment request.

Before submitting each payment request, the Contractor shall meet with the CMa and GSA to review the advance copy of the construction progress report. The Contractor shall ensure that the CMa and GSA are in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, the Contractor shall submit monthly payment requests to GSA.

3.2.3 Construction Delivery Phase Commissioning

During the Construction Delivery Phase, the Contractor shall coordinate its testing, inspection, and quality assurance activities with GSA’s independent testing, inspection, and verification.

Elements of the Contractor’s quality control plan for all systems, assemblies, and equipment may overlap elements of the commissioning requirements which will be independently verified by GSA. The Contractor shall perform Construction Delivery Phase commissioning support services as described below.

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates

The Contractor shall review and comment on Construction Delivery Phase commissioning plan updates.

3.2.3.2 Commissioning Schedule

The Contractor shall review and comment on the commissioning schedule, coordinating the commissioning work with the Project Delivery Team to ensure that commissioning activities are being incorporated. The Contractor shall integrate commissioning activities into the construction schedule.

3.2.3.3 Construction Delivery Phase Commissioning Coordination

The Contractor shall participate in regular commissioning coordination meetings with the Project Delivery Team.

3.2.3.4 Systems Coordination Plans

The Contractor shall prepare and submit systems coordination plans as described in Division 1 of the contract performance specification and the construction specifications.

3.2.3.5 Commissioning Testing and Inspection Procedures

The Contractor shall provide to GSA the information required to perform commissioning tasks, including O&M materials and contractor start-up and checkout procedures.

Checkout plan with contractors for commissioned equipment.

3.2.3.6 Construction Checklists

The Contractor shall complete the construction checklists as the work is accomplished.

3.2.3.7 Commissioning Testing and Inspection

The Contractor shall coordinate with GSA and involved subcontractors as necessary to facilitate performance of independent commissioning testing and inspection, and others deemed necessary, including the following tests:

Electrical Equipment

The Contractor shall coordinate with GSA and involved subcontractors as necessary to facilitate performance of retesting and reinspection as required if initial testing and inspection indicates performance deficiencies.

The Contractor shall assist GSA in coordinating the scheduling of additional off-site testing and shall review and comment on GSA special testing reports, as appropriate, for building diagnostics tests of critical components and systems.

The Contractor shall assist GSA in verifying proper installation of commissioned components and systems.

The Contractor shall provide GSA with all subcontractor functional testing records for commissioned systems and assemblies.

3.2.3.8 Commissioning Documentation

The Contractor shall perform these duties related to documentation:

review and comment on GSA commissioning inspection reports assemble and review all commissioning test certifications described in the testing and inspection plan resolve all failures reported in the commissioning issues log

3.2.3.9 Commissioning Test Certifications

The Contractor shall assist GSA in assembling and reviewing all commissioning test certifications described in the testing and inspection plan.

3.2.3.10 Commissioning Issues Log

The Contractor shall resolve all failures reported in the commissioning issues log.

3.2.4 Turnover Process

3.2.4.1 Substantial Completion

Prior to substantial completion, the Contractor shall assist GSA in conducting a pre-final walk-through.

3.2.4.2 Punch-List

After GSA certification that the work or each designated portion thereof is substantially complete, the Contractor shall assist GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

The Contractor shall participate with GSA in conducting follow-up inspections to administer resolution of punch-list items.

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals

The Contractor shall prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the contract performance specification and the final construction specifications. The O&M manual shall be presented in a 3-ring binder and digital format.

3.2.4.4 Warranties, Guarantees and Certificates

The Contractor shall prepare and submit warranties, guarantees, and certificates, ensuring that GSA rights and responsibilities are clearly defined.

3.2.4.5 Final As-Built Drawings and Specifications

The Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.4.6 Material Samples, Attic Stock and Spare Parts

As a condition for GSA certification of substantial completion, the Contractor shall provide an inventory list of all attic stock items to be turned over to GSA at close-out.

3.2.4.7 Preparation for Occupancy

The Contractor shall coordinate the planning and scheduling of property management training with GSA property management staff, allowing sufficient lead time for GSA to prepare for the training and to ensure that the appropriate personnel will be available.

The Contractor shall conduct training of operating staff in optimal operation and maintenance of the delivered equipment as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications. The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

The Contractor shall include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 Final Record Documents

The Contractor shall update the CAD construction drawings (as-built drawings) and electronic specifications (as-built specifications) to document changes that occur, or unforeseen conditions impacting delivered work during construction. The Contractor shall produce final record documents, based on as-built drawings and specifications, to reflect all contract modifications and noted field conditions.

