SSM CMGC bid conference - 8-25-2020.pptx

Seismic Safety and Modernization and Transit Hub and Utility Project

SSM - THUP

CM-GC Pre-proposal Conference August 25, 2020

Projects & Infrastructure Modernization Division

Agenda Berkeley Lab Overview, Bid Information – Bill Beedle Solicitation & Subcontract Overview – Glenn Kerin Project Information & Site Logics – Dave Dovichi Design Overview – Greg Hadsell, HDR Health & Safety Overview – Julie Drotz Quality Assurance Overview – Melanie Gravois & Gaby Caparimo Q&A – All

All correspondence regarding this solicitation shall be directed exclusively through the University Procurement Representative Glenn Kerin gekerin@lbl.gov

Conference Format Offerors may ask questions at the end of the presentation. Please remain muted during the presentation. We will use the Zoom hand-raise feature, located in the Participants tool bar, for questions.

However, Offerors are to rely exclusively on their virtual and or physical site inspection observations and on the written information and content contained in the RFP documents issued by the University Procurement Representative.

Verbal representations, assertions, clarifications, or other information shall not be considered unless contained in the RFP GK021120 documents issued by the University Procurement Representative, including RFP addenda and answers issued by the University Procurement Representative in writing to questions submitted by potential Offerors in accordance with RFP Section 1.4.

Site walks are available upon request to Dave Dovichi (ddovichi@lbl.gov, cell 510-508-7365) starting on Thursday, 8/27/20.

72 hour approval period required after request.

A COVID-19 plan from each firm needs to be submitted for LBNL approval before performing site walk. Social distancing restrictions apply.

LBNL Overview Bill Beedle Project Director

89 Years of World-Leading Team Science at Lawrence Berkeley National Laboratory

Managed and operated by University of California for the U.S. Department of Energy Office of Science >200 University of California faculty on staff at LBNL ~4,200 Employees 13 Nobel Awards

The DOE Community

Lawrence Berkeley National Laboratory at a Glance

Location Adjacent to UC Berkeley provides Access to top intellectual capital and specialized knowledge

202 acres (of which 84 acres are leased to DOE) 5 national user facilities with over 11,000 users 99 buildings, 21 trailers 7 off-site leases 2 M GSF of space (including off-site locations)

World-Class User Facilities Serving the Nation and the World

Over 11,000 visiting scientists (~2/3 from universities) use Berkeley Lab research facilities each year

Recent Major Construction At LBNL

SSM Site Locations New facility at B54 site - population center of the Lab Seismic Upgrade of the B48 firehouse

Joint Genome Institute (JGI) – future location (IGB) Molecular Foundry Advanced Light Source (ALS)

PATHWAYS

B26 B54 B48 National Energy Research Scientific Computing Center (NERSC-9) and Energy Sciences Network (ESNet-6) National User Facilities at LBNL

SSM Bidding Information Price Proposal Form Request for Proposal (RFP) CM/GC Scope of Work Sample Subcontract Representations and Certifications Project Design Requirements (SSM and THUP) Schedules (Full & Critical) Drawings & Specs (SSM & THUP-3 sets drawings) Project Design Requirements (SSM & THUP) All documents located on betasam.gov site COVID 19 requirements to be addressed in future Addenda

SSM THUP Scope of Work Demolition Package: SSM and THUP “A” work (Option), generally described as follows to include:

Demolition.

Excavation, backfill and rough grading at Building and Site.

New retaining walls at Building and Site.

Utilities relocation as required.

All associated General Requirements.

SSM and B48: “B” work, generally described as follows to include:

Main Building.

Final Grading at Building.

Utilities within 5 feet of building footprint.

Site Paving including asphalt, concrete and pavers.

Seismic upgrade to second floor of B48.

All associated General Requirements.

THUP: “B” work, generally described as follows to include:

Transit Hub, or bus stop.

Final grading at site.

Utilities beyond 5 feet of the building footprint.

Landscaping.

All associated General Requirements.

Preliminary Summary Schedule

Solicitation & Subcontract Overview Glenn Kerin University Procurement Representative

Request for Proposal (RFP) Issued to Prequalified Potential Offerors Questions due September 3, 2020 Proposals due September 14, 2020 Oral Presentations ~ Week of September 28th Anticipated award ~ March 2021 Completion of Phase 1 CM Services ~ June 2022 Completion of Phase 2 GC Services ~ September 2024

Fixed Prices on Price and Rate Proposal Form

Phase 1 CM-GC Services Preconstruction Options:

Phase 2 GC Services Options:

Phase 1 CM Services Early Planning, including:

Safety Quality Assurance Schedule Cost Estimating Constructability Value Engineering Risk Management Early Procurements Lower-tier subcontractor Bid Packages

Evaluation Factors Minimum Requirements Required proposal submittal content

Desired Performance Features and Supplier Attributes Desired proposal submittal content

Proposal Submittals Representations and Certifications Form Comprehensive narrative Proposal Response Form Required and desired submittal content Fixed Price and Fixed Rate Proposal Form

Proposal Response Form Include information you desire the University to consider with respect to the Evaluation Factor.

Anticipate that the University may desire to further evaluate such information during Oral Presentation or by calling references.

Subcontract Overview Subcontract under the University’s Prime Contract with the Department of Energy for Management and Operation of LBNL Federally-funded (DOE Line-item) Incrementally-funded

Subcontract Administration & Execution Requirements Described in Sample Subcontract, including but not limited to:

Insurance, including Builders Risk Performance and Payment Bonds System for Award Management E-Verify Federal Enrollment Small Business Subcontracting Plan and Reporting 40 U.S.C. Subchapter IV, Wage Rate Requirements (DBA) and Certified Payroll Weekly Certified Payroll Entered in LCP Tracker Buy American Act Equal Employment Opportunity

Subcontractor Performance Incentives

Schedule Safety Program

U.S. Dept. of Energy SB Goals for LBNL Small Business: 45% Small Disadvantaged Business (SDB): 5% Women-Owned Small Business (WOSB): 5% Veteran-Owned Small Business (VOSB): 3% Service-Disabled Veteran-Owned Small Business (SDVOSB): 3% HUBZone Small Business: 3%

Small Business Subcontracting Plan Template prepared by CM-GC Plan approved by LBNL SB Officer Incorporated into Subcontract Requirements flow down to Large lower-tier subcontractors DOE Mentor-Protégé Program

SB Periodic Reporting Requirements Electronic Subcontracting Reporting System (eSRS)

Project Information & Site Logics Dave Dovichi Project Manager

SSM Project Overview

47,506 GSF cafeteria, conference rooms, health center and office space.

The early on SSM “A "and THUP “A” preliminary design is 100% complete; 100% final design expected in January 2021.

The SSM “B” and THUP “B” preliminary design is 50% complete; 100% final design expected in July 2021.

Drone View Above B54 – North Elevation 1

Drone View Above B54 – North Elevation 2

Drone View Above B54 – Southeast Elev. Conference Rms.

Drone View Above B54 – South Elevation

Drone View Above B70 / B70A Loading Dock Area – Below B54 Southwest Elevation

SSM THUP Scope of Work Demolition Package: SSM and THUP “A” work (Option), generally described as follows to include:

Demolition.

Excavation, backfill and rough grading at Building and Site.

New retaining walls at Building and Site.

Utilities relocation as required.

All associated General Requirements.

SSM and B48: “B” work, generally described as follows to include:

Main Building.

Utilities within 5 feet of building footprint.

Final Grading at Building.

Site Paving including asphalt, concrete and pavers.

Seismic upgrade to second floor of B48.

All associated General Requirements.

THUP: “B” work, generally described as follows to include:

Bus stop and Transit Hub.

Final grading at site.

Utilities beyond 5 feet of the building footprint.

Landscaping.

All associated General Requirements.

SSM THUP A Demo Scope – Drawing 1 of 2

BioEPIC Integrative Genomics Bldg Future Buildings

SSM THUP A Demo Scope – Drawing 2 of 2 BioEPIC

SSM THUP B Scope BioEPIC

Site Logistics The parking lot north of B54 and the new building will be utilized for trailer locations, a minimal lay down area for just in time deliveries and limited parking for office staff (12 spaces), as construction progress allows, per preliminary site plan spec 15111-4 dated 8/21/20.

CM-GC, except for limited office staff as construction progress allows, and Subcontractors to park offsite. CM-GC to provide transportation to and from offsite parking.

All employees working on site are required to attend LBNL orientation and be badged.

Preliminary Site Plan

Design Documents Issued for CM-GC RFP Proposal 100% Preliminary Design Drawings for SSM “A” and THUP “A” work dated August 3, 2020 (Option).

50% Preliminary Design Drawings for SSM “B” B48 seismic upgrade work dated August 3, 2020.

50% Preliminary Design Drawings for SSM ”B” and THUP “B” work dated August 3, 2020.