3.3.2 GSA CAD Library Coordination

The Contractor shall coordinate with GSA’s regional CAD librarian and regional spatial data management coordinator to log in record documents to GSA’s document library.

3.3.3 Final Project Photographs

The Contractor shall provide digital images of up to 50 color photographs depicting the completed project. Each image must be tagged with the project name and the specific view, with city and state in which it is located. Captions and photo credits must also be keyed to each image.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a JPG format, with a minimum resolution of 1024x768 pixels.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing GSA to reproduce the images in print and electronic media without additional compensation. All pictures will be labels in the file name with a specific description of the image.

3.3.4 Closeout Stage Commissioning Activities

The DB Contractor shall assist in providing commissioning services with full documentation provided.

3.3.5 Contract Closeout

The Contractor shall resolve all remaining punch-list items.

The Contractor shall assist GSA in establishing a final breakdown of the total contract amount into the key modernization cost elements.

The Contractor shall submit release of claims.

The Contractor shall return all Government-issued security credentials.

4 ADMINISTRATION

4.1 Submission and Review Table

The table below lists the Design Phase activities and corresponding GSA review periods as described in the Scope of Services under Sections 3 above. Schedule below is intended to be a guide line.

Contractor should adhere to total durations and allow for sufficient review, however actual submissions do not necessarily need to meet these exact criteria. Example: 35% design submittal does not necessarily need to be submitted 17 days after the DD submittal. Contractor may submit sooner or later as long as design is completed within the established duration and enough review time is allowed.

Stage/Phase/Submission Submission Due Within Review

Period*Duration* After

Design Stage Fixed Price (Total)

Design Concept Phase – not used

Design Development Phase

DD Submission 10 -

35% Design Submittal 45 10

65% Design Submittal 30 10

95% Design Submittal 30 10

100% Design Submittal 10 10

* Durations and Review Periods listed are in Calendar Days. Some durations may be concurrent and must comply with agreed Project Schedule Milestones and submission requirements listed elsewhere in this document.

This table is intended to be a representation of the due dates and review periods for submittals. The dates are flexible provided the work is completed within the overall performance period identified in the contract ‘Agreement’.

4.2 Travel

Unless otherwise indicated in this Statement of Work, the Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, site visits, and factory equipment test witnessing. The Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.3 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.

5 ATTACHMENTS

5.1 ATTACHMENT 1A – Project Development Study

5.2 ATTACHMENT 1B – Performance Specifications

5.2.1 Design-Build Contract Firm Fixed Price

5.2.1.1 General.

The Contractor shall perform two components of work under this Contract: Design Stage Services and Construction Stage Work. The Construction Stage Work includes the Construction Documents Phase Services and the Construction. In consideration for the completion of the Design Stage and Construction Documents Phase Services, the Contractor shall be entitled to the corresponding firm-fixed-prices set forth in the Contract Price Schedule.

Definitions. The following definitions shall apply to this entire clause:

“Construction” means all work and services, including general requirements, necessary for the construction of the project described by the plans, specifications and other provisions incorporated into this Contract, excluding Design Stage and Construction Documents Phase Services.

“Construction Documents Phase Services” means all services required of the Contractor under the Construction Documents (CD) Phase Services section(s) of the Statement of Work.

“Construction Stage Work” means the Construction Documents Phase Services and the Construction.

“Cost of Performance” means the fixed price Cost of the Work with all overhead, profit, taxes, bonds, and insurance.

“Pre-Design Stage Services” means all services required of the Contractor under the Pre-Design Stage Services section of the Statement of Work.

Notice to Proceed. The Government will issue a Notice to Proceed with the Design Stage Services within 30 days after award of the contract.

Payments. Progress payments for Construction work shall be made in accordance with FAR 52.232-5 and based upon the schedule submitted and approved in accordance with the Schedule of Values section of the Statement of Work. The Contractor may include mobilization activities within that schedule and need not amortize the price for those activities over the life of the project.

5.2.2 Division 1

01010 SUMMARY

01040 PROJECT COORDINATION

01090 DEFINITIONS AND STANDARDS

01300 SUBMITTALS

01310 SCHEDULES

01400 QUALITY CONTROL

01500 TEMPORARY FACILITIES

01515 SECURITY

01546 SAFETY AND HEALTH

01550 COORDINATION TO ABATEMENT

01632 PRODUCTS

01700 PROJECT CLOSEOUT

01800 RECORD DOCUMENTS

02070 SELECTIVE DEMOLITION

022623 ASBESTOS PROCEDURES