Preliminary Design Report SSM 100% 3A / 50% 3B submittal dated August 3, 2020.

Preliminary Design Report THUP 100% 3A / 50% 3B submittal dated August 3, 2020.

50% Preliminary Design structural calculations for SSM-THUP 3B submittal dated August 3, 2020.

50% Preliminary Design mechanical calculations for SSM 100% 3A / 50% 3B submittal dated August 3, 2020.

Reference Documents A3GEO preliminary geotechnical report dated December 28, 2018; final report due September 2021.

Terraphase B54 Historical Assessment report dated June ‘20; B54 site characterization report due October 2021.

Special Features – SSM and THUP Construction Relocation of existing Storm Drain, Natural Gas and Compressed Air lines out of B54 footprint.

Relocation of existing electrical line running beneath the B70 retaining wall that is to be demolished and replaced.

Steep hillside at south elevation (photo view looking west).

New Bldg. has with three rows of retaining walls running length of Bldg.

Design/Build packages:

Retaining walls, Fire protection and Fire alarm.

Development of an Electrical Energization Plan (EEP) for LBNL EH&S electrical approval before submittal of an Mechanical / Electrical Energization Validation and Acceptance Plan for LBNL approval prior to energization of equipment.

General Requirements Temporary facilities & controls:

Barricades, fencing and signage.

Providing construction trailers and furnishings.

Scaffolding.

Elevator(s) and hoist(s), Dust and noise.

Weather protection.

Safety.

SWPPP (including water treatment if required) Water and electrical hook-ups and maintenance.

Project site cleanup/housekeeping.

Cost of Offsite Parking and transportation to/from offsite parking (this cost is excluded from this proposal and to be addressed at a later date).

Vehicles and fuel.

Building Information Modeling.

In proposal:

Define GRs Identify GRs to be in SSM and THUP “A” and “B” work.

SSM Design Greg Hadsell Project Manager

HDR

Prime Architect & Engineer Structural IT/Security/AV/Acoustics Civil/Landscape Food Service Wind Consulting Cost Estimating

Architecture, Interiors, MEP, FP/FA, Sustainability Design Team

Project Goals Provide a welcoming, accessible, seismically compliant and ergonomically equitable new “social heart” to the LBNL campus Improve Pedestrian Safety Incorporate Accessibility and Universal Design LEED Gold, Sustainable, Low Energy and Electric Building Meet Berkeley Lab Zero Waste Goals Comply with LBNL’s EH&S requirements for Construction and Operations Maintain Project Schedule Meet Project Budget Attain Economic Balance among Construction & Operational Costs

Program

Campus Plan

BUILDING 48

Existing Site Plan

Welcome Center Site Plan

LEED v4 Scorecard

Universal Design Principles

Health and Safety Overview Julie Drotz SSM LBNL-EHS Team Lead

A Culture of Safety The LBNL safety program is demanding, but we believe that safety is good business for everyone.

The Laboratory and our client, DOE, have identified construction safety as a focus area for excellence and have developed programs to mitigate hazards.

We are committed to these goals, and are seeking partners with the same commitment.

DOE Worker Safety and Health Program Title 10, Part 851 of the US Code of Federal Regulations https://www.energy.gov/gc/10-cfr-851-worker-safety-and-health-program

All Subparts, appendices and incorporated national consensus standards of 10 CFR 851 are applicable Subparts B and C Appendix A

Variance to allow Title 8 California Occupational Safety and Health Administration (Cal/OSHA) regulations and IIPP to address specified provisions in 10 CFR 851.

IIPP must also address DOE Requirements from 10 CFR 851

DOE retains enforcement per 10 CFR 851, Subpart A and E

LBNL IIPP+851

IIPP+851 is compliant with Cal/OSHA

Must incorporate DOE specific requirements from 10 CFR 851

10 CFR 851 citations required to be incorporated into IIPP can be found at:

https://docs.google.com/document/d/1brGGf__X1WvA_Ttb5hdEn00dTrRHPy_kO3Yv2HgS5cE/edit?ts=5e277cca

Numerous 10 CFR 851 citations are required and all must be incorporated into the IIPP Read document thoroughly and carefully

Site Specific Safety Plan (SSSP) All subcontractors performing construction work must submit an SSSP SSSP form found at: https://drive.google.com/file/d/1-N-czmLPibvirGrnmIqBfwqT9VOpwl97/view SSSP Instructions found at: https://drive.google.com/file/d/1vFsLCQCwRkHPOJHXAT0epu5mUjFzhLmQ/view

Additional subcontractor resources, Job Hazard Analysis and training information can be found on the Construction Subcontractor page https://ehs.lbl.gov/resource/documents/occupational-safety/construction-subcontractor-resource-page/

LBNL PIMD COVID-19 Risk Management Planning Guidance Applicable for all on-site construction workers, staff and personnel EHS documents required from subcontractors Site Specific Program addressing controls to work safety onsite during the Pandemic Job Hazard Analysis addressing scope of work and controls for maintaining social distancing during all tasks.

Statement of Conformance to CDC COVID-19 and OSHA COVID-19 Guidance documents https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html https://www.osha.gov/Publications/OSHA3990.pdf Proof of COVID-19 Training for all subcontractor employees

Worker Safety and Health Program LBNL Worker Safety and Health program established to comply with 10 CFR 851, currently being converted to the LBNL IIPP Implements Berkeley Lab’s Environment, Safety and Health Manual (ES&H Manual, PUB-3000) http://www.lbl.gov/ehs/pub3000/ Implements the LBNL Integrated Safety Management System (ISMS) These elements are required to flow-down to lower, tiered subcontractors

Integrated Safety Management Plan Principles flowed-down through DOE Worker Health and Safety Rule (10 CFR 851) and ES&H Manual (PUB-3000) Seven Guiding Principles Five Core Functions Define the Scope of Work Analyze the Hazards Develop and Implement Controls Perform Work within Controls Provide Feedback and Improvement

Quality Assurance Overview

Melanie Gravois Gaby Caparimo

Quality Assurance Program Office of Institutional Assurance & Integrity

What is QA?

“HOW” work is planned, performed and executed

Construction within scope and budget is important - but equally important is the manner in which it is achieved, specifically:

- Perform/execute work in a repeatable, reliable and sustainable manner:

Identify critical attributes/processes;

Plan, document and control work;

Perform/execute to controls; and

- Assure (e.g. oversight, assessment, monitoring, metrics) that controls are effective and implemented Identify risks and issues, and mitigate/correct them Identify and share lessons learned/best practices, and incorporate them into existing management systems, programs, processes, tasks, etc.

- Minimize rework (e.g., poor planning/scoping, excessive change orders, inadequate controls, noncompliance's, nonconforming material or services, adverse events/incidents, injuries, stop work issuance, etc.)

Subcontract QA Requirements DOE O 414.1D, Quality Assurance LBNL/PUB-3111, Quality Assurance Program Description (QAPD) 04.03.007.001, Quality Assurance Requirements For Capital Projects (aka Institutional QA Specification)

QA Requirements/Expectations The Subcontractor must flow-down all QA regulations, requirements, standards and/or expectations to its lower-tier subcontractors.

Subcontractor and lower-tier subcontractors must adhere to regulations, requirements, standards and/or expectations as well as its lower-tier subcontractors.

Subcontractor must provide an orientation to its project team, including its lower-tier subcontractors, that addresses QA requirements/ expectations

The Subcontractor must provide a QA Professional to ensure work is performed and executed to Lab’s QA requirements/expectations.

QA Professional must have experience designing, developing and implementing quality systems, programs, processes (different than quality control).

Subcontractor will propose how this will be accomplished.

QA Requirements/Expectations

3. The Subcontractor must develop a QA Project Plan (QAPP) as part of Phase 1 for review and concurrence by LBNL.

Address elements in 04.03.007.001, Quality Assurance Requirements For Capital Projects, which include:

Organization Management processes Training and qualification Quality and continuous improvement Document and records management and control Administrative and engineering controls Nonconforming items (including Suspect/Counterfeit Items) Measurement and testing equipment control and calibration Design Procurement Inspection and testing Assessment

References/Resources DOE O 414.1D, Quality Assurance https://www.directives.doe.gov/directives-documents/400-series/0414.1-BOrder-d

LBNL/PUB-3111, Quality Assurance Program Description (QAPD) https://commons.lbl.gov/display/oiawebfiles/Quality+Assurance

04.03.007.001, Quality Assurance Requirements for Capital Projects https://commons.lbl.gov/display/oiawebfiles/Quality+Assurance

LBNL Quality Assurance Website https://assurance.lbl.gov/service/performance/quality-assurance/ Quality Assurance Program Documents by QA Element https://assurance.lbl.gov/resource/documents/quality-assurance/quality-assurance-program-documents-by-qa-element/

All correspondence regarding this solicitation shall be directed exclusively through the University Procurement Representative Please submit all questions through the University Procurement Representative:

gekerin@lbl.gov

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